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Ōrākei Local Board
OPEN MINUTES
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Minutes of a meeting of the Ōrākei Local Board held in the St Chads Church and Community Centre, 38 St Johns Road, Meadowbank on Thursday, 18 October 2018 at 3.00pm.
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Chairperson |
Kit Parkinson |
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Deputy Chairman |
Carmel Claridge |
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Members |
Troy Churton |
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Colin Davis, JP |
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Toni Millar, QSM, JP |
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Ros Rundle |
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David Wong, JP |
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Ōrākei Local Board 18 October 2018 |
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The Chairperson opened the meeting and welcomed those present.
There were no declarations of interest.
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Resolution number OR/2018/196 MOVED by Chairperson K Parkinson, seconded by Member C Davis: That the minutes of the Ōrākei Local Board meeting, held on Thursday, 20 September 2018, be confirmed as true and correct. |
There were no requests for leave of absence.
There were no acknowledgements.
There were no petitions.
Secretarial note: Item 9.7 was taken at this point.
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8.1 |
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Kiri Barfoot and Matt Cole from the Bike Tamaki Drive cyclist group were in attendance to brief the Board on a programme proposal to improve safer cyclist riding conditions along Tamaki Drive. A PowerPoint presentation was given. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment. |
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Resolution number OR/2018/197 MOVED by Deputy Chairman C Claridge, seconded by Member C Davis: That the Ōrākei Local Board: a) receive the presentation and thank Kiri Barfoot and Matt Cole for their attendance. b) request Auckland Transport to consider the proposal from Bike Tamaki Drive to deliver safer modes of transport for pedestrians and cycling users of Tāmaki Drive and report back options for the consideration of the Board. c) seek advice from Auckland Transport and other appropriate Council staff, through its Transport Lead, to determine what funding streams are available for projects to mitigate identified hazards and deliver safer transport options for pedestrians and cyclists along Tamaki Drive. |
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a 18 October 2018 - Ōrākei Local Board, Item 8.1: Deputation - Bike Tamaki Drive presentation |
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9.1 |
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This item was withdrawn. |
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9.2 |
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David Blakey and Rona Colbert from Ellerslie Theatrical Society were in attendance to present on the impact of the venue hire fee increase on the Society’s financial situation. Documents were tabled in support of the item. Copies have been placed on the official minutes and are available on the Auckland Council website as minutes attachments. |
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Resolution number OR/2018/198 MOVED by Chairperson K Parkinson, seconded by Member T Millar: That the Ōrākei Local Board receive the presentation and thank David Blakey and Rona Colbert for their attendance. |
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a 18 October 2018 - Ōrākei Local Board, Item 9.2: Public Forum - Ellerslie Theatrical Society presentation documents |
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9.3 |
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This item was withdrawn. |
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9.4 |
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Donna Tamaariki and Moana Tamaariki-Pohe from Ōrākei Water Sports were in attendance to present on The Landing Concept Plan. A PowerPoint presentation was given. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment. |
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Resolution number OR/2018/199 MOVED by Member T Churton, seconded by Member T Millar: That the Ōrākei Local Board receive the presentation and thank Donna Tamaariki and Moana Tamaariki-Pohe for their attendance. |
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a 18 October 2018 - Ōrākei Local Board, Item 9.2: Public Forum - Ōrākei Water Sports presentation |
Secretarial note: Item 9.6 was taken at this point.
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9.5 |
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Scott Fickling was in attendance to provide an update on the boat hardstand at The Landing. |
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Resolution number OR/2018/200 MOVED by Chairperson K Parkinson, seconded by Deputy Chairman C Claridge: That the Ōrākei Local Board receive the verbal presentation and thank Scott Fickling for his attendance. |
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9.6 |
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Jason Snashall from Ōrākei Marina and Paul Scarborough from Ōrākei Marina Management Trust were in attendance to present on concerns they have with some of Akarana Marine Sports Charitable Trust’s activities on The Landing. Documents were tabled in support of the item. Copies have been placed on the official minutes and are available on the Auckland Council website as minutes attachments. |
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Resolution number OR/2018/201 MOVED by Member T Churton, seconded by Member D Wong: That the Ōrākei Local Board receive the presentation and thank Jason Snashall and Paul Scarborough for their attendance. |
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a 18 October 2018 - Ōrākei Local Board, Item 9.2: Public Forum - Ōrākei Marina supporting documents |
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9.7 |
Public Forum - Jetty Restoration at Wilson's Beach, Hobson Bay |
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Bruce Renshaw was in attendance to present on the jetty at Wilson’s Beach, Hobson Bay. Documents were tabled in support of the item. Copies have been placed on the official minutes and are available on the Auckland Council website as minutes attachments. |
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Resolution number OR/2018/202 MOVED by Chairperson K Parkinson, seconded by Member C Davis: That the Ōrākei Local Board: a) receive the presentation and thank Bruce Renshaw for his attendance. b) request staff to report back to the Board on the ownership status of the jetty and the ecological impact for removing the jetty at Wilson’s Beach, Hobson Bay. |
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a 18 October 2018 - Ōrākei Local Board, Item 9.7: Public Forum - Jetty restoration at Wilson's Beach, Remuera supporting documents |
There was no extraordinary business.
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11 |
Approval of public consultation to ascertain public interest in retaining garden centre use for the land at 176-182 Shore Road, Remuera |
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Lori Butterworth, Portfolio Specialist and Carlos Rahman, Senior Engagement Advisor were in attendance to speak to this report. The updated consultation plan for 176-182 Shore Road, Remuera, garden centre lease extension was tabled in support of this item. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment. |
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Resolution number OR/2018/203 MOVED by Member T Churton, seconded by Member R Rundle: That the Ōrākei Local Board: a) approve commencing the public consultation process to ascertain the public’s interest in retaining the garden centre use over the land at 176-182 Shore Road, Remuera in accordance with the terms of the Memorandum of Agreement between the Minister of Conservation and Auckland Council dated 2 March 2005. b) note the tabled consultation plan outlining the consultation activities that will be undertaken to ascertain the public’s feedback regarding retaining the garden centre use over the land at 176-182 Shore Road, Remuera. |
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a 18 October 2018 - Ōrākei Local Board, Item 11: Approval of public consultation to ascertain public interest in retaining garden centre use for the land at 176-182 Shore Road, Remuera - consultation plan |
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Disposal recommendations report - 9 Tagalad Road, Mission Bay |
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13 |
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Hayley King, Local Board Advisor was in attendance to speak to this report. |
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Resolution number OR/2018/204 MOVED by Deputy Chairman C Claridge, seconded by Member D Wong: That the Ōrākei Local Board: a) note the Draft Facility Partnerships Policy, and provide its feedback on the proposed approach for the Environment and Community Committee’s consideration as follows: i) support the use of facility partnerships and agree with the outlined purpose and benefits of such an arrangement. ii) support the use of Local Board Plan outcomes and priorities to inform investment. iii) support partnering with Māori and in particular Mana Whenua for the role they play in communities however, there are concerns that the Treaty Principles are interpreted differently by different people and this may lead to confusion and any facility partnership must be guided in the same way, no matter the partner. iv) support the Track, Type and Scale approach to differentiating partnerships, however, facility partnerships often do not fit a defined process and must allow for flexibility where appropriate. v) support the investment principles, in particular principle 3. vi) does not support investment principle 4, point 19, as the Board supports Council investing in facilities with joint ownership. vii) support appropriate, complementary commercial activities as part of a facility partnership. These must be carefully managed with an opportunity for council to review on a regular basis. Excess funds must be returned to the community in discussion with council or returned to the appropriate local board to invest in local projects at their discretion. viii) support the implementation of a Lead Relationship Broker and sees this as being key to a successful partnership for both external and internal stakeholders. ix) support Council staff working with communities to navigate the planning intricacies of a facility partnership. x) support local boards having flexibility to deliver local facility partnerships that may not align with policy guidelines that are responsive to their particular community needs. |
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Secretarial note: Pursuant to Standing Order 9.4, Member C Davis and Member T Millar requested that their absention be recorded. |
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Operational management model for Meadowbank Community Centre and Tahapa Hall |
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Kate Holst, Manager Community Led Places was in attendance to speak to this report. |
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Resolution number OR/2018/205 MOVED by Chairperson K Parkinson, seconded by Deputy Chairman C Claridge: That the Ōrākei Local Board: a) note the Board’s previous resolutions relating to Meadowbank Community Centre from its meeting held on 19 July 2018 as follows: Resolution number OR/2018/145 That the Ōrākei Local Board, subject to the satisfactory conclusion of any required statutory processes: a) approve the redevelopment of the Meadowbank Community Centre located at 29-31 St Johns Road, Meadowbank, by way of service property optimisation. and g) note the proposed development of the Meadowbank Community Centre site and requests staff to work positively with the Meadowbank Community Centre House Incorporated to advise on appropriate alternative locations for them to operate core Council community services. b) approve an extension to the 2018/2019 funding agreement and licence to occupy for Meadowbank Community Centre House Incorporated from 30 June 2019 until 7 July 2019 as requested by the Trust. c) note the advice received from the General Manager, Meadowbank Community Centre, conveying the decision of the Meadowbank Community Centre House Incorporated Board, that the Board does not wish to continue any tenancy of the Meadowbank Community Centre property and the Tahapa Hall property at the conclusion of its tenancy on 7 July 2019. d) acknowledge the Meadowbank Community Centre House Incorporated and staff for their longstanding years of community service to the Meadowbank community since 1981. e) approve the operational management of Meadowbank Community Centre and Tahapa Hall, excluding the pre-school operation, by Auckland Council from 8 July 2019. f) confirm that the Board is open to using the community-led model for managing this site in the future to empower communities. |
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15 |
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Melanie Dale, Elected Member Relationship Advisor was in attendance to speak to this report. |
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Resolution number OR/2018/206 MOVED by Deputy Chairman C Claridge, seconded by Member T Millar: That the Ōrākei Local Board: a) request Auckland Transport to provide a more detailed response to the following resolution as the response provided by Auckland Transport in its October 2018 update report to the Board does not adequately address the Board’s request: Resolution number OR/2018/152 d) request Auckland Transport, as part of its Road Safety and Speed Management Programme for the Ōrākei Local Board 2018-2021, to enforce the present bylaw restrictions, and to enact urgently a new bylaw reinstating the left turn ban at the Solent Street/Tamaki Drive intersection (refer Attachment A), and prohibiting heavy truck and trailer container vehicles, both laden and un-laden, travelling from the Ports of Auckland wharves to destinations outside the Board’s area, along Tamaki Drive, Kepa Road, Kohimarama Road and St Johns Road, noting: i) these roads form a relatively narrow and bending route through residential streets, with tight signalised intersections, and with part of Kepa Road on hilly unstable land ii) the increasing size, capacity, weight and length of container trucks and trailer units iii) the increasing residential development along this this predominately residential route iv) with three schools on this route there is the increasing potential danger to pedestrians and cyclists v) the proposed freight transportation report presently being developed by Auckland Transport may not address the potential and significant safety issues raised by the Board, and could recommend the continuation of this route for container traffic vi) the current bylaw restrictions, which were promoted by the former Hobson Community Board after extensive consultation and investigation, are not always being adhered to vii) the alternative Stanley Street/Grafton Road route was specifically constructed for heavy container vehicle movement from the port to the motorway viii) the potential for increasing the movement of containers by rail. c) note, should Auckland Transport’s further response to the Board’s resolution b) (OR/2018/152) from its meeting on 16 August 2018 not be to the Board’s satisfaction, the Board will request to present to the Auckland Transport Board on this matter. d) ask Auckland Transport whether in the interests of road/pedestrian safety, if Auckland Transport supports the installation of bells and lights on cycles and legislation to implement this proposition, and if not, why not. |
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16 |
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The Board’s feedback on the review of the Code of Conduct was tabled. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment. |
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Resolution number OR/2018/207 MOVED by Member C Davis, seconded by Member R Rundle: That the Ōrākei Local Board: a) endorse its feedback on the draft Code of Conduct as tabled. b) request that a copy of the Board’s feedback on the draft Code of Conduct be forwarded to all local boards for their information. |
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a 18 October 2018 - Ōrākei Local Board, Item 16: Review of the Code of Conduct - Ōrākei Local Board feedback |
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Addition to the 2016-2019 Ōrākei Local Board meeting schedule |
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Resolution number OR/2018/208 MOVED by Chairperson K Parkinson, seconded by Member C Davis: That the Ōrākei Local Board: a) approve that an extraordinary meeting of the Ōrākei Local Board be called on Thursday, 13 December 2018 commencing 5.00pm at the Ōrākei Local Board office to adopt its local consultation content as part of the Annual Plan 2019/2020 process. b) note that any other urgent decisions required by the Board before its next business meeting scheduled on Thursday, 21 February 2019 may also be considered at the extraordinary meeting on Thursday, 13 December 2018. |
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Resolution number OR/2018/209 MOVED by Chairperson K Parkinson, seconded by Member T Millar: a) That the Chairperson’s October 2018 report be received. b) That the Board note the diverse community feedback on the use of the police helicopter at certain times of the day and support the operation of the police helicopter and wish to note the appreciation of the great job that the Police do protecting the citizens of Auckland acknowledging that the Police need to be supported in carrying out their duties. A division was called for, voting on which was as follows:
The motion was declared carried by 7 votes to 0. |
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Resolution number OR/2018/210 MOVED by Deputy Chairman C Claridge, seconded by Member T Millar: a) That the report be received. b) That the Board formally endorse its feedback to Auckland Transport on the following: · Kupe St Pedestrian Improvements · Averill Ave Relocation of Mobility Park. c) That the Board request Auckland Transport to provide a rough order of costs for the widening and relocation of the existing pathway between Findlay Street and Hewson Street, Ellerslie that connects to the Ellerslie Train Station underpass, and the provision of wayfinding signage at each end of the pathway. d) That the Board request Auckland Transport to investigate the feasibility of implementing a lower speed limit at the northern end of Kupe Street, Ōrākei and report back to the Board on its findings. |
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The motion was taken in parts. |
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Resolution number OR/2018/211 MOVED by Member T Churton, seconded by Chairperson K Parkinson: a) That the report be received.
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MOVED by Member T Churton, seconded by Chairperson K Parkinson: b) That the Ōrākei Local Board request a delegation for the Board to present to the Auckland Transport Board’s next meeting to seek reinstatement of parking permits for Board members. LOST |
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Resolution number OR/2018/212 MOVED by Member T Churton, seconded by Chairperson K Parkinson: b) That the Ōrākei Local Board request a meeting with the Mayor and, Chairperson and Deputy Chairperson of the Finance and Performance Committee regarding reports that the Mayor has commissioned on public golf courses and how they view the selection of which courses to consider for residential development.
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Resolution number OR/2018/213 MOVED by Member T Churton, seconded by Chairperson K Parkinson: c) That the Ōrākei Local Board’s feedback regarding the Drive Holdings Limited proposed Mission Bay Development be endorsed. |
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Resolution number OR/2018/214 MOVED by Member C Davis, seconded by Member R Rundle: a) That the report be received. b) That the Ōrākei Local Board’s submission on the Review of Representation Arrangements for Governing Body Members, be formally approved. c) That the process be started for the naming of the unnamed local reserve at Whakatakataka Bay, Ngapipi Road, Ōrākei, in accordance with the Board’s Parks and Reserves, Park Features and Park Facilities Naming Policy and Guidelines, with the suggestion that it be named Whakatakataka Reserve. d) That the process be started for the naming of the unnamed local reserve at 9 -15 Hapimana Street, Ōrākei, in accordance with the Board’s Parks and Reserves, Park Features and Park Facilities Naming Policy and Guidelines. |
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Resolution number OR/2018/215 MOVED by Member T Millar, seconded by Deputy Chairman C Claridge: a) That the report be received. b) That Auckland Council’s ‘Pest Free Auckland‘ be requested to fund an extension of the Eastern Bays Songbird Project into Stonefields, Meadowbank and Remuera.
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Resolution number OR/2018/216 MOVED by Member R Rundle, seconded by Member C Davis: That the report be received. |
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Resolution number OR/2018/217 MOVED by Member D Wong, seconded by Member T Churton: a) That the report be received. b) That the Ōrākei Local Board planning consenting feedback on behalf of Board for 37 Awarua Crescent and Tamaki Drive Cycle way be endorsed. |
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Resolution number OR/2018/218 MOVED by Chairperson K Parkinson, seconded by Member T Millar: That the Ōrākei Local Board draft Governance Forward Work Calendar be noted.
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Resolution number OR/2018/219 MOVED by Chairperson K Parkinson, seconded by Member C Davis: That the Ōrākei Local Board workshop records for the workshops held on 6, 13, 20 and 27 September 2018 be noted. |
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Resolution number OR/2018/220 MOVED by Member R Rundle, seconded by Deputy Chairman C Claridge: That the Ōrākei Local Board resolutions pending action report be noted. |
28 Consideration of Extraordinary Items
There were no extraordinary items.
5.28 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Ōrākei Local Board HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................
