Agenda of Henderson-Massey Local Board

At the close of the agenda no apologies had been received.

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

The following are declared interests of elected members of the Henderson-Massey local board:

BOARD MEMBER	ORGANISATION	POSITION	Updated
Shane Henderson (Chairman)	Waitakere Licensing Trust Waitakere Badminton Waitemata Seagulls Rugby League Colwill School	Elected Member Patron Board Member Trustee	21 August 2018
Peter Chan, JP (Deputy Chairman)	Cantonese Opera Society of NZ Asian Leaders Forum NZ-Hong Kong Business Association NZ-China Business Association Auckland Chinese Environment Protection Association (ACEPA) Whau Coastal Walkway Trust	Member Member Member Member Advisor Trustee	21 Feb 2017 5 June 2018
Brenda Brady, JP	Safer West Community Trust	Trustee	17 April 2018
Matt Grey	Nil	Nil	17 July 2018
Paula Bold-Wilson	Community Waitakere Unitec Institute of Technology	Board member Employee	17 April 2018
Vanessa Neeson, JP	Village Green Quilters Ranui Advisory Group	Member Chairperson	17 April 2018
Warren Flaunty, QSM	NorSGA Properties The Trusts Community Foundation Ltd Life North West Pharmacy Waitemata District Health Board Waitakere Licensing Trust Massey Birdwood Settlers Ass. Taupaki Residents & Ratepayers Association Henderson Rotary	Director Director Director Elected Member Elected Member Member Member Member	17 April 2018 5 June 2018 18 Sep 2018
Will Flavell	Te Atatū Tennis Club Asia New Zealand Leadership Network Rutherford College Waitākere Literacy Board	Board Member Member Employee Board Member	15 Nov 2016

4 Confirmation of Minutes

That the Henderson-Massey Local Board:

a) confirm the ordinary minutes of its meeting, held on Tuesday, 18 September 2018, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Ward Councillors’ Update

An opportunity is provided for the Waitakere Ward Councillors to update the board on regional issues they have been involved with since the last meeting.

8 Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Henderson-Massey Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Deputation: Waitakere BMX club facility

Te take mō te pūrongo / Purpose of the report

1. To discuss with he Henderson-Massey Local Board on our proposal to have a first-class track in West Auckland to attract Auckland’s best riders and to be able to hold national events.

Ngā tūtohunga / Recommendation/s

That the Henderson-Massey Local Board:

a) receive the deputation from Chris Manning from Waitakere BMX.

Attachments

a Waitakere BMX Submission to the Henderson-Massey Local Board......... 459

8.2 Deputation: Te Kura Kaupapa Maori O Hoani Waititi Marae

Te take mō te pūrongo / Purpose of the report

1. To thank the Henderson-Massey Local Board for the financial support provided to our students who were in need of that support to get them down to the Nationals Secondary Schools Kapa Haka competitions 2018 held in Palmerston North.

Ngā tūtohunga / Recommendation/s

That the Henderson-Massey Local Board:

a) receive deputation from Hoani Waititi.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

Henderson-Massey Local Board

16 October 2018

Chairperson's Report - October 2018

File No.: CP2018/19417

1. The month of events and goodness it is difficult to narrow down all the cool stuff that happened around the Henderson-Massey area. It was very hard to get to everything!

Vale Assid Khaleel Corban

2. The community gathered recently to mourn the loss of a titan in local government, someone who gave six decades of his life in the service of West Auckland communities.

3. Assid was born on 1 February 1925, the first New Zealand born grandson of Lebanese immigrants who settled into the wild west of Auckland in 1902.

4. Assid was first elected as a Councillor for Henderson Borough Council in 1956-1959, and again in 1965-1971. In 1971 he was elected Deputy Mayor, and then in 1974 elected Mayor of Henderson. He remained the mayor up to the 1989 local government reforms, when Henderson was amalgamated to form Waitakere City.

5. He was elected the first Mayor of Waitakere in 1989, served as a councillor of Waitakere in 1998 and 2007, and then served as the first Deputy Chair of the Henderson-Massey Local Board from 2010 to 2013.

6. He was awarded in the 1988 Queen’s Birthday Honours, being made an Officer of the Order of the British Empire, for services to local government and the community. He presided over a legacy, building both the ideas, infrasturucture and most importantly the identity of the Westie way of life. He can count among his achievements the West Wave pool, encountering resistance at an early stage but prevailing and building an asset enjoyed for generations of residents.

7. He is remembered fondly for his combative nature, and his former colleagues in the previous meeting spoke wonderfully of the memories he created through his service.

8. We honour him today and always for his achievements and dedication to this community. We also offer condolences to his wife Miriam and loved ones.

Report on National Governance Conference

9. On behalf of the Board, I attended the National Governance conference hui in the CBD last month. It was a useful exercise, as learning about best practice governance can help in what is essentially a governance role on behalf of the community.

10. We received a presentation on the concept of a four day working week, and personally it is a concept I have always admired. This was tried in a leading insurance company in NZ and was found to actually boost productivity as well as employee wellbeing.

11. The trial involved a deal with workers, where they were told they could work only four days a week, so long as the work was completed. If it wasn’t, they would work the standard five days. More work was completed, it was flexible for employees with childcare etc, and the practice is continuing. I would encourage Westie businesses to look at different models like this if they believe they could gain in productivity.

12. There were presentations around conflict across governance board tables, which thankfully I don’t really have to deal with much! Included in this was a keynote from the former Mayor of Hamilton, and it was informative and useful. Of note also was a presentation on cognitive bias, and something that all decision makers should be aware of in dealing with people of different backgrounds and beliefs. Overall, it was very useful.

Humans of Hendo Wins Big at the Arts Access Awards

13. Last month, the Humans of Hendo youth arts group in Henderson won big at the annual Te Putanga Toi Access Awards.

14. Run by Arts Access Aotearoa, the awards recognise individuals and organisations making it easier for all New Zealanders to access the arts. The Waitakere Alternative Education Consortium, Target Alternative Education Centre and Creative Collaborative, Auckland received the Arts Access Te Auaha Community Partnership Award for work started in 2016.

15. The project involved people on the street telling their stories to our young photographers and story-tellers, to create lasting community connection. It built up a collection of portraits and stories on the colourful lives on Henderson’s residents, with two books, postcards and exhibitions across the community being implemented.

16. We are proud to have supported this initiative with funding from the Board. We acknowledge all the organisations involved, and the mentors that worked with our young people as well. Most importantly, we acknowledge the young Westies involved in this, you have created something really fantastic here and the award is most richly deserved. We are delighted and the whole community is very proud of you.

Synchronised Swimming Comes to Henderson

17. The West Wave pool was host to the latest international event to grace our shores in the West, an international synchronized swimming competition. It was an absolute honour to open the event, acknowledging the parents, coaches, judges and all those volunteers that are behind the scenes working so our young people can follow their dreams. Around 350 people competed across a range of age groups from all over New Zealand, with teams from Australia and New Caledonia as well. A packed house in the West Wave stadium area as well, great to see.

18. I encouraged them to enjoy the best of what Henderson and the West has to offer during their stay. We don’t really know how lucky we are with hosting these events, it is a special thing to have people from all over the place coming to Henderson for a good time, and to achieve the best that they can in their fields of passion. It’s awesome.

Arts Awards at Corban Estate

19. I was blown away by the quality of art on show at the annual WCCAC event at Corban’s this year. From young to old, West Auckland must be a beautiful place for these talented people to capture their muse. Everything was on sale too and goodness me my wallet could have taken a real pounding with all the great art there. Congratulations to all the winners, and indeed to everyone putting their art on display. It was the best ever, and I also want to thank Dianne Costello and the team for their work putting this on.

Ngā tūtohunga / Recommendation/s

That the Henderson-Massey Local Board:

a) receive the Chairperson’s report.

Ngā tāpirihanga / Attachments

There are no attachments for this report.

Ngā kaihaina / Signatories

Authors	Shane Henderson – Chairperson, Henderson-Massey Local Board
Authorisers	Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Henderson-Massey Local Board

16 October 2018

Auckland Transport Monthly Report

File No.: CP2018/19540

Te take mō te pūrongo / Purpose of the report

1. The purpose of this report is to respond to requests on transport-related matters, provide an update on the current status of the Local Board Transport Capital Fund (LBTCF), provide a summary of consultation material sent to the board and, provide transport related information on matters of specific application and interest to the Henderson-Massey Local Board and its community.

2. A decision is not required this month. In particular, this report notes:

· Consultation information sent to the Board for feedback as they affect the Board area.

· Note the Supporting Growth North West Consultation Open

· Note the 30 Red Light Runners Caught Per Day As Six More Red Light Cameras Go Live In Auckland.

Ngā tūtohunga / Recommendation/s

That the Henderson-Massey Local Board:

a) receive the report entitled Auckland Transport Update to the Henderson-Massey Local Board – October 2018.

Horopaki / Context

3. This report addresses transport related matters in the Henderson-Massey local board area.

4. Auckland Transport is responsible for all of Auckland’s transport services, excluding state highways. Auckland Transport reports on a monthly basis to local boards, as set out in their Local Board Engagement Plan. This monthly reporting commitment acknowledges the important engagement role local boards play within and on behalf of their local communities.

Tātaritanga me ngā tohutohu / Analysis and advice

Local Board Transport Fund (LBTCF) Update

5. The LBTCF is a capital budget provided to all local boards by Auckland Council and delivered by Auckland Transport. Local boards can use this fund to deliver transport infrastructure projects that they believe are important but are not part of Auckland Transport’s work programme. Projects must also:

· be safe

· not impede network efficiency

· be in the road corridor (although projects running through parks can be considered if there is a transport outcome).

6. The Henderson-Massey Local Board’s funding allocation under the LBTCF was $4,623,969 for the current political term. In addition, there is a sum of $1,253,083 which has been approved by Council and is available from 1 July 2018.

Awaroa Road Speeding Issues

7. Auckland Transport (AT) undertook a seven day survey where ’tubes’ were laid across two sections of the road and counted both vehicles volumes and speed. AT found that the 85^th percentile speed of vehicles was 53.6km/h and 53.8km/h, meaning that the majority of vehicles are traveling at or below these speeds.

8. Awaroa Road is classified as a Collector Road, with the intended purpose of leading traffic between Local Roads and major Arterials routes. This type of road is expected to receive greater amounts of traffic than a local road, and installing speed humps would affect the capacity and level of service on this route, and result in on-going maintenance costs due the high stress that speed humps would endure. For this reason, AT avoids installing speed calming treatments on collector roads.

9. However, we will be installing a 35km/h advisory speed sign at the corner near number 104 Awaroa Road. Auckland Transport expect this to be carried out in November 2018.

Issues at the Bus Stop outside Bruce McLaren Intermediate School

10. An Auckland Transport (AT) engineer has undertaken an initial review of the issue. Further detailed investigation now needs to be undertaken to ensure a comprehensive review of your concerns. This investigation has been prioritised and programmed for review, following which AT will be able to provide you with the outcome and recommendations of our assessment.

11. An update is scheduled December, 2018.

Bahari Road, Ranui Speeding and Safety Issues

12. Auckland Transport completed a speed count on Bahari Road and is considering options that provide solutions. Auckland Transport will report back to the Local Board in October with a recommendation.

Triangle Road Congestion Issues

13. Auckland Transport is investigating medium and long term options to manage congestion on this road, and it is anticipated that further information on options will be available within the next six months.

Ranui Station Parking

14. Auckland Transport has investigated this and we would see this as a good project. Unfortunately, Auckland Transport do not have the funding available to progress this as a project. We would also like to note that the land which you would like the parking to be installed on is owned by Kiwirail, and so any changes would need to be made by them.

Request for Yellow Lines on Te Atatu Road and Coniston Avenue

15. Auckland Transport has completed the investigation into a request for broken yellow lines to address visibility concerns at the intersection of Te Atatu Road and Coniston Avenue.

16. While investigating your request, we have found that the existing broken yellow lines on Te Atatu Road, to the right of Coniston Avenue, are sufficient. However, at some point the broken yellow lines to the left of Coniston Avenue have been removed.

17. As such, we are pleased to advise that the broken yellow lines at this location will be restored, which will provide more visibility to drivers exiting Coniston Avenue. We expect these works to be completed by November 2018.

Local Board Issues Being Investigated

18. Auckland Transport has high volumes of requests for service at this time. This has made our standard timeframe to process requests longer than usual. The Local board have requested the following issues be investigated and they have been recorded, entered and are in the initial investigation stage:

· Waitemata Drive Construction Issues

This issue is being investigated. Auckland Transport will provide a response once completed

· Central Park Drive Traffic Island Safety Issues

This issue is being investigated. Auckland Transport will provide a response once it completed

· Bus stop outside Castle Heights Rest Home in Western Heights

Awaiting site meeting to be arranged by local board

· Cycling improvements along Oratia Steam and Henderson Creek Shared Paths

This issue is being investigated. Auckland Transport will provide a response once it completed.

· Miriam Corban and Vintage Drive NSAAT’s Request

This issue is being investigated. Auckland Transport will provide a response once it completed.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

Supporting Growth North West Consultation Open

19. The Supporting Growth Programme is about planning the support needed for the transport network to grow in future urban areas of Auckland over the next 30 years.

20. Consultation is now open for transport plans being investigated in Auckland's northwestern future urban growth areas.

21. Public information days have been held in late-September as follows:

· Massey Birdwood Settlers Hall - Tues 25 September, 4:00pm-7:00pm

· Riverhead Hall - Weds 26 September, 3:00pm-7:00pm

· Kumeū Community Hall - Fri 28 September, 3:00pm-7:00pm

· North-West Mall - Sat 29 September, 10:00am – 1:00pm

22. In order to provide the community with good information about what is proposed to support growth in the short term (ahead of the Programme’s longer term focus) a number of other projects have been showcased at these information days, including:

· The Huapai Triangle project (Auckland Transport)

· The Safe Roads SH16 Brigham Creek to Waimauku upgrade (NZ Transport Agency)

· The SH16-18 Connections project (NZ Transport Agency)

· AT Dairy Flat Highway Safety improvements (Auckland Transport)

· The Huapai-Kumeū Town Centre Plan (Auckland Council)

· Whenuapai Plan Change (Auckland Council).

23. Feedback closes at 5.00pm on Friday 19 October. Consultation information and feedback forms are available at: http://supportinggrowth.govt.nz/have-your-say/north-west-auckland/

Consultation documents on proposed improvements

24. Consultation documents for the following proposals have been provided to the Henderson-Massey Local Board for its feedback, and are summarised below for information purposes only.

25. After consultation, Auckland Transport considers the feedback received and determines whether to proceed further with the proposal as consulted on, or proceed with an amended proposal if changes are considered necessary.

· New intersection access for 524–526 Don Buck Road within the new West Hills Stage 1 development area off Don Buck Road, Massey

· Broken Yellow Lines in Manui Place, Sunnyvale

· Te Atatu Road, Te Atatu - Signalised Mid-Block Crossing

· New No Stopping At All Times (Broken Yellow Lines) parking restrictions from 20 Beauchamp Drive to 14 Reverie Place, Massey

Red Light Runners Caught Per Day As Six More Red Light Cameras Go Live In Auckland

26. From 1 October Six new red light safety cameras are operating in Auckland, adding to six already in operation that have issued 2,314 infringements in just two and a half months.

27. The new cameras, which are enforced on a rotational basis, are operating at:

· Great South Road and Cavendish Drive – two sites

· Te Irirangi Drive and Accent Drive – two sites

· Great North Road and Rata Street

· Great South Road and Reagan Road

28. The purpose of the cameras is to save lives and stop injuries that is why we are telling people where the cameras are and that they are operating from today.

29. There is a culture among some drivers that red lights don’t matter and can be ignored. That is blatantly wrong and puts the safety of others on the road – drivers, pedestrians and people on bikes – at risk.

30. When red light cameras were trialled between 2008 and 2010, there was a 43% reduction in red-light running and an average 63% decrease in crashes attributable to red light running.

31. Between 21 June and 7 September this year, 2314 infringements were issued from the six cameras that are already running. That’s 30 times a day when motorists put their own lives and the lives of other at risk.

32. With deaths and serious injuries increasing on Auckland roads by 78% in the last four years, three times the national average, Auckland Transport have to change this attitude. That’s why we are installing the additional cameras.

33. The new cameras are in addition to the six red light cameras that began enforcing in June. Money from infringements goes to the Crown’s National Consolidated Fund.

34. $700 million will be invested in road safety improvements in the next 10 years, partly funded by the Regional Fuel Tax.

Auckland Transport’s Traffic Control Committee (TCC) report

35. Decisions of the TCC during the month of September 2018 affecting the Henderson-Massey Local Board area are listed below.

Date

Street (Suburb)

Type of Report

Nature of Restriction

Decision

1-September-18

Baumea Rise, McWhirters Farm Lane, Massey

Permanent Traffic and Parking changes Combined

No Stopping At All Times, Traffic Island

CARRIED

1-September-18

Metcalfe Road, Ranui Avenue, Babich Road, Illana Place, Ranui

Permanent Traffic and Parking changes Combined

No Stopping At All Times, Bus Stop, Bus Shelter, Lane Arrow Markings, Removal of Bus Stop, Give-Way Control, Stop Control, Traffic Island, Flush Median

CARRIED

Tauākī whakaaweawe Māori / Māori impact statement

36. The proposed decision of receiving the report has no impacts or opportunities for Māori. Any engagement with Māori, or consideration of impacts and opportunities, will be carried out on an individual project basis

Ngā ritenga ā-pūtea / Financial implications

37. The proposed decision of receiving the report has no financial implications.

Ngā raru tūpono / Risks

38. The proposed decision of receiving the report has no risks. Auckland Transport has risk management strategies in place for the transport projects undertaken in the local board area.

Ngā koringa ā-muri / Next steps

39. Auckland Transport provides the Waitakere Ranges Local Board with the opportunity to comment on transport projects being delivered in the local board area.

Ngā tāpirihanga / Attachments

There are no attachments for this report.

Ngā kaihaina / Signatories

Authors

Owena Schuster - Elected Members Relationship Manager (Western Boards)

Authorisers

Jonathan Anyon - Manager Elected Member Relationship Unit, Auckland Transport

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Henderson-Massey Local Board

16 October 2018

Henderson-Massey Multi-Board and Local Grants, Round One 2018/2019 grant applications

File No.: CP2018/18065

Te take mō te pūrongo / Purpose of the report

1. To fund, part-fund or decline applications received for the Henderson-Massey Local Grants and Multi-Board Grants, Round One 2018/2019.

Whakarāpopototanga matua / Executive summary

2. The Henderson-Massey Local Board adopted the Henderson-Massey Local Grants Programme 2018/2019 on 17 April 2018 (see Attachment A). The document sets application guidelines for contestable community grants submitted to the local board.

3. This report presents applications received for the Henderson-Massey Local Grants and Multi-Board Grants, Round One 2018/2019 (see Attachment’s B and C)

4. The Henderson-Massey Local Board has set a total community grants budget of $124,000 for the 2018/2019 financial year.

5. The Henderson-Massey Local Board has allocated a total of $11,120 in Quick Response Round One 2018/2019, leaving a balance of $112,880 for the one remaining local and multi-board grant and the two quick response grant rounds still to be held in the 2018/2019 financial year.

6. Twenty applications were received for Henderson-Massey Local Grants, Round One 2018/2019, requesting a total of $98,534. In addition, twenty-five applications were received for Henderson-Massey Multi-Board Grants, Round One 2018/2019 requesting a total of $108,864.40.

7. In total, forty-five applications were received for consideration by the Henderson-Massey Local Board for Henderson-Massey Local Grants and Multi-Board Grants, Round One 2018/2019 with a total funding request of $206,864.40.

Ngā tūtohunga / Recommendation/s

That the Henderson-Massey Local Board:

a) Agree to fund, part-fund or decline each application in the Local Grants Round One 2018/2019 applications as outlined in Table One:

Table One: Henderson-Massey Local Grants Round One 2018/2019 grant applications

Application ID	Organisation	Main focus	Requesting funding for	Amount requested
LG1905-101	Cyrus Rose	Community	Towards monthly food and accommodation costs.	$5,000.00
LG1905-102	Athletics New Zealand Incorporated	Events	Towards printing and signage for the Waitakere Athletics Festival at the Douglas Track and Field, Trusts Arena on 21 March 2019.	$5,000.00
LG1905-104	Kids Safe with Dogs Charitable Trust	Community	Towards wages for instructors and printing costs for the period 1 November 2018 to 28 February 2019.	$4,894.00
LG1905-105	Central Park Henderson Business Association	Community	Towards business survey costs for the Central Park Henderson Business Association over the period 5 November 2018 to 21 December 2018.	$4,200.00
LG1905-109	House of Science West Auckland	Community	Towards the purchase of two science resource kits and one year’s consumables to apply to programmes in West Auckland schools	$4,600.00
LG1905-110	New Zealand Ethnic Social Services	Community	Towards wages for registered social worker for the period 1 November 2018 to 29 November 2019.	$20,000.00
LG1905-111	Te Atatu Peninsula Business Association	Community	Towards costs of installing and removing existing Christmas pole banners, and the purchase, installation and removal of decorated Christmas wreaths for the Te Atatu Peninsula Business Association over the period 1 November 2018 to 31 January 2019.	$5,518.00
Application ID	Organisation	Main focus	Requesting funding for	Amount requested
LG1905-114	Connected Media Charitable Trust	Arts and culture	Towards costs for workshop facilitators, digital support, coordination, promotion, project management and other unspecified costs for a free one-day film-making workshop over the period 2 April 2019 to 30 August 2019.	$3,162.00
LG1905-115	Elvis in the Gardens Incorporated	Events	Towards signage and operational costs for the 2019 Elvis in the Gardens on 3 March 2019 at the Botanic Gardens.	$1,000.00
LG1905-118	Rampage Community Hub	Sport and recreation	Towards costs for five volunteer trainers for the period 1 November 2018 to 1 November 2019.	$5,000.00
LG1905-119	Shaila Contractor	Community	Towards marketing and miscellaneous costs towards a “Be Healthy – Get Active” event on 17 February 2019.	$2,000.00
LG1905-120	Community Waitakere Charitable Trust	Community	Towards costs of installation, pack down, transport, project management and grant administration fees for the movement of artworks between community venues over the period 2 November 2018 to 15 December 2018.	$3,183.00
LG1905-123	Big Brothers Big Sisters New Zealand	Community	Towards mentor programme match costs including, recruitment, vetting, interviewing, volunteer training, ongoing volunteer, safety training and whanau and child assessments for the period 5 November 2011 to 4 November 2019.	$5,000.00
LG1905-124	Corban Estate Arts Centre	Arts and culture	Towards costs of planning, implementation, framing, curating, hanging and supporting young people for the Kakano Youth Arts Collective end of year exhibition over the period 13 December 2018 to 16 December 2018.	$4,691.00
Application ID	Organisation	Main focus	Requesting funding for	Amount requested
LG1905-126	Waitakere Water Polo Club Incorporated	Sport and recreation	Towards costs for pool booking, water polo balls and salary for the head coach for the period 1 November 2018 to 30 June 2019.	$4,286.00
LG1905-127	New Zealand Centre for Gifted Education Limited	Community	Towards subsidies for students attending the Auckland West MindPlus programme for the period 29 January 2019 to 20 December 2019.	$5,000.00
LG1905-128	New Zealand African Welfare Service Trust	Community	Towards costs for facilitation, mentoring, training, workshops, volunteer expenses, venue hire and administration and coordination for the period 1 November 2018 to 31 October 2019.	$5,000.00
LG1905-129	New Zealand Nepal Society Incorporated	Arts and culture	Towards costs for venue hire, audio-visuals, artists, marketing, stage, marquee, stalls and lighting for the 2018 Nepali Festival over the period 1 November 2018 to 30 November 2019.	$5,000.00
LG1905-130	Christine Reid	Arts and culture	Towards publishing costs for a book for the period 1 August 2018 to 28 December 2018.	$1,000.00
LG1905-131	Waitakere Outrigger Canoe Club	Sport and recreation	Towards costs for the purchase of 48 life-jackets for Waitakere Outrigger Canoe Club junior club members.	$5,000.00
Total				$98,534.00

b) agree to fund, part-fund or decline each application in the Multiboard Local Grants Round One 2018/2019 grant applications as outlined in Table Two:

Table Two: Henderson-Massey Multi-Board Round One 2018/2019 grant applications

Application ID	Organisation	Main focus	Requesting funding for	Amount requested
MB1819-110	Rutherford College	Community	Towards distribution costs of West Auckland Adult and Continuing Education booklets to over 55,000 households.	$2,500.00
Application ID	Organisation	Main focus	Requesting funding for	Amount requested
MB1819-114	Bike Auckland Incorporated	Community	Towards the overall costs to run the Bike Burb programme, including venue hire, development fees, workshop costs and communications.	$3,000.00
MB1819-115	Auckland Softball Association Incorporated	Sport and recreation	Towards 150 umpire shirts and 60 umpire sets including protective clothing and 28 equipment bags.	$1,500.00
MB1819-118	Manukau Orchestral Society Incorporated	Arts and culture	Towards the venue hire and technical costs for a musical performance at the Vodafone Events Centre.	$406.00
MB1819-119	WAVES Trust	Community	Towards costs for seven White Ribbon community barbeques and events at Hoani Waititi Marae and the purchasing and distribution of “White Ribbon” resource packs for local businesses.	$2,220.00
MB1819-122	Sport Waitakere Trust	Sport and recreation	Towards staff wages, venue hire, community consultation and engagement and club administration costs for the period 21 January 2019 to 20 December 2019.	$15,000.00
MB1819-125	Te Whanau O Waipareira Trust	Sport and recreation	Towards venue hire costs for the Waipareira Rangatahi 2018 Youth Challenge at the Trusts Arena, October 2018.	$2,000.00
MB1819-126	Royal New Zealand Foundation of the Blind	Community	Towards the costs of new digital talking books for the Blind Foundation library.	$4,000.00
MB1819-131	Westforce Woman's Lacrosse Club Incorporated	Sport and recreation	Towards outfits, protective equipment and play equipment for Westforce Woman's Lacrosse teams.	$3,000.00
Application ID	Organisation	Main focus	Requesting funding for	Amount requested
MB1819-136	Zeal Education Trust	Events	Towards project management, advertising and promotion, video and photography, guest artist, judging, master of ceremony, audio engineer, van hire and event manager costs for the 2019 Term One, West Auckland Schools Tour.	$5,072.80
MB1819-145	Trust MYRIVR	Community	Towards the project manager fees to advertise a free social and health services phone application.	$10,000.00
MB1819-147	Auckland Central Riding for the Disabled Association Incorporated	Community	Towards the purchase of helmets.	$3,199.00
MB1819-148	Auckland Deaf Society Incorporated	Community	Towards the cost of a New Zealand Sign Language interpreter, the circus-themed performers and visual entertainment for the "Christmas Whanau and Community Carnival” on 2 December 2018.	$817.60
MB1819-151	New Zealand Dance Advancement Trust	Arts and culture	Towards the costs of venue hire, studio hire and the artistic cost for a dance education coordinator, artistic executive, production manager, dancers and senior dance tutors for the "2019 Youth and Community Engagement Programme.	$2,500.00
MB1819-160	New Zealand Nepal Society Incorporated	Arts and culture	Towards the audio-visual hireage and operational costs of the 2018 Nepal Festival.	$8,350.00
MB1819-167	Redwood Park Golf Club Incorporated	Sport and recreation	Towards coaching, equipment and marketing costs for a school holiday programme at Redwood Park Golf Club.	$2,865.00
MB1819-172	The Parkinson's New Zealand Charitable Trust	Community	Towards the salaries of six Parkinson's community educators.	$11,000.00
Application ID	Organisation	Main focus	Requesting funding for	Amount requested
MB1819-174	LifeKidz Trust	Community	Towards the purchase of outdoor play panels and the cost of youth worker wages to run youth programmes.	$1,500.00
MB1819-175	VisionWest Community Trust	Community	Towards the volunteer co-ordinator salary for Paataka and costs of a financial mentor to run 90 funded sessions of financial mentoring.	$5,000.00
MB1819-177	New Zealand Filipino Sto Nino Devotees Trust	Events	Towards the venue hire and audio visual costs for a two-day basketball competition and the Annual Sto Nino Fiesta and Sinulog Festival.	$1,000.00
MB1819-185	Ken Maunder Park Community Trust	Sport and recreation	Towards architect fees, building consent, structural engineer and fire consultant fees for the refurbishment of the club house pavilion.	$4,000.00
MB1819-186	Pacific Island Law Students Association (PILSA) under the umbrella of "Auckland University Law Students Society Incorporated".	Community	Towards venue, disc jockey, cultural group fees, gifts, guest speaker, koha, band fees, decorations and dinner costs for an annual ‘Pacific Law Students end of year dinner 2018.	$2,000.00
MB1819-189	Transformation Academy Trust	Community	Towards social worker and community care worker salaries, venue hire, stationery, resources and transport costs for the period 1 October 2018 to 29 September 2019.	$10,400.00
MB1819-190	Auckland Kids Achievement Trust	Community	Towards wages for 14 Kiwi Can leaders who deliver the Kiwi Can programme across seven schools in seven local board areas.	$5,000.00
MB1819-193	OUTLine New Zealand Incorporated	Community	Towards a portion of general operating expenses including telephone and internet costs, printing, insurance, clinical supervision wages, training fees and volunteer costs.	$2,000.00
Total				$108,330.40

Horopaki / Context

8. The local board allocates grants to groups and organisations delivering projects, activities and services that benefit Aucklanders and contribute to the vision of being a world class city.

9. The Auckland Council Community Grants Policy supports each local board to adopt a grants programme.

10. The local board grants programme sets out:

· local board priorities

· lower priorities for funding

· exclusions

· grant types, the number of grant rounds and when these will open and close

· any additional accountability requirements.

11. The Henderson-Massey Local Board adopted their grants programme for 2018/2019 on 17 April 2018 and will operate three quick response and two local grant rounds for this financial year.

12. The community grant programmes have been extensively advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications, radio and community networks.

Tātaritanga me ngā tohutohu / Analysis and advice

13. The aim of the local board grant programme is to deliver projects and activities which align with the outcomes identified in the local board plan. All applications have been assessed utilising the Community Grants Policy and the local board grant programme criteria. The eligibility of each application is identified in the report recommendations.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

14. Local boards are responsible for the decision-making and allocation of local board community grants. The Henderson-Massey Local Board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the local board grant programme.

15. The local board is requested to note that section 48 of the Community Grants Policy states “We will also provide feedback to unsuccessful grant applications about why they have been declined, so they will know what they can do to increase their chances of success next time”.

16. A summary of each application received through Henderson-Massey Local Grants and Multi-Board Grants, Round One 2018/2019 (see Attachment’s B and C) is provided.

Tauākī whakaaweawe Māori / Māori impact statement

17. The local board grants programme aims to respond to Auckland Council’s commitment to improving Maori wellbeing by providing grants to individuals and groups who deliver positive outcomes for Maori. Auckland Council’s Maori Responsiveness Unit has provided input and support towards the development of the community grants processes.

18. Twenty-one applicants applying to Henderson-Massey Local and Multi-board Grants Round One indicated that their project targeted Māori or Māori outcomes.

Ngā ritenga ā-pūtea / Financial implications

19. The allocation of grants to community groups is within the adopted Long-Term Plan 2018-2028 and local board agreements.

20. The Henderson-Massey Local Board has set a total community grants budget of $124,000. Following allocations of $11,120 for Quick Response Round One 2018/2019, there is an available grants budget balance of $112,880.

21. Twenty applications were received for Henderson-Massey Local Grants, Round One 2018/2019, requesting a total of $98,534.

22. Twenty-five applications were received for Henderson-Massey Multi-Board Grants, Round One 2018/2019, requesting a total of $108,864.40.

Ngā raru tūpono / Risks

23. The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy and the local boards programme. The assessment process has identified a low risk associated with funding the applications in this round.

Ngā koringa ā-muri / Next steps

24. Following the Henderson-Massey Local Board allocation of funding for Local Grants and Multi-Board Grants Round One, Commercial and Finance staff will notify the applicants of the local board’s decision and facilitate payment of the grant.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Henderson-Massey Local Grants Programme 2018/2019	27
b ⇩	Henderson-Massey Local Grants Round One 2018/2019 grant applications	29
c ⇩	Henderson-Massey Multi-Board Round One 2018/2019 grant applications	101

Ngā kaihaina / Signatories

Authors

Lincoln Papali'i - Senior Community Grants Advisor

Authorisers

Marion Davies - Grant Operations Manager

Shane King - Head of Operations Support

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Henderson-Massey Local Board

16 October 2018

Henderson-Massey Local Board

16 October 2018

Henderson-Massey Local Board

16 October 2018

SH16/20 General Restoration Budget expenditure plan

File No.: CP2018/16314

Te take mō te pūrongo / Purpose of the report

1. To seek approval of the expenditure plan for the remaining SH16/20 General Restoration budget.

Whakarāpopototanga matua / Executive summary

2. The Henderson-Massey Local Board has a remaining fund of $2,663,500 in the SH16/20 General Restoration budget

3. Park Services has identified an expenditure plan and programme of works suitable for the allocation of this fund and discussed this with the local board at a workshop on 28 August 2018.

4. Approval is now sought from the local board to progress these projects.

Ngā tūtohunga / Recommendation/s

That the Henderson-Massey Local Board:

a) approve the allocation of the SH16/20 General Restoration Budget of $1,843,670 to the following projects in order of priority with estimate values:

i) Royal Reserve improvements - ongoing project commitment of $1,581,750

ii) Jack Pringle Sports Park skate park upgrade ($101,000)

iii) Jack Pringle Sports Park basketball half court upgrade ($45,500)

iv) Danica Esplanade to Te Atatu Road pathway connection ($86,520)

v) Kelvin Strand seating installation ($7,800)

vi) McLeod Park drinking fountain installation ($6,500)

vii) Te Atatu Peninsula Park drinking fountain installation ($6,500)

viii) Springbank Esplanade Reserve restoration programme ($15,600)

ix) Harbourview-Orangihina Park ecological restoration plan ($40,000)

x) programme management time charges ($4,200)

b) note that estimate values are indicative only and are provided to give insight to the scale of project.

c) agree to revisit and allocate the remaining funds in the order of $779,830 to future improvements to parks in FY19/FY20, with priority given to projects in the Te Atatu South area.

Horopaki / Context

5. Funding has been provided to the Henderson-Massey Local Board from New Zealand Transport Agency (NZTA) for mitigation of the SH16/20 Waterview Connection project. This is outlined fully in a report presented to the Local Board on 7 February 2017, Item 15.

6. The funding is made up of occupation fees from Harbourview-Orangihina Park, McCormick Green, Jack Colvin Reserve and Bridge Ave Reserve and will include revenue from final land sales of portions of these reserves. While the occupation of the reserves ceased in 2016, with the exception of Harbourview-Orangihina Park, there was a delay in finalising the land sales. The local board was advised of this in a workshop in September 2017. As a result the projects funded from this budget were put on hold. The land sale has now been confirmed with NZTA.

7. The total funding applied to the SH16/20 General Restoration Budget has recently been confirmed as $2,780,935. Fulton Hogan is still occupying an area of Harbourview-Orangihina Park and it is likely some limited further revenue will be collected from this site over the next couple of months during the land’s reinstatement.

8. To date $117,215 of the SH16/20 General Restoration budget has been spent on the Royal Reserve Development and the Open Space Network Plan delivery (Massey Leisure Futsal Court and Corban Reserve Dog Agility).

9. Given the delay in receiving the final funding, the board is being asked to reconfirm the expenditure plan previously proposed to the board for the remaining budget of $2,633,500.

Tātaritanga me ngā tohutohu / Analysis and advice

10. The expenditure plan takes account of funding carried over from last financial year for projects that were not delivered or completed due to the delay in receiving the revenue. Parks services reviewed the earlier expenditure plan and proposed a couple of amendments. The Lloyd Morgan Lions Club Park development concept design has been removed as this is already funded within the Community Facilities 2018/2019 work programme and the seating installation proposed for Vodanovich Reserve will now be installed in Kelvin Strand as this is the only reserve with a playground and no seating.

11. It was also confirmed there was support from the local board for the development of an ecological restoration plan for Harbourview-Orangihina Park with a rough estimate of $40,000 allocated to this.

12. The expenditure plan therefore includes the following projects with estimated costs:

· Royal Reserve improvements - ongoing project commitment of $1,581,750

· Jack Pringle Sports Park skate park upgrade ($101,000)

· Jack Pringle Sports Park basketball half court upgrade ($45,500)

· Danica Esplanade to Te Atatu Road pathway connection ($86,520)

· Kelvin Strand seating installation ($7,800)

· McLeod Park drinking fountain installation ($6,500)

· Te Atatu Peninsula Park drinking fountain installation ($6,500)

· Springbank Esplanade Reserve restoration programme ($15,600)

· Harbourview-Orangihina Park ecological restoration plan ($40,000)

· programme management time charges ($4,200)

13. Should the above projects be delivered with the budget as estimated, a balance of approximately $779,830 will remain in the bucket. The local board has indicated they would like this held as an unallocated fund for future improvements to parks, with a focus on improvements in the Te Atatu South area. This budget will be reviewed once there is more rigor around the costs of delivering the above projects, and park improvement projects in Te Atatu South have been further scoped based on priorities in the Henderson Massey Open Space Network Plan. Park Services will workshop proposed projects for allocation with the Local Board in FY19/20.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

14. The local board has received a number of reports since 2013 providing updates on the revenue being received from NZTA and confirming the allocation of this funding. A programme of work was approved by the local board in February 2017 and then the board was advised of the delay in receiving the funding in September 2017.

15. At a workshop with the local board on 28 August 2018 the board was advised that agreement had been reached on the land sale and the board provided support for the expenditure plan included in the recommendations.

16. Delivery of projects from within the programme of work would directly respond to several outcomes identified within the Henderson-Massey Local Board Plan 2017, including “a network of vibrant and loved urban neighbourhoods”, “it is easy to get around without a car” and “natural spaces are valued and restored”.

Tauākī whakaaweawe Māori / Māori impact statement

17. Mana whenua were included in the community liaison groups and have been involved in the Board of Inquiry process around the mitigation funding from the SH16/20 project.

18. Engagement with mana whenua with an interest in the Henderson-Massey area has to date focused on the Royal Reserve improvements. Going forward it is anticipated where mana whenua have an identified interest in a project, that appropriate engagement will be undertaken.

Ngā ritenga ā-pūtea / Financial implications

19. The SH16/20 General Restoration Budget was set up from the revenue received from NZTA relating to the occupation and land sales at Harbourview-Orangihina Park, McCormick Green, Jack Colvin Reserve and Bridge Ave Reserve. This funding was ring-fenced to deliver improvements to parks in the Henderson-Massey Local Board area.

20. The initial estimates for the projects in the expenditure plan have been developed by Parks Services in consultation with the Community Facilities quantity surveyor. While these include contingencies, the full accuracy of these will not be determined until the project moves through the investigation and design, and into the delivery stage.

21. The funding that remains unallocated may therefore be reduced or increased when firmer cost estimates for other projects on the list are received.

Ngā raru tūpono / Risks

22. There have been no identified risks with the local board supporting this expenditure plan.

Ngā koringa ā-muri / Next steps

23. The projects in the expenditure plan have been on hold for the past 18 months. The approval of this funding allocation will now enable Community Facilities to proceed with the investigation, design and delivery of these projects.

Ngā tāpirihanga / Attachments

There are no attachments for this report.

Ngā kaihaina / Signatories

Authors

Annette Campion - Policy Advisor

Authorisers

Rod Sheridan - General Manager Community Facilities

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Henderson-Massey Local Board

16 October 2018

Ōpanuku Link

File No.: CP2018/19195

Te take mō te pūrongo / Purpose of the report

1. To approve the overall concept design and individual components of the Ōpanuku Link project.

Whakarāpopototanga matua / Executive summary

2. As part of the Unlock Henderson programme, which has the vision to support Henderson becoming and “urban eco centre, enhancing the mauri of the twin streams”, the Henderson-Massey Local Board, in partnership with Panuku Development Auckland and in co-operation with Auckland Transport and Community Facilities are progressing the public realm development of the Ōpanuku Link.

3. This project will strongly contribute to Henderson’s vision and will complete the Henderson Implementation Plan’s Key Move 4 of “reconnecting with Corban Estate”. The project will also support the wider Henderson programme objective of creating better connections east-west across the twin streams and the rail line.

4. This project has several aspects to support and enable this connectivity; A new local road with greenway on the council site at 2-4 Henderson Valley Road to enhance access. A new pedestrian crossing over Henderson Valley Road to the Ōpanuku Reserve to provide better access to this amenity. A new pedestrian/cyclist bridge to provide better access to Corban Estate.

5. All aspects of the project are supported by artist input and guidance to add to the urban eco centre and west Auckland character and identity goals of the programme. The project will also create a small new open space called “the greenway” on the council site of about 485sqm which acts as a linear park connecting Corban Estate, the Ōpanuku Reserve and the Japanese Friendship garden through the subdivision process.

6. The project is now completing the concept design phase. The project will progress to detailed design and resourcing consent as the next step once approval and endorsement is received from the Henderson-Massey Local Board.

Ngā tūtohunga / Recommendation/s

That the Henderson-Massey Local Board:

a) approve the concept design of the overall Ōpanuku Link project comprising the Ōpanuku Reserve enhancement, new cyclist bridge to Corban Estate and Henderson Valley Road upgrade including its pedestrian crossing between Smythe Road and Stevies Lane;

b) endorse Panuku Development Auckland to lead and progress the concept design to developed drawings, resource consent and delivery; and

c) approve the vesting of the greenway component of the Ōpanuku Link (located on part of 2-4 Henderson Valley Road council property – an area of approximately 485m²) to Auckland Council (Community Facilities).

d) approve the vesting of the Kakogawa Japanese Friendship Garden (an area of approximately 1,200m²) to Auckland Council (Community Facilities).

Horopaki / Context

7. Panuku Development Auckland is working with the Henderson-Massey Local Board and Mana Whenua to develop Henderson into an urban eco-centre. This will seek to achieve quality environmental and community health outcomes that enhance the:

· quality of life;

· mauri of the twin streams; and

· social and spatial connectivity.

8. This project gives effect to a Key Move 4 “Re-connect with Corban Estate” identified in the Henderson Implementation Plan.

9. One of the initial projects is the enhancement of the Ōpanuku Reserve in Henderson which incorporates the creation of natural play opportunities developed on the theme of papa tākaro whanau (family play).

10. This reserve forms part of a wider upgrade works undertaken by Panuku Development Auckland that involves a pedestrian and cycle link from the Henderson Rail Station to the Corban Estate Arts Centre. The specific scope of this project involves the design and construction of:

· a pedestrian and cyclist bridge over the Ōpanuku Stream from Henderson Valley Road to the Corban Estate Arts Centre; and

· the enhancement of the Ōpanuku Reserve developed around a play space based on the theme of papa tākaro whānau (Family Play)

· The enhancement of Henderson Valley Road will transform Henderson Valley Road to a more pedestrian focused environment. The upgrade will provide cycle lanes on each side of the street, a narrowed carriageway and street tree planting. This will seek to improve pedestrian, cyclist and vehicular safety while providing enhanced amenity.

Tātaritanga me ngā tohutohu / Analysis and advice

11. This project will enhance the perception and amenity of Henderson while improving the visibility and pedestrian connectivity to the Corban Estate Arts Centre. It will also provide recreational opportunities for the Henderson community, including the proposed residential development within the Panuku development at 2-4 Henderson Valley Road.

12. At present the Corban Estate Arts Centre is isolated by the Ōpanuku Stream and the rail corridor reducing access and visibility.

13. Ōpanuku Reserve currently provides little amenity, it is waterlogged throughout the winter months and has a poor-quality playground resulting in poor utilisation.

14. The reserve will be enhanced with subsoil drainage, new paths, additional stream planting, an arts bridge linking with the Corban Estate Arts Centre and a new play space. Additional recreational opportunities will be provided through a pump track.

15. This arts bridge has been thematically designed on the movement of the long tailed bats wings that frequent the Ōpanuku Stream corridor. It is designed utilising a suspension methodology to minimise construction effects on the stream ecology. The bridge has been designed to reinforce:

· the presence of the Ōpanuku Stream;

· the natural history of the area;

· the suite of art bridges within Henderson;

· its role as a key entrance to the Corban Estate Arts Centre

16. The proposed play space is based on natural play themes, and centres around papa tākaro whānau (family play) incorporating cultural narratives and traditional Māori games or learning experiences. Working with Hana Maihi, a Mana Whenua nominated artist, play opportunities have been developed from natural components such as plants, timber, water and, rocks. A narrative of atua (or gods) has been woven through the design, and children will be encouraged to explore these through educational signage.

17. The embankments of the Ōpanuku Stream will be enhanced through the removal of the weed species and planting with appropriate native species.

18. At present Henderson Valley Road operates as a high-speed arterial road and is currently dominated by vehicles with poor pedestrian and cyclist provisions. The proposed enhancement will seek to achieve a safe, high quality environment with improved pavements, new cycle lanes and a narrowed vehicular carriageway. The first stage of these enhancements will extend from the rail overbridge at Stevies lane (close to Great North Road) to Smythe Road.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

19. The Henderson Massey Local Board resolved in November 2017 to allocate $1.5 million of Local Board Transport Capital Funds to Panuku Development Auckland in order to co-ordinate the integrated delivery of the “Ōpanuku Link”, and allocate $1 million of the Henderson-Massey Local Board’s Local Discretionary Initiatives capital funds to Panuku Development Auckland to lead, integrate and co-ordinate the delivery of the enhancement of Ōpanuku Reserve at 1A and 1B Henderson Valley Road (Resolution HM/2017/187)

20. The Local Board has been involved in the design process through a number of design workshops. These have guided the key strategic moves as well as providing thoughts on some of the finer elements. Outcomes include the desire to focus play opportunities on the theme of of papa tākaro whanau (family play) and position these elements away from the Ōpanuku Stream and Henderson Valley Road. There has been support for the removal of exotic vegetation within the reserve that have structural weaknesses (and potential safety impacts). Input from the Local Board has seen the proposed half court substituted with a pump track to ensure higher levels of safety. Their advice has seen the ecological values of the Ōpanuku Stream enhanced with a particular attention paid to ensuring sensitive lighting that does not impact on the habitat of the native long-tailed bat that lives within the stream corridor.

Tauākī whakaaweawe Māori / Māori impact statement

21. The Panuku Mana Whenua Forum have been involved throughout the design process for the Ōpanuku Link over the last twelve months. This has included:

· The development of the project theme

· The preparation of the design brief

· Input to the design as it has progressed

· The selection of the artists for the playground and the bridge

· The endorsement of the final design

22. Artists were involved in the design of both the bridge and playground. Artists for the bridge were selected through an open process with Man Whenua representatives on the selection panel. The playground artist was a direct Man Whenua appointment. The playground design was also workshopped with local children from Henderson Intermediate.

23. Mataawaka have also been involved in the design process with a number of idea sessions. They have provided input into the design, park activities and key elements. As the design is progressed they have indicated a desire to be involved in the selection of native plant material that may be of medicinal value.

Ngā ritenga ā-pūtea / Financial implications

24. This project is co-funded between the Henderson Massey Local Board and Panuku Development Auckland. The Local Board have committed $1.0million for the upgrade of the Ōpanuku Reserve and a further $1.5million for the Ōpanuku Bridge, subject to approval for a mid-block pedestrian crossing over Henderson Valley Road (from Auckland Transport). Panuku Development Auckland will fund the balance.

Ngā raru tūpono / Risks

25. There are a number of risks associated with this project.

26. Failure to gain agreement from Auckland Transport for a mid-block pedestrian crossing will mean that the Ōpanuku Bridge does not receive Local Board funding.

27. Stakeholder risks include Community Facilities not accepting the vesting of the bridge and reserve; failure to reach agreement with Mana Whenua on narratives and parks design; and the kindergarten unwilling to have their boundary adjusted.

28. Planning risks include building and resource consents not granted or delayed

29. There are a number of construction risks including site contamination, geotechnical stability (for the bridge) and the identification of archaeological sensitive sites as well as the heritage overlay status of Corban Estate.

Ngā koringa ā-muri / Next steps

30. Following approval of the concept design for the Ōpanuku Reserve it is proposed that resource consent and tender documentation will commence. It is anticipated that stage one of the implementation works will commence in November 2019.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Opanuku Link - overall concept layout	211
b ⇩	Opanuku Reserve layout	213
c ⇩	Opanuku Stream cyclist bridge	215
d ⇩	Papa Takaro Whanau play space concept	217
e ⇩	Henderson Valley Road concept design layout	221
f ⇩	2-4 Henderson Valley Road greenway concept layout	225

Ngā kaihaina / Signatories

Authors	Richard Davison - Senior Project Planning Leader, Panuku Development Auckland
Authorisers	Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Henderson-Massey Local Board

16 October 2018

Panuku Development Auckland Local Board six-monthly update 1 March - 31 August 2018

File No.: CP2018/17732

Te take mō te pūrongo / Purpose of the report

1. To update the Henderson-Massey Local Board on Panuku Development Auckland (Panuku) activities within the local board area for the six months from 1 March to 31 August 2018.

Whakarāpopototanga matua / Executive summary

2. Panuku was established in September 2015 by the merger of two council controlled organisations, Waterfront Auckland and Auckland Council Property Limited.

3. Panuku helps to rejuvenate parts of Auckland, from small projects that refresh a site or building, to major transformations of town centres or neighbourhoods.

4. Panuku manages around $2 billion of council’s property portfolio, which is continuously reviewed to find smart ways to generate income for the region, grow the portfolio, or release land or property that can be better used by others.

Ngā tūtohunga / Recommendation/s

That the Henderson-Massey Local Board:

a) receive the Panuku Development Auckland Local Board update for 1 March to 31 August 2018.

Ngā Mahi ā-Hapori / Local Activities

Development

5. Panuku is contributing commercial input into approximately 50 region-wide council-driven renewal and housing supply initiatives.

6. Panuku works with partners and stakeholders over the course of a project. It also champions best practice project delivery, to achieve best value outcomes within defined cost, time and quality parameters.

7. Below is a high-level update on activities in the Henderson-Massey Local Board area:

Unlock Henderson

Property Development Projects Update

8. 2-6 Henderson Valley Road – Panuku is undertaking two subdivision consent processes to enable a potential future sale of the site. This is needed to create separate titles for potential sale and retention. The Civic Building, as agreed with Council will be retained by Council. The Resource Management Act subdivision consent is now lodged along with supporting applications for tree removal and a new pedestrian crossing of Henderson Valley Road being lodged shortly. Mana Whenua and in particular Te Kawerau a Maki iwi are closely involved in the outcome and approaches taken on this project.

9. C40 Falls and Alderman Car Parks – Consultants produced a parking study of this site. As a result of that study, Auckland Transport now supports the development of these two carparks and the other three smaller ones. The global Expression of Interest (EoI) phase for allow carbon development is complete and Panuku received 13 submissions. A panel, which included mana whenua representation reduced this to a short-list of five finalists. A Request for Proposals (RFP) phase is planned to launch on 30 September 2018. The finalists include a range of local and international designers and developers all with varying levels of expertise in low carbon development.

Public Good Reinvestment Projects Update

10. Ōpanuku Link – This project includes a new walking and cycling bridge and path between Corban Estate and Henderson train station. It also includes an upgrade to Ōpanuku Reserve including a new play space. The project is co-funded by the Henderson-Massey local board and Panuku. Public consultation was completed in April. Two artists were selected to be involved in the bridge and play space design through an expression of interest process. Mana Whenua endorsed an artist to lead the design of the papatakaro whanau themed play space. The first project milestone has been achieved with a bike ramp installed up to Henderson train station.

Placemaking Update

11. Community Place Making – A range of initiatives are underway or recently completed including a new basketball court and ping pong tables. The Bravehearts exhibition are planned on the 2-4 Henderson Valley road site during September/October.

12. Commercial Place Making – The Kitchen Project’s first intake of 5 entrepreneurs has been a success and the second intake has begun with 6 more entrepreneurs.

Portfolio Management

13. Panuku manages ‘non-service’ properties owned by the council and Auckland Transport (AT). Non-service properties are those that are not currently needed for service or infrastructure purposes. These properties were generally being held for planned future projects that are no longer required, such as road construction, park expansion or development of future town centres.

14. As at 30 June 2018, the property portfolio comprises 1437 properties, containing 1119 leases. The current portfolio includes vacant land, industrial buildings, warehouses, retail shops, cafes, offices, medical centres, and a large portfolio of residential rental homes.

15. The return on the property portfolio for the period ending 30 June 2018 was above budget, with a net surplus to council and AT shareholders of $3.9 million ahead of budget.

16. The average monthly tenantable occupancy rate for the six-month period is more than 98 per cent, which is above the statement of intent target of 95 per cent.

Properties managed in the Henderson-Massey Local Board Area

17. Panuku currently manages 30 commercial and 16 residential interests within the Henderson-Massey Local Board area.

Business interests

18. Panuku also manages the commercial return from business interests on the council’s behalf. This includes two forestry enterprises, two landfills and four quarries.

19. There are currently no managed business interests in the Henderson-Massey Local Board area.

Portfolio strategy

Optimisation

20. Optimisation is a self-funding development approach targeting sub-optimal service assets approved in 2015. The process is a tri-party agreement between Community Facilities, Panuku and Local Boards. It is led by Panuku. It is designed to equal or enhance levels of service to the local community in a reconfigured form while delivering on strategic outcomes such as housing or urban regeneration with no impact on existing rate assumptions.

21. Using optimisation, underperforming assets will have increased utility and efficiency, with lower maintenance costs, operating costs as well as improved service delivery benefiting from co-location of other complimentary services or commercial activities. Optimisation will free up a vast range of undercapitalised development opportunities such as air space, full sites, or part sites and in many cases will result in intensification of land use, particularly residential, supporting Auckland Plan implementation

22. Local boards are allocated decision making for the disposal of local service property and reinvestment of sale proceeds in accordance with the service property optimisation approach.

Portfolio review and rationalisation

Overview

23. Panuku is required to undertake ongoing rationalisation of the council’s non-service assets. This includes identifying properties from within the council’s portfolio that may be suitable for potential sale and development if appropriate. Panuku has a focus on achieving housing and urban regeneration outcomes. Identifying potential sale properties contributes to the Auckland Plan focus of accommodating the significant growth projected for the region over the coming decades, by providing the council with an efficient use of capital and prioritisation of funds to achieve its activities and projects.

Performance

24. Panuku works closely with Auckland Council and AT to identify potential surplus properties to help achieve disposal targets.

25. Target for July 2017 to June 2018:

Unit

Target

Achieved

Portfolio review

$60 million disposal recommendations

$88 million as at 30 June 2018

(includes $62 million from the Papatoetoe, Avondale and Panmure priority locations)

26. Target for July 2018 to June 2019:

Unit	Target	Achieved
Portfolio review	$30 million disposal recommendations	$3.7 million as at 31 August 2018.

Process

27. Once identified as no longer delivering the council service use for which it was acquired, a property is taken through a multi-stage rationalisation process. The agreed process includes engagement with council departments and CCOs, the local board and mana whenua. This is followed by Panuku board approval, engagement with the local ward councillors and the Independent Māori Statutory Board and finally, a Governing Body decision.

Under review

28. Properties currently under review in the Henderson-Massey Local Board area are listed below. The list includes any properties that may have recently been approved for sale or development and sale by the governing body.

Property	Details
Adjacent to 1/18 Edwin Freeman Place, Ranui	Vacant land that is a local purpose road reserve vested upon subdivision with the former Waitematā City Council in 1985. The rationalisation process commenced in July 2017. No alternate service uses were identified during the internal consultation. The board endorsed the reserve revocation and disposal at its March 2018 meeting. The Finance and Performance Committee approved the reserve revocation and disposal at its July 2018 meeting. Panuku are undertaking a plan change process and reserve revocation process prior to a disposal.
Adjacent to 18 Parrs Cross Road, Henderson	Vacant land that is road reserve vested upon subdivision with the former County of Waitemata in 1974. The rationalisation process commenced in July 2017. No expressions of interest were received during the internal consultation. The board endorsed the reserve revocation and disposal at its March 2018 meeting. The Finance and Performance Committee approved the reserve revocation and disposal at its July 2018 meeting. Panuku are undertaking a reserve revocation process prior to a disposal.

Property

Details

Adjacent to 1/18 Edwin Freeman Place, Ranui

Vacant land that is a local purpose road reserve vested upon subdivision with the former Waitematā City Council in 1985.

The rationalisation process commenced in July 2017. No alternate service uses were identified during the internal consultation.

The board endorsed the reserve revocation and disposal at its March 2018 meeting.

The Finance and Performance Committee approved the reserve revocation and disposal at its July 2018 meeting.

Panuku are undertaking a plan change process and reserve revocation process prior to a disposal.

Adjacent to 18 Parrs Cross Road, Henderson

Vacant land that is road reserve vested upon subdivision with the former County of Waitemata in 1974.

The rationalisation process commenced in July 2017. No expressions of interest were received during the internal consultation.

The board endorsed the reserve revocation and disposal at its March 2018 meeting.

The Finance and Performance Committee approved the reserve revocation and disposal at its July 2018 meeting.

Panuku are undertaking a reserve revocation process prior to a disposal.

Acquisitions and disposals

29. Panuku manages the acquisition and disposal of property on behalf of Auckland Council. Panuku purchases property for development, roads, infrastructure projects and other services. These properties may be sold with or without contractual requirements for development.

Acquisitions

30. Panuku does not decide which properties to buy in a local board area. Instead, it is asked to negotiate the terms and conditions of a purchase on behalf of the council.

31. Panuku purchased 12 properties for open space across Auckland in the 2017-18 financial year at a cost of $27 million, and bought seven properties for storm water use at a value of $4.2 million.

32. During the reporting period, three properties were purchased in the Henderson-Massey Local Board area. Two for open space and one for stormwater purposes.

33. Panuku undertakes acquisitions for Auckland Council’s Parks Department and Healthy Waters, under delegation from the Chief Executive of Auckland Council. Panuku does not unilaterally decide what properties to buy and when, but rather follows a directive to manage the commercial transactions, following committee approval to purchase a particular property. A prerequisite of the committee resolution is reporting to the local board.

34. All land acquisition committee resolutions contain a confidentiality clause, due to the commercially sensitive nature of ongoing transactions, and thus cannot be reported on while in process.

Disposals

35. For the last six month period to the end of August 2018, the Panuku disposals team has sold eleven properties realising $39.5 million of unconditional net sales proceeds. The 2018/19 financial year disposals target is $24 million for the year. The disposals target is agreed with the council and is reviewed on an annual basis. The disposals team achieved $15.06 million of net sale proceeds in the 2017/18 financial year.

36. No properties were sold in the Henderson-Massey Local Board area.

Housing for Older People

37. The council owns 1412 units located in 62 villages across Auckland, which provide rental housing to low income older people in Auckland.

38. The Housing for Older People (HfOP) project involved the council partnering with a third-party organisation, The Selwyn Foundation, to deliver social rental housing services for older people across Auckland.

39. The joint venture business, named Haumaru Housing, took over the tenancy, facilities and asset management of the portfolio, under a long-term lease arrangement from 1 July 2017.

40. Haumaru Housing was granted community housing provider (CHP) status in April 2017. Having CHP registration enables Haumaru to access the government’s Income Related Rent Subsidy (IRRS) scheme.

41. Auckland Council has delegated Panuku to lead a new multi-year residential development programme.

42. The first new development project is a 40-unit apartment building on the former Wilsher Village site on 33 Henderson Valley Road, Henderson. Once completed in mid-2019, this development will increase the council’s portfolio to 1452 units.

43. The following HfOP villages are located within the Henderson-Massey Local Board area:

Village	Address	Number of units
Flagstaff Court	6 Flagstaff Place, Massey	27
Jack Smyth village	14 Royal Road, Massey	20
Kaumatua Village	11 Kaumatua Place, Te Atatu	44

44. Lots 1 & 2, 21-33 Henderson Valley Road (former Wilsher Village land) – Panuku will develop Lot 1 (circa 3,000m2) for social housing for older people, and sell Lot 2 (1.3 hectare) to a development partner to be developed for general housing purposes.

45. Lot 1 - Social Housing for Older People Development – Building consent has been approved and Alaska Construction was appointed in April as the lead contractor for the construction of a new 40 unit apartment housing for older people. Upon completion, the units will be managed by Haumaru Housing.

46. Construction commenced on site in May 2018. A Mana Whenua blessing and Mayoral site visit occurred in June and August respectively with attendance from Ward Councillors, Local Board members, Haumaru Housing, Selwyn Foundation, and Panuku team to celebrate an important project milestone of construction commencement.

47. Site works is progressing well and the development is scheduled to be completed in mid-2019.

48. Lot 2 - 1.3ha vacant land sale for residential housing development – Alaska Construction has completed the site remediation works for Lot 2. Panuku has been working closely with MBIE to develop the site as a KiwiBuild initiative to provide affordable homes in Henderson. The sale campaign for the site will occur in September-October 2018 to secure a development partner to deliver a residential development.

Ngā Mahi ā-Rohe / Regional Activities

49. Over the year, Panuku achieved key project milestones and performance results in our priority development locations. Panuku categorises three types of priority locations:

· Transform locations – Panuku ‘transforms’ locations by creating change through urban regeneration. Panuku leads the transformation of select parts of the Auckland region working alongside others and using the custodianship of land and planning expertise. The catalytic work Waterfront Auckland led at Wynyard Quarter is a great example of the transformation of urban locations

· Unlock locations – Panuku ‘unlocks’ development potential for others. By acting as a facilitator; using relationships to break down barriers and influence others, including the council family, to create development opportunities

· Support locations – Panuku plays a ‘support’ role to ensure council is making the most of what it already has. Intensification is a key driver in the Auckland Plan. Panuku will support housing demands by enabling development of council-owned land.

Transform locations

50. The Wynyard Quarter is undergoing rapid change both commercially and residentially, with thousands of Aucklanders using this space every week.

Panuku has partnered with Willis Bond to deliver a total of 500 homes in Wynyard Quarter over several stages, the first of which – Wynyard Central Pavilions – is now complete. This first stage of the new precinct offers a mix of 113 residencies comprising 25 free-stranding pavilions, 8 townhouses and 80 apartments with retail space on the ground floor. Willis Bond is also leading the delivery of 51 apartments at 132 Halsey, which is expected to be complete in Spring 2018. At the same time it is anticipated that works will begin on the second stage of Willis Bond’s residential development at 30 Madden Street with the construction of 90 apartments and six townhouses as well as ground floor retail. This residential construction is due to be completed by the end of 2020.

Precinct are due to commence construction on their next commercial building at 10 Madden Street in Spring 2018, with an anticipated completion date towards the end of 2020. This seven level building will provide approximately 8,500m2 of commercial space including ground floor retail.

The east-west connection between Halsey and Daldy Streets, Tiramarama Way, was completed in June of this year, with the street opening on Friday 29 June 2018 receiving much positive feedback.

Negotiations are underway with Orams regarding the development of Site 18 (on the corner of Beaumont and Jellicoe Streets) for a marine refit facility and residential development.

51. Transform Manukau covers over 600 hectares and is the largest of the Panuku priority locations. The Auckland Plan sees Manukau as the commercial centre of southern Auckland, but the significant investment in transport and community amenities has not been matched by intensification of the adjacent land to provide more homes and jobs. The area contains over 6 hectares of undeveloped council land in the town centre that is suitable for residential and commercial development. There is also significant Crown land held by both HNZC and the Counties Manukau DHB that can provide significant additional housing. Panuku is focussing on taking the development sites to market to test the appetite for private sector investment. Currently there is a 300 home development on Barrowcliffe Place already underway. We are also focussing on public realm projects that will enhance the overall environment and liveability of the area. Panuku is working closely with The Southern Initiative and ATEED to develop integrated actions to benefit the local community.

52. The Framework Plan to guide the Onehunga transformation on a similar scale to Wynyard Quarter and Manukau, was approved in May 2018. The plan was completed involving significant consultation with the community. Panuku is leading the redevelopment of strategic council-owned land, and works in partnership with government and others, to deliver positive outcomes for the local community. The East-West link and proposed light rail, which affects the wharf and southern parts of the area, is currently being reassessed by the New Zealand Transport Agency (NZTA). Panuku is expecting amended plans later this year. Further refinement of the Framework Plan will occur once this can be reviewed. Working with the local board and key stakeholders, Panuku has advanced plans on the town centre and the Onehunga wharf precinct where possible.

Unlock locations

53. In Takapuna, Auckland Council owns nearly four hectares of land focused around the Anzac Street carpark and the Gasometer site, consultation on redevelopment of these sites has started.

54. At the Airfields, Hobsonville Point, six of the seven super-lots have now settled with AV Jennings with the remaining super-lot due for settlement October 2018. Forty two housing units have been completed to the end of June 2018. In stage 2, the development by Avanda will result in 510 dwellings. The tier 1 roads which are Wallace Road, Waka Moana Drive and Commanders Avenue are progressing well and are on target for practical completion December 2018. The first housing development is anticipated to start in December 2018.

55. In Northcote, we are continuing to build on the urban regeneration concepts outlined in the November 2016 Framework Plan, and have progressed our engagement and co-design with HLC for the Awataha Greenway project and other key projects. The information kiosk continues to provide a ‘shop front’ for the community to walk in and ask any questions. With the 2018 LTP signed off by Council in late-June, Panuku is now able to commence implementation of the first-year’s projects including the Greenslade Reserve stormwater detention project.

56. The opportunity to revitalise Avondale has been given the green light in November 2017 with the approval of the over-arching plan for its regeneration by the Planning Committee. The vision for Avondale will be enabled through a number of key moves. Panuku will work closely with the local board and community to implement a retail strategy that attracts new businesses, increasing diversity of products and services. The train station, upgraded bus network and new cycleways offer great transport options and we will continue to strengthen connections between these activity hubs and the town. A focus for the regeneration of Avondale is working with developers to build quality residential neighbourhoods that offer a mix of housing types, including terraces and apartments. A number of significant developments are already underway in the area.

57. The council’s Planning Committee approved the over-arching plans to redevelop Old Papatoetoe in June. Construction on the Mall has been completed and we are now focussed on leasing the remaining tenancies. The supermarket construction is progressing; however we have been advised that this is unlikely to be completed by Christmas. We are working closely with Foodstuffs on the new plaza space. The Panuku Board has now approved the Programme Business Case which details how new housing in the town centre will be enabled. The temporary food hub proposal for the old netball clubrooms is progressing well.

58. Located within the Tāmaki Transformation area, Panmure town centre is well-located with excellent public transport links to the wider Auckland area. Panmure was chosen as a location for regeneration due to large areas of underused, council-owned land in the town centre that represent significant redevelopment opportunities. The project area covers 43ha and encompasses land owned by council, TRC, the Crown and Auckland Transport (AT), who Panuku will work in partnership with to facilitate the staged transition of sites for development.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

59. This report is for the Henderson-Massey Local Board’s information.

60. Panuku requests that all feedback and/or queries you have relating to a property in your local board area be directed in the first instance to localboard@developmentauckland.co.nz

Tauākī whakaaweawe Māori / Māori impact statement

61. Tāmaki Makaurau has the highest Māori population in the world with one in four Māori in Aotearoa living here.

62. Māori make up 12% of the region’s total population who mainly live in Manurewa, Henderson-Massey, Papakura, Ōtara-Papatoetoe, Māngere-Ōtahuhu and Franklin. Māori have a youthful demographic with 50% of Māori in Tāmaki Makaurau under the age of 25 years. 5% of the Māori population in the region are currently 65 years and over.

63. There are 19 Mana Whenua in the region, with 13 having indicated an interest in Panuku lead activities within the Henderson-Massey Local Board area.

64. Māori make up 16 percent of the Henderson-Massey Local Board population, and there is three marae located within the local board area.

65. Panuku work collaboratively with Mana Whenua on a range projects including potential property disposals, development sites in the area and commercial opportunities. Engagement can be on specific individual properties and projects at an operational level with kaitiaki representatives, or with the Panuku Mana Whenua Governance Forum who have a broader mandate.

66. Panuku will continue to partner with Māori on opportunities which enhance Māori social and economic wellbeing.

Ngā tāpirihanga / Attachments

There are no attachments for this report.

Ngā kaihaina / Signatories

Authors

Sven Mol - Corporate Affairs Advisor, Panuku Development Auckland

Authorisers

Marieke Numan - Senior Engagement Advisor

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Henderson-Massey Local Board

16 October 2018

Classification of Marinich Reserve and licence to occupy to Ranui Community Centre Incorporated, Marinich Reserve, 22 Marinich Drive, Ranui

File No.: CP2018/18582

Te take mō te pūrongo / Purpose of the report

1. To classify Marinich Reserve, legally described as Lot 59 and Lot 60 DP 130290 from unclassified recreation reserve to recreation reserve pursuant to Section 16 (2A) of the Reserves Act 1977.

2. To grant a licence to occupy to Ranui Community Centre Incorported, Marinich Reserve, 22 Marinich Drive, Ranui.

Whakarāpopototanga matua / Executive summary

3. Ranui Community Centre Incorporated holds a community lease with Auckland Council that fully expired on 31 April 2016 and is rolling over on a month by month basis. The centre owns the improvements and has indicated to council that it wishes to continue its use of part of Marinich Reserve as a community garden.

4. As specified in the Auckland Council Community Occupancy Guidelines 2012, groups that own their own building and improvements have an automatic right to re-apply at the end of their occupancy term without the need for public notification.

5. On researching the land status, council staff discovered that Lot 59 and Lot 60 DP 130290 are held as an unclassified recreation reserve.

6. Before a licence to occupy can be issued to the centre, it is best practice to classify Lot 59 and Lot 60 as a recreation reserve.

7. This report recommends that Henderson-Massey Local Board classify Lot 59 and Lot 60 as a recreation reserve and grant a licence to occupy to the centre.

Ngā tūtohunga / Recommendation/s

That the Henderson-Massey Local Board:

a) approve the classification of Lot 59 & Lot 60 DP 130290 as a recreation reserve pursuant to Section 16 (2A) of the Reserves Act 1977 (Attachment A).

b) grant a licence to occupy under Section 74 (2) (a) of the Reserves Act 1977 to Ranui Community Centre Incorporated for part of the land at 22 Marinich Drive, Ranui being 4,173 m² (more or less) (Attachment B) subject to the following terms and conditions:

i) term – five years commencing 16 October 2018 with one five year right of renewal;

ii) rent - $1.00 plus GST per annum if requested;

iii) the approved Ranui Community Centre Incorporated Community Outcomes Plan (Attachment C) be attached to the lease document.

c) all other terms and conditions in accordance with the Reserves Act 1977 and the Auckland Council Community Occupancy Guidelines July 2012.

Horopaki / Context

Marinich Reserve

8. The centre operates a community garden located on Lot 59 and Lot 60 on Deposited Plan 130290. Lots 59 and 60 are held in fee simple by the Auckland Council as an unclassified recreation reserve and subject to the Reserves Act 1977.

9. The Massey Ward Reserve Management Plan (2006) supports the activities of the community garden at Marinich Reserve. Classification of Lot 59 and Lot 60 will validate the plan.

10. Iwi engagement is required prior to the Henderson-Massey Local Board passing the necessary resolution under Section 16 (2A) of the Reserves Act 1977 to classify the land as a recreation reserve, and this has been undertaken. Public advertising is exempt under Section 16 (2A) of the Act.

Ranui Community Centre Incorporated

11. Ranui Action Project Incorporated held a community lease with the legacy Waitākere City Council commencing 1 May 2006 for a term of five years to 31 April 2011. The lease contained one five year right of renewal to 31 April 2016. The lease has fully expired and is currently rolling over on a month by month basis.

12. On 11 May 2011 Ranui Action Project Incorporated assigned its lease to Ranui Community House Incorporated. The assignment of lease was with the consent of Auckland Council. On 21 March 2017 Ranui Community House Incorporated changed its name to Ranui Community Centre Incorporated. The centre owns the improvements and has indicated to the council that it wishes to continue its use of part of Marinich Reserve as a community garden.

13. The centre has been an incorporated society since 17 January 1978 and the community garden was established in 2003 with the goal of promoting organic fruit and vegetable growing.

14. The objectives of the garden are to:-

- promote the growth of fruit and vegetables for consumption

- promote sustainable and organic gardening principles

- empower the community through training opportunities that may develop income generating and self-reliant skills and projects within the community

- accept and respect a variety of cultural and ethnic needs and practices

15. Current membership is 38 with members having access to use the premises at any time through a combination padlock. There are two garden areas within the licenced area. A garden plot of 23m² or 28m² can be leased inside the fenced area of the garden at a cost of $40 - $45 per annum. Outside the fenced garden the area is free to use and seeds are provided to anyone who wants to garden in this space.

16. The garden is open to non-members on Tuesday and Thursday from 9.00 am to 1.00 pm to participate in community gardening activities.

17. The centre is responsible for the development of the raised garden beds, storage sheds and for the management and maintenance of the leased area.

18. The centre is moving forward with its long term plan to place a building on the reserve which will be a place to create and make food and hold classes/workshops for rongoa and weaving. There is currently no toilet on-site which restricts the centres capacity to have tamariki, elderly and disabled for extended periods. A toilet and lunchroom facilities will be included in the new build. The proposed building will be placed within the licenced area. The centre will need to apply for landowner approval if security of tenure is granted by the Henderson-Massey Local Board. The expected timeframe of the proposal is five years.

19. A site visit was undertaken on 29 May 2018 and established that the gardens are in good condition.

Tātaritanga me ngā tohutohu / Analysis and advice

20. A community outcomes plan has been negotiated with the centre that identifies the benefits the group will provide to the community. This will be attached as a schedule to the lease document.

21. The centre is financially viable and audited accounts show proper accounting records have been kept.

22. Engagement with mana whenua on the proposed classification and licence to occupy has been undertaken. Public notification of the intention to classify is exempt under Section 16 (2A) of the Reserves Act.

23. As outlined in this report, it is recommended that the Henderson-Massey Local Board classify Lot 59 and Lot 60 as a recreation reserve and grant a licence to occupy to the centre for a term of five years commencing 16 October 2018 with one five year right of renewal.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

24. The proposed classification and new community licence was workshopped on 12 June 2018 with the local board.

25. The Henderson-Massey Local Board is the allocated authority to approve the classification of Marinich Reserve and approve the granting of a new community licence.

26. The recommendations within this report support the Henderson-Massey Local Board Plan 2017 outcome of:

· Communities know each other and work together on common interests.

Tauākī whakaaweawe Māori / Māori impact statement

27. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader legal obligations to Māori. The council recognises these responsibilities are distinct from the Crown’s Treaty obligations and fall within a local government Tāmaki Makaurau context. These commitments are articulated in the council’s key strategic planning documents, the Auckland Plan, the Long-term Plan 2012-2022, the Unitary Plan and Local Board Plans.

28. On 1 August 2018 council officers attended the Parks & Recreation North/West Mana Whenua Forum to consult on the site at 22 Marinich Drive, Ranui.

29. On 2 August 2018 engagement via email was undertaken with mana whenua who have an interest in land in the Henderson-Massey Local Board area . There were four responses received with no concerns raised regarding the proposal.

30. On 7 September 2018, Te Kawerau a Maki attended the site to provide a cultural feedback report. There were no cultural concerns so feedback was in the form of a support email statement. Te Kawerau a Maki confirmed its support for the granting of a new community licence to occupy to the centre for a term of five years with one five year right of renewal. They look forward to developing a relationship with Ranui Community Centre Incorporated and supporting the work they do.

Ngā ritenga ā-pūtea / Financial implications

31. There are no financial implications associated with the classification of Marinich Reserve or the granting of a licence to occupy.

Ngā raru tūpono / Risks

32. If a new community licence is not granted to the centre the lease will continue to roll over on a month by month basis. This will inhibit the centres ability to:

- apply for funding to build its proposed new building;

- develop programmes specifically designed for the local community;

- continue to deliver its services to the local community with surety.

Ngā koringa ā-muri / Next steps

33. Subject to the approval to classify the reserve and grant of a licence to occupy, staff will work with the centre to finalise the licencing arrangement.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Attachment A Site plan of Lot 59 & Lot 60 DP 130290 to be classified on Marinich Reserve, 22 Marinich Drive, Ranui	245
b ⇩	Attachment B Site map of Marinich Reserve & proposed leased area to Ranui Community Centre Incorporated	247
c ⇩	Attachment C Community Outcomes Plan	249

Ngā kaihaina / Signatories

Authors

Michelle Knudsen - Lease Advisor

Authorisers

Rod Sheridan - General Manager Community Facilities

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Henderson-Massey Local Board

16 October 2018

New community lease to Royal New Zealand Plunket Trust, Cranwell Park, 5/20 Alderman Drive, Henderson

File No.: CP2018/18587

Te take mō te pūrongo / Purpose of the report

1. To grant a new community lease to Royal New Zealand Plunket Trust, Cranwell Park, 5/20 Alderman Drive, Henderson.

Whakarāpopototanga matua / Executive summary

2. On 25 March 1999 the Finance, Policy & Property Committee of the Waitākere City Council resolved to grant a lease to the Royal New Zealand Plunket Society Incorporated for a term expiring 30 June 2015. The lease documents were never completed however the resolution was honoured as if they were. The plunket clinic is located within the council owned West Wave complex, located at Cranwell Park, 5/20 Alderman Drive, Henderson.

3. From 1 January 2018 all new leases for existing plunket sites will be in the entity’s new name of Royal New Zealand Plunket Trust (Plunket).

4. At the expiry of a lease for a council owned building it is good practice to review alternatives for the use of the premises. An expression of interest process can be undertaken to gauge interest and best use. If the incumbent group is required in the area and performing well, the Henderson-Massey Local Board has the authority to grant a new community lease to the group without undergoing an expression of interest process.

5. Under the Local Government Act 2002 Auckland Council must publicly notify its intention to grant a new community lease. This cost will be borne by Auckland Council Community Facilities department.

6. Under the provisions of the Auckland Council Community Occupancy Guidelines 2012, this report recommends Henderson-Massey Local Board grant a new community lease to Royal New Zealand Plunket Trust for a term of five years with one five year right of renewal.

Ngā tūtohunga / Recommendation/s

That the Henderson-Massey Local Board:

a) approve the public notification of Auckland Council’s intention to grant a community lease to Royal New Zealand Plunket Trust for part of Cranwell Park, 5/20 Alderman Drive Henderson.

b) approve if required, the appointment of a hearing panel consisting of the Chair, Deputy Chair and one other member of the Henderson-Massey Local Board to consider submissions or objections received following the public notification of the intention to lease, and for the panel to reach a decision.

c) grant subject to there being no objections, or any submissions or objections received being resolved on, a new community lease to Royal New Zealand Plunket Trust, located within the council owned West Wave complex on part of Cranwell Park described as being Part DP 2251 being 50m² (more or less) (Attachment A) on the following terms and conditions:

i) term – five years commencing 16 October 2018 with one five year right of renewal;

ii) rent - $1.00 plus GST per annum if requested;

iii) operational charge - $1,250.00 plus GST per annum;

iv) the approved Royal New Zealand Plunket Trust Community Outcomes Plan (Attachment B) be attached to the lease document;

v) all other terms and conditions in accordance with the Local Government Act 2002 and the Auckland Council Community Occupancy Guidelines July 2012.

Horopaki / Context

7. That part of Cranwell Park where Royal New Zealand Plunket Trust is located is described as Part DP 2251 comprising 7.4536 hectares and currently held by the Auckland Council in fee simple under the Local Government Act 2002.

Royal New Zealand Plunket Trust

8. Plunket has submitted an extensive application and are able to demonstrate its viability to deliver services. The Henderson-Massey Local Board has informally supported a new community lease without the need for an expression of interest process.

9. On 25 March 1999 the Finance, Policy & Property Committee of the Waitākere City Council resolved to grant a lease to the Royal New Zealand Plunket Society Incorporated for a term expiring 30 June 2015 for office space located in Henderson’s West Wave complex. The lease documents were never completed however the resolution was honoured as if they were.

10. Plunket is a national not-for-profit organisation that is community owned and governed. Plunket provides a caring, professional well child and whanau service committed to providing access to services for all children and families regardless of ethnicity, location or ability to pay.

11. Programmes have been designed to support whanau with young children and offer a range of activities including support and developmental assessments of children at varying stages between birth and five years.

12. Plunket visits can take place at pre-schools, marae and other community facilities. Each visit gives parents the opportunity to discuss parenting, whanau issues and children’s health and development.

13. Whanau have access to plunket services at the Alderman Drive clinic seven half days per fortnight and the clinic is used as a base to store plunket files for the West Auckland area that can be accessed by staff at any time.

14. A site visit was undertaken on 6 June 2018 and the plunket clinic is well managed and maintained.

Tātaritanga me ngā tohutohu / Analysis and advice

15. A community outcomes plan has been negotiated with Plunket that identifies the benefits it will provide to the community. This will be attached as a schedule to the lease document.

16. An expression of interest process can be undertaken to gauge interest and best use when a lease expires for a council owned building. If the existing group is required in the area and the community group continues to provide services to the community, the Henderson-Massey Local Board has the authority to grant a new community lease and forego the expression of interest process.

17. Plunket is financially viable and audited accounts show proper accounting records have been kept.

18. Community groups occupying rooms within larger council owned buildings are required to pay an operational charge at a rate of $25 per square metre. The amount charged to groups is based purely upon recovery of the direct costs to council and includes building insurance, share of overheads incurred (eg: electricity and water charges), and maintenance provided by the council as outlined in the terms of the occupancy agreement.

19. This report recommends the Henderson-Massey Local Board grant a new community lease to Plunket for a term of five years with a right of renewal term of five years. This is the recommended term in the Auckland Council Community Occupancy Guidelines 2012 for community groups occupying council-owned land and buildings.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

20. The proposed new community lease was workshopped on 12 June 2018 with the Henderson-Massey Local Board.

21. The Henderson-Massey Local Board is the allocated authority to approve the granting of a new community lease.

22. The recommendations within this report support the Henderson-Massey Local Board Plan 2017 outcome of:

· Communities know each other and work together on common interests.

Tauākī whakaaweawe Māori / Māori impact statement

23. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader legal obligations to Māori. The council recognises these responsibilities are distinct from the Crown’s Treaty obligations and fall within a local government Tāmaki Makaurau context. These commitments are articulated in the council’s key strategic planning documents, the Auckland Plan, the Long-term Plan 2012-2022, the Unitary Plan and Local Board Plans.

24. On 1 August 2018 council staff attended the Parks & Recreation North/West Mana Whenua Forum to engage on the granting of a new community lease to Plunket located at 5/20 Alderman Drive, Henderson

25. On 2 August 2018 engagement via email was undertaken with mana whenua who have an interest in land in the Henderson-Massey Local Board area . There were three responses received with no further concerns raised regarding the proposal.

26. Plunket actively support whanau Māori to achieve and maintain their maximum health and wellbeing. Plunket do this by providing a quality health service, and by working closely with others in the health sector.

Ngā ritenga ā-pūtea / Financial implications

27. The cost of public notification of the intention to grant a new community lease to Plunket under the Local Government Act 2002 is estimated at $750.00 and will be borne by Auckland Council Community Facilities department.

Ngā raru tūpono / Risks

28. If a new community lease is not granted to Plunket the lease will continue to roll over on a month by month basis. This will inhibit Plunket’s ability to:

- develop programmes specifically designed for the local community

- continue to deliver its services to the local community with surety.

Ngā koringa ā-muri / Next steps

29. Subject to the grant of a new community lease, staff will work with plunket to finalise the community lease arrangement.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Attachment A Royal New Zealand Plunket Trust Site Map	255
b ⇩	Attachment B Royal New Zealand Plunket Trust Community Outcomes Plan	257

Ngā kaihaina / Signatories

Authors

Michelle Knudsen - Lease Advisor

Authorisers

Rod Sheridan - General Manager Community Facilities

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Henderson-Massey Local Board

16 October 2018

New community lease to The Massey Athletic Club Incorporated, Moire Park, 41 Granville Drive, Massey

File No.: CP2018/18590

Te take mō te pūrongo / Purpose of the report

1. To grant a new community lease to The Massey Athletic Club Incorporated, Moire Park, 41 Granville Drive Massey.

Whakarāpopototanga matua / Executive summary

2. The Massey Athletic Club Incorporated has a community lease entered into with the former Waitākere City Council that reached final expiry on 31 July 2018 and is currently rolling over on a month by month basis. The club owns the building and improvements. The club has indicated to Auckland Council that it wishes to continue its use of the reserve.

3. As specified in the Auckland Council Community Occupancy Guidelines 2012, groups that own their own building have an automatic right to re-apply at the end of their occupancy term without the need for public notification.

4. Engagement with iwi identified as having mana whenua interests in the land has been undertaken. Their views support the granting of a new community lease to The Massey Athletic Club Incorporated.

5. Under the Local Government Act 2002 Auckland Council must publicly notify its intention to grant a new community lease. This cost will be borne by Auckland Council Community Facilities department.

6. Under the provisions of the Auckland Council Community Occupancy Guidelines 2012, this report recommends Henderson-Massey Local Board grant a new community lease to the Massey Athletic Club Incorporated for a term of 10 years with one 10 year right of renewal.

Ngā tūtohunga / Recommendation/s

That the Henderson-Massey Local Board:

a) approve the public notification of Auckland Council’s intention to grant a community lease to The Massey Athletic Club Incorporated for part of Moire Park, 41 Granville Drive, Massey.

c) grant subject to there being no objections, or any submissions or objections received being resolved on, a new community lease to The Massey Athletic Club Incorporated, located on part of Moire Park described as Part Allotment 5A Parish of Waipareira – 8.2480 ha – Part NA751/100 (Cancelled) being 190.9 m² (Attachment A) subject to the following terms and conditions:

i) term – 10 years commencing 1 August 2018 with one 10 year right of renewal;

ii) rent - $1.00 plus GST per annum if requested;

iii) the approved Massey Athletic Club Incorporated Community Outcomes Plan (Attachment B) be attached to the lease document;

iv) all other terms and conditions in accordance with the Local Government Act 2002 and the Auckland Council Community Occupancy Guidelines July 2012.

Horopaki / Context

7. That part of Moire Park where The Massey Athletic Club Incorporated is located is described as Part Allotment 5A Parish of Waipareira – 8.2480 ha – Part NA751/100 (Cancelled) and held in fee simple under the Local Government Act 2002. Auckland Council is the land owner and recreational activities are permitted on Moire Park.

The Massey Athletic Club Incorporated

8. The Massey Athletic Club Incorporated has a community lease entered into with the former Waitākere City Council commencing 1 August 2008 for a term of five years to 31 July 2013. The lease contained one five year right of renewal to 31 July 2018. The lease has fully expired and is currently rolling over on a month by month basis. The club owns the building and improvements.

9. On 11 July 2018 the Massey Athletic Club Incorporated indicated to Auckland Council that it wishes to continue its use of the reserve.

10. The club has been registered as an incorporated society since 22 June 1976 and its objectives are to:-

- encourage participation in amateur athletics, and engage in any other activity which has been approved by Athletics New Zealand

- promote the training of officials and coaches, by way of approved courses administered by the Auckland Centre, or Athletics New Zealand, and

- provide a service to the community by promoting athletics as a leisure activity to encourage health and fitness.

11. The club provides a fun and competitive track and field athletic season for kids aged 2-15 years old and cross country running is available to children from seven years through to adults. Joggers and walkers meet on Sunday mornings to enjoy exercise and friendship with others in a group situation.

12. Moire Park provides a good variation for courses which includes parks and trails for off-road jogging and walking. The courses take members along some of the parks dirt trails which follow the Manutewhau stream.

13. The club is run by volunteers and success is dependent on parent support and enthusiasm.

14. Membership is currently 123 with a breakdown of each age group below:

Children	0 - 4	17
Children	5 - 13	99
Youth	14 - 21	1
Adults	22 – 50	3
Adults	51+	3
Total		123

15. A site visit was undertaken on 11 July 2018 and the club is well managed and maintained.

Tātaritanga me ngā tohutohu / Analysis and advice

16. Groups that own their own building have an automatic right to re-apply at the end of their occupancy term without the need for public notification as specified in the Auckland Council Community Occupancy Guidelines 2012.

17. A community outcomes plan has been negotiated with the club that identifies the benefits the group will provide to the community. This will be attached as a schedule to the lease document.

18. The club is financially viable and audited accounts show proper accounting records have been kept.

19. This report recommends the Henderson-Massey Local Board grant a new community lease to the club for a term of 10 years with a further renewal term of 10 years. This is the recommendation under the Auckland Council Community Occupancy Guidelines 2012 for a community group-owned building on council-owned land.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

20. The proposed new community lease was workshopped on 7 August 2018 with the Henderson-Massey Local Board. The board gave informal support for a new community lease to the club for a term of 10 years with one 10 year right of renewal.

21. The recommendations within this report support the Henderson-Massey Local Board Plan 2017 outcome of:

· Communities know each other and work together on common interests.

Tauākī whakaaweawe Māori / Māori impact statement

22. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader legal obligations to Māori. The council recognises these responsibilities are distinct from the Crown’s Treaty obligations and fall within a local government Tāmaki Makaurau context. These commitments are articulated in the council’s key strategic planning documents, the Auckland Plan, the Long-term Plan 2012-2022, the Unitary Plan and Local Board Plans.

23. On 15 August 2018 council staff attended the Parks & Recreation North/West Mana Whenua Forum to engage on the proposed lease to the club. There were no objections raised.

24. On 16 August 2018 engagement via email was undertaken with mana whenua who have an interest in land in the Henderson-Massey Local Board area. There were three responses received with no further concerns raised regarding the proposal.

25. The club will look to review how it can increase its participation in athletics amongst Māori.

Ngā ritenga ā-pūtea / Financial implications

26. The cost of public notification of the intention to grant a new community lease to the club under the Local Government Act 2002 is estimated at $750.00 and will be borne by Auckland Council Community Facilities department.

Ngā raru tūpono / Risks

27. If a new community lease is not granted to the club the lease will continue to roll over on a month by month basis. This will inhibit the clubs ability to:

- apply for funding to renovate and upgrade the building

- develop long-term programmes

- continue to deliver its services to the community with surety.

Ngā koringa ā-muri / Next steps

28. Subject to the grant of a new community lease, staff will work with the club to finalise the community lease arrangement.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Attachment A The Massey Athletic Club Incorporated Site Map	263
b ⇩	Attachment B The Massey Athletic Club Incorporated Community Outcomes Plan	265

Ngā kaihaina / Signatories

Authors

Michelle Knudsen - Lease Advisor

Authorisers

Rod Sheridan - General Manager Community Facilities

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Henderson-Massey Local Board

16 October 2018

Draft Facility Partnership Policy

File No.: CP2018/17902

Te take mō te pūrongo / Purpose of the report

1. To seek local boards’ views on the draft Facility Partnerships Policy.

Whakarāpopototanga matua / Executive summary

2. A ‘facility partnership’ is where Auckland Council invests in a community facility alongside others. Done well, partnerships can enable and empower our communities, and help us provide more of the quality facilities Auckland needs, faster and more cost-effectively.

3. The council intends to meet more facility needs through partnerships in future, and a new regional policy (refer Attachment B) has been developed to guide their selection and support.

4. Key policy positions outlined in the draft Facility Partnerships Policy and summarised in Attachment A include:

· a focus on shared outcomes

· partnerships that recognise, value and honour Te Ao Māori

· multiple partnership models, with fit-for-purpose arrangements

· ‘Proactive’ and ‘Responsive’ partnership tracks

· principles to shape eligibility and investment priorities

· valuing (and costing) in-kind support

· a stronger focus on the partnership relationship

· greater acknowledgement of the complexity of developing/managing assets.

5. During policy development, staff engaged with Māori to explore specific opportunities and barriers for facility partnerships with Māori. The findings from this engagement (refer Attachment C) have shaped a commitment in the draft policy to partner in ways that align with the Treaty Principles, and acknowledge the distinct characteristics of marae.

6. The draft policy was endorsed by the Environment and Community Committee in June 2018 for public consultation and formal engagement with local boards. The consultation activities carried out and the community feedback received are summarised in Attachment D. Public feedback was highly supportive of the draft policy overall.

7. Staff attended local board workshops on the draft policy during July and August. This report invites local boards to formally indicate their support for the proposed approach, and/or provide any additional feedback on the policy they would like the committee to consider.

8. A summary of all feedback and a final policy will be tabled for consideration and adoption by the Environment and Community Committee in November 2018.

9. Implementation of the new approach is expected to begin during the 2019/20 financial year.

Ngā tūtohunga / Recommendation/s

That the Henderson-Massey Local Board:

a) support the adoption of the Draft Facility Partnerships Policy, and provide any additional feedback on the proposed approach for the Environment and Community Committee’s consideration.

Horopaki / Context

10. Auckland Council is a major provider of community, arts and sports facilities, but not the only provider. A ‘facility partnership’ is where the council invests in a community facility alongside others. Done well, partnerships can enable and empower communities, and help the council to provide more of the quality facilities Auckland needs, faster and more cost-effectively.

11. There are already around 300 of these arrangements in Auckland, and the council has signalled more facility needs will be met through partnerships in future. There is currently no regional policy to guide the selection and support of facility partnerships.

12. In 2016, a cross-council team began work on a new regional policy. The team met with a number of partners and experts to understand existing practice and how policy could improve decision-making in the partnering experience.

13. Findings from discovery work were shared in December 2016 at walk-throughs with elected members, staff and participating partners, and reported to the Environment and Community committee in February 2017 (resolution number ENV/2017/9).

14. A new approach was developed and tested at walk-throughs in February 2018. The committee endorsed the draft policy for public consultation and formal engagement with local boards in June 2018 (resolution number ENV/2018/74).

Tātaritanga me ngā tohutohu / Analysis and advice

Facility partnerships benefit the council and the community

15. Auckland Council supports facility partnerships because they can:

· leverage external investment and community effort

· empower communities, and help us respond to Auckland’s increasing diversity

· optimise the existing facility network and reduce the need for new facilities.

Facility partnership selection and management is ad-hoc and inconsistent

16. Discovery work in 2016 and into 2017 identified a range of issues that are preventing the council from realising the full potential of facility partnerships.

17. Currently, facility partnership decisions are made on an ad-hoc basis. Often the lifetime costs and benefits of the partnership have not been fully considered, or how these relate to network gaps and evolving community needs.

18. Investment opportunities and selection decisions lack transparency, and our management processes tend to be uncoordinated and inconsistent. Many partners report that they feel under-prepared and insufficiently supported by council to deliver successfully.

Proposed policy provides strategic approach with tailored process

19. Staff have developed a new policy (refer Attachment B) to respond directly to these findings.

20. This will enable the council and partners to make more informed and strategic investment decisions. Advice will be based on clearer evidence of need and impact and comprehensive costings and will emphasise viability and sustainability.

21. The new approach introduces a more transparent and contestable selection process. Requirements will be tailored to reflect the scale, complexity and risk of each proposal. The policy recognises the importance of quality relationships, and the need to better coordinate staff expertise and support to improve partners’ experience and build capability.

22. The draft policy proposes:

· a focus on shared outcomes

· partnerships that recognise, value and honour Te Ao Māori

· multiple partnership models, with fit-for-purpose arrangements

· ‘Proactive’ and ‘Responsive’ partnership tracks

· principles to shape eligibility and investment priorities

· valuing (and costing) in-kind support

· a stronger focus on the partnership relationship

· greater acknowledgement of the complexity of developing/managing assets.

23. A summary of key policy positions relating to these themes is provided as Attachment A.

Public engagement held during July and August 2018

24. Staff undertook public consultation and briefed interested advisory panels between June and August 2018. Public consultation activities included six drop-in consultation events across Auckland, and online submissions via the council’s ‘Have Your Say’ website.

25. Public feedback was highly supportive of the draft policy overall. Those providing feedback generally saw the value of having a policy for this activity, and were positive about its intent. Responses to questions about specific aspects of the policy were also strongly affirmative.

Public feedback shows strong support for new approach

26. Key themes that emerged from the public consultation are:

· Most respondents agree the new approach will better enable council to invest in the right facility partnerships, and ensure that partnerships work for both partners and council.

· The investment principles, the proposal to enable appropriate commercial activities in facilities, and the establishment of Lead Relationship Brokers were all positively received by the majority of respondents.

· The ‘Track, Type and Scale’ model was also welcomed for encompassing a wide range of facility partnerships, and the intention to ensure requirements are proportionate.

· Respondents hope the new approach will make it easier for partners to navigate the multiple council systems and processes involved, and get good support from staff.

· Using the Treaty principles to guide partnerships with Māori was welcomed by most, but this was acknowledged as a complex area.

· Respondents appreciated a more visually appealing document that is easier to navigate.

Most public concerns relate to application of policy

27. Concerns identified included:

· how the investment principles will be applied in practice, especially where they must be ‘traded off’ against each other

· whether some communities will be unfairly advantaged by the new approach

· whether the higher level of staff support will be properly resourced, and implemented as intended across all parts of council

· whether the process is flexible enough to respond to the ‘messy reality’ of partnerships.

28. A full summary of the public consultation activities to date and a more in-depth description of key feedback themes is provided as Attachment D for local board consideration.

29. Key national and regional stakeholders will also be briefed prior to the draft being finalised.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

30. Local boards have a strong interest in facility partnerships and some decision-making responsibility in this area, including:

· determining local outcomes and advocating for local investment priorities

· governing local and sub-regional facility partnership relationships and agreements

· allocating local discretionary funding and community leases of council property.

31. Staff have engaged with local boards informally at various stages throughout the discovery work and subsequent policy development. Local board member views and concerns have helped shape the draft policy.

32. During July and August 2018, local boards were offered a workshop to hear an overview of the proposed policy approach and seek clarification on any areas of local interest or concern. Eighteen local boards requested a workshop.

Formal local board feedback sought September and October 2018

33. Community feedback has now been summarised for local boards’ consideration. Staff are seeking to understand local boards’ views on the new approach, and requesting a formal indication of support at local board business meetings during September and October 2018.

34. Staff would particularly value local board feedback on the following parts of the draft policy (refer Attachment B), which are likely to have the most bearing on local board decision-making:

· the Tracks, Types and Scales model (p.16-23) to differentiate partnerships and customise the partnership process

· the draft investment principles (p.26) and priorities (p.33)

· proposed eligibility criteria for investment (p.27-30)

· the proposal to allow facility partnerships to generate revenue through appropriate commercial activities (p.31)

· the focus on quality relationships, as outlined in the proposed partnering principles (p.35) and supported by allocation of a lead relationship broker (p.38).

Tauākī whakaaweawe Māori / Māori impact statement

35. Marae are a focal point for Māori social, economic, environmental and cultural development, and are identified in the Community Facilities Network Plan as potential facility partners.

Engagement to better understand facility partnerships and Te Ao Māori

36. In 2017, staff undertook additional engagement with Māori, with a focus on marae, to ensure that the new policy incorporates any special context, barriers or opportunities for facility partnerships with Māori. A summary of the findings is provided as Attachment C.

37. The draft policy reflects these findings and commits the council to partnering with Māori in ways which align with the Treaty Principles and reflect the distinct characteristics of marae.

38. The draft policy approach and the findings report will be shared at hui with interested marae during September, as part of initial discussions on a new Marae Investment Policy.

Ngā ritenga ā-pūtea / Financial implications

39. The Facility Partnerships Policy is not supported by a dedicated budget. Future investment in facility partnerships will be provided through existing budgets for facility development and operation, allocated through the Long-term Plan 2018-2028 and Annual Plan. Local boards may also award grants and community leases of council property to support facility partnerships.

Ngā raru tūpono / Risks

Risk	Mitigation
Adoption of a new policy may create expectations that there will be additional budget to support facility partnerships.	All public-facing communications and guidance about the new policy will reference the funding available from existing regional and local budgets and how this will be allocated.
Existing facility partners may be concerned that the new policy will impact arrangements already in place, or ongoing council investment.	The new policy will guide decisions on new facility partnerships only, unless an existing partnership is already scheduled for review, and guidance will clearly state this. Where existing partnerships are to be reviewed, staff will ensure partners are adequately supported to prepare.
The transition to the new policy approach will be operationally complex. It impacts multiple teams across the council, and new business processes, guidance and forms will need to be designed to support it.	Detailed implementation planning will be required to ensure the transition is as smooth as possible. Phased implementation over the first financial year (2019/20) may be necessary to achieve this.

Ngā koringa ā-muri / Next steps

40. A summary of all feedback and a final policy will be tabled for consideration and adoption by the Environment and Community Committee in November 2018.

41. Implementation of the new approach is expected to begin during the 2019/20 financial year.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Facility Partnerships Policy - summary of key policy positions	273
b ⇩	Draft Facility Partnerships Policy	275
c ⇩	Facility partnerships with Māori - Summary report	319
d ⇩	Draft Facility Partnerships Policy - Public feedback summary report	347

Ngā kaihaina / Signatories

Authors

Rebekah Forman - Principal Policy Analyst

Authorisers

Kataraina Maki - GM - Community & Social Policy

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Henderson-Massey Local Board

16 October 2018

Review of the Code of Conduct

File No.: CP2018/19285

Te take mō te pūrongo / Purpose of the report

1. To seek local board feedback on the draft Code of Conduct.

Whakarāpopototanga matua / Executive summary

2. The council’s initial Code of Conduct was prepared by the Auckland Transition Agency prior to Auckland Council commencing. It was last reviewed in 2013. The Code of Conduct has worked well but there have been a number of issues identified. The Governing Body agreed that the Code of Conduct be reviewed through the Joint Governance Working Party. Presentations were made to local board cluster meetings earlier this year.

3. Based on feedback to date, an amended Code of Conduct has been drafted and the Joint Governance Working Party has approved it to be reported to local boards for feedback. The proposals contained in the draft Code of Conduct address the issues that were identified.

4. A comparison of the draft Code of Conduct with the current Code of Conduct can be summarised as follows:

i) The draft Code of Conduct itself is more concise

ii) Material breaches are defined

iii) There are separate complaint processes depending on whether a complaint relates to a non-material breach, a material breach or conflict of interest

iv) The current independent review panel is replaced by a Conduct Commissioner, who can impose sanctions

v) Findings of the Conduct Commissioner (for material breaches) will be made public to assist compliance with sanctions imposed by the Conduct Commissioner

vi) There is no political involvement in determining a complaint or imposing sanctions

vii) Related documents are bundled in with the draft Code of Conduct and key policies and protocols and adopted with the draft Code of Conduct:

a) Conflict of interest policy

b) Access to information protocol

c) Election year policy

d) Communications policy

e) Media protocols

5. Local board feedback is being sought on the draft Code of Conduct.

Ngā tūtohunga / Recommendation/s

That the Henderson-Massey Local Board:

a) provide its feedback on the draft Code of Conduct in Attachment of the agenda report.

Horopaki / Context

What is the Code of Conduct

6. A code of conduct (code) essentially sets out a council’s expectations about how members will conduct themselves. Every council is required to adopt a code of conduct (Local Government Act 2002, schedule 7, clause 15). It must set out:

“(a) understandings and expectations adopted by the local authority about the manner in which members may conduct themselves while acting in their capacity as members, including—

(i) behaviour toward one another, staff, and the public; and

(ii) disclosure of information, including (but not limited to) the provision of any document, to elected members that—

(A) is received by, or is in the possession of, an elected member in his or her capacity as an elected member; and

(B) relates to the ability of the local authority to give effect to any provision of this Act; and

(b) a general explanation of—

(i) the Local Government Official Information and Meetings Act 1987; and

(ii) any other enactment or rule of law applicable to members.”

7. Once adopted, a code of conduct requires a 75% majority to change it.

8. Members of local boards must comply with the code of conduct that is adopted by the governing body (Local Government Act 2002, schedule 7, clause 36B).

Reasons for reviewing the Code of Conduct

9. In working with the current code the council has experienced a number of issues:

i) It is not easy to follow. It includes principles, descriptions of roles and responsibilities and statements about relationships and behaviours. However, a complaint about a breach can only relate to the section on relationships and behaviours.

ii) Although a positive aspect of the current code is a focus, initially, on resolving complaints to the satisfaction of the complainant, it is not appropriate for an allegation about a conflict of interest to be resolved to the satisfaction of the complainant – conflict of interest allegations need to be tested against the law.

iii) The code does not distinguish between non-material and material breaches. All allegations of breaches are treated the same.

iv) The final point of escalation of a complaint is to the independent review panel which comprises three members. This process is valuable but is underused because it can be expensive with three members being required.

v) There needs to be a requirement that a complainant has tried to resolve their complaint prior to submitting it to the formal complaint process in the code.

vi) The code is underused because it is seen to “lack teeth”. There needs to be a review of available sanctions.

10. PWC were commissioned to review the current code and the Governing Body agreed at its February 2018 meeting that the current code should be reviewed. The Joint Governance Working Party is overseeing the development of the code.

Engagement to date

11. Staff made presentations to local board cluster meetings and a Governing Body workshop earlier this year. Among the issues discussed, was whether a revised code should be concise and principles-based or prescriptive.

12. The approach to the draft code was discussed with the Joint Governance Working Party, whose guidance included that there should be no political involvement in the determination of complaints and the imposition of sanctions.

13. A draft was presented to the Joint Governance Working Party on 12 September which the working party approved for reporting to local boards for their feedback.

Tātaritanga me ngā tohutohu / Analysis and advice

The draft code

14. The draft code is at attachment A.

15. The draft Code is presented as two documents:

i) The Code itself contains:

a) principles

b) descriptions of material breaches

c) the complaints process.

ii) The second document contains attachments which provide more detail:

a) Policies and protocols which are adopted along with the Code and are an intrinsic part of the Code. Elected members must abide by the conduct set out in these documents.

b) Description of applicable legislation which the Local Government Act requires all Codes to contain

c) Documents which are described as “external” in the sense that they are agreed outside the Code but are relevant to the conduct of members. An example is the Expenses Policy which is agreed by the Finance and Performance Committee and approved by the Remuneration Authority. It is useful to have these documents included for easy reference and to provide context to some aspects of the code.

16. The Code describes two key principles – trust and respect. The principle of trust captures the expectations of the community in their elected representatives. The community trusts that members will act in the interest of the community and not their own interest, for example. This principle encompasses the ethical dimension of conduct.

17. The principle of respect captures the expectations members have of each other in terms of their conduct towards each other and towards the public.

18. The principles are written in a style which indicates personal commitment (“I will…”).

The complaints process

19. The draft Code contains definitions of “material breaches”. This defines what the bottom line is and at what point a breach needs to be treated more seriously than other breaches. A complaint which relates to a material breach is treated differently to a complaint which relates to a non-material breach.

20. A complaint is lodged with the chief executive. A complaint must set out what part of the Code has been breached, must provide evidence of the breach and evidence of attempts to resolve the breach. (Where the Code refers to chief executive this includes a nominee of the chief executive.)

21. If the complaint relates to a conflict of interest, the chief executive will arrange for the member to receive advice from either Legal Services or Audit and Risk. The complainant has no further role. If the member does not comply with advice, the matter becomes a material breach for investigation by the Conduct Commissioner.

22. In other cases, the chief executive refers the complaint to an “Investigator”. An Investigator is appointed by the chief executive and may be a staff member or external person.

23. The Investigator conducts a preliminary assessment of the complaint and has the discretion to dismiss the complaint if it is frivolous or vexatious or without substance.

24. If the complaint relates to a non-material breach, the Investigator may make non-binding recommendations, including a recommendation to apologise or undertake voluntary mediation.

25. If the complaint relates to a material breach, it is referred to a “Conduct Commissioner”. A Conduct Commissioner is a person of the calibre of a retired High Court judge and is selected from a list of such persons which has been approved by the Governing Body.

26. The Conduct Commissioner may direct mediation or conduct an investigation which may include a hearing.

Sanctions

27. The Conduct Commissioner has the power to impose sanctions, including a requirement to apologise, withdraw remarks or make a public statement. The report of the Conduct Commissioner is formal and made public, to promote compliance with the sanctions imposed by the Conduct Commissioner.

28. The Conduct Commissioner replaces the current independent review panel, which is not used frequently due to the cost associated with it having three members.

29. Staff had been asked to investigate whether there could be financial sanctions. The Remuneration Authority was asked whether it would agree to a reduction of salary paid to a member who breached the Code. The reply included:

The Authority is often asked whether the performance of an individual or individuals is considered when making a determination. Performance does not feature in the list of criteria that the Authority is required to take into account. Therefore, it has no mandate to consider performance.

Section 14 (implementation of determinations) of the Remuneration Authority Act 1977 says that every determination issued by the Authority must be implemented according to their tenor and it is unlawful to act contrary to a determination. This prevents a council from making deductions from an elected member’s salary.

Attachments to the code

30. The attachments include:

i) Policies and protocols that are adopted along with the code:

· Conflict of interest policy

· Access to information protocol

· Election year policy

· Communications policy

· Media protocols

ii) A description of legislation that is required by the Local Government Act 2002.

iii) Documents that are external to the code but are included because they are relevant to conduct:

· Guide to governance roles and responsibilities

· Guide to working with staff

· Expenses policy

31. The attached policies include the conflict of interest policy which has been rewritten and a new “Access to information protocol.” All other documents attached to the code are from existing sources and are not new.

Conflict of interest policy

32. The Conflict of Interest Policy has been updated to reflect the current legal position relating to conflicts of interest and pre-determination, as the current policy is out of date.

33. It remedies a current inconsistency between the treatment of financial and non-financial interests (being automatically disqualified from decision-making for a financial interest, but not for a non-financial interest).

34. It includes a new section on pre-determination, which is a separate legal concept to conflicts of interest.

35. It places stronger emphasis on the interests of the council in the probity and integrity of its decisions, as the consequences of failing to manage are more commonly borne by the council.

36. It is intended to be more user-friendly and accessible.

New protocol included – Elected Member Access to Information

37. Included in the policies and protocols attached to the Code of Conduct is a new ‘Access to information protocol’. This protocol puts a framework around elected members legal right to council information under the ‘need to know’ principle. This protocol is in addition to the existing ways that elected members can gain access to information. It is aimed at addressing circumstances where there has been lack of clarity over requests for information where it is not clear if it is or is not confidential.

The need to know principle for elected members

38. In addition to rights under LGOIMA, elected members have a legal right to council information under the “need to know” principle established by the common law. Under this principle, a good reason to access council information exists if an elected member shows that access to the information is reasonably necessary to enable them to perform their statutory functions as a member of the council. In some limited cases elected members may also be able establish a “need to know” council information relevant to their representative duties.

Why we are proposing a protocol

39. The purposes of the draft protocol are to:

i) Give effect to the legal ‘need to know’ principle.

ii) Enable elected members to properly perform their statutory functions as democratically elected local decision-makers; and to facilitate them in fulfilling their representative duties. This promotes democratic and effective local government.

iii) Provide elected members with better and more efficient access to Council information than is provided for LGOIMA, by reducing the number of withholding grounds that can apply to the information and the timeframes for response.

iv) Provide for transparent and impartial Chief Executive decisions on requests under this protocol, and a democratic mechanism for the reconsideration of such decisions.

v) To provide that confidential Council information will be made available to elected members in a manner that reflects the Council’s legal duty to protect the confidentiality of the information and does not prejudice the interests protected by LGOIMA.

40. We have agreed with the Chief Ombudsman that we will develop a protocol to better manage elected member access to information.

41. Because this is the first time that council is adopting such a protocol, staff are suggesting that it is revisited and reviewed within 18 months of its adoption to ensure that it is working effectively, best enabling elected members to properly perform their statutory functions as democratically elected local decision-makers and facilitating them in fulfilling their representative duties.

Summary of suggested process in draft protocol

42. The protocol sets out a framework and process for elected member requests for council information. In summary, the process in the protocol is:

i) Elected members make a request for information held by Council and explain why they need the information.

ii) Chief Executive makes a decision on whether the information is reasonably necessary for the elected member to exercise their statutory functions or performance of their representative duties, and whether any of the limited reasons to withhold may apply (for example if personal information should be redacted for Privacy Act reasons).

iii) Decision and the provision of information to the elected member (with conditions if necessary for confidential information) within 5 working days.

iv) If an elected member is not happy with the Chief Executive decision, they can ask it to be reconsidered by the Audit & Risk Committee.

Local board feedback

43. Local board views are being sought on the proposed changes in the draft code and the supporting policies that will be adopted alongside the code. In particular:

· The principles based and positive intent in the drafting of the code

· Defining material breaches and making the findings of complaints of a material breach public

· Replacing the current independent review panel with an independent Conduct Commissioner, who can impose sanctions which means having no political involvement in determining a complaint or imposing sanctions

· Support for the access to information protocol

44. Feedback from local boards will be considered by the Joint Governance Working Party at its meeting on 31 October 2018. The working party will then recommend a final draft code to the Governing Body for adoption. Once adopted by the Governing Body, the Code applies to all elected members.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

45. Local board feedback will be reported to the Joint Governance Working Party. The code impacts local boards in that all members must abide by it.

Tauākī whakaaweawe Māori / Māori impact statement

46. The Code of Conduct is an internal procedural document. The principles and values expressed in the document provide for inclusivity and specifically disallow discrimination.

Ngā ritenga ā-pūtea / Financial implications

47. There may be financial implications if the Investigator that the chief executive appoints is external. Escalation to the Conduct Commissioner will have lesser financial implications than referral to a full review panel as provided in the existing code, but because of the reduced financial cost, may be utilised more often.

Ngā raru tūpono / Risks

48. There is a risk that some elected members will not be fully socialised with the new code. Staff will investigate how best to ensure all elected members are fully aware of the new code.

Ngā koringa ā-muri / Next steps

49. The feedback from local boards will be reported to the meeting of the Joint Governance Working Party on 31 October 2018. The working party will then recommend a final draft code to the Governing Body for adoption.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Draft Code of Conduct	365
b ⇩	Draft Code of Conduct attachments	379

Ngā kaihaina / Signatories

Authors

Warwick McNaughton - Principal Advisor - Democracy Services

Authorisers

Marguerite Delbet - General Manager Democracy Services

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Chairperson	Shane Henderson
Deputy Chairperson	Peter Chan, JP
Members	Paula Bold-Wilson
	Brenda Brady, JP
	Warren Flaunty, QSM
	Will Flavell
	Matt Grey
	Vanessa Neeson, JP

Authors	Busola Martins - Local Board Democracy Advisor (West)
Authorisers	Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau