I hereby give notice that an ordinary
meeting of the Governing Body will be held on:
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Date:
Time:
Meeting Room:
Venue:
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Thursday, 25
October 2018
9.30am
Reception
Lounge
Auckland Town Hall
301-305 Queen Street
Auckland
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Tira Kāwana / Governing Body
OPEN AGENDA
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MEMBERSHIP
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Mayor
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Hon Phil Goff, CNZM, JP
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Deputy Mayor
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Deputy Mayor Cr Bill Cashmore
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Councillors
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Cr Josephine Bartley
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Cr Mike Lee
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Cr Dr Cathy Casey
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Cr Daniel Newman, JP
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Cr Ross Clow
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Cr Greg Sayers
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Cr Fa’anana Efeso Collins
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Cr Desley Simpson, JP
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Cr Linda Cooper, JP
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Cr Sharon Stewart, QSM
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Cr Chris Darby
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Cr Sir John Walker, KNZM, CBE
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Cr Alf Filipaina
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Cr Wayne Walker
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Cr Hon Christine Fletcher, QSO
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Cr John Watson
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Cr Richard Hills
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Cr Paul Young
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Cr Penny Hulse
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(Quorum 11 members)
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Sarndra O'Toole
Team Leader Governance Advisors
18 October 2018
Contact Telephone: (09) 890 8152
Email: sarndra.otoole@aucklandcouncil.govt.nz
Website: www.aucklandcouncil.govt.nz
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Those powers which cannot legally be delegated:
(a) the
power to make a rate
(b) the
power to make a bylaw
(c) the
power to borrow money, or purchase or dispose of assets, other than in
accordance with the long term plan
(d) the
power to adopt a long term plan, annual plan, or annual report
(e) the
power to appoint a chief executive
(f) the
power to adopt policies required to be adopted and consulted on under the Local
Government Act 2002 in association with the long-term plan or developed for the
purpose of the local governance statement
(g) the
power to adopt a remuneration and employment policy.
Additional
responsibilities retained by the Governing Body:
(a) approval
of long-term plan or annual plan consultation documents, supporting information
and consultation process prior to consultation
(b) approval
of a draft bylaw prior to consultation
(c) resolutions
required to be made by a local authority under the Local Electoral Act 2001,
including the appointment of electoral officer
(d) adoption
of, and amendment to, the Committee Terms of Reference, Standing Orders and
Code of Conduct
(e) relationships
with the Independent Māori Statutory Board, including the funding
agreement and appointments to committees
(f) approval
of the Unitary Plan
(g) overview
of the implementation and refresh of the Auckland Plan through setting
direction on key strategic projects (e.g. the City Rail Link and the
alternative funding mechanisms for transport) and receiving regular reporting
on the overall achievement of Auckland Plan priorities and performance
measures.
Exclusion of the public – who
needs to leave the meeting
Members of the public
All members of the public must leave the
meeting when the public are excluded unless a resolution is passed permitting a
person to remain because their knowledge will assist the meeting.
Those who are not members of the public
General principles
·
Access to confidential information is managed on a “need to
know” basis where access to the information is required in order for a
person to perform their role.
·
Those who are not members of the meeting (see list below) must
leave unless it is necessary for them to remain and hear the debate in order to
perform their role.
·
Those who need to be present for one confidential item can remain
only for that item and must leave the room for any other confidential items.
·
In any case of doubt, the ruling of the chairperson is final.
Members of the meeting
·
The members of the meeting remain (all Governing Body members if
the meeting is a Governing Body meeting; all members of the committee if the
meeting is a committee meeting).
·
However, standing orders require that a councillor who has a
pecuniary conflict of interest leave the room.
·
All councillors have the right to attend any meeting of a
committee and councillors who are not members of a committee may remain,
subject to any limitations in standing orders.
Independent Māori Statutory Board
·
Members of the Independent Māori
Statutory Board who are appointed members of the committee remain.
·
Independent Māori Statutory Board
members and staff remain if this is necessary in order for them to perform
their role.
Staff
·
All staff supporting the meeting (administrative, senior
management) remain.
·
Other staff who need to because of their role may remain.
Local Board members
·
Local Board members who need to hear the matter being discussed
in order to perform their role may remain. This will usually be if the
matter affects, or is relevant to, a particular Local Board area.
Council Controlled Organisations
·
Representatives of a Council Controlled Organisation can remain
only if required to for discussion of a matter relevant to the Council Controlled
Organisation.
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Governing Body
25 October
2018
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ITEM TABLE OF CONTENTS PAGE
1 Affirmation 7
2 Apologies 7
3 Declaration of
Interest 7
4 Confirmation
of Minutes 7
5 Petitions 7
6 Public Input 7
7 Local Board
Input 7
8 Extraordinary
Business 8
9 Mayoral Housing
Taskforce work programme update (Covering report) 9
10 Auckland Council Top Risk
Register - 13 September 2018 11
11 Hearings Panel report on
the Proposal to Revoke Legacy On-site Wastewater Bylaws 23
12 Role of the Audit and Risk
Committee with respect to the City Rail Link Project 61
13 Submission on Proposed New
Infrastructure Body (Covering report) 67
14 Appointment to the
Auckland Council Youth Advisory Panel 69
15 Summary of Governing Body
information memos and briefings - 25 October 2018 73
16 Consideration
of Extraordinary Items
PUBLIC EXCLUDED
17 Procedural
Motion to Exclude the Public 85
C1 CONFIDENTIAL: Appointment
to the Auckland Council Youth Advisory Panel 85
His Worship the
Mayor will read the affirmation.
2 Apologies
At the close of
the agenda no apologies had been received.
3 Declaration
of Interest
Members are
reminded of the need to be vigilant to stand aside from decision making when a
conflict arises between their role as a member and any private or other
external interest they might have.
4 Confirmation
of Minutes
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That the Governing Body:
a)
confirm the ordinary minutes of its meeting,
held on Thursday, 27 September 2018 and the
extraordinary minutes of its meeting, held on Thursday, 18 October 2018,
including the confidential sections, as a true and correct record.
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5 Petitions
At the close of
the agenda no requests to present petitions had been received.
6 Public
Input
Standing Order
7.7 provides for Public Input. Applications to speak must be made to the
Governance Advisor, in writing, no later than one (1) clear working day
prior to the meeting and must include the subject matter. The meeting
Chairperson has the discretion to decline any application that does not meet
the requirements of Standing Orders. A maximum of thirty (30) minutes
is allocated to the period for public input with five (5) minutes
speaking time for each speaker.
At the close of
the agenda no requests for public input had been received.
7 Local
Board Input
Standing Order
6.2 provides for Local Board Input. The Chairperson (or nominee of that
Chairperson) is entitled to speak for up to five (5) minutes during this
time. The Chairperson of the Local Board (or nominee of that Chairperson)
shall wherever practical, give one (1) day’s notice of their wish
to speak. The meeting Chairperson has the discretion to decline any
application that does not meet the requirements of Standing Orders.
This right is
in addition to the right under Standing Order 6.1 to speak to matters on the
agenda.
At the close of
the agenda no requests for local board input had been received.
8 Extraordinary
Business
Section 46A(7)
of the Local Government Official Information and Meetings Act 1987 (as amended)
states:
“An item
that is not on the agenda for a meeting may be dealt with at that meeting if-
(a) The local authority by
resolution so decides; and
(b) The presiding member
explains at the meeting, at a time when it is open to the public,-
(i) The
reason why the item is not on the agenda; and
(ii) The reason why the
discussion of the item cannot be delayed until a subsequent meeting.”
Section 46A(7A)
of the Local Government Official Information and Meetings Act 1987 (as amended)
states:
“Where an
item is not on the agenda for a meeting,-
(a) That item may be discussed
at that meeting if-
(i) That item is a minor
matter relating to the general business of the local authority; and
(ii) the presiding member explains
at the beginning of the meeting, at a time when it is open to the public, that
the item will be discussed at the meeting; but
(b) no resolution, decision or
recommendation may be made in respect of that item except to refer that item to
a subsequent meeting of the local authority for further discussion.”
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Governing Body
25 October
2018
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Mayoral
Housing Taskforce work programme update (Covering report)
File No.: CP2018/20138
Te take mō te pūrongo / Purpose of the report
1. To
update the Governing Body on the Mayoral Housing Taskforce.
Whakarāpopototanga matua / Executive summary
2. This
is a late covering report for the above item. The comprehensive agenda report
was not available when the agenda went to print and will be provided prior to
the 25 October 2018 Governing Body meeting.
Ngā
tūtohunga / Recommendation/s
The recommendations will be provided in the
comprehensive agenda report.
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Governing Body
25 October
2018
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Auckland Council Top Risk Register - 13
September 2018
File No.: CP2018/17812
Te take mō te pūrongo / Purpose of the report
1. To
refer the Auckland Council Top Risk Register and risk heat map from the Audit
and Risk Committee to Governing Body for noting.
Whakarāpopototanga matua / Executive summary
2.
On 13 September 2018, the Audit and Risk Committee resolved to refer
Auckland Council’s quarterly Top Risk Register (Attachment A) and
risk heat map (Attachment B) to the Governing Body [Resolution
AUD/2018/69].
3.
The Top Risk Register is reported to the Audit and Risk Committee every
quarter for consideration and endorsement as part of a risk update
report. As an open agenda item, it is available to all elected members
and the public.
4.
A risk workshop for Governing Body members was held on 7 June 2018.
All Governing Body members, the Independent Maori Statutory Body (IMSB) and
independent members of the Audit and Risk Committee were invited. The key
objective of the session was to align governance and management views about the
key risks facing the council.
5.
There was general alignment on the top risks and items raised have been
included in the council’s Top Risk Register as part of the August
quarterly review.
6.
The Audit and Risk Committee will refer the risk register to the
Governing Body every quarter with a narrative on changes to the top risks.
7.
The Top Risk Register comprises of 11 top risks, of
which there are six high and five moderate rated risks.
8.
The top risk themes in the current register are:
a) Health,
safety and wellbeing
b) Cyber
security
c) Climate
change readiness and response
d) Crown
reforms
e) Fit for
purpose infrastructure and community assets
f) Significant
internal and external disruptions
g) Service
delivery
h) Water
quality and supply
i) Programme
and project management
j) Consent
processing
k) Theft,
fraud and corruption.
8. The
full report to the 13 September 2018 Audit and Risk Committee containing
additional commentary and updates about risk matters is available on the
Auckland Council website and elected members hub. [CP2018/14057]
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Ngā tūtohunga / Recommendation/s
That the Governing Body:
a) note
the September 2018 Auckland Council top risk register and top risk heat map
contained in Attachment A and Attachment B of the agenda report.
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Ngā
tāpirihanga / Attachments
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No.
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Title
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Page
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a⇩ 
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Auckland Council Top Risk Register
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13
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b⇩
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Auckland Council Top Risk Heat Map
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21
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Ngā kaihaina / Signatories
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Authors
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Dean Hemens - Senior Risk Advisor
Emma Mosely - Strategic Advisor Risk and Compliance
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Authorisers
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Cecilia Tse - Head of Risk
James Hassall - General Counsel
Stephen Town - Chief Executive
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Governing Body
25 October
2018
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Governing Body
25 October
2018
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Governing Body
25 October
2018
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Governing Body
25 October
2018
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Governing Body
25 October
2018
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Governing Body
25 October
2018
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Governing Body
25 October
2018
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Governing Body
25 October
2018
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Governing Body
25 October
2018
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Hearings Panel report on the Proposal to
Revoke Legacy On-site Wastewater Bylaws
File No.: CP2018/19338
Te take mō te pūrongo / Purpose of the report
1. To
receive the Hearings Panel report and determine whether to revoke the legacy
on-site wastewater bylaws.
Whakarāpopototanga matua / Executive summary
2. On
24 September 2018, the Hearings panel deliberated in public and agreed on the
proposal to revoke the legacy on-site wastewater bylaws.
3. The
Hearings Panel recommended that the Governing Body revoke the legacy bylaws as:
i) they
are redundant to the unitary plan rules
ii) the
proposal introduces no new rules and retains status quo
iii) there
are no cost implications associated with revoking the bylaws.
4. The
original Hearings Panel report is appended as Attachment A.
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Ngā tūtohunga / Recommendation/s
That the Governing Body:
a) accept
the Hearings Panel report on the Proposal to Revoke Legacy On-site Wastewater
Bylaws in Attachment A of the agenda report
b) revoke
the following legacy on-site wastewater bylaws with effect from 1 November
2018:
i) all
clauses of the Auckland City Council Bylaws: Bylaw No. 29 (Waiheke
Wastewater Bylaw 2008) (i.e. the whole legacy bylaw)
ii) residual
clauses of the North Shore City Bylaw 2000: Part 20 Wastewater
iii) residual
clauses of the Rodney District Council General Bylaw 1998: Chapter 20
Wastewater Drainage
iv) residual
clauses of the Papakura District Council Wastewater Bylaw 2008
c) note
the collaborative support provided by Healthy Waters, Plans and Places,
Engineering and Technical Services and Licensing and Regulatory Compliance
d) direct
staff to utilise opportunities created by the notification of this decision
and to raise public awareness of the Auckland Unitary Plan’s rules for
on-site wastewater systems through the Healthy Waters on-site wastewater
management project.
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Ngā
tāpirihanga / Attachments
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No.
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Title
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Page
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a⇩
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Original Hearings Panel Report
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25
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Ngā kaihaina / Signatories
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Author
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Cr Cathy Casey, Hearings Panel Chairperson
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Governing Body
25 October
2018
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Governing Body
25 October
2018
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Role of the Audit and Risk Committee
with respect to the City Rail Link Project
File No.: CP2018/19682
Te take mō te pūrongo / Purpose of the report
1. This
paper confirms the role of the Audit and Risk Committee (the committee) when
discharging its governance role over the City Rail Link (CRL) project.
Whakarāpopototanga matua / Executive summary
2. The
Governing Body, at its meeting on 29 June 2017 resolved that the Audit and Risk
Committee will receive regular reports on the CRL project status, including a
record of all sponsor decisions made under delegated authority and information
on the management of key risks (budget, schedule, specification, safety and probity)
(GB/2017/72).
3. The
first of these regular reports was received by the committee in December 2017.
However, the committee expressed a concern about what this resolution meant and
resolved to receive a further report that clarified what the governance role of
that committee is.
4. In
September 2018 the committee received the report ‘Role of the Audit and
Risk Committee with respect to the City Rail Link Project’. That report
is appended at Attachment A.
5. That
report noted that:
· the role of the
committee is to provide assurance to the Governing Body that significant
investor risks (i.e. risk from the viewpoint of council as a significant
investor in the CRL project), are identified and being appropriately managed
· it is critical that
this role does not become confused with management of the project
· the Auckland Council
representatives on the Joint Sponsors Committee are currently preparing a risk
assessment of investor risk. This will set out key investor risks and
mitigating strategies. This is being prepared with the oversight of the
Auckland Council’s Head of Risk, and Assurance Manager. Staff propose to
report this assessment to the Governing Body meeting on 13 December 2018.
6. The
report noted that to discharge the committee’s responsibility:
· the committee should
review the CRL investor risk profile, make appropriate enquiries, and if
satisfied with the responses and information provided endorse that investor
risk assessment
· the investor risk
assessment should be regularly updated and reported to the committee
· if the committee
identifies concerns with either the completeness of risks identified, or the
way these risks are being managed they can make recommendations to the chief
executive, and /or the Governing Body.
7. The Audit and Risk Committee resolved (Resolution number AUD/2018/68) that they:
a) receive this report
b) note that the
Auckland Council investor risk profile will be tabled with the committee in
December 2018
c) endorse that this
committee receives regular investor risk reports with respect to City Rail
Link, so that the committee can provide assurance to the Governing Body that
Auckland Council’s risks as project investor are appropriately identified
and managed.
8. The
Audit and Risk Committee further resolved that officers request that the
Governing Body confirm that this is the appropriate role of the committee. (Resolution number AUD/2018/68).
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Ngā tūtohunga / Recommendation/s
That the Governing Body:
a) receive
this report
b) note
that the Auckland Council investor risk profile will be tabled with the Audit
and Risk Committee at its meeting on 5 December 2018
c) endorse
that the Audit and Risk Committee receive regular investor risk reports with
respect to the City Rail Link project, so that the committee can make appropriate
enquiries, and in doing so provide assurance to the Governing Body that
Auckland Council’s risks as project investor are appropriately
identified and managed.
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Ngā
tāpirihanga / Attachments
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No.
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Title
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Page
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a⇩
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Role of the Audit and Risk Committee with Respect to
the City Rail Link Project (Report to the Audit and Risk Committee 13
September 2018)
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63
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Ngā kaihaina / Signatories
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Author
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Mark Maloney - Head of Internal Audit
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Authorisers
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Phil Wilson - Governance Director
Stephen Town - Chief Executive
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Governing Body
25 October
2018
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Governing Body
25 October
2018
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Submission on Proposed New
Infrastructure Body (Covering report)
File No.: CP2018/20017
Te take mō te pūrongo / Purpose of the report
1. To
seek approval of Auckland Council’s submission on the Government’s
proposal to establish a new independent infrastructure body.
Whakarāpopototanga matua / Executive summary
2. This
is a late covering report for the above item. The comprehensive agenda report
was not available when the agenda went to print and will be provided prior to
the 25 October 2018 Governing Body meeting.
Ngā
tūtohunga / Recommendation/s
The recommendations will be provided in the
comprehensive agenda report.
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Governing Body
25 October
2018
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Appointment to the Auckland Council
Youth Advisory Panel
File No.: CP2018/19313
Te take mō te pūrongo / Purpose of the report
1. To
note the process for appointing a new member to the Youth Advisory Panel
following a resignation.
Whakarāpopototanga matua / Executive summary
2. In
August 2018 a Youth Advisory Panel member from the Great Barrier local board
area resigned due to personal circumstances.
3. Following
the resignation, the council began an appointment process to fill the vacant
position. Auckland Council advertised the vacant position for
12 days from 5 to 16 September 2018. All applications received by the deadline
were considered.
4. Three applicants were interviewed and the candidate who scored the
highest was offered, and has accepted a seat on the Youth Advisory Panel until
September 2019.
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Ngā tūtohunga / Recommendation/s
That the Governing Body:
a) note
the process for appointing a new member to the Youth Advisory Panel
b) note
that the confidential report presents the proposed candidate’s profile
in detail.
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Horopaki / Context
5. On
10 November 2016, the Governing Body established a Youth Advisory Panel with 21
members, one from each of the 21 Auckland local board areas, for the 2016-2019
term of the council (GB/2016/51). On 25 May 2017, the mayor appointed 21
members, with the Governing Body’s endorsement.
6. The
Youth Advisory Panel’s role is to offer young people’s views on
Auckland Council’s regional and strategic agendas and to advise on the
council’s effective engagement with youth.
7. In
August 2018, Youth Advisory Panel member, Soul O’Reilly, from the Great
Barrier local board area, resigned due to changes to his personal
circumstances.
8. Following
his resignation, the council began an appointment process to fill the vacant
position.
Tātaritanga me ngā tohutohu / Analysis and advice
9. The council advertised the vacant position to young Aucklanders aged
between 14 and 24 who either currently live on Aotea Great Barrier Island or
have connections with the Island.
10. The selection
criteria included the candidates’ understanding on the role of the Youth
Advisory Panel and the Treaty of Waitangi, and their ability to offer advice to
the council.
11. Information
on the vacant position and selection criteria was advertised on the
council’s Youth Advisory Panel page, and Youth Advisory Panel and the
Great Barrier Local Board’s Facebook pages. The Youth Advisory Panel and
council staff also shared the information with their youth networks.
12. Three
candidates applied by the closing date and went through an interview process on
25 September 2018. One application came in three working days after the closing
date which was not considered for the next stage.
13. The interview
panel included the lead and deputy lead officers to the Youth Advisory Panel
and one former Youth Advisory Panel member. The former Youth Advisory Panel
member couldn’t however attend the actual interviews due to urgent family
issues on the day.
14. Each interview took approximately 30 minutes. The interview
consisted of four behavioural-based competency questions, which were consistent
with the original set of questions asked to Youth Advisory Panel applicants in
April 2017.
15. The interview panel recommended the candidate with the highest score
in the interview process. The candidate’s details are outlined in the
confidential report.
16. As for
current members, the newly appointed member’s term ends in early
September 2019, one month prior to the end of the 2016-2019 term.
Ngā whakaaweawe ā-rohe me ngā tirohanga a te
poari ā-rohe /
Local impacts and local board views
17. The Great
Barrier Local Board recommended to expedite
the appointment to ensure the youth voice from Aotea Great Barrier
Island was represented without interruption on the Youth Advisory Panel.
18. The Great Barrier Local Board was also happy to extend the
application eligibility criteria from youth living in the local board area to
youth living in the Auckland region and having connections to Aotea Great
Barrier Island.
Tauākī whakaaweawe Māori / Māori impact
statement
19. The Youth
Advisory Panel has been guided by the ‘I Am Auckland: the Children and
Young People's Strategic Action Plan’. Goal seven of this plan is
rangatahi tū rangatira (all Rangatahi will thrive).
20. The outgoing panel member associated with the Ngati Porou toku iwi.
Following his resignation, the Youth Advisory Panel still has two members of
Māori descent.
21. The proposed
candidate is not of Māori descent.
Ngā ritenga ā-pūtea / Financial implications
22. The
expenses related to the appointment process are minimal and have been met
within the existing budget.
Ngā raru tūpono / Risks
23. The proposed
candidate is undergoing a criminal history check. Should the candidate have any
previous criminal record, the council may cancel his/her appointment to the
panel.
Ngā koringa ā-muri / Next steps
24. A confidential report with the profile of the proposed candidate is
on this Governing Body agenda. The report will remain confidential until the
Governing Body endorses the appointment to the Youth
Advisory Panel and the Ministry of Justice confirms the clearance of the
proposed candidate for criminal record checks.
Ngā
tāpirihanga / Attachments
There are no attachments for
this report.
Ngā kaihaina / Signatories
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Author
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Austin Kim - Principal Advisor Panels
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Authorisers
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Marguerite Delbet - General Manager Democracy Services
Phil Wilson - Governance Director
Stephen Town - Chief Executive
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Governing Body
25 October
2018
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Summary of Governing Body information
memos and briefings - 25 October 2018
File No.: CP2018/00247
Te take mō te pūrongo / Purpose of the report
1. To
note the progress on the forward work programme (Attachment A).
2. To
receive a summary and provide a public record of memos or briefing papers that
may have been distributed to Governing Body members.
Whakarāpopototanga matua / Executive summary
3. This
is a regular information-only report which aims to provide greater visibility
of information circulated to Governing Body members via memo-briefing or other
means, where no decisions are required.
4. The
following workshops/briefings have taken place:
· 2/10/18 –
Shareholder Wynyard Quarter – CONFIDENTIAL
· 15/10/18 –
Development Contributions Policy – CONFIDENTIAL
· 16/10/18 –
Representation Review
· 16/10/18 –
Auckland Cultural Heritage Sector Review - CONFIDENTIAL
5. This
document can be found on the Auckland Council website, at the following link:
http://infocouncil.aucklandcouncil.govt.nz/
o at
the top of the page, select meeting “Governing Body” from the
drop-down tab and click “View”;
o under
‘Attachments’, select either the HTML or PDF version of the
document entitled ‘Extra Attachments’.
6. Note
that, unlike an agenda report, staff will not be present to answer
questions about the items referred to in this summary. Governing
Body members should direct any questions to the authors.
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Ngā tūtohunga / Recommendation/s
That the Governing Body:
a) note
the progress on the forward work programme
b) receive
the Summary of Governing Body information memos and briefings – 25
October 2018.
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Ngā
tāpirihanga / Attachments
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No.
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Title
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Page
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a⇩
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Forward Work Programme
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75
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b⇨
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Representation Review Workshop Minutes (Under
Separate Cover)
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c⇨ 
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Representation Review Workshop presentation (Under
Separate Cover)
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Ngā kaihaina / Signatories
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Author
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Sarndra O'Toole - Team Leader Governance Advisors
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Authoriser
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Stephen Town - Chief Executive
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Governing Body
25 October
2018
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TIRA KĀWANA / GOVERNING
BODY FORWARD WORK PROGRAMME 2016 – 2019 TERM
The Governing Body
deals with strategy and policy decision-making that relates to the
environmental, social, economic and cultural activities of Auckland as well
as matters that are not the responsibility of another committee
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The Mayor may require any
matter that would otherwise be reported to a committee, to be reported to the
Governing Body. If that matter is already on a published agenda for a
committee meeting, that meeting will not consider that matter unless invited
by the mayor to make a recommendation to the Governing Body.
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Lead
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Area of work
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Reason for work
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Governing Body role
(decision or direction)
|
Budget/ Funding
|
Expected timeframes
Highlight financial year quarter and state month if
known
|
|
FY18/19
|
|
Jul-Sep
26 Jul
23 Aug
27 Sep
|
Oct-Dec
25 Oct
22 Nov
13 Dec
|
Jan-Mar
28 Feb
28 Mar
|
Apr-Jun
2 May
30 May
27 Jun
|
|
Chief Financial Office
|
Annual Budget 2019/2020 (Annual Plan)
|
The Local Government Act 2002 requires each local
authority to consult on and adopt a long term plan every three years.
In each intervening year local authorities are required to consult the
community on any significant or material changes to the relevant year of the
long term plan through the Annual Budget consultation document.
Legislation also requires that the council’s
consultation document include a summary of key matters from Local Board
Agreements and the Draft Tūpuna Maunga Authority Operational Plan for
the Annual Plan year.
|
Adopt consultation document and supporting
material
Approve Annual Budget
|
|
Q1
|
Q2
|
Q3
(Feb)
|
Q4
(Jun)
|
|
Chief Operating Office
|
Americas Cup 2021
|
Location, infrastructure and funding
|
Approve preferred location
Agree strategy for progressing resource consent
applications
Progress to Date:
Report considered 14/12/17 and approval of
Wynyard Basin option GB/2017/172 and agreed single hearing process
through direct referral
Report and revised decision and approval of
Wynyard Hobson proposal 29/3/18 GB/2018/63
|
|
Q1
|
Q2
|
Q3
|
Q4
|
|
|
City Rail Link
|
Construction of the City Rail Link in the central city
|
Approve City Rail Link Heads of Agreement
Note any matters raised by the Audit and Risk
Committee about the project
Progress to Date:
Heads of Agreement approved 14/9/16
Conf
Appoint chair of City Rail Link
15/12/16 Conf
Note sponsors agreement and
establishment of new entity City Rail Link Limited 29/6/17 Conf
|
|
Q1
|
Q2
|
Q3
|
Q4
|
|
Chief Financial Office
|
Annual Report
|
Statutory requirement
|
Adopt Annual Report
Progress to Date:
Adoption 27/9/18 GB/2018/153
|
|
Q1
27 Sep
|
Q2
|
Q3
|
Q4
|
|
Governance
|
Review of Code of Conduct
|
The experience of working with the current Code of
Conduct indicates that it could be further improved. In particular, it could
be clearer about complaint, investigation and resolution processes, as well
as available sanctions
|
Adopt new Elected Members Code of Conduct
Progress to Date:
Initial report was considered 22/2/18
Approval 22/2/18 for review GB/2018/37
Workshop – 15 March 2018
|
|
Q1
|
Q2
|
Q3
|
Q4
|
|
Governance
|
Representation Review
|
The Local Electoral Act 2001
requires all local authorities to undertake a review of representation
arrangements at least once every six years.
Auckland Council is required to undertake a review for
the 2019 elections.
Council’s decision must be issued no later than
11 April 2019.
|
Approve the process for conducting the review
of representation arrangements
Approve final decision
Progress to Date:
Report and approval of process 14/12/17 GB/2017/175
Workshop – 16 October 2018
Report and consultation decision 18
October 2018 GB/2018/157, 158, 159, 160, 161, 162, 163, 164,165
|
|
Q1
|
Q2
|
Q3
|
Q4
|
|
Financial Strategy and Planning
|
Contributions Policy
|
The Local Government Act requires Council to review
the policy every three years.
Consultation and adoption must be done by 1 July 2018
|
Adopt policy
Progress to Date:
Agree to consultation 30/4/18 GB/2018/79
Agree
extension until new policy in place 27/6/18 GB/2018/96
Workshop
– 15 October 2018
Report
and consultation approval 18/10/18 GB/2018/166
|
|
Q1
|
Q2
|
Q3
|
Q4
|
|
Mayoral Office
Governance
|
Terms of Reference
|
The Terms of Reference enables the governing Body to
delegate to committees those power necessary for them to carry out their
responsibilities to the most efficient and effective levels.
Any changes to the Terms of Reference must be done by
the Governing Body.
|
Adopt the Terms of Reference
Adopt changes to Terms of Reference
Progress to Date:
Initial adoption 1/11/16 GB/2016/237
Review report 14/12/17 GB/2017/177
Review after by-election 22/3/17 GB/2018/57
Amend Appointments, Performance Review and Value
for Money 19/4/19 GB/2018/71
Amend due of disestablishment of ACIL and two
committee amendments 26/7/18 GB/2018/115
|
|
Q1
|
Q2
|
Q3
|
Q4
|
|
Governance
|
Accountability Review of council-controlled
organisations
|
The accountability review are
to increase the accountability and value for money of CCOs by:
• increasing
the transparency of CCO decision-making
• increasing
the responsiveness of CCOs to the public and council
• improving
the recognition of ratepayer funding for CCO activity
• increasing
the ability to align CCOs to the direction set by the council.
Reporting
on a quarterly basis
|
Approve objectives as basis of review
Approve scope and timing
Progress to Date:
Approve objectives, scope and timing 23/2/17 GB/2017/17
Memorandum 9/4/18 to
councillors with an update
|
Within timelines and budgets
|
Q1
|
Q2
|
Q3
|
Q4
|
|
Governance
|
Independent Māori Statutory Board funding
|
The Local Government (Auckland
Council) Act 2009 (LGACA) requires Auckland Council to meet the reasonable
costs of the Independent Māori Statutory Board (IMSB) board’s
operations, secretariat, the establishment of committees, and seeking and obtaining
advice (Schedule 2, clause 20, sub-clause 1, LGACA)
|
Approve 2019/2020 funding agreement
|
|
Q1
|
Q2
|
Q3
|
Q4
|
|
People and Performance
|
Health, Safety and Wellbeing
|
The
Governing Body has the role of the person or organisation conducting a
business or undertaking.
|
Receive the quarterly Health, Safety and Wellbeing Report
Progress to Date:
March 2018 report
received GB/2018/55
June 2018 report received GB/2018/119
August 2018 report received GB/2018/147
|
|
Q1
Sep
|
Q2
Dec
|
Q3
Mar
|
Q4
Jun
|
|
Social Policy and Bylaws
|
Public Safety and Nuisance Bylaw Review
|
Legislative
requirement to review bylaw within five years. Committee resolution to
“commence the review of the Public Safety and Nuisance Bylaw 2013 at an
early date”.
|
Approve statement of proposal. #
Make/Amend/Revoke
the
bylaw.
# public
notification is required for bylaw reviews even if no change to the bylaw is
recommended. Length of time required to draft the
statement of proposal will depend on the scope of amendments requested
following the review findings.
Progress to Date:
Report to Approve the statement of proposal
27/9/18 GB/2018/148
|
Within current baselines.
|
Q1
|
Q2
|
Q3
|
Q4
|
|
Social Policy and Bylaws
|
Dog management Bylaw and Policy on Dogs
|
Legislative requirement to review the bylaw and policy
after five years.
|
Approve statement of proposal #
Make/Amend/Revoke
the
bylaw.
# public notification is required for bylaw
reviews even if no change to the bylaw is recommended.
|
Within current baselines.
|
Q1
|
Q2
|
Q3
|
Q4
|
|
Social Policy and Bylaws
|
Health and Hygiene Bylaw
|
Legislative requirement to review the bylaw and policy
after five years.
|
Approve statement of proposal #
Make/Amend/Revoke
the
bylaw.
# public notification is required for bylaw
reviews even if no change to the bylaw is recommended.
Progress to Date:
Approve the statement of proposal 26/7/18 GB/2018/120
|
Within current baselines.
|
Q1
|
Q2
|
Q3
|
Q4
|
|
Social Policy and Bylaws
|
Solid Waste Bylaw Review
|
Legislative requirement to review the bylaw and policy
after five years.
|
Approve statement of proposal #
Make/Amend/Revoke
the
bylaw.
# public notification is required for bylaw
reviews even if no change to the bylaw is recommended.
|
Within current baselines.
|
Q1
|
Q2
|
Q3
|
Q4
|
|
Social Policy and Bylaws
|
On-site Wastewater Bylaw
|
Legislative requirement to review legacy bylaws by 31
October 2020.
|
Approve statement of proposal #
Make/Amend/Revoke
the
bylaw.
# public notification is required for bylaw
reviews even if no change to the bylaw is recommended.
Progress to Date:
Approve the statement of proposal 26/7/18 GB/12018/121
|
Within current baselines.
|
Q1
|
Q2
|
Q3
|
Q4
|
|
Social Policy and Bylaws
|
Signage Bylaw
|
Legislative requirement to review the bylaw and policy
after five years.
|
Approve statement of proposal #
Make/Amend/Revoke
the
bylaw.
# public notification is required for bylaw
reviews even if no change to the bylaw is recommended.
|
Within current baselines.
|
Q1
|
Q2
|
Q3
|
Q4
|
|
Social Policy and Bylaws
|
Alcohol Control Bylaw Review
|
Legislative requirement to review the bylaw and policy
after five years.
|
Approve statement of proposal #
Make/Amend/Revoke
the
bylaw.
# public notification is required for bylaw
reviews even if no change to the bylaw is recommended.
|
Within current baselines.
|
Q1
|
Q2
|
Q3
|
Q4
|
|
Social Policy and Bylaws
|
Freedom Camping
|
Explore the need for and options for regulating freedom
camping in Auckland
Regulatory response may be
required following completion of research and pilot
|
If regulatory response required:
Approve statement of proposal
Make the bylaw
|
Review is within current
baselines.
Funding proposals will be
required for any recommendations that require capital or operational
upgrades.
|
Q1
|
Q2
|
Q3
|
Q4
|
|
Mayoral Office
|
Mayoral Housing Taskforce Steering Group
|
Oversee the progress and implementation of the June
2017 Mayoral Housing Taskforce report.
|
Setup, agree and approve membership of group
Receive six-monthly updates
Progress to Date:
Taskforce setup 27/7/17 GB/2017/79
Memorandum 9/4/18 to councillors updating
progress
|
|
Q1
27 Sep
|
Q2
|
Q3
|
Q4
|
|
Governance
|
Te Tiriti o Waitangi / Treaty of Waitangi
|
The Crown negotiates settlements with iwi on a
confidential basis and from time to time invites Council to express its
views.
The Te Tiriti o Waitangi / Treaty of Waitangi
Settlement Working party is accountable to the Governing Body and reports its
findings to the Governing Body.
|
Approve submissions to the Crown as and when
required
Approve establishment and on-going
implementation of co-management and other governance arrangements
|
|
Q1
|
Q2
|
Q3
|
Q4
|
|
Governance
|
Advisory Panels
|
The Governing Body appoints members to advisory
panels, as required.
|
Approve appointments to advisory panels
|
Within current baselines.
|
Q1
|
Q2
|
Q3
|
Q4
|
|
Governance
|
2019 Local Government New Zealand Conference and
Annual General Meeting
|
The Governing Body sends representatives to the
conference and as delegates to the Annual General Meeting
|
Appoint presiding delegate to Annual General
Meeting
Appoint three other delegates to Annual General
Meeting
Approve councillors to attend conference
|
|
Q3
FY18/19
|
Q4
|
Q1
|
Q2
|
|
COMPLETED
|
|
Governance
|
2018 Local Government New Zealand Conference and
Annual General Meeting
|
The Governing Body sends representatives to the
conference and as delegates to the Annual General Meeting
|
Appoint presiding delegate to Annual General
Meeting
Appoint three other delegates to Annual General
Meeting
Approve councillors to attend conference
Progress to Date:
Report was considered 22/3/18
Approved the above GB/2018/47
|
Q3
FY17/18
|
Q4
|
Q1
|
Q2
|
|
People and Performance
|
Remuneration Policy
|
The current Remuneration
Policy was adopted in 2014. The policy provides high-level guidance for all
remuneration decisions made by the council. The policy is also supported by
operational guidelines and policies.
Under the Local Government Act
2002 (Schedule 7, section 36A) the policy must be reviewed every three years.
|
Approve the change to the policy.
Progress to Date:
Report considered 22/3/18
Approved 22/3/18 GB/2018/42
|
Q3
FY17/18
|
Q4
|
Q1
|
Q2
|
|
Chief Planning Office
|
Auckland Plan Refresh
|
The Auckland Plan was approved in 2012 and a
commitment made to a refresh within six years. A refresh will ensure
that the Auckland Plan remains current and will inform Long-term Plan
2018-2028 prioritisation and budget decisions.
|
Approve refresh of Auckland Plan
Progress to Date:
Various workshops throughout
2017/2018
Adopted summary information 21/2/18
GB/2018/25
Adopted
by Planning Committee 6/5/18 PLA/2018/62
|
Q3
|
Q4
FY17/18
|
Q1
|
Q2
|
|
Chief Financial Office
|
Long-term Plan 2018-2028
|
Statutory Process
· Consultation process –
including hearings for community to be heard and local board engagement
meetings (Have Your Say events). Approach to communication of
investments in local board areas to be considered
· Elected members consideration of
feedback
· Decision-making for Long-term Plan
2018-2028
· Long-term Plan 2018-2028 adoption
|
Adopt consultation document and supporting
material
Adopt Long Term Plan and set rates
Progress to Date:
Various workshops throughout
2017/2018
Adopted consultation document and
supporting material 21/2/18 GB/2018/24
Agree recommendation for adoption
31/5/18 GB/2018/91
Adoption report 28/6/18 GB/2018/108
|
Q3
|
Q4
FY17/18
|
Q1
|
Q2
|
|
Chief Financial Office
|
Regional Fuel Tax Proposal
|
Auckland Council consulted on its 10-year Budget
2018-2028 (LTP), part of which asked if there was support for a Regional Fuel
Tax. A report on the consultation undertaken is required by legislation
to be submitted to the Ministers of Transport and Finance.
|
Approve a Regional Fuel Tax for Auckland
Progress to Date:
Approved 31/5/18 GB/2018/90
|
Q3
|
Q4
FY17/18
|
Q1
|
Q2
|
|
Governance
|
Advisory Panels
|
The Governing Body appoints members to advisory
panels, as required.
|
Approve appointments to advisory panels
Progress to Date:
Initial appointments to demographic
panels 23/3/17 Conf
Appointments to the Youth Advisory
Panel 25/5/17 Conf
Replacement members appointed to
Youth Advisory Panel 22/3/18 Conf
|
Q1
|
Q2
|
Q3
|
Q4
|
|
People and Performance
|
Chief Executive’s Employment Review Process
|
Under the Local Government Act 2002,
a local authority Chief Executive is appointed for a five year term.
Schedule 7 of the Act gives the option of a two year extension if Council
undertakes a formal employment review at least six months before the expiry
of the current contract.
The Governing Body is responsible for the review.
|
Approve performance objectives
Agree to the review of the chief executive
performance before 30 June 2018
Delegate the review if desired
Decision on chief executives contract
Progress to Date:
Objectives approved and released 23/11/17 GB/2017/153
Process approved 19/4/18 GB/2018/71
Re-appointment confirmed 27/6/18 GB/2018/103
|
Q3
|
Q4
FY17/18
|
Q1
|
Q2
|
|
Governance
|
Independent Maori Statutory Board funding
|
The Local Government (Auckland
Council) Act 2009 (LGACA) requires Auckland Council to meet the reasonable
costs of the Independent Māori Statutory Board (IMSB) board’s operations,
secretariat, the establishment of committees, and seeking and obtaining
advice (Schedule 2, clause 20, sub-clause 1, LGACA)
|
Approve 2018/2019 funding agreement
Progress to Date:
Report received
27/6/18 and funding approved GB/2018/94
|
Q3
|
Q4
FY17/18
|
Q1
|
Q2
|
|
Governance
|
Te Tiriti o Waitangi / Treaty of Waitangi
|
The Crown negotiates settlements with iwi on a
confidential basis and from time to time invites Council to express its
views.
The Te Tiriti o Waitangi / Treaty of Waitangi Settlement
Working party is accountable to the Governing Body and reports its findings
to the Governing Body.
|
Approve submissions to the Crown as and when
required
Approve establishment and on-going
implementation of co-management and other governance arrangements
Progress to Date:
Submission on Point England Development Enabling
Bill 23/2/17 GB/2017/8
Submission on Ngāti Tamaoho Claims
Settlements Bill 27/7/17 GB/2017/85
Report Upper Mangatangi-Mangarawhiri Catchments
Co-governance Arrangements 24/8/17 GB/2017/99
Submission on Ngāi Tai ki Tāmaki
Claims Settlement Bill 22/2/18 GB/2018/36
Open Report Te Akitai Waiohua – Treaty
Settlement Redress Conf 19/4/18 GB/2018/69
Open Report Ngāti Paoa – Treaty
settlement redress Conf 24/5/18
Open Report on Maungauika – transfer of
administration 27/6/18 GB/2018/97
|
Q1
|
Q2
|
Q3
|
Q4
|
|
|
|
|
|
|
|
|
|
|
Governing Body
25 October
2018
|
|
Exclusion of the Public: Local Government Official Information
and Meetings Act 1987
a) exclude
the public from the following part(s) of the proceedings of this meeting.
The general
subject of each matter to be considered while the public is excluded, the
reason for passing this resolution in relation to each matter, and the specific
grounds under section 48(1) of the Local Government Official Information and
Meetings Act 1987 for the passing of this resolution follows.
This resolution
is made in reliance on section 48(1)(a) of the Local Government Official
Information and Meetings Act 1987 and the particular interest or interests
protected by section 6 or section 7 of that Act which would be prejudiced by
the holding of the whole or relevant part of the proceedings of the meeting in
public, as follows:
C1 CONFIDENTIAL:
Appointment to the Auckland Council Youth Advisory Panel
|
Reason for
passing this resolution in relation to each matter
|
Particular
interest(s) protected (where applicable)
|
Ground(s)
under section 48(1) for the passing of this resolution
|
|
The public
conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists under
section 7.
|
s7(2)(a) -
The withholding of the information is necessary to protect the privacy of
natural persons, including that of a deceased person.
In
particular, the report contains a young person's name recommended for the
Youth Advisory Panel. This information should not be made public until the
governing body endorses the candidate and the Ministry of Justice criminial
history check is completed.
|
s48(1)(a)
The public
conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists under
section 7.
|
