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Ōtara-Papatoetoe
Local Board
16 October
2018
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1 Welcome
Chairperson L
Fuli led the meeting in prayer.
2 Apologies
3 Declaration
of Interest
There were no
declarations of interest.
4 Confirmation
of Minutes
5 Leave
of Absence
There were no
leaves of absence.
6 Acknowledgements
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Deputy Chair Robertson acknowledged the Papatoetoe West School and
the Principal, Diana Tregoweth for winning the Silver Award at the
Enviroschools celebrations.
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7 Petitions
There were no
petitions.
Member D Lee joined the meeting at 5.04
pm.
8 Deputations
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8.1
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Deputation - LinkPeople
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Rami Alrudaini - General Manager and Tom
Caukwell from LinkPeople, Anne Goodall from the Ministry of Social
Development and Adam Pyne, Relieving Area Police Commander were in
attendance to make a presentation to the local board on housing
/ homelessness services in South Auckland.
A PowerPoint presentation was
given. A copy has been placed on the official
minutes and is available on the Auckland Council website as a minutes
attachment.
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Resolution
number OP/2018/181
MOVED by Chairperson L Fuli, seconded by Member M Gush:
That the Ōtara-Papatoetoe
Local Board:
a) thank
Rami Alrudaini and Tom Caukwell from LinkPeople, Anne
Goodall from the Ministry of Social Development and Adam Pyne, Relieving Area
Police Commander, for their attendance and presentation.
CARRIED
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Attachments
a 16 October 2018, Ōtara-Papatoetoe Local Board: Item
8.1 Deputations - LinkPeople presentation
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8.2
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Deputation - Strive Community Trust
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Bill Peace, Operations Relationship
Manager and Deborah Godsmark from Strive Community Trust were in
attendance to present to the local board on the work
undertaken by the trust in South Auckland.
A PowerPoint presentation was
given. A copy has been placed on the official
minutes and is available on the Auckland Council website as a minutes
attachment.
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Resolution
number OP/2018/182
MOVED by Chairperson L Fuli, seconded by Member R
Autagavaia:
That the Ōtara-Papatoetoe
Local Board:
a) thank
Bill Peace and Deborah Godsmark from the Strive Community Trust for their
attendance and presentation.
CARRIED
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Attachments
a 16 October 2018, Ōtara-Papatoetoe Local Board: Item
8.2 Deputations - Strive Community Trust presentation
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8.3
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Deputation - Te Wananga o Aotearoa
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Deborah Misiuepa, Relationships and
Engagement Manager, Te Wananga o Aotearoa was in
attendance to present to the board on partnering for
success: Otara-Papatoetoe Local Board and Te Wananga o Aotearoa.
A PowerPoint presentation was
given. A copy has been placed on the official
minutes and is available on the Auckland Council website as a minutes
attachment.
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Resolution
number OP/2018/183
MOVED by Chairperson L Fuli, seconded by Member A
Choudhary:
That the Ōtara-Papatoetoe
Local Board:
a) thank
Deborah Misiuepa, Relationships and Engagement
Manager - Te Wananga o Aotearoa, for her attendance and presentation.
CARRIED
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Attachments
a 16 October 2018, Ōtara-Papatoetoe Local Board: Item
8.3 Deputations - Te Wananga o Aotearoa presentation
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9 Public
Forum
Member A Choudhary left the meeting at 6.21pm.
Member A Choudhary returned to the
meeting at 6.27pm.
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9.2
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Public Forum - Keys Down Real Talk: Anti
Drink-Driving Campaign
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Noma Sio-Faiumu, Rosie Cotter and Sophie Halt were in
attendance to share a project being worked on which addresses drink driving
in South Auckland as part of a music focused, anti-drink driving campaign.
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Resolution
number OP/2018/185
MOVED by Chairperson L Fuli, seconded by Member R
Autagavaia:
That Ōtara-Papatoetoe
Local Board:
a) thank
Noma Sio-Faiumu, Rosie Cotter and Sophie Halt for their
attendance and presentation.
CARRIED
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10 Extraordinary
Business
There was no extraordinary
business.
Secretarial note: Apology received from
Councillor Alf Filipaina for absence.
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12
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Board Members' Report
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Reports from Deputy Chair Robertson and
Member Trenberth were tabled at the meeting.
A copy has been placed on the offical
minutes and is availble on the Auckland Council website as a minute
attachment.
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Resolution
number OP/2018/187
MOVED by Chairperson L Fuli, seconded by Deputy
Chairperson R Robertson:
That the Ōtara-Papatoetoe
Local Board;
a) receive
the board members’ written and oral reports.
CARRIED
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Attachments
a 16 October 2018, Ōtara-Papatoetoe Local
Board: Item12 Members' Reports - Deputy Chair Ross Robertson's October 2018
report
b 16 October 2018, Ōtara-Papatoetoe Local
Board: Item12 Members' Reports - Member Dawn Trenberth's October 2018 report
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15
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Auckland Transport Local Board Transport
Capital Fund
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Resolution
number OP/2018/190
MOVED by Chairperson L Fuli, seconded by Member M Gush:
That the Ōtara-Papatoetoe
Local Board:
a) allocate $176,000 from
the Auckland Transport Local Board Transport Capital Fund to deliver a
2.5m wide concrete shared footpath from Belinda Avenue to the existing
footpath behind Tangaroa College.
b) allocate
$70,000 from the
Auckland Transport Local Board Transport Capital Fund
to upgrade the footpath outside of 15-17 Fair
Mall, Ōtara as part of the wider footpath upgrades on the southern side
of Ōtara Town Centre.
c) allocate
$100,000 from the Auckland Transport Local Board Transport Capital Fund for
priority pedestrian crossing upgrades along East Tamaki Road, Ōtara, at
the following locations:
i.
257 East Tamaki Road
ii.
265 East Tamaki Road
iii.
273 East Tamaki Road
iv.
North-West pram crossing section at East
Tamaki / Bairds Road intersection identified as 10 in the East Tamaki Road
prioritised pram crossings presentation dated September 2018 –
Attachment A.
CARRIED
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16
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Panuku Development Auckland Local Board
six-monthly update 1 March - 31 August 2018
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Resolution
number OP/2018/191
MOVED by Chairperson L Fuli, seconded by Member M Gush:
That the Ōtara-Papatoetoe
Local Board:
a)
receive the Panuku Development Auckland
Local Board update for 1 March to 31 August 2018.
b) request
Panuku and Auckland Council staff to expedite a refresh of the Hayman Park
masterplan taking into consideration the aspirations outlined in the
Otara-Papatoetoe Local Board Plan.
c) request
Panuku to include the development of a community hub as part of the Unlock
Papatoetoe project and looks forward to discussing potential upgrade and/or
redevelopment options for the Papatoetoe Chambers and Papatoetoe Town Hall.
CARRIED
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17
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Ōtara-Papatoetoe Quick Response Round
One 2018/2019 grant applications
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Resolution
number OP/2018/192
MOVED by Chairperson L Fuli, seconded by Member M Gush:
That the Ōtara-Papatoetoe
Local Board:
a) agree
to fund the applications in the Quick Response Round One 2018/2019 in Table
One below:
Table One: Otara-Papatoetoe Quick Response Grants, Round One
2018/2019 applications
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Application ID
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Organisation
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Requesting funding for
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Amount requested
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Approved
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QR1913-3-1004
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Papatoetoe Athletics Club Incorporated
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Towards the purchase of a gazebo for the Papatoetoe
Athletics Club.
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$2,000.00
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$2,000.00
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QR1913-3-1008
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Auckland Seniors Support
and Caring Group Incorporated
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Towards costs for performer's fees, food and
soft-drinks and venue layout and gifts for a Chinese Spring Festival event
on 6th December 2018.
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$2,000.00
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$1,000.00
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QR1913-3-1014
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South East Auckland Senior Citizens' Association
Incorporated
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Towards costs for catering, venue hire, set-up,
decoration, cleaning and performers fees for a Christmas celebration event
on 22 December 2018.
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$2,950.00
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$950.00
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QR1913-3-1015
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Corina Grant
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Towards costs of purchasing books and library
resources for the Bipolar support group for people living in the Counties
Manukau District Health Board area over the period 2 November 2018 to 29
January 2019.
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$750.00
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$750.00
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QR1913-3-1018
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Elementz Sports Group
Incorporated
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Towards costs of venue hire, food, beverages and
prizes for the Elementz Youth Touch Initiative prize-giving for the period
23 October 2018 to 18 December 2018.
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$2,000.00
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$2,000.00
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QR1913-3-1021
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Uniting Christian Church
of God of Papatoetoe
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Towards venue hire for the Christian Youth
Empowerment project for the period 20 October 2018 to 22 December 2018.
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$2,000.00
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$500.00
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QR1913-3-1023
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Quality Education
Services Trust Limited
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Towards costs for food, equipment, venue hire, prizes
and contracted staff for the Quality Education Services Limited sports
event on 6 December 2018.
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$2,000.00
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$1,000.00
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QR1913-3-1027
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Dance Therapy New
Zealand (NZ)
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Towards venue hire, facilitation (therapist and
assistant fees), materials, coordination and associated administrative
costs for Dance Therapy NZ programme for the period 1 May 2019 to 27 June
2019.
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$1,993.00
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$350.00
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QR1913-3-1030
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Life Education Trust
Counties Manukau
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Towards costs for one thousand Life Education
workbooks for the period 2 November 2018 to 19 December 2018.
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$2,000.00
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$1,000.00
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QR1913-3-1032
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Habitat for Humanity
Greater Auckland Limited
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Towards costs for laundering donated curtains to the
curtain bank for the period 1 November 2018 to 30 June 2019.
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$2,000.00
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$2,000.00
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Total
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$23,393.00
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$11,550.00
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CARRIED
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Resolution
number OP/2018/193
MOVED by
Chairperson L Fuli, seconded by Member M Gush:
That the Ōtara-Papatoetoe
Local Board:
b) decline
the applications in the Quick Response Round One 2018/2019 in Table Two
below:
Table Two: Otara-Papatoetoe Quick Response Grants, Round One
2018/2019 applications
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Application ID
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Organisation
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Requesting funding for
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Amount requested
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Declined
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QR1913-3-1001
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Children's Autism
Foundation
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Towards costs for the outreach family support
including salaries and wages for a family consultant, planning preparation
and review of meetings with families, mileage, administration and
operations support for the period 1 November 2018 to 30 April 2019.
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$2,000.00
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Previous grant spend has not been completed.
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QR1913-3-1002
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Kiwi Supertots Learning
Centre Limited
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Towards costs for advertising the “Kiwi
Supertots Market Day” event on 17 November 2018 at Bishop Dunn Place,
Botany.
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$2,000.00
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Lower priority in the Ōtara – Papatoetoe
Local Board area.
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QR1913-3-1003
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Vaiola Tauti
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Towards delegate travel fees to attend the United
Nations (UN) Youth New Zealand, "UN Globalisation Tour" across East
and South East Asia during the period 9 February 2019 to 3 March 2019.
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$1,000.00
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Funded through the Pursuit of Excellence see below:
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QR1913-3-1019
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Fono Tagata Pasifika
(Manukau Institute of Technology (MIT) Pacific Staff Network)
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Towards costs for trophies, awards, catering and cash
gifts for recognition for the MIT Pacific Excellence Awards on 01 December
2018.
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$1,000.00
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Lower priority in the Ōtara – Papatoetoe
Local Board area.
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QR1913-3-1022
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Parenting Place
Charitable Trust
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Towards fee subsidies for low income parents and the
costs of handbooks and coordinator and volunteer facilitator expenses for
Toolbox Parenting courses over the period 05 November 2018 to 30 August
2019.
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$1,940.00
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Lower priority in the Ōtara – Papatoetoe
Local Board area.
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QR1913-3-1025
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Woman Care Trust
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Towards dance coach fees for conducting Gidha and
Bhangra classes twice a week for children and women for the period 9
November 2018 to 3 May 2019.
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$1,820.00
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Lower priority in the Ōtara – Papatoetoe
Local Board area.
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Total
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$9760.00
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CARRIED
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Resolution
number OP/2018/194
MOVED by
Member M Gush, seconded by Member R Autagavaia:
That the
Ōtara-Papatoetoe Local Board:
c) agree
to fund the application in Table Three below from the Pursuit of Excellence
budget line.
Table Three: Otara-Papatoetoe Quick Response Grants, Round One
2018/2019 applications
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Application ID
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Organisation
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Requesting funding for
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Amount requested
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Approved
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QR1913-3-1003
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Vaiola Tauti
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Towards delegate travel fees to attend the United
Nations (UN) Youth New Zealand, "UN Globalisation Tour" across
East and South East Asia during the period 9 February 2019 to 3 March 2019.
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$1,000.00
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$1,000.00
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CARRIED
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Resolution
number OP/2018/195
MOVED by
Chairperson L Fuli, seconded by Member M Gush:
That the
Ōtara-Papatoetoe Local Board:
d) agree
to fund the QR1913-3-1024 Manukau Taniwha BMX Club $850.00 towards
purchase of two inverter generators for the Manukau Taniwha BMX Club's new (BMX)
track at Colin Dale Park, conditional on acknowledgement of the local board
support for this grant and previous support.
CARRIED
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Resolution
number OP/2018/196
MOVED by Chairperson
L Fuli, seconded by Member D Trenberth:
That the
Ōtara-Papatoetoe Local Board:
e) agree
in principle to fund QR1913-3-1031 AMMI Athletics Club Incorporated
$1,000.00 towards the purchase and delivery of a 20 foot container for storage
to be located at Rongomai Park, conditional on obtaining landowner approval.
CARRIED
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Resolution
number OP/2018/197
MOVED by
Member M Gush, seconded by Member A Choudhary:
That the
Ōtara-Papatoetoe Local Board:
f) agree
in principle to fund QR1913-3-1033 Mafutaga Otara Samoa, "under the
umbrella of" of Health Star Pacific Trust, $1,000.00 subject to the
local board logo being used on the jackets and further information being provided
to the Chair.
CARRIED
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18
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Healthy Environments Events Principles
– Ōtara-Papatoetoe
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Resolution
number OP/2018/198
MOVED by Chairperson L Fuli, seconded by Deputy
Chairperson R Robertson:
That the Ōtara-Papatoetoe
Local Board:
a) adopt the
Healthy
Environments events principles and
guide (attachments A and B)
for use at Ōtara-Papatoetoe Local Board funded events and Auckland Council
run events in the Ōtara-Papatoetoe Local Board area, commencing
in the 2018/2019 events
season.
b) support Healthy Families Manukau,
Manurewa-Papakura to work with council’s community leasing
staff to evaluate the settings that the leasing team advise on and implement, to
progress the Healthy
Environments framework.
CARRIED
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21
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Draft Facility Partnership Policy
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Resolution
number OP/2018/201
MOVED by Chairperson L Fuli, seconded by Member R
Autagavaia:
That the Ōtara-Papatoetoe
Local Board:
a) support
the adoption of the Draft Facility Partnerships Policy, and provide the
following additional feedback on the proposed approach for the Environment
and Community Committee’s consideration:
i) supports
the approach of tailoring requirements to reflect the scale, complexity and
risks of proposal so that pursuing partnerships over small local asset-based
projects and initiatives do not become onerous for partners.
ii) recommends
phasing in and tailoring requirements to reviews of existing partnerships so
that current community partnerships that are working satisfactorily are not
overly burdened or disadvantaged by any new requirements.
iii) the
policy should guide but not restrict the discretionary decision-making of
local boards over their locally driven initiatives capital funding, which can
be used to deliver small local asset based projects in partnership with
community.
iv) the
policy should guide but not restrict the discretionary decision-making of
local boards to allocate grants to support community groups that require
assistance from Council for the upkeep of facilities used by our community.
v) notes
that whilst decisions on investment in new facilities are made by the
Governing Body and council controlled organisations, decisions regarding
location, design and use of local facilities rest with local boards. In this
regard, how we work in partnership within the Auckland Council family is
crucial and will need to be clearly outlined in any operational guidelines to
be developed following this policy.
vi) strongly
support the establishment of the lead broker (as set out in the Relationship
section) for both new and existing partnerships to help community partners
work with Council.
CARRIED
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24 Consideration
of Extraordinary Items
There was no
consideration of extraordinary items.
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25 Procedural
motion to exclude the public
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Resolution
number OP/2018/204
MOVED by Chairperson L Fuli, seconded by
Deputy Chairperson R Robertson:
That the Ōtara-Papatoetoe
Local Board:
a) exclude
the public from the following part(s) of the proceedings of this meeting.
The
general subject of each matter to be considered while the public is excluded,
the reason for passing this resolution in relation to each matter, and the
specific grounds under section 48(1) of the Local Government Official
Information and Meetings Act 1987 for the passing of this resolution follows.
This
resolution is made in reliance on section 48(1)(a) of the Local Government
Official Information and Meetings Act 1987 and the particular interest or
interests protected by section 6 or section 7 of that Act which would be
prejudiced by the holding of the whole or relevant part of the proceedings of
the meeting in public, as follows:
C1 Sites and Places of
Significance to Mana Whenua – Tranche 1: Plan Changes to the Auckland
Unitary Plan (Operative in Part) and Auckland Council District Plan - Hauraki
Gulf Islands Section 2018
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Reason
for passing this resolution in relation to each matter
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Particular
interest(s) protected (where applicable)
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Ground(s)
under section 48(1) for the passing of this resolution
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The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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s7(2)(ba)
- The item relates to an application for a resource consent or water
conservation order or a requirement for a designation or heritage order
under the Resource Management Act 1991 and the withholding of the
information is necessary to avoid serious offence to tikanga Maori or to
avoid the disclosure of the location of waahi tapu.
In
particular, the report contains information on nominated sites and places
of significance to mana whenua that has been provided to Council on a
confidential basis until the plan change has been approved for public
notification.
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s48(1)(a)
The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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The text of these
resolutions is made available to the public who are present at the meeting
and form part of the minutes of the meeting.
CARRIED
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7.40pm The
public was excluded.
Resolutions in
relation to the confidential items are recorded in the confidential section of
these minutes and are not publicly available.
7.44pm The
public was re-admitted.
restatementS
It was resolved
while the public was excluded:
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C1
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Sites and Places of Significance to Mana
Whenua – Tranche 1: Plan Changes to the Auckland Unitary Plan
(Operative in Part) and Auckland Council District Plan - Hauraki Gulf Islands
Section 2018
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Resolution
number OP/2018/3
MOVED by Chairperson L Fuli, seconded by Deputy
Chairperson R Robertson:
That the Ōtara-Papatoetoe
Local Board:
b) note
that the report, resolutions and the feedback remain confidential until the
plan change is publicly notified.
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7.44pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Ōtara-Papatoetoe Local Board
HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................
