Minutes of Albert-Eden Local Board

Albert-Eden Local Board

28 November 2018

Resolution number AE/2018/315

MOVED by Member L Corrick, seconded by Member M Watson:

That the Albert-Eden Local Board:

a) note the apologies from Governing Body Member Cathy Casey for absence and Governing Body Member Christine Fletcher for lateness.

CARRIED

3 Declaration of Interest

There were no declarations of interest.

4 Confirmation of Minutes

Resolution number AE/2018/316

MOVED by Member M Watson, seconded by Chairperson P Haynes:

That the Albert-Eden Local Board:

a) confirm the minutes of its ordinary meeting, held on Wednesday, 24 October 2018, including the confidential section, as true and correct records.

CARRIED

5 Leave of Absence

There were no leaves of absence.

6 Acknowledgements

6.1

Acknowledgements – Friends of Oakley Creek and the New Zealand River Stories Award

Resolution number AE/2018/317

MOVED by Member M Watson, seconded by Member G Easte:

That the Albert-Eden Local Board:

a) congratulate and acknowledge Friends of Oakley Creek for winning the nationally significant New Zealand River Stories Award at the Cawthron Institute Awards in November 2018.

CARRIED

6.2

Acknowledgement – YMCA Mt Albert Raise Up Graduates

Resolution number AE/2018/318

MOVED by Member M Watson, seconded by Member L Corrick:

That the Albert-Eden Local Board:

a) congratulate and acknowledge Eric Lee, Carmen Chen, Jenny Chung, Isaac Verhulst, Charmaine Yu and Sagar Bagwe for graduating from the YMCA Mt Albert Raise Up programme and for also winning the ‘Most Valuable Player’ award.

CARRIED

6.3

Acknowledgement – 100^th year birthday of Olive Stoddard

Resolution number AE/2018/319

MOVED by Member L Corrick, seconded by Member B Lee:

That the Albert-Eden Local Board:

a) acknowledge and congratulate Olive Stoddard on celebrating her 100th birthday this month and notes Olive is a well-known Mt Eden resident and an inspiration, with many stories to share and is actively involved in a wide range of community organisations.

CARRIED

6.4

Acknowledgement – St Philips Presbyterian Church Centenary Year

Resolution number AE/2018/320

MOVED by Member M Watson, seconded by Deputy Chairperson G Fryer:

That the Albert-Eden Local Board:

a) congratulate the St Philips Presbyterian Church on its centenary year, noting it is one of the founding churches of the Point Chevalier Community Cooperating Parish, and has provided an important community hub and services since 1918.

CARRIED

7 Petitions

There were no petitions.

8 Deputations

There were no deputations.

Note: Items 9.3, 9.4, 9.5, 12, 13, 15, 16, 17, 26, 9.6, 9.2, 23, 24, 28, 14, 18, 19, 20, 21, 22, 27, 29, 30, 31 and C1 were taken in this order.

9 Public Forum

9.1	Public Forum - Proposed Playground and Toilet Facility at Kerr Taylor Reserve
	Note: This item was withdrawn.

9.2	Public Forum - Gribblehirst Hub Trustees’ Presentation
	Jason Dodunski and Greer Rasmussen - Trustees – Gribblehirst Hub, was in attendance to deliver a Public Forum presentation regarding the renewal of the Hub’s lease.
	A document and powerpoint presentation were provided. A copy of each have been placed on the official minutes and are available on the Auckland Council website as a minutes attachment.
	Resolution number AE/2018/321 MOVED by Deputy Chairperson G Fryer, seconded by Member J Rose: That the Albert-Eden Local Board: a) thank Jason Dodunski and Greer Rasmussen, Trustees – Gribblehirst Hub, for their attendance and Public Forum presentation. CARRIED
	Attachments a 20181128 Albert-Eden Local Board - Item 9.2 Gribblehirst Hub Trustees' Presentation - Powerpoint b 20181128 Albert-Eden Local Board - Item 9.2 Gribblehirst Hub Trustees' Presentation - Testimonials

Note: Chairperson Haynes adjourned the meeting at 6.39pm following Item 9.2.

Chairperson Haynes reconvened the meeting at 6.50pm.

9.3

Public Forum – Nicholas Meyer, Student Design for Mt Albert Town Centre

Nicholas Meyer – Student - Unitec, was in attendance to deliver a Public Forum presentation outlining his proposed design for 915 New North Road.

Resolution number AE/2018/322

MOVED by Deputy Chairperson G Fryer, seconded by Member R Langton:

That the Albert-Eden Local Board:

a) thank Nicholas Meyer, Student – Unitec, for his attendance and Public Forum presentation.

CARRIED

9.4

Public Forum – Mark Thomas, Mt Eden Village Centre Charitable Trust

Mark Thomas – Mt Eden Village Centre Charitable Trust, was in attendance to deliver a Public Forum presentation updating the board on the trust’s recent activities and to speak to the trust’s funding application to the Albert-Eden Quick Response, Round Two 2018/2019 Grant Fund.

Resolution number AE/2018/323

MOVED by Member R Langton, seconded by Member L Corrick:

That the Albert-Eden Local Board:

a) thank Mark Thomas – Mt Eden Village Centre, for his attendance and Public Forum presentation.

CARRIED

9.5

Public Forum – Susan Li, Epsom Chinese Association

Susan Li - Epsom Chinese Association, was in attendance to deliver a Public Forum presentation regarding the group’s expression of interest in the lease for the Kimberley Room at 200-206 Gillies Avenue, Epsom.

Resolution number AE/2018/324

MOVED by Member L Corrick, seconded by Member R Langton:

That the Albert-Eden Local Board:

a) thank Susan Li - Epsom Chinese Association, for her attendance and Public Forum presentation.

CARRIED

9.6

Public Forum – Cental United Football Club

Michael Marinovich and Mitch Herceg – Central United Football Club, were in attendance to deliver a Public Forum presentation regarding a proposed Junior Sports Award Ceremony in collaboration with the local board.

Resolution number AE/2018/325

MOVED by Deputy Chairperson G Fryer, seconded by Member B Lee:

That the Albert-Eden Local Board:

a) thank Michael Marinovich and Mitch Herceg – Central United Football Club, for their attendance and Public Forum presentation.

CARRIED

10 Extraordinary Business

There was no extraordinary business.

11 Notices of Motion

Under Standing Order 2.5.1 Notices of Motion have been received from Deputy Chairperson Fryer and Chairperson Haynes for consideration under items 12 and 13 respectively.

Notice of Motion - Deputy Chairperson Fryer - Civic Square in Mt Albert

Resolution number AE/2018/326

MOVED by Deputy Chairperson G Fryer, seconded by Chairperson P Haynes:

That the Albert-Eden Local Board:

a) note that local boards are allocated decision-making power for ‘place-making’ in town centres.

b) note that there are ‘village or civic squares’ in Kingsland, Eden Valley, Mt Eden, Sandringham and Pt Chevalier.

c) request that work now begin on planning and budget allocation for the Mt Albert Civic Square.

d) identifies Mt Albert Civic Square as a priority in 2021/2022 and request that a budget of $50,000 is allocated in the 2019/2020 work programme to undertake the “Albert Eden Civic Square Plan’ which includes identifying budget and the planning process, and a timescale for turning the land into a civic square”.

CARRIED

Notice of Motion - Chairperson Haynes - Protecting Auckland’s Urban Ngahere

Resolution number AE/2018/327

MOVED by Chairperson P Haynes, seconded by Deputy Chairperson G Fryer:

That the Albert-Eden Local Board:

a) request the Governing Body urgently to implement the high-level ‘protecting action’ to ‘explore potential for new regulatory tools to protect trees on private properties (e.g. working with central government)’ in the strategic plan Together growing Auckland’s urban ngahere for a flourishing future (adopted by the Environment and Community Committee on 20 February 2018 (ENV/2018/12)) by discussing with Government the urgent restoration of some form of general protection for urban trees.

b) note that the findings in the report Tree loss in the Waitematā Local Board area over ten years (2006–2015) on loss of tree cover in the Waitematā Local Board area confirm that the loss of the urban ngahere has been extensive, and is indicative of the rate of decline in the central isthmus area and holds that urgent action is required to prevent further tree loss at the current rate.

c) note that the findings in the report Tree loss in the Waitematā Local Board area over ten years (2006–2015) on loss of tree cover in the Waitematā Local Board area confirm that the most of the urban forest clearance has occurred on private land, and holds that some form of general protection is urgently required to stem the precipitous decline.

CARRIED

Albert-Eden Quick Response, Round Two 2018/2019 grant applications

Moumita Dutta – Community Grants Advisor, was in attendance to speak to this report.

Resolution number AE/2018/328

MOVED by Deputy Chairperson G Fryer, seconded by Chairperson P Haynes:

That the Albert-Eden Local Board:

a) approve the following applications for funding received during the Albert-Eden Local Board Quick Response, Round Two, 2018/2019:

b) decline the following applications for funding received during the Albert-Eden Local Board Quick Response, Round Two, 2018/2019:

App ID	Applicant	Project	Amount requested	Decision
QR1901-228	Aotea Youth Symphony Incorporated	Towards the camp hire cost, food and tutor donations for rehearsals at the Houghton's Bush Presbyterian camp for a weekend in March 2019.	$1,450	Declined noting that activity takes place outside the local board area and catering cost is considered a lower priority in the local board grants programme. The applicant is invited to apply for any future event in the Albert-Eden local board area.
QR1901-231	Kyan Krumdieck	Towards the production cost of a film "You know me", specifically the cost of cinematographer, sound, consumables, studio rental, hazer rental, camera gear, and fire extinguisher.	$1,951	Decline noting insufficient evidence of Albert-Eden Local Board area community benefits.
QR1901-206	The Auckland Irish Society Incorporated	Towards the cost of food and entertainment for the "Seniors Christmas Lunch" to be held on 9 December 2018.	$2,500	Decline noting catering costs is a lower priority in the Albert-Eden grants programme.
QR1901-213	Lifeline Foundation Charitable Trust	Towards the partial cost of purchasing a dishwasher for the "Lifeline Centre Epsom".	$595	Declined noting lower priority application in an oversubscribed grant round.
QR1901-214	Xiaomei Zhang	Towards the cost of venue hire, print advertisement, costume, banners and audio for Shu Huai performances.	$1,680	Declined noting lower priority application in an oversubscribed grant round.
QR1901-221	Pasifika Migrant Services Charitable Trust	Towards the cost of delivering the Kiribati youth healthy transformation programme for Kiribati youg people in Albert-Eden.	$4,000	Declined noting that activity takes place outside the local board area which is considered a lower priority in the local board grants programme.
QR1901-203	Mt Eden Swimming Club Incorporated	Towards the cost of Mount Eden swimming pool lane hire charged by the Dean Greenwood Swim School from 1 January 2019 to 31 March 2019.	$4,000	Declined noting lower priority application in an oversubscribed grant round.
QR1901-215	Nga Maungarongo Incorporated	Towards the cost of the installation of matting for the school's "Fitness Trail".	$2,575	Declined due to insufficient evidence of specific benefits to the wider community.
QR1901-217	The Auckland Performing Arts Centre (TAPAC) At Western Springs Incorporated	Towards the purchase of 15 new chairs for TAPAC's foyer.	$1,000	Declined noting ineligibility, the applicant has applied for the same project in this financial year (Ineligible under Community Grants Policy Section 95).
QR1901-218	Fab City Aotearoa Charitable Trust	Towards renting a trailer, running costs for a van and drivers’ wages.	$2,870	Declined noting lower priority application in an oversubscribed grant round.
Total			$22,621

c) approve the following grant application for funding, noting it was originally deferred from the Albert-Eden Local Board Local Grants, Round One, 2018/2019, subject to Land Owner Approval being granted to the Gribblehirst Hub for use of the ex-Gribblehirst bowling greens:

App ID

Applicant

Project

Amount allocated

Decision

LG1901-145

Fab City Aotearoa Charitable Trust

Towards three interconnected, 5 meters wide and 2.5 meters high domes, which will host the prototyping space, tools and offer shelter to participants.

$7,112.40

Approved towards three interconnected 5 meter wide and 2.5 meter high domes, which will host the prototyping space, tools and offer shelter to participants.

Notes that the grant excludes the cost of catering.

Total

$7,112.40

d) note that YMCA North Incorporated (formerly YMCA Auckland) has withdrawn its application (QR1901-219) for funding under the Albert-Eden Local Board Quick Response, Round Two, 2018/2019, and further notes that the group may reapply at a future local board funding round.

e) thank Moumita Dutta – Community Grants Advisor, for her attendance.

CARRIED

Amendment by way of substitution

MOVED Member M Watson and seconded by Member L Corrick

App ID

Applicant

Project

Amount allocated

Decision

LG1901-145

Fab City Aotearoa Charitable Trust

Towards three interconnected, 5 meters wide and 2.5 meters high domes, which will host the prototyping space, tools and offer shelter to participants.

$5000

Approved towards three interconnected 5 meter wide and 2.5 meter high domes, which will host the prototyping space, tools and offer shelter to participants.

Notes that the grant excludes the cost of catering.

Total

$5000

LOST

Waterview Pathway/Alford Street Tie-In Project – Transport Capital Fund Report

Lorna Stewart – Auckland Transport Elected Member Relationship Manager, was in attendance to speak to this report.

Resolution number AE/2018/329

MOVED by Member M Watson, seconded by Member J Rose:

That the Albert-Eden Local Board:

a) allocate up to $150,000 from the local board transport capital fund to allow the Waterview Pathway / Alford Street Tie-In project to proceed through detailed design and construction and request that a contribution from the Footpath Renewal Programme to fix the broken footpath.

b) thank Lorna Stewart – Auckland Transport Elected Member Relationship Manager, for her attendance.

CARRIED

16	Auckland Transport November 2018 update
	Lorna Stewart – Auckland Transport Elected Member Relationship Manager, was in attendance to speak to this report.
	Resolution number AE/2018/330 MOVED by Member R Langton, seconded by Chairperson P Haynes: That the Albert-Eden Local Board: a) receive the Auckland Transport November 2018 update report. b) request Auckland Transport to provide a Rough Order of Cost (ROC) signage for the walking route from Underwood Park to Owairaka (Mt Albert). e) thank Lorna Stewart – Auckland Transport Elected Member Relationship Manager, for her attendance. CARRIED
	MOVED by Member R Langton, seconded by Chairperson P Haynes: c) allocate $35,000 from the Local Board Transport Capital Fund (LBTCF) for wayfinding improvements for the Greenlane train station, as received in memorandum to the local board in February 2018. LOST
	MOVED by Member R Langton, seconded by Chairperson P Haynes: d) request Auckland Transport to provide a Rough Order of Cost (ROC) for walking/cycling path along Greenlane West from, and including, the Cornwall Cricket Club to Maungakiekie Avenue. LOST

Grant of a new community lease of the Kimberly Room at 200-206 Gillies Avenue, Epsom

Tsz Ning Chung – Community Lease Advisor, was in attendance to speak to this report.

Resolution number AE/2018/331

MOVED by Member L Corrick, seconded by Deputy Chairperson G Fryer:

That the Albert-Eden Local Board:

a) grant a new community lease to the Epsom Chinese Association Incorporated of the Kimberly Room at 200-206 Gillies Avenue Epsom, subject to one month’s public notification, iwi consultation and with no objection, on the following terms and conditions:

i) term - three (3) years with one right of renewal of three (3) years commencing 11 February 2019.

ii) rent - $1.00 per annum if demanded

iii) a community outcomes plan being negotiated with the group to be approved by the chair and deputy chair of the board and attached to the lease as a schedule

iv) all other terms and conditions to be in accordance with Auckland Council Community Occupancy Guidelines 2012.

b) thank Tsz Ning Chung – Community Lease Advisor, for her attendance.

CARRIED

18	Draft Contributions Policy
	Resolution number AE/2018/332 MOVED by Chairperson P Haynes, seconded by Deputy Chairperson G Fryer: That the Albert-Eden Local Board: a) support the increase in the average urban development contribution price to around $26,000 to enable greater investment in infrastructure. CARRIED
	Note: Member Lee and Member Corrick voted against resolution a) and requested that their dissenting votes be recorded.
	Resolution number AE/2018/333 MOVED by Chairperson P Haynes, seconded by Deputy Chairperson G Fryer: That the Albert-Eden Local Board: d) support extending the timeframe for payment to help developers to pay development contributions as close as possible to the potential realisation of their investment. c) oppose the proposal for a new development type for student accommodation, as it does not reflect the demands students place on infrastructure. d) support the changes in demand factors to ensure the sharing of costs between development types is equitable. e) support the proposal to change the ‘size’ definition of small ancillary dwelling units and amend the definition of a ‘Retirement Village’ to align with the Unitary Plan. f) support the proposal to create new funding areas for transport and stormwater and change funding areas for reserves. g) request that the Motu Manawa Marine Reserve Boardwalk be reinstated within the Growth Funding Programme, as it is a current project and appears to have been omitted from the report in error. CARRIED

Adopt the 2018 Albert-Eden Local Paths (Greenways) Plan

Resolution number AE/2018/334

MOVED by Member J Rose, seconded by Member B Lee:

That the Albert-Eden Local Board:

a) adopt the 2018 Albert-Eden Local Paths (Greenways) Plan (Attachment A).

CARRIED

Auckland Regional Pest Management Plan consultation feedback and recommended changes

Emma Reed – Local Board Advisor, was in attendance to speak to this report.

Resolution number AE/2018/335

MOVED by Chairperson P Haynes, seconded by Member B Lee:

That the Albert-Eden Local Board:

a) receive a summary of consultation feedback from Albert-Eden residents on the Proposed Auckland Regional Pest Management Plan.

b) provide the following feedback on the recommended changes to the Proposed Regional Pest Management Plan:

i) request that Auckland Council should aim for Auckland to be a pest and weed-free city;

ii) support the approach that Auckland Council lead by example by managing plant and animal pests on council-owned land;

iii) support the identified priority parks and buffer zones mapped in the draft Regional Pest Management Plan;

iv) request the following additions to priority parks and buffer zones:

A) Significant Ecological Areas on private land as well as public land;

B) extension of the currently mapped buffer zone of Te Auaunga/Oakley Creek to cover Eric Armishaw Reserve and Selwyn Retirement Village in Pt Chevalier;

C) Waititiko/Meola Creek as a mapped priority park;

D) Significant Ecological Area in Gribblehirst Park, Sandringham as a mapped priority park;

v) request that Auckland Council work collaboratively with large landowners to control, contain and/or eradicate pests on their land, thereby minimising the impact of pest species across the region.

vi) support additional funding being used to work with community groups, and increase public communications and engagement;

vii) anticipate that Auckland Council will include community volunteer groups in decision-making about pest management in ecological areas within which the groups work;

viii) support, in principle, phasing out of sale of further plant and animal pests.

CARRIED

21	Feedback on proposed topics for inclusion in the Auckland Water Strategy
	Emma Reed – Local Board Advisor, was in attendance to speak to this report.
	A document was tabled. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number AE/2018/336 MOVED by Member B Lee, seconded by Chairperson P Haynes: That the Albert-Eden Local Board: a) provide feedback on the proposed topics for inclusion in the Auckland Water Strategy in the tabled document (Attachment A). b) note that local board feedback on proposed topics for inclusion in the Auckland Water Strategy will be included in a report to the Environmental and Community Committee in December 2018, seeking approval of the draft Auckland Water Strategy discussion document for public consultation in early 2019. CARRIED
	Attachments a 20181128 Albert-Eden Local Board - Item 21 Feedback on proposed topies for inclusion in the Auckland Water Strategy - Local Board Feedback

Local board feedback on the proposed changes to the Auckland Council Public Safety and Nuisance Bylaw 2013 and consequential bylaw changes, and potential new community-led conservation projects funded by the Natural Environment Targeted Rate

Emma Reed – Local Board Advisor, was in attendance to speak to this report.

Resolution number AE/2018/337

MOVED by Member G Easte, seconded by Deputy Chairperson G Fryer:

That the Albert-Eden Local Board:

a) support the following proposed amendments to the Public Safety and Nuisance Bylaw 2013:

i) using central government legislation instead of a bylaw to address damage, car window washing, mind altering (psychoactive) substances, graffiti, noise, fish offal, gates in parks, fireworks on non-public places, street names and property numbering.

ii) moving issues about drains, signage, stormwater and traffic to existing bylaws.

iii) prohibiting leaving construction materials, boats, shipping containers and consumer goods in public places, unless approved by council.

iv) clarifying the expected behaviours and restrictions on the use of public places by improving the Bylaw structure, stating behaviours expected from all Aucklanders, including regional park rules and using explanatory notes.

v) clarifying how council makes controls and gives approvals.

vi) clarifying which public places the Bylaw applies to and enabling people in control of those public places to approve exemptions.

b) note the removal of legacy bylaw clauses about fences.

c) oppose moving issues about animals to the Animal Management Bylaw 2015, as a review of this bylaw is not scheduled in the forward work programme and all species will remain poorly protected until such time as a review is undertaken.

d) note the current public consultation if Auckland Council should request the government to ban the sale of fireworks to the public.

e) request Auckland Council increase resourcing to ensure the adequate monitoring, compliance and enforcement of all Auckland Council bylaws.

f) delegate authority to Chairperson Haynes to approve feedback on behalf of the board by 5 December 2018 on potential new community-led conservation projects funded by the natural environment targeted rate.

CARRIED

23	Trial of online voting at the 2019 local elections
	Jeanette Johnston - Manager Election Planning, and Charlotte Rosier – Elections Communications Lead, were in attendance to speak to this report.
	Resolution number AE/2018/338 MOVED by Member J Rose, seconded by Chairperson P Haynes: That the Albert-Eden Local Board: a) support the trial of online voting for the 2019 local body elections in Auckland, as an additional option to postal voting. b) note that should the trial of online voting for the 2019 local body elections in Auckland go ahead the following considerations should be prioritised: i) security of the online system and users’ personal data. ii) accessibility of the system to ensure the independence of voters with disabilities. iii) candidate profiles accessible from the voting platform to ensure voters have sufficient information to make an informed vote. iv) ensure all voting information provided online is available in a range of different languages to ensure all voters have the needed information to make an informed vote. c) support the trial of online voting for the 2019 local body elections in Auckland subset to include all overseas voters. d) support the trial of online voting for the 2019 local body elections in Auckland subset to include people with accessibility issues due to a permanent or long-term disability. e) recommend that voters in the Albert-Eden Local Board area be offered the option to participate in the trial of online voting for the 2019 local body elections in Auckland on condition that the Auckland District Health Board (ADHB) and Portage Licensing Trust also support online voting. g) thank Jeanette Johnston - Manager Election Planning, and Charlotte Rosier – Elections Communications Lead, for their attendance. CARRIED
	Note: Member Corrick and Member Lee voted against the motion and requested that their dissenting votes be recorded.
	Resolution number AE/2018/339 MOVED by Member J Rose, seconded by Chairperson P Haynes: That the Albert-Eden Local Board: f) request that a thorough evaluation be undertaken of the trial of online voting for the 2019 local body elections in Auckland upon completion of the trial. CARRIED
	Note: Member Corrick and Member Lee voted against the motion and requested that their dissenting votes be recorded.

Local government elections 2019 – order of names on voting documents

Jeanette Johnston - Manager Election Planning, and Charlotte Rosier – Elections Communications Lead, were in attendance to speak to this report.

Resolution number AE/2018/340

MOVED by Chairperson P Haynes, seconded by Deputy Chairperson G Fryer:

That the Albert-Eden Local Board:

a) recommend to the Governing Body that candidate names on voting documents should be arranged in alphabetical order of surname.

b) thank Jeanette Johnston - Manager Election Planning, and Charlotte Rosier – Elections Communications Lead, for their attendance.

CARRIED

Auckland Council's Quarterly Performance Report: Albert-Eden Local Board for quarter one 2018/2019

Emma Reed – Local Board Advisor, was in attendance to speak to this report.

Resolution number AE/2018/341

MOVED by Member B Lee, seconded by Member L Corrick:

That the Albert-Eden Local Board:

a) receive the performance report for the financial quarter ending 30 September 2018.

b) allocate $25,000 2017/2018 carry forward locally driven initiative operating expenditure budget from the Local Park development programme to fund the implementation of the following projects in the 2018/2019 Community Facilities: Build, Maintain, Renew work programme:

i) School Road Reserve – develop concept plan (2764) ($10,000); and

ii) Morvern Reserve Concept Plan (2382) ($15,000).

c) note that resolution b) results in $25,000 of locally driven initiative capital expenditure being returned to the pool of unallocated locally driven initiative capital budget, to be used on other projects as and when required.

CARRIED

Regional Facilities Auckland 2018/2019 First Quarter Report for the period ending 30 September 2018

Judy Lawley – Manager Local Board Engagement, was in attendance to speak to this report.

Resolution number AE/2018/342

MOVED by Deputy Chairperson G Fryer, seconded by Member L Corrick:

That the Albert-Eden Local Board:

a) receive the Regional Facilities Auckland 2018/2019 First Quarter Report for the period ending September 2018.

b) thank Judy Lawley – Manager Local Board Engagement, for her attendance.

CARRIED

Note: Governing Body Member Christine Fletcher entered the meeting at 5.56pm following Item 26.

Governance Forward Work Calendar

Resolution number AE/2018/343

MOVED by Chairperson P Haynes, seconded by Deputy Chairperson G Fryer:

That the Albert-Eden Local Board:

a) note the Albert-Eden Local Board Governance Forward Work Calendar.

CARRIED

Governing Body Members' Update

Resolution number AE/2018/344

MOVED by Chairperson P Haynes, seconded by Member B Lee:

That the Albert-Eden Local Board:

a) receive Governing Body Member Christine Fletcher’s verbal update.

CARRIED

Note: Member Langton exited the meeting at 6.58pm during Item 28.

Governing Body Member Christine Fletcher exited the meeting at 7.18pm following Item 28.

Chairperson's Report

Resolution number AE/2018/345

MOVED by Member L Corrick, seconded by Member B Lee:

That the Albert-Eden Local Board:

a) receive the Chairperson Haynes’ verbal report.

CARRIED

Board Members' Reports

Resolution number AE/2018/346

MOVED by Chairperson P Haynes, seconded by Member L Corrick:

That the Albert-Eden Local Board:

a) receive Member Watson’s Board Report for November 2018.

b) receive Members Rose, Easte, Lee, Corrick and Deputy Chairperson Fryer’s verbal Board Report for November 2018.

CARRIED

Albert-Eden Local Board Workshop Notes

Resolution number AE/2018/347

MOVED by Deputy Chairperson G Fryer, seconded by Member B Lee:

That the Albert-Eden Local Board:

a) receive the Albert-Eden Local Board Workshop Notes for the workshops held on 16, 17 and 31 October and 7, 13 and 14 November 2018.

CARRIED

32 Consideration of Extraordinary Items

There was no consideration of extraordinary items.

33 Procedural motion to exclude the public

Resolution number AE/2018/348

MOVED by Deputy Chairperson G Fryer, seconded by Member B Lee:

That the Albert-Eden Local Board:

a) exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

C1 Acquisition of land for open space - Mount Eden

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

In particular, the report identifies land the Local Board seeks to acquire for open space purposes.

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

In particular, the report identifies land the Local Board seeks to acquire for open space purposes.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

8.20pm The public was excluded.

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

restatementS

It was resolved while the public was excluded:

Acquisition of land for open space - Mount Eden

Resolution number AE/2018/349

MOVED by Member B Lee, seconded by Member G Easte:

Restatement

d) confirm that there be no restatement of this confidential report, attachments, or resolutions for the proposed acquisition of this land in Mt Eden.

CARRIED

Motion - To move the Albert-Eden Local Board 28 November 2018 meeting back in to open session

Resolution number AE/2018/350

MOVED by Chairperson P Haynes, seconded by Deputy Chairperson G Fryer:

That the Albert-Eden Local Board:

a) agree to move the meeting held on Wednesday, 28 November 2018, back in to open session.

CARRIED

8.31pm The public was re-admitted.

8.32 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Albert-Eden Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................

Chairperson	Peter Haynes
Deputy Chairperson	Glenda Fryer
Members	Lee Corrick
	Graeme Easte
	Rachel Langton	Exited the meeting at 6.53pm during Item 28.
	Ben Lee
	Jessica Rose
	Margi Watson