Waitākere Ranges Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Waitākere Ranges Local Board held in the Waitākere Ranges Local Board Office, 39 Glenmall Place, Glen Eden on Thursday, 25 October 2018 at 6.00pm.

 

present

 

Chairperson

Greg Presland

 

Deputy Chairperson

Saffron Toms

 

Members

Neil Henderson

 

 

Steve Tollestrup

 

 

Ken Turner

 

 

ABSENT

 

Member

Sandra Coney, QSO

 

 

Councillors

Penny Hulse

 

 

 

Linda Cooper

 

 

 

 


Waitākere Ranges Local Board

25 October 2018

 

 

 

1          Welcome

Chairperson Greg Presland opened the meeting and welcomed those present.

 

2          Apologies  

Resolution number WTK/2018/134

MOVED by Chairperson G Presland, seconded by Member N Henderson:  

That the Waitākere Ranges Local Board:

a)         accept the apology from Member S Coney for absence.

CARRIED

 

3          Declaration of Interest

Members were reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

            Specifically members are asked to identify any new interests they have not previously disclosed, an interest that might be considered as a conflict of interest with a matter on the agenda.

The following are declared interests of the Waitākere Ranges Local Board:

Board Member

Organisation/Position

Sandra Coney

-   Waitemata District Health Board – Elected Member

-   Women’s Health Action Trust – Patron

-   New Zealand Society of Genealogists – Member

-   New Zealand Military Defence Society – Member

-   Cartwright Collective – Member

-   Titirangi RSA – Member

-   Portage Licensing Trust – Member

-   West Auckland Trust Services Ltd - Director

Neil Henderson

-   Portage Licensing Trust – Elected Member

-   West Auckland Trust Services (WATS) Board – Trustee/Director

Greg Presland

-   Lopdell House Development Trust – Trustee

-   Whau Coastal Walkway Environmental Trust – Trustee

-   Combined Youth Services Trust – Trustee

-   Glen Eden Bid – Member

-   Titirangi Ratepayers and Residents Association - member

-   Waitakere Ranges Protection Society - member

-   Titirangi RSA - member

-   Maungakiekie Golf Club - member

Steve Tollestrup

-   Waitakere Licensing Trust – Elected Member

-   Waitakere Task force on Family Violence – Appointee

-   Piha RSA - Member

Saffron Toms

Nil

 

 

 

Member appointments

Board members are appointed to the following bodies. In these appointments the board members represent Auckland Council:

Board

Organisation/Position

Sandra Coney

-   Friends of Arataki Incorporated – Trustee

Neil Henderson

-   Friends of Arataki Incorporated – Trustee

-   Rural Advisory Panel - Member

Steve Tollestrup

-   Glen Eden Business Improvement District - Member

-   Aircraft Noise Consultative Committee Group - Member

-   Local Government New Zealand Zone One Committee - Member

Greg Presland

-   Glen Eden Business Improvement District (alternate)

Saffron Toms

-   Ark in the Park

-   Manukau Harbour Forum - Chair

 

4          Confirmation of Minutes

Resolution number WTK/2018/135

MOVED by Chairperson G Presland, seconded by Deputy Chairperson S Toms:  

 That the Waitākere Ranges Local Board:

a)         confirm the ordinary minutes of its meeting, held on Thursday, 13 September 2018, as a true and correct.

CARRIED

 

5          Leave of Absence

There were no leaves of absence.

 

6          Acknowledgements

6.1

The recent passing of Assid Corban and Penny Bright

 

Resolution number WTK/2018/136

MOVED by Chairperson G Presland, seconded by Deputy Chairperson S Toms:  

That the Waitākere Ranges Local Board:

a)      acknowledge the recent passing of Assid Corbon, a prominent local government personality, who died recently and who over an extended period of time, gave service to the West Auckland community

 

b)        acknowledge the passing of Auckland political activist Penny Bright who finally succumbed to ovarian cancer.  She was a regular attendee at protests and had that endearing characteristic of saying precisely what she thought. 

 

The Board sends its commiserations to the families of Assid Corban and Penny Bright.  They will be missed. 

CARRIED

 

7          Petitions

There were no petitions.

 

 

8          Deputations

There were no deputations.

 

9          Public Forum

9.1

Public Forum

 

Anko Hanse attended to address the meeeting regarding CDL development in Swanson between Christian and Tram Valley Roads

 

John Newick, on behalf of Celebrating Swanson, attended to address the meeting regarding a hall for Swanson.

 

Presentations were provided. Copies have been placed on the official minutes and are available on the Auckland Council website as a minutes attachment.

 

Resolution number WTK/2018/137

MOVED by Chairperson G Presland, seconded by Member S Tollestrup:  

That the Waitākere Ranges Local Board:

a)         thank Anko Hanse for his presentation regarding the CDL development in Swanson and receive the presentation.

b)         thank John Newick, on behalf of Celebrating Swanson, for his presentation regarding a hall for Swanson and receive the presentation.

CARRIED

 

Attachments

a     20181025 Waitakere Ranges Local Board Item 9.1 Public Forum Anko Hanse presentation

b     20181025 Waitakere Ranges Local Board Item 9.1 Public Forum John Newick presentation

 

 

10        Extraordinary Business

There was no extraordinary business.

 

11

Waitākere Ward Councillor Update

 

Apologies were received from Councillors Linda Cooper and Penny Hulse.

 

 

12

Memorandum of Understanding between South Titirangi Neighbourhood Network and Auckland Council

 

Claire Liousse, Strategic Broker, was in attendance to speak to this item.

 

Resolution number WTK/2018/138

MOVED by Deputy Chairperson S Toms, seconded by Member S Tollestrup:  

That the Waitākere Ranges Local Board:

a)      approve the Memorandum of Understanding between Auckland Council and the South Titirangi Neighbourhood Network (Attachment A).

CARRIED

 

 

13

Waitākere Ranges Quick Response Round One 2018/2019 grant applications

 

Resolution number WTK/2018/139

MOVED by Member N Henderson, seconded by Member K Turner:  

That the Waitākere Ranges Local Board

a)      fund, part fund or decline applications received for Waitākere Ranges Local Board Quick Response Grants, Round One 2018/2019.

Table One: 2018/2019 Waitākere Ranges Quick Response, Round One

Application ID

Organisation

Requesting funding for

Amount requested

Amount Approved

QR1919-126

WIA Hindi Language and Cultural School

Towards venue and equipment hire and prizes.

$1,500.00

$750.00

QR1919-106

West Auckland Community Toy Library

To purchase new exersaucer activity tables for the toy library.

$800.00

$800.00

QR1919-107

Waitakere Japanese Supplementary School

Towards venue hire for the school holiday programme, term one, 2019.

$500.00

$500.00

QR1919-108

Community Waitakere Charitable Trust

Towards packing, transport and installation of the "Behind closed doors" artworks exhibition at the Glen Eden venue.

$502.00

$502.00

QR1919-124

Friends Of Arataki And Waitakere Ranges Regional Parkland Incorporated

Towards “Creatures Unlimited” and “Enchanted Party” event costs.

$1,500.00

$1,500.00

QR1919-128

Oratia District Ratepayers and Residents Association Incorporated

Towards safety billboards, materials and printing costs for leaflets.

$1,296.00

$1,296.00

QR1919-112

Trevor Pollard

Towards printing, choir and musician costs.

$725.00

$725.00

QR1919-104

Waitakere Rivercare Group

Towards potting mix, potting bags and fertilizer tabs for the Matuku Link Wetland Restoration Project.

$1,449.00

$1,449.00

QR1919-118

Roger Davies

Towards 100 mini bait stations for a pest control project in the Swanson North Conservation area.

$1,259.00

$1,259.00

QR1919-121

Royal Forest and Bird Protection Society - Waitakere Branch

Towards an autonomous acoustic survey of Matuku bird numbers around Te Henga wetland.

$1,283.00

$1,283.00

QR1919-123

Titirangi Primary School

Towards a rainwater collection system and materials to establish a sustainable fruit and vegetable garden.

$1,138.00

$1,138.00

QR1919-129

Megan Fitter under the umbrella of EcoMatters Environment Trust

Towards traps, bait, signage, flyers for the Little Muddy Creek pest control project.

$1,434.00

$1,434.00

QR1919-111

Laingholm Playcentre

Towards stage one of a three stage development for the playground.

$1,500.00

$1,500.00

QR1919-120

Taekwondo Union of New Zealand Incorporated

Towards hall hire and equipment for the club.

$1,438.00

$300.00

Total

$16,324.00

$14,436.00

 

CARRIED

 

 

14

Auckland Transport Update Report – October 2018

 

Resolution number WTK/2018/140

MOVED by Member N Henderson, seconded by Member S Tollestrup:  

That the Waitākere Ranges Local Board:

a)      receive Auckland Transport’s update for October 2018.

CARRIED

 

 

15

Future of the Waitākere septic tank pumpout service

 

Andrew Chin, Auckland Waters Programme Manager, was in attendance to speak to this item.

 

Resolution number WTK/2018/141

MOVED by Chairperson G Presland, seconded by Deputy Chairperson S Toms:  

That the Waitākere Ranges Local Board:

a)      provide the following feedback to the governing body on the proposal that Auckland Council consult in the draft Annual Plan 2019/2020 on ending the three-yearly septic tank pump out service and associated targeted rate.

i)       support the inclusion of a third option for consultation as follows:

          Option C: consult on continuation of the septic tank pump out service but improve the inspection and certification process so that more potentially problematic septic tank systems are identified and so that overall system performance and water quality is improved.

CARRIED

 

 

16

Review of the Code of Conduct

 

A copy of the draft Code of Conduct feedback was provided.  A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number WTK/2018/142

MOVED by Member N Henderson, seconded by Deputy Chairperson S Toms:  

That the Waitākere Ranges Local Board:

a)      provide its feedback (Attachment A) on the draft Code of Conduct.

CARRIED

 

Attachments

a     20181025 Waitākere Ranges Local Board Item 16 Review of the Code of Conduct feedback

 

 

17

Draft Facility Partnership Policy

 

Resolution number WTK/2018/143

MOVED by Member S Tollestrup, seconded by Member K Turner:  

That the Waitākere Ranges Local Board:

a)      support the adoption of the Draft Facility Partnerships Policy and provide the following additional feedback on the proposed approach for the Environment and Community Committee’s consideration:

                    i)            strongly supports the establishment of the lead broker role (as set out in The Relationship section) for both new and existing partnerships to help community partners work with council.

 

                  ii)            supports the approach of tailoring requirements to reflect the scale, complexity and risks of proposal so that pursuing partnerships over small local asset-based projects and initiatives do not become onerous for partners

 

                iii)            recommends the phasing in and tailoring of requirements with each local board determining how the policy will transition into applying to existing partnership proposals that have been under discussion for some years.  In the Waitākere Ranges Local Board area this includes the partnership proposal to establish a writers’ residency at Shadbolt House, 35 Arapito Road, South Titirangi, the former home of author Maurice Shadbolt.

 

                iv)            recommends phasing in and tailoring requirements to reviews of existing partnerships so that current community partnerships that are working satisfactorily are not overly burdened or disadvantaged by any new requirements.

 

                  v)            the policy should guide but not restrict the discretionary decision-making of local boards over their locally driven initiatives capital funding, which can be used to deliver small local asset based projects in partnership with community

 

                vi)            the policy should guide but not restrict the discretionary decision-making of local boards to allocate grants to support community groups that require assistance from Council for the upkeep of facilities used by our community

 

               vii)            notes that whilst decisions on investment in new facilities are made by the Governing Body and council controlled organisations, decisions regarding location, design and use of local facilities rest with local boards. In this regard, how we work in partnership within the Auckland Council family is crucial and will need to be clearly outlined in any operational guidelines to be developed following this policy.

CARRIED

 

 

18

ATEED's six monthly report for 1 January to 30 June 2018

 

Resolution number WTK/2018/144

MOVED by Deputy Chairperson S Toms, seconded by Member N Henderson:  

That the Waitākere Ranges Local Board:

a)        receive the six-monthly report (Attachment A) from Auckland Tourism Events and Economic Development for 1 January to 30 June 2018.

 

b)        request that future reports specifically outline how ATEED’s activities give consideration to the Waitākere Ranges Heritage Area Act 2008.

CARRIED

 

19

Submission on the Crown Minerals (Petroleum) Amendment Bill

 

Resolution number WTK/2018/145

MOVED by Chairperson G Presland, seconded by Member S Tollestrup:  

That the Waitākere Ranges Local Board:

a)      retrospectively approve the submission on the Crown Minerals (Petroleum) Amendment Bill.

CARRIED

 

Under Standing Order 1.9.7 Member K Turner requested that his dissenting vote be recorded.

 

20

Chair's report - Greg Presland

 

A copy of the Chair’s report was provided.  A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number WTK/2018/146

MOVED by Chairperson G Presland, seconded by Member K Turner:  

That the Waitākere Ranges Local Board:

a)      receive Chairperson G Presland’s tabled October 2018 report.

CARRIED

 

Attachments

a     20181025 Waitākere Ranges Local Board Item 20 Chair's report - Greg Presland October 2018 report

 

 

21

Board Member report - Steve Tollestrup

 

Resolution number WTK/2018/147

MOVED by Member S Tollestrup, seconded by Chairperson G Presland:  

That the Waitākere Ranges Local Board:

a)      receive member S Tollestrup’s October 2018 report.

CARRIED

 

 

22

Governance Forward Work Programme Calendar

 

Resolution number WTK/2018/148

MOVED by Chairperson G Presland, seconded by Member N Henderson:  

That the Waitākere Ranges Local Board:

a)      receive the governance forward work programme calendar for October 2018.

CARRIED

 

 

23

Confirmation of Workshop Records

 

Resolution number WTK/2018/149

MOVED by Deputy Chairperson S Toms, seconded by Chairperson G Presland:  

That the Waitākere Ranges Local Board:

a)      receive the workshop records for 6, 13, 20 and 27 September 2018.

CARRIED

  

 

24        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.   

 

 

8.12 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Waitākere Ranges Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................