Minutes of Auckland Domain Committee

Auckland Domain Committee

29 November 2018

1 Apologies

Resolution number ADC/2018/33

MOVED by Chairperson M Lee, seconded by Mr S Chambers:

That the Auckland Domain Committee:

a) accept the apologies from IMSB Chair D Taipari and Member V Tava for absence.

CARRIED

2 Declaration of Interest

There were no declarations of interest.

3 Confirmation of Minutes

Resolution number ADC/2018/34

MOVED by Chairperson M Lee, seconded by Deputy Chairperson P Coom:

That the Auckland Domain Committee:

a) confirm the ordinary minutes of its meeting, held on Thursday, 30 August 2018, as a true and correct record.

CARRIED

Note: Cr L Cooper raised an issue that her apologies were not recorded in the minutes of the meeting on 30 August 2018. The official record states that apologies were correctly recorded.

4 Petitions

There were no petitions.

5 Public Input

There was no public input.

6 Local Board Input

There was no local board input.

7 Extraordinary Business

7.1

Proposed Plan Changes to the Auckland Unitary Plan (Operative in Part): Sites and Places of Significance to Mana Whenua

Resolution number ADC/2018/35

MOVED by Chairperson M Lee, seconded by IMSB Member R Blair:

That the Auckland Domain Committee

a) consider a proposed plan change to the Auckland Unitary Plan, noting:

i) the reason the matter was not on the agenda is because an agenda item was not prepared in time for the meeting, and

ii) the reason why this matter cannot be delayed until a subsequent meeting, is that a decision needs to be made before the next scheduled meeting of the Auckland Domain Committee.

CARRIED

8	Auckland Domain - Accessibility Improvement Programme - Revised Stage 1
	Cr L Cooper retired from the meeting at 12.13 pm.
	Resolution number ADC/2018/36 MOVED by Chairperson M Lee, seconded by Deputy Chairperson P Coom: That the Auckland Domain Committee: a) endorse the Stage 1 improvements as part of the Auckland Domain Accessibility Improvement Programme (Attachment A). b) endorse the development of a communications plan to advise the public of the delivery of Stage 1 of the Auckland Domain Accessibility Improvement Programme. c) recommend that funds governed by the Waitematā Local Board fund, in its Transport Capital Fund be utilised for the installation of new paths in Auckland Domain to support pedestrian movements between and along road corridors including paths from: i) Football Road to the Titoki Street Carpark ii) the corner of Wintergarden Road through to The Crescent iii) Centennial path to Grafton Mews iv) Parnell train station to Lovers Lane through the woodchip yard d) recommend that funds governed by the Waitematā Local Board be utilised to fund the trial installation of new gates at the entrance and exit to the Titoki Street car park and at the Carlton Gore entrance from their Parking Fund. e) recommend that funds governed by the Waitematā Local Board be utilised to fund the expanded Kiosk Road carpark from their Parking Fund. f) request feedback from Auckland Transport from their investigation into making Football Road, part of Grafton Mews and the full length of the Crescent one-way. g) endorse the consideration of parking charges in the Grafton Mews carpark currently managed by the Auckland Bowling Club subject to: i) consultation on this being undertaken in alignment with Auckland Transport’s consultation process on introducing parking charges. ii) agreement being reached with Auckland Transport that the net revenue is returned to the Domain to further the Domain’s improvement programme in line with the purpose as a place of public recreation and enjoyment. iii) if required, that the Council’s delegation of the revenue from parking be amended to acknowledge the requirements of the Auckland Domain Act and return net revenue to the Domain. h) recommend funding from the Annual Plan of $5 million over two years to enable delivery of stage one of the Accessibility Improvement Programme, beyond what can be achieved from Waitematā Local Board-sourced funding. i) delegate to the Area Manager Operational Management and Maintenance, the authority to make changes to the implementation plan outlined in this paper to address any immediate issues with safe public access or impact on the Domain that arise from this trial. j) accept with thanks the offer from Auckland War Memorial Museum to assist in the operation of the trial restrictions on the Titoki Street carpark. k) request that council staff meet with Auckland War Memorial Museum management to progress this offer. CARRIED
	Note: Pursuant to Standing Order 1.8.6, Chairperson M Lee requested that his dissenting vote be recorded against clause c) iv).

Auckland Domain Event Approvals and Schedule from 1 July 2018 to 30 June 2019

Resolution number ADC/2018/37

MOVED by IMSB Member R Blair, seconded by Cr D Simpson:

That the Auckland Domain Committee:

a) approve in principle the Unite Mercy Hospice Walk to take place on the Auckland Domain on 31 March 2019.

b) note the schedule of events for 2018/19 (Attachment B).

c) encourage event staff to promote the use of the Parnell Rail Station for future events in Auckland Domain.

CARRIED

Auckland Domain - general update

Resolution number ADC/2018/38

MOVED by Chairperson M Lee, seconded by Cr D Simpson:

That the Auckland Domain Committee:

a) receive the Auckland Domain – general update report.

CARRIED

11 Consideration of Extraordinary Items

Note: The meeting had agreed to consider a confidential item of extraordinary business in the confidential section of the meeting under Item C1: Proposed Plan Changes to the Auckland Unitary Plan (Operative in Part): Sites and Places of Significance to Mana Whenua.

Public Excluded

Resolution number ADC/2018/39

MOVED by Mr S Chambers, seconded by Deputy Chairperson P Coom:

That the Auckland Domain Committee:

a) exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

C1 Proposed Plan Changes to the Auckland Unitary Plan (Operative in Part): Sites and Places of Significance to Mana Whenua

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(c)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

In particular, the report contains specific reference to sites that are being held in confidence while due process is undertaken with affected parties.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

12.43pm – The public was excluded.

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

12.46pm – The public was re-admitted.

RESTATEMENT

It was resolved while the public was excluded:

Proposed Plan Changes to the Auckland Unitary Plan (Operative in Part): Sites and Places of Significance to Mana Whenua

Resolution number ADC/2018/41

MOVED by Mr S Chambers, seconded by Chairperson M Lee:

Restatement

b) confirm that the resolutions and report remain confidential until reasons for confidentiality no longer exist.

CARRIED

12.46pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Auckland Domain Committee HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................

Chairperson	Cr Mike Lee
Deputy Chairperson	Pippa Coom
Members	IMSB Member Renata Blair
	Shale Chambers
	Cr Linda Cooper, JP	Until 12.13pm, Item 8
	Cr Desley Simpson, JP

Members	IMSB Chair David Taipari
	Vernon Tava

Ex-officio	Mayor Hon Phil Goff, CNZM, JP