Agenda of Ōtara-Papatoetoe Local Board

I hereby give notice that an ordinary meeting of the Ōtara-Papatoetoe Local Board will be held on:

Date:

Time:

Meeting Room:

Venue:

Tuesday, 16 October 2018

5.00pm

Manukau Chambers
Level 1, Manukau Civic Building
31-33 Manukau Station Road
Manukau

Ōtara-Papatoetoe Local Board

OPEN AGENDA

MEMBERSHIP

Chairperson	Lotu Fuli
Deputy Chairperson	Ross Robertson, QSO, JP
Members	Apulu Reece Autagavaia
	Dr Ashraf Choudhary, QSO, JP
	Mary Gush
	Donna Lee
	Dawn Trenberth

(Quorum 4 members)

Carol McGarry

Democracy Advisor Otara-Papatoetoe

8 October 2018

Contact Telephone: +64 27 591 5024

Email: carol.mcgarry@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

Ōtara-Papatoetoe Local Board

16 October 2018

ITEM TABLE OF CONTENTS PAGE

1 Welcome 5

2 Apologies 5

3 Declaration of Interest 5

4 Confirmation of Minutes 5

5 Leave of Absence 5

6 Acknowledgements 5

7 Petitions 5

8 Deputations 5

8.1 Deputation - Link People 5

8.2 Deputation - Strive Community Trust 6

8.3 Deputation - Te Wananga o Aotearoa 6

9 Public Forum 6

9.1 Public Forum - Papatoetoe Sunday Markets 6

9.2 Public Forum - Keys Down Real Talk: Anti Drink-Driving Campaign 7

10 Extraordinary Business 7

11 Governing Body Member Update 9

12 Board Members' Report 11

13 Chairperson's Announcements 13

14 Auckland Transport October 2018 update: Ōtara-Papatoetoe Local Board 15

15 Auckland Transport Local Board Transport Capital Fund 23

16 Panuku Development Auckland Local Board six-monthly update 1 March - 31 August 2018 43

17 Ōtara-Papatoetoe Quick Response Round One 2018/2019 grant applications 53

18 Healthy Environments Events Principles – Ōtara-Papatoetoe 63

19 Ōtara-Papatoetoe Local Board: PopUp Business School 85

20 Review of the Code of Conduct 113

21 Draft Facility Partnership Policy 197

22 Governance Forward Work Calendar 289

23 Ōtara-Papatoetoe Local Board Workshop Notes 297

24 Consideration of Extraordinary Items

1 Welcome

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Ōtara-Papatoetoe Local Board:

a) confirm the ordinary minutes of its meeting, held on Tuesday, 18 September 2018, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Ōtara-Papatoetoe Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Deputation - Link People

Te take mō te pūrongo / Purpose of the report

Rami Alrudaini - General Manager, and Christine Hall - Chief Executive, for LinkPeople, and Adam Pyne, the Relieving Area Police Commander will be in attendance to make a presentation to the local board on housing / homelessness services in South Auckland.

Ngā tūtohunga / Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) thank Rami Alrudaini and Christine Hall from LinkPeople, and the Relieving Area Police Commander Adam Pyne, for their attendance and presentation.

8.2 Deputation - Strive Community Trust

Te take mō te pūrongo / Purpose of the report

Bill Peace Operations and Relationship Manager at Strive Community Trust will be in attendance to present to the local board on the work undertaken by the trust in South Auckland.

Ngā tūtohunga / Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) thank Bill Peace for his attendance and presentation.

8.3 Deputation - Te Wananga o Aotearoa

Te take mō te pūrongo / Purpose of the report

1. Deborah Misiuepa, Relationships and Engagement Manager, Te Wananga o Aotearoa will be in attendance to present to the board on partnering for success: Otara-Papatoetoe Local Board and Te Wananga o Aotearoa..

Purpose:

2. To be the education provider of choice in the Otara–Papatoetoe Local Board area to raise educational achievement.

Proposed outcome:

3. Identify opportunities to leverage and engage with the Otara–Papatoetoe Local Board and community.

Background

4. To discuss mutual interest and opportunities in the Otara–Papatoetoe Local Board area that enable a collaborative approach to whanau transformation through education.

Te Wananga o Aotearoa Annual Plan link. https://issuu.com/tewanangaoaotearoa/docs/twoa_te_pu_rongo_2017_full_document

Ngā tūtohunga / Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) thank Deborah Misiuepa, Relationships and Engagement Manager - Te Wananga o Aotearoa, for her attendance and presentation.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

9.1 Public Forum - Papatoetoe Sunday Markets

Te take mō te pūrongo / Purpose of the report

1. Dorothy and Ben will be in attendance to speak to the board on the Papatoetoe Sunday markets.

Ngā tūtohunga / Recommendation/s

That Ōtara-Papatoetoe Local Board thank Dorothy and Ben for their attendance.

9.2 Public Forum - Keys Down Real Talk: Anti Drink-Driving Campaign

Te take mō te pūrongo / Purpose of the report

1. Noma Sio-Faiumu will be in attendance to share a project being worked on which addresses drink driving in South Auckland as part of a music focused, anti-drink driving campaign. South Auckland has one of the highest rates of drink driving in NZ.

Official NZ statistics from 2016 alone show alcohol played a part in:

· 80 fatal car crashes leading to 89 deaths

· 144 serious injury crashes leading to 863 injuries

· 479 minor crashes

As leaders in our community, we’d love the opportunity to share details of the project with you first hand from our team behind the scenes.

Ngā tūtohunga / Recommendation/s

That Ōtara-Papatoetoe Local Board:

a) thank Noma Sio-Faiumu for her attendance.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

Ōtara-Papatoetoe Local Board

16 October 2018

Auckland Transport October 2018 update: Ōtara-Papatoetoe Local Board

File No.: CP2018/19197

Te take mō te pūrongo / Purpose of the report

1. To provide an update to the Ōtara-Papatoetoe Local Board (OPLB) on transport related matters in their area including the Local Board Transport Capital Fund (LBTCF).

Whakarāpopototanga matua / Executive summary

2. This month’s report includes updates on the following:

· A progress update on the Portage / Station / Gray Road upgrade

· Electronic Gating Project – Middlemore train station

3. This report also provides an update on delivery of various LBTCF projects commissioned by the local board, which has approximately $658,000 remaining in its fund. The local board has till the end of the current electoral term to allocate the remaining funds.

4. A separate report in this October 2018 agenda contains requests to the local board to consider a further 3 projects.

Ngā tūtohunga / Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) receive the Auckland Transport October 2018 update report.

Horopaki / Context

5. This report addresses transport related matters in the local board area and includes information on the status of the LBTCF.

6. Auckland Transport is responsible for all of Auckland’s transport services, excluding state highways. It reports on a monthly basis to local boards, as set out in the Local Board Engagement Plan. This monthly reporting supports the important engagement role local boards play within and on behalf of their local communities on transport matters.

Tātaritanga me ngā tohutohu / Analysis and advice

7. The LBTCF is a capital budget provided to all local boards by Auckland Council and delivered by Auckland Transport. Local boards can use this fund to deliver transport infrastructure projects that they believe are important but are not part of Auckland Transport’s work programme. Projects must also:

· be safe

· not impede network efficiency

· be in the road corridor (although projects running through parks can be considered if there is a transport outcome).

8. Through the Long Term Plan, local boards have had an increase in funding for their Local Board Transport Capital Fund. This has increased the total funding available to all 21 local boards to $20.8m per annum.

9. The allocation for the Ōtara-Papatoetoe local board has increased to $1,071,075 per annum. The updated figures for the remainder of this electoral term are reflected in table 1 below.

Table 1: Ōtara-Papatoetoe LBTCF financial summary table

Otara Papatoetoe Local Board Transport Capital Fund Financial Summary
Total Funds Available in current political term	$2,815,162
Amount committed to date on projects approved for design and/or construction	$2,157,127
Remaining Budget left	$658,035

10. The table below reflects the status of projects to which LBTCF has already been committed.

Table 2: Status update on current Local Board Transport Capital Fund projects

Project	Description	Current status	Status change	Funds allocated
Upgrade of Hunters Corner Streetscape	Improving the amenity of Great South Road at Hunters Corner through street furniture upgrades	Board approved option and allocated funds. Project set up, PM appointed and preliminary investigation works are underway.	Yes	$925,000
Completion of Rongomai Walkway	Complete footpath link from East Tamaki Road to Te Irirangi Road	Delivery by Community Facilities. Design complete. Awaiting Transpower approval to build under transmission lines	No	$180,000
Canopy for Ōtara Town Centre	Canopy to provide all-weather access from eastern car park to the library	Project being delivered by Community Facilities for delivery. Under review at present due to buildings either side being reviewed for possible renewal works..	No	$262,000
Welcome to Ōtara signage	Place-making signage	Signage design and procurement progressing	Yes	$55,000
Footpath upgrade at Ōtara Town Centre	Upgrade of the footpath at the Ōtara Town Centre to match recently upgraded sections of footpath (along southern side).	Currently progressing with cost of additional section requested to be advised to Board for possible extension of scope.	No	$133,000
A path through Milton Park to Papatoetoe North School	Provide an alternate all-weather access for students from Papatoetoe North School	Board approved an option in July and allocated funds. Funding agreement signed and CF to commence design works.	Yes	$87,000
All-weather footpath upgrade from East Tamaki Road to Lovegrove Crescent	Upgrade of the two paths connecting to the renewed Ōtara Creek Bridge - Greenway	This is an AC project being delivered by Community Facilities. Funding agreement signed by AC. Public consultation to take place prior to design starting.	No	$480,000
Projects from Previous term	N/A	N/A	No	$35,128

Local Board Advocacy

11. This section provides a regular report about how Auckland Transport is supporting the OPLB advocacy initiatives in the Local Board Plan, as outlined in the table below.

Table 3: Advocacy Initiative Status

Advocacy Initiative	Key Initiative	Status
Transform Manukau’s Metropolitan area through good planning and sustainable development.	Improve connectivity through providing public Wi-Fi and improving walking routes between Manukau Square and transport centre, Hayman Park, and public carparks.	Auckland Transport completed the $50m Manukau Bus Station in early April 2018. The bus station has been successfully operating for the past 6 months. Intercity buses have now moved from the eastern entrance of the Manukau Mall, to the bus station also, improving the stations ability service commuters. Putney way is now completed with the streetscape and connectivity between Manukau Square, Hayman Park, and the bus and train stations now better connected to service customers.
Promote economic development and public safety in the town centres and strengthen their roles as community hubs.	Investigate opportunities for funding public facility improvements in town centres, e.g. toilets, footpaths, parking and public.	Auckland Transport is currently delivering, through the LBTCF, footpath upgrades in Ōtara Town Centre and streetscape upgrades in Hunters Corner, Papatoetoe. AT is also currently progressing its road safety programme along Bairds road, which includes Otara Town Centre which will increase pedestrian safety through speed reduction and increased pedestrian facilities.
	Redesigning the entrances to Ōtara library and Ōtara Music and Arts Centre, including the courtyard between the council buildings in Ōtara Mall.	A new canopy linking the western car park to the courtyard between the council buildings in Ōtara Mall is currently being programmed for delivery, funded through the LBTCF.
	Advocate to AT to realign Station Road / Portage Road / Gray Avenue intersection.	Auckland Transport is in the process of upgrading the Portage Road and Station Road intersection by installing a roundabout to improve vehicle and pedestrian safety at this junction.
	Work with AT to allocate funding and develop priority routes through parks and other public spaces for cyclists and walkers, as identified in the Ōtara‑Papatoetoe Greenways Plan.	The local board is currently funding an upgraded section of the OPLB Greenways Plan from East Tamaki Road to Lovegrove Crescent in Ōtara via their LBTCF. Footpath links in Rongomai Park are also under development, which link Te Irirangi Drive to Preston Road.

Other Auckland Transport news

Portage / Station / Gray Road upgrade

12. A priority for the OPLB has been to address the historical safety issues around the intersection of Portage, Station and Gray Roads.

13. This project is currently in detailed design stage with construction scheduled for the second half of the 2018/2019 financial year.

Authors	Carol McGarry - Democracy Advisor Otara-Papatoetoe
Authorisers