1 Welcome
Member
Anne-Marie Coury delivered the welcome message.
2 Apologies
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That the
Puketāpapa Local Board:
a)
accept the apology from member S
Kaushal for lateness on Council business.
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3 Declaration
of Interest
Member E Kumar declared an interest in Item 15 Puketāpapa
Quick Response, round one 2018/2019 grant applications for: Indiance, 5 Tunz
Communications Ltd for voluntary working and performing and took no part in the
discussion or voting on the matter.
Member E Kumar
also declared she had previously written a letter in support of Shari Loves
Hats for a previous application took no part in the discussion or voting on the
matter.
Member D Holm declared an interest in Item 15 Puketāpapa
Quick Response, round one 2018/2019 grant applications for: Citizens Advice
Bureau Auckland City Incorporated as he has a family member who volunteers and
took no part in the discussion or voting on the matter.
4 Confirmation
of Minutes
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Resolution
number PKTPP/2018/182
MOVED by
Chairperson H Doig, seconded by Deputy Chairperson J Fairey:
That the Puketāpapa Local Board:
a)
confirm the ordinary minutes of its meeting,
held on Thursday, 20 September 2018, including the confidential section, as a
true and correct record. Subject to the following amendment to Item 17
Road Name Approval: 8 New Roads at 1-5 Albrecht Avenue and 55-57 Morrie Laing
Avenue, 24-32 Whitmore Road, 33-41 Freeland Avenue; 46-50 Freeland Avenue
& 17 Playfair Road; 39-45 Morrie Laing Avenue; 2-6 Sanft Ave, 26-30
Freeland Avenue, 3-5 Burnett Avenue, 536 & 538 Richardson Road and
3 Playfair Road, Mount Roskill. Resolution number PKTPP/2018/174,
clarifying a JOAL is a Jointly Owned Access Lane and separating points: v),
vi), vii) viii)
i)
1-5 Albrecht Avenue
/ 55-57 Morrie Laing Avenue Jointly Owned Access Lane (JOAL): Hoku Fiefiaanga
Lane
ii)
24-32 Whitmore Road
Jointly Owned Access Lane (JOAL): Shirley Day Lane
iii)
33-41 Freeland
Avenue Jointly Owned Access Lane (JOAL): Ongaonga Lane
iv)
46-50 Freeland
Avenue / 17 Playfair Road Jointly Owned Access Lane (JOAL): Kopakopa Lane
v)
39-45 Morrie Laing
Avenue Ave, Jointly Owned Access Lane (JOAL): Saofaga Lane
vi)
26-30 Freeland Ave,
Jointly Owned Access Lane (JOAL): Tefelo Lane
vii)
2-6 Sanft Ave/3-5
Burnett Ave ROAD: Kākaho Road
viii)
536 & 538
Richardson Road/and 3 Playfair Road, Jointly Owned Access Lane (JOAL):
Kaiwhiria Lane
CARRIED
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5 Leave
of Absence
There were no
leaves of absence.
6 Acknowledgements
7 Petitions
There were no
petitions.
8 Deputations
There were no
deputations.
9 Public
Forum
10 Extraordinary
Business
There was no
extraordinary business.
11 Notices of
Motion
Under Standing
Order 2.5.1 (LBS 3.11.1) or Standing Order 1.9.1 (LBS 3.10.17) (revoke or alter
a previous resolution) a Notice of Motion has been received from Chair, H Doig
for consideration under item 12.
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12
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Notice of Motion - Harry Doig - Three Kings
Fletcher Development
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Resolution number PKTPP/2018/185
MOVED by Chairperson H
Doig, seconded by Deputy Chairperson J Fairey:
That the Puketāpapa Local Board:
a) note that Plan Change 11 (PC11) amends the
operative Three Kings Precinct to reflect the land exchange required to
enable Fletcher Living Limited to develop the sports fields set out in its
development plan
b) note that PC11 only partially implements the
settlement reached between Fletcher and South Epsom Planning Group and Three
Kings United Group and is, therefore, a transitional measure until further
parts of the settlement, including returning Western Park to Council
ownership as Open Space, are completed
c) note that the community and the Puketapapa
Local Board consider, that among other things, securing the Western Park as
open space and providing unifying links between the communities surrounding
the quarry area are crucial to the settlement between these parties and the
implementation of the objectives of the Three Kings Plan
d) note that the Board considers that there is
a risk that if these objectives are not dealt with seriously, or in a timely
manner, it could potentially lead to outcomes that are not in keeping with
the community and Board expectations as set out in settlement agreement
e) request officers to urgently pursue the
steps necessary to ensure that the settlement made between Fletcher and the
Community Societies is implemented in full and to present to the Board an
outline of the programme that will achieve this.
CARRIED
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15
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Auckland Transport's Monthly Update
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Lorna Stewart, Auckland
Transport’s Elected Member Relationship Manager, was in attendance to
speak to this report.
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Resolution number PKTPP/2018/192
MOVED by Member D Holm, seconded by Member A-M Coury:
That the Puketāpapa
Local Board:
a)
receive the Auckland Transport October
2018 update report.
b)
note concern about the increasing
number of different modes of transport (eg pedestrian, bicycle, electric,
scooter and skateboard) using footpaths and the potential for clashes between
these modes.
c)
note that the board has asked Auckland
Transport to report to its infrastructure and Heritage Cluster on how it is
managing safety on footpaths for these different users.
d)
thank Lorna Stewart for her attendance.
CARRIED
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16
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Puketāpapa Quick Response, Round One
2018/2019 grant applications
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Member E Kumar declared an interest in
Item 15 Puketāpapa Quick
Response, round one 2018/2019 grant applications for: Indiance being a parent
with a child involved in the event, 5 Tunz Communications Ltd for voluntary
working and performing and took no part in the discussion or voting on the
matter.
Member E Kumar also declared she had previously
written a letter in support of Sharu Loves Hats Ltd for a previous
application and took no part in the discussion or voting on the matter.
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Member D Holm declared an interest in
Item 15 Puketāpapa Quick
Response, round one 2018/2019 grant applications for: Citizens Advice Bureau
Auckland City Incorporated as he has a family member who volunteers and took
no part in the discussion or voting on the matter.
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Moumita Dutta, Grants Advisor, Operations
Support – Commercial and Finance was in attendance to speak to the
report.
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Resolution
number PKTPP/2018/193
MOVED by Chairperson H Doig, seconded by Deputy
Chairperson J Fairey:
That the Puketāpapa
Local Board:
a)
agree to fund, part-fund or decline each application in
Puketāpapa Local Grants Round One 2018/2019, listed in Table One
below:
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App ID
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Applicant
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Project
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Amount
requested
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Eligibility
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Accept/
Decline
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QR1915-107
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Hay Park School
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Towards
the cost of kapa haka uniforms and stencils for tamokos for performances.
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$1,000.00
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Eligible
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ACCEPT
$1,000.00
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QR1915-108
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The Mixit Charitable Trust
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Towards
the cost of delivering two Mixit workshops on 1 and 8 December 2018,
specifically the costs of workshop tutor's fees, transport, and food.
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$960.00
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Eligible
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ACCEPT
$960.00
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QR1915-115
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Sharu Loves Hats Limited
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Towards
the cost of sound equipment hire for the outdoor music concert.
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$1,000.00
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Eligible
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ACCEPT
$1,000.00
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QR1915-117
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Indiance
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Towards
half of the cost of an international artist fee.
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$611.00
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Eligible
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DECLINED
Noting
that the activity takes place outside the local board area.Ticketed events and
international travel & fees are considered a lower priority in the
local board grants programme.
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QR1915-102
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Earth Action Trust
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Towards
the cost of a professional facilitator fee for the "Organisational
Assessment and Strategic Planning" workshop.
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$1,000.00
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Eligible
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DECLINED
Noting
limited wider community benefit.
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QR1915-106
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Pelu Beatrice Sila
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Towards
the costs of monthly meetings and annual day out of the Autism Support
Group, Mt Roskill.
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$1,000.00
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Eligible
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ACCEPT
$500.00
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QR1915-112
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Algoritmi Educational Trust trading as
Iqra Elementary School
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Towards
the cost of murals, sports equipment, and afternoon tea.
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$1,000.00
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Eligible
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DECLINED
Noting
projects and activities in school with insufficient benefit to the wider
community is considered a lower priority in the local board grants
programme.
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QR1915-113
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Citizens Advice Bureau Auckland City
Incorporated
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Towards
the cost of catering for the "Volunteer Engagement Event" to be
held on 8 December 2018.
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$1,000.00
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Eligible
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DECLINED
Noting
that catering is considered a lower priority in the local board grants
programme.
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QR1915-101
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Three Kings School
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Towards
the total cost of replacement of the Three Kings School cricket pitch.
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$1,000.00
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Eligible
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ACCEPT
$1,000.00
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Total
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$8,571.00
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$4,460.00
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CARRIED
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Resolution
number PKTPP/2018/194
MOVED by Member D
Holm, seconded by Member A-M Coury:
That the Puketāpapa
Local Board:
b) agree
to fund, part-fund or decline Puketāpapa Local Grants, Round One, 2018/2019
deferred grant application, listed in Table Two below:
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App ID
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Applicant
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Project
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Amount requested
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Eligibility
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Accept/
Decline
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LG1915-122
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5Tunz Communications Limited
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Towards the
delivery of “Holi - Festival of Colours 2019” on 23 March 2019,
including the cost of the generator, stall, stage decor, port-a-loos, waste
management, security, and marquees.
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$5,000.00
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Eligible
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Approve
Approve
$2,500 for the Holi event by 5Tunz
Communications Ltd conditional on the
Three Kings Reserve being available
and the approval of an event permit(funding is tagged to portaloos, waste
management and security).
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c) thank
Moumita Dutta for her attendance.
CARRIED
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17
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Principles for Accessible Design of Parks
within Puketāpapa
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Thomas Dixon, Parks and Places
Specialist, Park Services, Park Sport and Recreation was in attendance to
speak to this report.
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Resolution
number PKTPP/2018/195
MOVED by Deputy Chairperson J Fairey, seconded
by Member S Kaushal:
That the Puketāpapa Local Board:
a)
endorse the
principles for accessible design of parks within Puketāpapa, which have been categorised into three stages
involved in visiting a park: planning, arriving and enjoying. These
stages are outlined in the report.
b) thank
Thomas Dixon for his attendance.
CARRIED
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18
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Te Tohu o Te Auaunga Design Guide
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Thomas Dixon, Parks and Places
Specialist, Park Services, Park Sport and Recreation was in attendance to
speak to this report.
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Resolution
number PKTPP/2018/196
MOVED by Chairperson H Doig, seconded by
Member D Holm:
That the Puketāpapa Local Board:
a)
adopt
Te Tohu o Te Auaunga Design Guide – October 2018, as presented in Attachment
A of the report.
b) approve the implementation process of the tohu,
as outlined in the process map in Attachment B of the report.
c) thank Thomas Dixon for his attendance.
CARRIED
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19
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Draft Facility Partnership Policy
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Resolution
number PKTPP/2018/197
MOVED by Deputy Chairperson J Fairey, seconded by Member
S Kaushal:
That the Puketāpapa
Local Board:
a)
support
the draft Facility Partnerships Policy and provide feedback on the following
key points to the Environment and Community Committee:
i) strong support for investing strategically, to
address equity issues, and to do so sustainably.
ii)
the importance of
resourcing the policy to succeed and be consistently implemented,
particularly in relation to sufficient staffing and support for lead
relationship broker positions and changes in operational areas to support the
new policy.
iii)
support the
acknowledgement of decision-making role for local boards, including through
joint local board committee structures where a facility will have a
sub-regional impact.
iv)
emphasise the
importance of effective contract/agreement management to ensure commitments
such as agreed community use are delivered on by partners.
b)
delegate to member
J Fairey to provide further feedback on the Draft Facility Partnership Policy
by 30 October 2018.
CARRIED
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20
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Review of the Code of Conduct
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Resolution
number PKTPP/2018/198
MOVED by Chairperson H Doig, seconded by Deputy
Chairperson J Fairey:
That the Puketāpapa
Local Board:
a)
provide its feedback on the draft Code of Conduct in Attachment
of the agenda report.
b)
note board member discussion on the draft Code of Conduct in
Attachment of the agenda report.
c)
delegate to the Chair, Harry Doig to finalise the
board’s feedback on the draft Code of Conduct to the Joint Governance
Working Party by 30 October 2018.
CARRIED
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21
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Urgent Decision - Objection to Off-Licence
Application for Super Liquor Three Kings, 509 Mt Albert Road, Three Kings
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Resolution
number PKTPP/2018/199
MOVED by Chairperson H Doig, seconded by Member E Kumar:
That the
Puketāpapa Local Board:
a)
note the decision made under
urgency to:
i) approve H Doig’s (chairperson) letter on behalf of the
Puketāpapa Local Board objecting to the publicly notified alcohol
license application by Priya NZ Limited – Super Liquor Three Kings, 509
Mt Albert Road.
CARRIED
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24
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Albert-Eden-Roskill Ward Councillor Update
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Councillor Christine Fletcher was unable
to give her report.
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25 Consideration
of Extraordinary Items
There was no
consideration of extraordinary items.
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26
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Additions to the 2016-2019 Puketapapa Local
Board meeting schedule
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Resolution
number PKTPP/2018/202
MOVED by Chairperson H Doig, seconded by Deputy
Chairperson J Fairey:
That the Puketāpapa
Local Board:
a) approve
two meeting dates to be added to the 2016-2019 Puketāpapa
Local Board meeting schedule to accommodate the Annual Plan 2019/2020
timeframes as follows:
· Thursday,
13 December 2018, 10am
· Thursday,
6 June 2019, 10am.
b) note
the venue for both meetings will be the Puketāpapa Local
Board, 560 Mt Albert Road, Three Kings.
CARRIED
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6.12 pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Puketāpapa Local Board
HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................
