Minutes of Whau Local Board

Whau Local Board

31 October 2018

Note: The meeting was chaired by Glenn Boyd, Relationship Manager Waitakere Ranges, Henderson-Massey and Whau Local Boards, for items 1, 2, 3, and 4. From item 5 onwards, the newly elected Chairperson chaired the meeting.

1 Welcome

Glenn Boyd, Relationship Manager Waitakere Ranges, Henderson-Massey and Whau Local Boards opened the meeting and welcomed everyone present.

2 Apologies

There were no apologies.

3 Declaration of Interest

Member Duncan Macdonald noted that Avondale Community Board was part of leasing approval process to West End Rowing Club Incorporated which he was a member of at that time.

4	Whau Local Board Hearing Panel - election of chairperson
	The Relationship Manager gave an overview of the voting systems and requested a mover and seconder.
	Resolution number WHH/2018/1 MOVED by Member D Battersby, seconded by Member D Whitley: That the Whau Local Board Hearings Panel: a) agree to use voting system B to elect the chairperson of the Whau Local Board Hearings Panel. CARRIED
	The Relationship Manager called for nominations for the position of chairperson. Member Susan Zhu nominated Member Tracy Mulholland for the Chairperson role. Member Te’eva Matafai seconded the nomination. There were no further nominations.
	Resolution number WHH/2018/2 MOVED by Member S Zhu, seconded by Member T Matafai: That the Whau Local Board Hearings Panel: b) elect member Tracy Mulholland as chairperson for the Whau Local Board Hearings Panel to hear the submissions received in relation to Auckland Council’s proposal for the revocation of the Reserves Act 1977 status over Saunders Reserve under section 24 (1) of the Reserves Act 1977. The motion was put to the vote by a show of hands and was declared CARRIED by 6 votes to 0, with one board member abstaining. CARRIED
	Member Tracy Mulholland assumed the chair at 9.35am.

5	Hearing of submissions on Auckland Council's proposal for the revocation of the Reserves Act 1977 status over Saunders Reserve, 26 Saunders Place, Avondale
	The following submitters spoke in support of their presentation: 1. Jan Lorier addressed the hearings panel on behalf of Megan Tait and read the further information document tabled at the hearing. 2. Junny Pullar addressed the hearings panel in support of her submision and tabled further informaiton. 3. Mike Revell addressed the hearings panel in support of his submission and tabled further information. 4. Robin Brehmer addressed the heatings panel in support of her submision and tabled further informaiton.
	The hearing adjourned at 11.37am and reconvened at 11.54am.
	Note: The Hearings Panel allowed for a video from submitter Freya Brehmer-Hine. 5. A video was played from submitter Freya Brehmer-Hine, reading her tabled information to the panel. 6. Glbert Brakey addressed the hearings panel in support of submission from Whau River Catchment Trust and tabled further information. 7. Harry Waalkens made a verbal presentation to the hearings panel in support of submission from West End Rowing Club.
	Note: A copy of the tabled documents have been placed on the file copy of the minutes and can be viewed at the Auckland Council website.
	The hearing adjourned at 12.40pm and reconvened in a closed session for deliberations at 1.10pm. Following the closed session, the decision was recorded as follows.
	Resolution number WHH/2018/3 MOVED by Member D Battersby, seconded by Member D Macdonald: That the Whau Local Board Hearings Panel: a) receive the written submissions and hear the presentations from Megan Tait, Jenny Pullar, Michael (Mike) Revell, Robin Brehmer, Freya Brehmer-Hine, Whau River Catchment Trust (Gilbert Brakey) and West End Rowing Club Incorporated (Harry Waalkens). b) thank all submitters for their attendance and presentations. c) receive the tabled information from Jenny Pullar, Megan Tait, Mike Revell, Robin Brehmer, Freya Brehmer-Hine and Gilbert Brakey (on behalf of Whau River Catchment Trust). d) direct staff to report the decision to the Whau Local Board. e) support the re-establishment of a community liaison group who have a shared interest in Saunders Reserve. f) note that clause g) and h) will: i) enable a compliant lease to be developed with the West End Rowing Club Incorporated ii) protect the areas of higher ecological value iii) ensure ongoing future protection of a dedicated esplanade reserve iv) facilitate and support ongoing public access CARRIED
	Resolution number WHH/2018/4 MOVED by Member D Battersby, seconded by Member D Macdonald: That the Whau Local Board Hearings Panel: g) approve the proposal to revoke the Reserves Act 1977 status over portion ‘A’ of Saunders Reserve, 26 Saunders Place, Avondale as per attachment A of the agenda report so it is held under the Local Government Act 2002. h) approve the classification of portion ‘B’ of Saunders Reserve, 26 Saunders Place, Avondale as per attachment A of the agenda report as local purpose (esplanade) reserve under the Reserves Act 1977. CARRIED
	Note: Under Standing Order 1.9.7 Member Catherine Farmer requested that her dissenting vote against motion g) and h) be recorded.
	Attachments a 31 October 2018 - Whau Local Board Hearings Panel - Hearing of submissions on Auckland Council's proposal for the revocation of the Reserves Act 1977 status over Saunders Reserve, 26 Saunders Place, Avondale - Tabled information from Megan Tait b 31 October 2018 - Whau Local Board Hearings Panel - Hearing of submissions on Auckland Council's proposal for the revocation of the Reserves Act 1977 status over Saunders Reserve, 26 Saunders Place, Avondale - Tabled information from Jenny Pullar c 31 October 2018 - Whau Local Board Hearings Panel - Hearing of submissions on Auckland Council's proposal for the revocation of the Reserves Act 1977 status over Saunders Reserve, 26 Saunders Place, Avondale - Tabled information from Mike Revell d 31 October 2018 - Whau Local Board Hearings Panel - Hearing of submissions on Auckland Council's proposal for the revocation of the Reserves Act 1977 status over Saunders Reserve, 26 Saunders Place, Avondale - Tabled information from Robin Brehmer e 31 October 2018 - Whau Local Board Hearings Panel - Hearing of submissions on Auckland Council's proposal for the revocation of the Reserves Act 1977 status over Saunders Reserve, 26 Saunders Place, Avondale - Tabled information from Freya Brehmer-Hine f 31 October 2018 - Whau Local Board Hearings Panel - Hearing of submissions on Auckland Council's proposal for the revocation of the Reserves Act 1977 status over Saunders Reserve, 26 Saunders Place, Avondale - Tabled information from WRCT (Gilbert Brakey)

2.47pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Whau Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................

Chairperson	Tracy Mulholland	(presiding from 9.35am)
Members	Susan Zhu
	Derek Battersby, QSM, JP
	Catherine Farmer
	Duncan Macdonald, JP
	Te'eva Matafai
	David Whitley