Minutes of Waiheke Local Board

9.1	Waiheke Rugby Club - James Petronelli and Brett Young
	A presentation was provided. A copy has been placed on the official minutes and is available on the Auckland Council website as minutes attachments. A copy of the tabled document has been placed on the file copy of the minutes and can be viewed on Auckland Council’s website.
	Resolution number WHK/2018/200 MOVED by Member B Upchurch, seconded by Member S Brown: That the Waiheke Local Board: a) thank James Petronelli and Brett Young for their attendance and presentation. CARRIED
	Attachments a 25 October 2018, Waiheke Local Board Item 9.1 - Waiheke Rugby Club - James Petronelli and Brett Young

9.2

Waiheke Mustangs Softball Club grant application - Nicola Bowman and Richard Dyer

Nicola Bowman and Richard Dyer were in attendance to speak in support of the Waiheke Mustangs Softball Club grant application.

Resolution number WHK/2018/201

MOVED by Deputy Chairperson J Meeuwsen, seconded by Member B Upchurch:

That the Waiheke Local Board:

a) thank Nicola Bowman and Richard Dyer for their attendance and presentation.

CARRIED

9.3

Potholes, fencing and reserves and Onetangi Sports Park road - Ross Gillespie

Ross Gillespie was in attendance to speak to the board about potholes, fencing and reserves and the Onetangi Sports Park road.

Resolution number WHK/2018/202

MOVED by Deputy Chairperson J Meeuwsen, seconded by Member B Upchurch:

That the Waiheke Local Board:

a) thank Ross Gillespie for his attendance and presentation.

CARRIED

9.4

Music Heads - Angela Means

Angela Means was in attendance to speak to the board about the Music Heads event and her upcoming grant application.

Resolution number WHK/2018/203

MOVED by Deputy Chairperson J Meeuwsen, seconded by Member B Upchurch:

That the Waiheke Local Board:

a) thank Angela Means for her attendance and presentation.

CARRIED

10 Extraordinary Business

There was no extraordinary business.

11 Notices of Motion

Under Standing Order 2.5.1 and 2.5.2 a Notice of Motion had been received from Member S Brown for consideration under item 17.

12	Councillor's update
	This item was withdrawn.

Waiheke Quick Response, Round One 2018/2019 grant allocations

Resolution number WHK/2018/204

MOVED by Deputy Chairperson J Meeuwsen, seconded by Member B Upchurch:

That the Waiheke Local Board

a) agree to fund, part-fund or decline each application in Waiheke Quick Response Round One 2018/2019, listed in table one below, noting there is a total of $31,670.00 remaining for 2018/2019.

Table one Waiheke Quick Response Round One 2018/2019 grant applications

App. ID	Organisation	Requesting funding for	Amount requested	Amount allocated	Comments
QR1918-101	Waiheke Spiritual Cinema Circle Under the umbrella of Waiheke Community Cinema Trust	Towards hire costs of the Waiheke Community Cinema.	$1,050	Decline	Low priority for funding
QR1918-102	Waiheke Community Art Gallery Incorporated	Towards 2019 Treaty of Waitangi commemoration exhibition costs.	$4,000	$1,000	Partial contribution towards project
App. ID	Organisation	Requesting funding for	Amount requested	Amount allocated	Comments
QR1918-103	Waiheke Mustangs Softball Club Under the umbrella of Waiheke Sports Club Incorporated	Towards the establishment of the Waiheke Mustangs Softball Club.	$3,781	$1,000	Funding tagged to equipment
QR1918-104	Linda Savage Under the umbrella of The Artworks Theatre Incorporated	Towards "It's a wonderful life" theatre project costs.	$4,000	Decline	Low priority for funding
QR1918-105	Waiheke High School	Towards the registration fee of 30 participants to complete the Duke of Edinburgh Bronze Hillary Award.	$2,587	$1,000	Partial contribution towards project
QR1918-106	Waiheke Playgroup Incorporated	Towards the Waiheke Playgroup venue hire costs in 2019.	$3,996	$1,000	Partial contribution towards project
QR1918-108	The Waiheke Island Society for the Care of Animals Incorporated	Towards "operation thank you" costs for volunteers.	$1,500	Decline	Low priority for funding
QR1918-109	Gudrun Court Under the umbrella of Community Networks Waiheke Incorporated	Towards costs related to The Third Space Project.	$4,000	$1,000	Partial contribution towards project
QR1918-112	Waiheke Island Toy Library Incorporated	Towards the costs of safety equipment and outdoor toys.	$4,000	Decline	Round oversubscribed
QR1918-113	Waiheke Adult Literacy Incorporated	Towards driving lessons costs.	$4,000	$2,000	Funding tagged to insurance and fuel
QR1918-114	Waiheke Youth Music Trust	Towards the costs of the youth musical events on Waiheke Island.	$4,000	$2,000	Subject to event permit
QR1918-116	Angela Means	Towards "Music Heads" events costs.	$4,000	-	Withdrawn
App. ID	Organisation	Requesting funding for	Amount requested	Amount allocated	Comments
QR1918-117	Waiheke Bowling Club Incorporated	Towards the purchase of bowling sets for the club.	$1,650	Decline	Low priority for funding
QR1918-118	New Zealand Association For Environmental Education Incorporated	Towards the “Seaweek Rotoroa Island” day for the snorkel and kayak costs.	$1,856	Decline	Low priority for funding
QR1918-119	Youthline Auckland Charitable Trust	Towards costs of facilitating the “Personal Development Programme” for Waiheke High School students.	$3,776	Decline	Round oversubscribed
QR1918-120	Waiheke Community Childcare Centre Incorporated	Towards the purchase of a heat pump for the Waiheke Community Childcare Centre.	$4,000	Decline	Low priority for funding
QR1918-121	Matiatia - Oneroa Ratepayers and Residents Association Incorporated	Towards maintenance costs for the interior and exterior of the Morra Hall.	$800	$800
QR1918-122	Clean Island Limited	Towards the purchase of an excavator thumb.	$2,030	Decline	Low priority for funding
QR1918-123	Waiheke Musical Museum Charitable Trust	Towards maintenance of the instruments at the museum.	$500	$500
Total			$55,526	$10,300

CARRIED

Piritahi Marae Trust funding 2018/2019

Resolution number WHK/2018/205

MOVED by Member B Upchurch, seconded by Deputy Chairperson J Meeuwsen:

That the Waiheke Local Board:

a) approve the allocation of $10,000 from the Waiheke Local Board 2018/2019 work programme line 808 - Māori Responsiveness, to the Piritahi Marae Trust.

CARRIED

Establishment of a transport forum

Resolution number WHK/2018/206

MOVED by Deputy Chairperson J Meeuwsen, seconded by Member S Brown:

That the Waiheke Local Board:

a) approve the establishment of the Waiheke Transport Forum as a sub-committee of the Waiheke Local Board.

b) approve the proposed terms of reference of the transport forum (Attachment A of the agenda report) with the addition of a police representative as a member.

c) agree to the late submission of the recommendations of the first meeting of the transport forum at the November business meeting of the Waiheke Local Board.

CARRIED

Review of the Code of Conduct

Resolution number WHK/2018/207

MOVED by Member B Upchurch, seconded by Deputy Chairperson J Meeuwsen:

That the Waiheke Local Board:

a) will provide feedback on the draft Code of Conduct in Attachments A and B of the agenda report by 30 October 2018.

CARRIED

Notice of Motion - Shirin Brown - To support Aotea Great Barrier’s submission against the dumping of toxic waste from a marina into the marine environment of the Hauraki Gulf

Resolution number WHK/2018/208

MOVED by Member S Brown, seconded by Deputy Chairperson J Meeuwsen:

That the Waiheke Local Board:

a) support the submission (Attachment B) made on 10 September 2018 by the Aotea Great Barrier Local Board to the Environmental Protection Authority to a marine dumping consent application made by Coastal Resources Ltd under the Exclusive Economic Zone and Continental Shelf (Environmental Effects) Act 2012.

b) in pursuance of a), authorise the Chairperson approve and sign a letter of support to the Aotea Great Barrier Local Board to convey the support of the Waiheke Local Board.

CARRIED

Draft Facility Partnership Policy

Resolution number WHK/2018/209

MOVED by Deputy Chairperson J Meeuwsen, seconded by Member B Upchurch:

That the Waiheke Local Board:

a) provide the following feedback on the Draft Facility Partnership Policy:

Whilst the Waiheke Local Board supports the principles of the Draft Facility Partnership Policy, there needs to be recognition of Waiheke Island’s unique situation and remote location. This includes sufficient flexibility and support to enable an empowered communities approach and council resource to develop robust governance structures for local facilities.

CARRIED

19	Chairperson's report
	This item was withdrawn.

Board member's report

Resolution number WHK/2018/210

MOVED by Deputy Chairperson J Meeuwsen, seconded by Member B Upchurch:

That the Waiheke Local Board:

a) note Board Member Shirin Brown’s report.

CARRIED

Waiheke Local Board workshop record of proceedings

Resolution number WHK/2018/211

MOVED by Deputy Chairperson J Meeuwsen, seconded by Member B Upchurch:

That the Waiheke Local Board:

a) note the record of proceedings of the Waiheke Local Board workshops held on 20 September, 27 September, 4 October and 11 October 2018.

CARRIED

Governance Forward Work Programme

Resolution number WHK/2018/212

MOVED by Deputy Chairperson J Meeuwsen, seconded by Member B Upchurch:

That the Waiheke Local Board:

a) note the Governance Forward Work Programme for the remainder of the 2018 period.

CARRIED

List of resource consents

Resolution number WHK/2018/213

MOVED by Deputy Chairperson J Meeuwsen, seconded by Member S Brown:

That the Waiheke Local Board:

a) note the lists of resource consents lodged related to Waiheke Island from 15 to 21 September, 22 to 28 September, 29 September to 5 October 2018.

CARRIED

24 Consideration of Extraordinary Items

There was no consideration of extraordinary items.

25 Procedural motion to exclude the public

Resolution number WHK/2018/214

MOVED by Deputy Chairperson J Meeuwsen, seconded by Member B Upchurch:

That the Waiheke Local Board:

a) exclude the public from the following part of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

C1 Sites and Places of Significance to Mana Whenua – Tranche 1: Plan Changes to the Auckland Unitary Plan (Operative in Part) and Auckland Council District Plan - Hauraki Gulf Islands Section 2018

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(ba) - The item relates to an application for a resource consent or water conservation order or a requirement for a designation or heritage order under the Resource Management Act 1991 and the withholding of the information is necessary to avoid serious offence to tikanga Maori or to avoid the disclosure of the location of waahi tapu.

In particular, the report contains information on nominated sites and

places of significance to mana

whenua that has been provided to

council on a confidential basis until

the plan change has been

approved for public notification.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

6.26pm The public was excluded.

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

6.30pm The public was re-admitted.

Member Shirin Brown closed the meeting with the following karakia.

Waiho i te toipoto kaua i te toiroa

Let us keep close together, not far apart

6.31 pm The Deputy Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Waiheke Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................

Deputy Chairperson	John Meeuwsen, presiding
	Shirin Brown
	Bob Upchurch

Chairperson	Cath Handley
Member	Paul Walden