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Pukekiwiriki
Paa Joint Management Committee
12 October
2018
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Pukekiwiriki Paa Joint Management Committee
Terms of Reference
Members
Papakura Local
Board:
Brent
Catchpole (Chairperson)
Felicity
Auva’a (Deputy Chairperson)
Bill
McEntee
Hon.
George Hawkins
Michael
Turner
Katrina
Winn
Iwi Representatives:
Te Akitai Waiohua Karen
Wilson
Ngāi Tai ki Tāmaki Gabriel
Kirkwood
Ngāti Tamaoho Ted
Ngataki
Ngāti Te Ata Edith
Tuhimata
Ngāti Whanaunga Gavin
Anderson
Alternate members:
Ngāti Tamaoho
Ngāti Te Ata Willy
Brown
Te Akitai Waiohua David
Wilson
Ngāti Whanaunga Martin
Te Moni
Ngāi Tai ki Tāmaki
Where an iwi
representative cannot attend a meeting, the alternate member for that iwi
representative may attend the meeting on behalf of that iwi representative.
Background:
The Pukekiwiriki
Paa Reserve Joint Management Plan (“the Plan”) was prepared by
the former Papakura District Council and Te Roopu Kaitiaki o Papakura and
contains long-term objectives and detailed implementation actions for the
effective management of Pukekiwiriki Paa.
The Plan was
adopted by Papakura District Council on 11 May 2010 following a public process
which began in June 2008. The Plan was approved pursuant to the
provisions of section 41(1) of the Reserves Act 1977 and to a delegation from
the Minister of Conservation.
One of the
Plan’s objectives is to ensure that mana whenua and council work together
in partnership to manage the reserve. To give effect to this objective
and implement the Plan, Papakura Local Board has established the Pukekiwiriki
Paa Joint Management Committee, comprising representatives of the local board
and mana whenua. The local board has delegated
its Reserves Act powers and responsibilities for the Pukekiwiriki Paa reserve
management to the joint management committee.
Purpose:
To implement the
visions, principles, goals and objectives outlined in the Plan whilst
recognising the integrity and policies of each party, and working together in
the spirit of partnership. To exercise delegated powers under the Reserves Act
1977.
Goal:
To co-manage the
Pukekiwiriki Paa Reserve according to the vision, principles and objectives of
the Plan, in accordance with the Reserves Act 1977.
Chairperson and deputy chairperson:
The committee will appoint the chairperson
and the deputy chairperson at the first meeting. The term of the chairperson
and deputy chairperson will be up to one year, or until a new chairperson and
the deputy chairperson is appointed (whichever is longer).
Decision making:
The committee will
aspire to make all decisions by consensus.
Quorum:
Three iwi representatives (or alternates)
and three local board representatives.
Meeting Frequency:
Meetings of the committee will be held twice
a year unless otherwise resolved by the committee.
The committee will agree upon a meeting
schedule at its first meeting.
Funding:
Auckland Council will be responsible for
funding the implementation of the Reserve Management Plan and resourcing the
committee to give effect to its decisions. Papakura Local Board will make
annual provision for ongoing implementation, maintenance and management of the
reserve within the capital and operating budgets allocated to local parks
services.
Responsibilities:
The Pukekiwiriki Paa
Joint Management Committee has responsibility for the administration and
management of the Pukekiwiriki Paa Historic Reserve, as outlined in the
Pukekiwiriki Paa Reserve Management Plan/Ta Mahere Whakahaere o Pukekiwiriki.
The Pukekiwiriki Paa Joint Management
Committee is responsible for the iimplementation and monitoring of the
Pukekiwiriki Paa Reserve Management Plan at a governance level. The
Committee has the decision making authority regarding allocation of the
Papakura Local Board budget for implementation of the Reserve Management Plan.
Powers may include, but are not limited to:
- Determining
the priorities for implementing the Pukekiwiriki Paa Reserve Management
Plan
- Managing the
implementation actions of the Plan
- Monitoring
the progress of implementation of the Plan
- Monitoring
the effects of implementation on the land
- Ensuring that
maintenance resources and actions are targeted to meeting the objectives
and implementation actions of the management plan
- Ensuring that
funding and resourcing for the reserve takes account of the specific and
unique needs of the reserve as set out in the management plan
- Viewing and
treating the Paa, not just as a reserve, but as a significant taonga that
requires particular care and joint expertise to manage
- Setting a
prescribed process for works to be carried out on the reserve, in
accordance with Reserves Act requirements
- Ensuring that
maintenance is carried out in accordance with the Reserve Management Plan
and that the Joint Management Committee agrees the levels of service for
maintenance on the reserve, subject to any wider council standards
- Ensuring that
maintenance regimes for the Paa are developed from the Reserve Management
Plan, subject to any wider council standards
- Ensuring that
actions identified in the Reserve Management Plan are carried out in the
manner set out in the Plan, as resources permit
- Review of the Joint Management Agreement
adopted on 28 September 2010
Note: relevant
legislation includes but is not limited to:
Local Government Act
2002
Local Government
(Auckland Council) Act 2009
Reserves Act 1977
ITEM TABLE
OF CONTENTS PAGE
1 Karakia
/ Mihi / Welcome 7
2 Apologies 7
3 Declaration of
Interest 7
4 Confirmation
of Minutes 7
5 Leave of
Absence 7
6 Acknowledgements
and Tributes 7
7 Petitions 7
8 Deputations 7
9 Extraordinary
Business 7
10 Notices of Motion 8
11 24 October 2017
Pukekiwiriki Paa Joint Management Committee minutes 9
12 Pukekiwiriki
Paa Historic Reserve - General update
17
13 Consideration of
Extraordinary Items
1 Karakia
/ Mihi / Welcome
A member will
lead the meeting in a karakia (prayer).
2. Apologies
At the close of
the agenda no apologies had been received.
3 Declaration
of Interest
Members are
reminded of the need to be vigilant to stand aside from decision making when a
conflict arises between their role as a member and any private or other
external interest they might have.
4 Confirmation
of Minutes
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That the Pukekiwiriki Paa Joint Management Committee:
a)
confirm the ordinary minutes of its meeting,
held on Tuesday, 10 April 2018, as a true and correct
record.
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5 Petitions
At the close of
the agenda no requests to present petitions had been received.
5 Leave
of Absence
At the close of
the agenda no requests for leave of absence had been received.
6 Acknowledgements
and Tributes
At the close of the agenda no requests for acknowledgements had been
received.
7 Petitions
At the close of
the agenda no requests to present petitions had been received.
8 Deputations
Standing
Order 3.20 provides for deputations. Those applying for deputations are
required to give seven working days notice of subject matter and applications
are approved by the Chairperson of the Pukekiwiriki Paa Joint Management
Committee. This means that details relating to deputations can be included in
the published agenda. Total speaking time per deputation is ten minutes or as
resolved by the meeting.
At the close
of the agenda no requests for deputations had been received.
9 Extraordinary
Business
Section 46A(7)
of the Local Government Official Information and Meetings Act 1987 (as amended)
states:
“An item
that is not on the agenda for a meeting may be dealt with at that meeting if-
(a) The local
authority by resolution so decides; and
(b) The presiding member
explains at the meeting, at a time when it is open to the public,-
(i) The
reason why the item is not on the agenda; and
(ii) The reason why the
discussion of the item cannot be delayed until a subsequent meeting.”
Section 46A(7A)
of the Local Government Official Information and Meetings Act 1987 (as amended)
states:
“Where an
item is not on the agenda for a meeting,-
(a) That item may be discussed
at that meeting if-
(i) That item is a minor
matter relating to the general business of the local authority; and
(ii) the presiding member
explains at the beginning of the meeting, at a time when it is open to the
public, that the item will be discussed at the meeting; but
(b) no resolution, decision or
recommendation may be made in respect of that item except to refer that item to
a subsequent meeting of the local authority for further discussion.”
10 Notices of
Motion
There were no
notices of motion.
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Pukekiwiriki Paa
Joint Management Committee
12 October
2018
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Pukekiwiriki Paa Historic Reserve -
General update
File No.: CP2018/18637
Te take mō te pūrongo / Purpose of the report
1. To
provide the Pukekiwiriki Pā Joint Management
Committee with a general update on the management of the Pā and to seek
endorsement for the design of the access track.
Whakarāpopototanga matua / Executive summary
2. A
draft design for the pedestrian access into and through Pukekiwiriki Pā
Reserve has been developed by Frame Group Ltd. This is attached for review
and approval.
3. General
updates on other activities are also included in this report.
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Ngā tūtohunga / Recommendations
That the Pukekiwiriki Paa
Joint Management Committee:
a) approve
the attached design for the track renewal and upgrade from Red Hill Road to
the Pā site.
b) provide
direction on the use of hardwood decking timbers.
c) endorse
the development of some draft concept design options for an access gateway,
tohu or pou at the entrance to Pukekiwiriki Pā, which are based on the
requirements noted in this report.
d) provide
direction on any specific designers to be invited to provide a proposal and
direction on committee member participation in the process to select the
designer for an access gateway, tohu or pou at the entrance.
e) request
that gateway, tohu or pou design options be reported back to the committee
for consideration
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Horopaki / Context
4. At
its meeting on 10 April 2018, the Pukekiwiriki Paa
Joint Management Committee (committee) resolved to:
a) approve
option one outlined in Attachment A (Pukekiwiriki Pā Feasibility Report
from Frame Group Ltd)… entitled “Pukekiwiriki Pā Historic
Reserve Access Renewal Improvement Option”, to renew and upgrade the
current access into the Pukekiwiriki Pā Historic Reserve off Red Hill
Road…
b) request
that option two be retained as a secondary access for future
consideration… (formation of a new northern route off Tanah Merah Drive).
5. Since
then several site visits have occurred. This included an onsite induction
with mana whenua.
6. A
range of specialists have provided advice resulting in a track renewal draft
design which is presented here (Attachment A and B) for review and approval.
7. In
addition to this, meetings in 2016 and 2017 provided direction on a number of
matters in relation to the Pā including, signage, visitor activities,
ecological management, maintenance and health and safety. An update on
these is provided below.
Tātaritanga me ngā tohutohu / Analysis and advice
Access Track
8. The
attached draft design shows a new access track that is 87 metres
long. It is largely based on the existing route from Red Hill
Road. It includes a re-shaped surface and installation of a new 9 metre
long timber staircase, with two flights, which minimises drilling and impact on
the limestone cliff face.
9. While
ground disturbance has been kept to a minimum, the topography and significance
of the site means there will be some foundation work that will be in areas of
archaeological significance.
10. A range of
materials and designs were considered in order to address the committee request
and to ensure best practice or innovative solutions are being employed at this
site. Attachment C shows alternative options for construction that have
been considered in the design development.
11. The
attachments show a design that includes:
· Minor
modification to the current route through the bush
· A
timber structure built on site piece by piece, and lifted into place by manual
labour.
· 20mm
holes drilled into the rock and a grouted bar fixing. This includes minimal
ground penetration.
· Hardwood
decking is noted as an option. It will have increased cost and there may
be availability problems. The benefit of hardwood timbers is that it
avoids the risk of chromated
copper arsenate leaching which can occur from treated pine timber.
However some hardwood timbers have issues with stainability and will require
pre-cutting. Research will be required to ensure a suitable timber is chosen
that meets the lifespan requirements as per the NZ Building Code.
12. Specific
conditions provided by the committee in April 2018 included the need to either
avoid work on archaeological sites and sites of cultural significance where
possible, or if not, advise the committee to provide an opportunity for
feedback on the offered detailed design options.
13. Another
condition was that the detailed design shall utilise materials that look
natural and are in keeping with the site.
14. Noting the
impact, albeit minimised, the attached design option requires endorsement from
the committee in order to progress to resource consent. Direction on the
use of hardwood timbers is also sought.
15. As a normal
part of developing this design, a range of expert advisors have assessed the
proposal including a track designer, archaeologist, arborist and planner.
16. Five mana
whenua, who have an interest in the area (as recorded by Auckland Council) and
who do not sit on this co-governance committee, have been notified prior to lodgement
of resource consent. This is a courtesy and provides an opportunity to
understand concerns prior to all 10 mana whenua, who have a noted interest in
the area, being notified as part of the regulatory process.
Signage
17. A new sign
(which is a skin on the old sign) has been installed at the entrance to
Pukekiwiriki Pā. This is in line with previous resolutions of the
committee and speaks to the risk of the steep and slippery track access.
This is shown below.
18. With progress
being made on the track renewal and upgrade, consideration now needs to be
given to replacing this sign at the conclusion of the project.
19. The
Pukekiwiriki Pā Reserve Management Plan 2010 makes several references to
signage. These include the need to keep signage to a minimum, to restrict
signs to those signs that are required or are illustrative of the site’s
history and the plan states that:
“Signs will be placed to explain why refuse and food
inside the site is unacceptable The eating of food and the deposition of
rubbish on tapu sites is not practiced and signage to this effect will
discourage ‘picnics’ and littering.” page 57.
20. The plan also
notes that historical information related to the Pā should be prepared in
Māori and English and historic photographs should be used where possible.
21. Under the
management action of “new development and buildings” the management
plan states:
“Any proposed buildings on the site must be integral
to the purposes of the plan such as access, pou whenua, education, illustration
and interpretation of the history of the site” the explanation for
this section notes that “The only buildings that are envisaged by the
plan are structures for access, signs, access gateway (Tohu and pou).”
22. Previous work
programmes and reports to this committee have discussed the need for
signage.
23. At the
October 2017 hui it was resolved that “future proposed signage for
Pukekiwiriki Pā Historical Reserve reflects strongly the no alcohol and
smoke free status for this reserve”
24. Most mana
whenua have considered the need for signage as part of their cultural values
assessment and there are no objections to signage in principle.
25. Given the
range of messages that need to be conveyed to address the points above, and
noting the reference to an access gateway, tohu or pou in the management plan,
it is recommended that a range of options for an entranceway feature be
considered. These options should be commensurate with the significance of
the site but also cognisant of the remote nature and smaller scale of the
public accessible Pā area. In other words, the entrance should not
give off the impression of destination with significant capacity.
26. Draft concept
designs would also need to reference the recently received cultural values
assessments.
27. It is noted
that there is funding available for the development of designs but capital
funding will be needed for any new build.
28. If no
additional capital funding can be sourced, then a new skin, on the current
sign, will be implemented at the conclusion of the track upgrade project.
This can be implemented with operational funding and will amend the messages to
include some of the messages noted above.
29. In terms of
process it is recommended that:
· a
proposal for signage design options be sought from mana whenua endorsed
designers. This recommendation reflects this is a site of significance to
mana whenua and the list of requirements point to the need for this entrance to
imbue te ao Māori principles of manaakitanga and tikanga (welcoming
visitors to a site and supporting appropriate use of the site).
· One
or more mana whenua representatives be selected to review the proposal (with
council officers) and select a single designer to provide the entranceway and
signage options. This idea of working with one designer reflects the relatively
small nature of the task and the need for options to include something very
simple and cost effective, as well as more elaborate options. Understated
options are less likely to be achieved when designers are in competition with
each other.
· The
selected designer to provide 3-4 high level options including an artist
impression. Options should include a simple sign and a waharoa or similar
gateway, with a few other options being at the designers creative
discretion. This will ensure a range of options is provided with a useful
comparison of cost and visual impact.
· These
options be brought back to the committee for consideration.
30. An issue
raised through the development of the Cultural Values Assessments, that may
need to be considered prior to any new sign being installed, is the potential
need to undertake a name correction to Pukekoiwiriki. The Ngā Mana
Whenua o Tāmaki Makaurau Act 2014 specifically legislated the name
Pukekiwiriki Pā. Direction is sought from mana whenua members on the
committee, on the next steps for naming, if any.
Ecological management
31. Wildlands
have been contracted to undertake the first stage of weed control.
Following a site induction with mana whenua on 17 April, Wildlands have removed
all woody weeds from the pits by cutting at the base and stump treating i.e. no
foliar spray used. As there is no ground disturbance and these were
plants under four meters in height, consent was not required for this
work. The cut material was manually removed off site.
32. A
quote for the management of the rest of the site is now been developed in line
with the ecological management plan previously developed for the Pā.
This includes the need to tackle large tree privet and gorse to the north of
the site and extensive weed banks on the north eastern cliff face. This
will all require a longer term staged approach.
Visitor Activity
33. The committee
requested a report back on visitor activities on this cultural and historically
significant reserve and, if appropriate, asked for a strategy to mitigate any
impact from such activity.
34. Following the
April committee meeting, the Council Events team were briefed on the committee
aspirations including the unique values of the site and the desire to manage
activity very carefully, commensurate with both the nature of the access track
and the significance of the Pā. The Events team have reported back
that in the subsequent four months no applications for activity has been
received for approval. They will continue to monitor and note the uniqueness of
the site.
Maintenance
35. On 26 June
2018, City Care and Community Facilities staff were inducted onto site by mana
whenua. City Care provide the maintenance services for the site including
grass maintenance and litter management. This induction provided an
opportunity for City Care to discuss the values of the site with mana whenua
and to understand how their work may damage the site (if not managed correctly)
and conversely to help protect the site. It was a really helpful visit
which resulted in changes to both City Care’s maintenance practice and to
update the asset maps for mowing.
Health and Safety
36. Health and
safety was reported to the committee by way of a workshop at the April
meeting. The need for a more bespoke cultural induction process was
discussed and a follow-up hui with mana whenua occurred to discuss ways in
which this could be progressed. Representatives from Te Akitai Waiohua
and Ngāti Whanaunga provided the input to this hui.
37. It was noted
that there are four or so groups to consider in relation to cultural safety at
Pukekoiwiriki Pā:
· Workers
- both one off and regular maintenance crew
· Staff
- including local board services staff, contract managers, parks staff and
events staff
· Event
groups/schools groups
· Casual
users/neighbours
38. It was agreed
that an induction document would be commissioned from mana whenua, which could
be universally used for any of the groups noted above. This should
include:
· History/values
· How to respect the
site
· Wahi tapu - what
not to do
· What can be done
to add value
39. It was agreed
that for any new contractors, workers or change in workers, an onsite karakia
and induction should be arranged. To support this it was agreed a tikanga
guideline would be helpful to support workers prior to attending the cultural
induction i.e. understand what to expect and how to prepare for an onsite
cultural induction.
40. It was also
agreed that the risk register should be amended to include:
· Cultural
safety consideration
o It
is important to understand the cultural significance of the site and the
importance of keeping workers and visitors safe from a te ao Māori
(Māori world) point of view as they work or visit the site
· Supporting
workers and visitor safety
o Mana
whenua want to support workers and visitors safety. The following tools
are available/will be available to support this:
§ Any
staff and contractor working on the site will be requested to show their
cultural competence/understanding of the history and will be inducted onto site
by mana whenua
§ A
cultural induction document, developed my mana whenua, is provided to all
workers
§ Any
school groups or events will first be consented by a mana whenua representative
and groups will be provided the cultural induction document and will be invited
to ask mana whenua to induct them onto the site (this is subject to resourcing
and availability of mana whenua)
§ Signage
- this will improve over time and will ideally capture elements of the cultural
induction document so that the public are cared for
41. Some
of these actions have been progressed while others are yet to commence and
remain on the work programme to complete.
Ngā whakaaweawe ā-rohe me ngā tirohanga a te
poari ā-rohe /
Local impacts and local board views
42. The Papakura
Local Board is aware of the disrepair and safety issues related to the entrance
and track into Pukekiwiriki Paa, and continue to advocate for
this matter to be resolved.
43. The
Pukekiwiriki Pā Joint Management Committee has been established to address
these issues in a co-governance partnership between the local board and mana
whenua.
Tauākī whakaaweawe Māori / Māori impact
statement
44. The
Pukekiwiriki Pā Joint Management Committee is a co-governance committee of
Auckland Council including iwi and the Papakura Local Board. The role of this
committee is to determine governance and operational decisions in the
management of this site of significance.
Ngā ritenga ā-pūtea / Financial implications
45. The Community
Facilities Department have confirmed that funding has been allocated to enable
repairs and improvements to be made to the Pukekiwiriki Pā access path.
46. Operational funding is available for maintenance, ecological
works and design.
47. No capital
funds are available for signage or entrance works. It is recommended
options and costs be presented at the next committee meeting so the financial
implications can be discussed.
Ngā raru tūpono / Risks
48. The current
access route is navigable by fit individuals with appropriate footwear and with
confidence navigating steep uneven off road routes. It is not advisable
that larger groups use this route unless taking care to use in single
file. It is not considered safe to navigate in very wet conditions due to
mud and slippery rock faces combined with the steep incline along parts of the
route.
49. A sign has
being placed on site to warn users of these limitations but as a publicly
accessible site it is not possible to prevent visitors who are not
appropriately attired or physically capable from using the current route.
Ngā koringa ā-muri / Next steps
50. Subject
to direction from the committee, the track design will be lodged for
resource consent before being tended and then constructed. In addition to
this and as outlined above, design options will be sought for the entranceway,
further costing will be sought on weed management and the health and safety
documentation will be further developed.
Ngā
tāpirihanga / Attachments
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No.
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Title
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Page
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a⇩
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Track development scheme_draft
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23
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b⇩
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Track development detail_draft
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25
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c⇩
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Construction option analysis
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31
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Ngā kaihaina / Signatories
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Authors
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Jane Aickin - Paeurungi Te Waka Tai-ranga-whenua
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Authorisers
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Mace Ward - General Manager Parks, Sports and
Recreation
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