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Strategic
Procurement Committee
3 October 2018
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1 Apologies
2 Declaration
of Interest
There were no
declarations of interest.
3 Confirmation
of Minutes
4 Petitions
There were no
petitions.
5 Public
Input
There was no
public input.
6 Local
Board Input
There was no
local board input.
7 Extraordinary
Business
There was no
extraordinary business.
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10
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Westgate multipurpose facility (integrated
library and community centre) construction: status update
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Resolution
number STR/2018/62
MOVED by Cr L Cooper, seconded by Chairperson BC
Cashmore:
That the Strategic
Procurement Committee:
a) note the Westgate multipurpose facility (integrated library and
community centre) construction: status update report.
b) note
the information in this report enables transparency on the construction
status update for the Westgate multipurpose facility (library and community
facilities), due for discussion and approval in the public excluded part of
the meeting.
CARRIED
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12 Consideration
of Extraordinary Items
There was no
consideration of extraordinary items.
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13 Procedural
motion to exclude the public
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Resolution
number STR/2018/64
MOVED by Chairperson BC Cashmore, seconded by
Deputy Chairperson R Clow:
That the
Strategic Procurement Committee:
a) exclude
the public from the following part(s) of the proceedings of this meeting.
The
general subject of each matter to be considered while the public is excluded,
the reason for passing this resolution in relation to each matter, and the
specific grounds under section 48(1) of the Local Government Official
Information and Meetings Act 1987 for the passing of this resolution follows.
This
resolution is made in reliance on section 48(1)(a) of the Local Government
Official Information and Meetings Act 1987 and the particular interest or
interests protected by section 6 or section 7 of that Act which would be
prejudiced by the holding of the whole or relevant part of the proceedings of
the meeting in public, as follows:
9 Update
on Financial Year 2019 capex forward work programme - Attachment a - 20181003 - Strategic Procurement
Committee - update on FY2019 capex work programme - presentation
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Reason
for passing this resolution in relation to each matter
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Particular
interest(s) protected (where applicable)
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Ground(s)
under section 48(1) for the passing of this resolution
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The public
conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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s7(2)(h)
- The withholding of the information is necessary to enable the local
authority to carry out, without prejudice or disadvantage, commercial
activities.
In
particular, the report contains information that could prejudice council's
position with suppliers..
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s48(1)(a)
The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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C1 CONFIDENTIAL:
Westgate multipurpose facility (integrated library and community centre)
construction: status update
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Reason
for passing this resolution in relation to each matter
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Particular
interest(s) protected (where applicable)
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Ground(s)
under section 48(1) for the passing of this resolution
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The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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s7(2)(h)
- The withholding of the information is necessary to enable the local
authority to carry out, without prejudice or disadvantage, commercial
activities.
In
particular, the report contains information that could prejudice
council’s position with suppliers and other parties with regard to
the resolution of disputes.
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s48(1)(a)
The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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C2 CONFIDENTIAL:
Update on category strategy for technical services
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Reason
for passing this resolution in relation to each matter
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Particular
interest(s) protected (where applicable)
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Ground(s)
under section 48(1) for the passing of this resolution
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The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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s7(2)(h)
- The withholding of the information is necessary to enable the local
authority to carry out, without prejudice or disadvantage, commercial
activities.
In
particular, the report contains information that could prejudice council's
position with suppliers.
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s48(1)(a)
The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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The text of these
resolutions is made available to the public who are present at the meeting
and form part of the minutes of the meeting.
CARRIED
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9.45 am The
public was excluded.
Resolutions in
relation to the confidential items are recorded in the confidential section of
these minutes and are not publicly available.
11.09 am The
public was re-admitted.
restatementS
It was resolved
while the public was excluded:
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9
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Update on Financial Year 2019 capex forward
work programme
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Resolution number STR/2018/65
MOVED by Cr L Cooper, seconded by Deputy Chairperson R
Clow:
That the
Strategic Procurement Committee:
b)
agree to note the confidential status
of Attachment a to Item 9.
CARRIED
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C1
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CONFIDENTIAL: Westgate multipurpose facility
(integrated library and community centre) construction: status update
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Resolution number STR/2018/66
MOVED
by Cr L Cooper, seconded by Cr A Filipaina:
That the Strategic Procurement
Committee:
Restatement
b) confirm
that the resolutions and report remain confidential until reasons for
confidentiality no longer exist.
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11.09 am The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Strategic Procurement Committee
HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................
