Agenda of Auckland City Centre Advisory Board

I hereby give notice that an ordinary meeting of the Auckland City Centre Advisory Board will be held on:

Date:

Time:

Meeting Room:

Venue:

Wednesday, 21 November 2018

3:00pm

Level 2, Reception Lounge
Auckland Town Hall
301-305 Queen Street
Auckland

Ngā Hui a te Poari Kaitohutohu mō te Pokapū o Te Tāone Nui o Tāmaki Makaurau /

Auckland City Centre Advisory Board

OPEN AGENDA

MEMBERSHIP

Chairperson	Ms Viv Beck	Business Improvement District
Deputy Chair	Mr Andrew Gaukrodger	Corporate sector
Members	Ms Noelene Buckland	City Centre Residents Group
	Member Shale Chambers	Waitemata Local Board, Auckland Council
	Mr Greg Cohen	Tourism/Travel
	Mr Ben Corban	Arts and Cultural Sector
	Mr Terry Cornelius, JP	Retail sector
	Mr George Crawford	Property Council of NZ
	Cr Chris Darby	Auckland Council (Mayor’s alternate)
	Mayor Hon Phil Goff, CNZM, JP	Auckland Council
	Mr Dane Grey/ Mr Ngarimu Blair	Ngāti Whātua Ōrākei
	Mr Mark Kingsford	Corporate sector
	Cr Mike Lee	Liaison councillor, Auckland Council
	Ms Amy Malcolm	Tertiary Education (University of Auckland & Auckland University of Technology)
	Mr James Mooney	Urban design/institute of architects
	Mr Nigel Murphy	Tertiary Education (University of Auckland & Auckland University of Technology)
	Mr Adam Parkinson	City Centre Residents Group
	Mr Patrick Reynolds	Transport representative
	Mr Michael Richardson	Business Improvement District

(Quorum 10 members)

Kalinda Gopal, Senior Governance Advisor

15 November 2018

Contact Telephone: 021 723 228

Email: kalinda.gopal@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

1 Apologies

At the close of the agenda no apologies had been received.

2 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

3 Confirmation of Minutes

That the Auckland City Centre Advisory Board:

a) confirm the ordinary minutes of its meeting, held on Wednesday, 24 October 2018 as a true and correct record.

4 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

Auckland City Centre Advisory Board

21 November 2018

Federal Street upgrade stage two project update

File No.: CP2018/21903

Te take mō te pūrongo / Purpose of the report

1. To receive an update on the Federal Street upgrade stage two project and provide feedback on the preliminary design.

Whakarāpopototanga matua / Executive summary

2. The Federal Street upgrade stage two project between Mayoral Drive and Wellesley Street is being delivered jointly by Auckland Council and Auckland Transport.

3. The project seeks to create vibrant, engaging spaces that promote active transport choices such as walking and cycling, while limiting the number of private vehicles entering the area by reducing the supply of car parking and road space.

4. The preliminary design phase is nearing completion and detailed design is to commence in November 2018. This report provides an update on the progress of the stage two project, and seeks feedback from the Auckland City Centre Advisory Board on the preliminary design (see Attachment A). A further update will be provided to the board in early 2019.

Ngā tūtohunga / Recommendations

That the Auckland City Centre Advisory Board:

a) receive the update on the Federal Street upgrade stage two project.

b) provide feedback on the preliminary design.

Horopaki / Context

5. The City Centre Master Plan 2012 has identified transformative steps in the city centre to contribute to achieving the goal of making Auckland the world’s most livable city. The enhancement of Federal Street from Mayoral Drive to Fanshawe Street is considered key in achieving this goal.

6. Currently Federal Street is a series of disjointed roadway sections with inconsistent messaging to pedestrians and drivers. It is proposed in the City Centre Master Plan 2012 that over time Federal Street will become an intimate high-quality pedestrian-focused route from Mayoral Drive to Fanshawe Street and to the waterfront beyond as part of a laneway circuit.

7. The objective for the project is to design and construct a continuous shared space along the street’s length which supports the:

· creation of a coherent laneway circuit that is fully revealed, enhanced and celebrated as a defining city centre experience

· a streetscape that better fits the scale and needs of pedestrians

· extension of the Federal Street stage one works from Wellesley Street to Victoria Street that were completed in 2014.

Tātaritanga me ngā tohutohu / Analysis and advice

8. The design of the stage two works is being led by Boffa Miskell. The preliminary design development is consistent with the concept design imagery presented to the Auckland City Centre Advisory Board in October 2017, which also formed the documentation used for the public consultation phase during November and December 2017.

9. A concept design was developed to clean up the narrow carpark frontage area between the Auckland City Mission and St Matthew in-the-City grounds to address the current isolated nature and overgrown condition of this space.

10. This report seeks feedback from the board on the preliminary design (see Attachment A). Further design and programme updates will be provided to the board through a verbal briefing at its 21 November 2018 meeting.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

11. The preliminary design for stage two of the Federal Street upgrade was presented to the Waitematā Local Board on 6 November 2018.

12. Feedback received from the board included:

· a request to investigate design opportunities associated with the use of the space near the southern end of the street for public gatherings

· the inclusion of a bottle refilling station with the drinking fountain

· ensuring that cycle access and egress is not lost going forward.

13. This feedback will be taken into consideration when finalising the design.

Tauākī whakaaweawe Māori / Māori impact statement

14. Consultation and engagement with the project mana whenua representatives has continued during the preliminary design phase, and has comprised:

· two workshops with mana whenua representatives to provide project updates and to inform the design development

· appointment of Graham Tipene in a kaiarataki role for design thinking advocacy towards the incorporation of the Te Aranga principles into the Federal Street stage two project

· a drop-in session in early November 2018 to seek further feedback upon completion of the preliminary design.

15. Mana whenua feedback has been incorporated into the preliminary design.

Ngā ritenga ā-pūtea / Financial implications

16. The project budget of $7.2 million is funded from the city centre targeted rate.

17. A quantity survey review of the forecast project construction costs is scheduled following receipt of the preliminary design in late 2018.

Ngā raru tūpono / Risks

18. Given the location of the project, the main risks that could impact the timeframes around the delivery of the Federal Street stage two upgrade include:

· Coordination of the Federal Street stage two construction activities with those of the new Auckland City Mission HomeGround development

· coordination with possible in-ground service renewal works.

19. To better understand these risks, the project team is assisting with the coordination of service inspection works of existing in-ground utilities, while discussions continue with the Auckland City Mission contractors around the construction sequencing options in tandem with the HomeGround development. The outcomes of these discussions will be incorporated into the request for proposals for the delivery of the works, as well as updates to the project programming.

Ngā koringa ā-muri / Next steps

20. The next steps of the stage two project are as follows:

· completion of preliminary design and commence detailed design – late-2018

· lodge for resource consent - December 2018

· completion of detailed design – early-2019

· construction commencement – mid-2019.

21. The Auckland City Centre Advisory Board is a key stakeholder and will be updated following completion of the detailed design in early 2019.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Federal Street stage two upgrade - preliminary design	11

Ngā kaihaina / Signatories

Author	Oliver Smith – Senior Programme Manager
Authoriser	John Dunshea - General Manager Development Programmes Office

Auckland City Centre Advisory Board

21 November 2018

City centre targeted rate portfolio review update - November 2018

File No.: CP2018/21828

Te take mō te pūrongo / Purpose of the report

1. To provide feedback on the prioritisation of projects in the city centre targeted rate portfolio requiring strategic assessment.

2. To receive an update on the revised delivery forecasts for committed projects in the city centre targeted rate portfolio.

Whakarāpopototanga matua / Executive summary

3. The city centre targeted rate was established by Auckland City Council in the 2004/2005 financial year to help fund the development and revitalisation of the city centre. The Auckland City Centre Advisory Board was formed to advise the council on expenditure and revenue raised by the targeted rate.

4. The city centre targeted rate budget has been fully allocated under the current portfolio of works (TR7) until 2025. A number of TR7 projects have not yet started and most of the budget for these projects is forecast to be spent in the next long-term plan period (2021-2024). The budget for the next three years (2018-2021) is fully allocated to committed projects. The city centre targeted rate portfolio is being reviewed and this report outlines the next step in the process.

5. Twelve projects have been identified to go through a strategic assessment process in line with Auckland Council’s Investment Delivery Framework. Recommendations on the prioritisation of strategic assessments are provided in this report, and will take place in a rolling programme of work from November 2018 to June 2019.

6. The prioritisation is based on a number of factors including available funding, interdependence with other construction projects and significant changes in scope or strategic alignment.

7. The board is invited to provide feedback on the order of the strategic assessments (provided in Attachment A). The report also provides updated forecasts for the city centre targeted rate portfolio (see Attachment B).

Ngā tūtohunga / Recommendations

That the Auckland City Centre Advisory Board:

a) provide feedback on the prioritisation of projects in the city centre targeted rate portfolio requiring strategic assessment

b) receive an update on the revised forecasts for city centre targeted rate portfolio.

Horopaki / Context

8. On 29 November 2017, the Auckland City Centre Advisory Board received a report on the city centre targeted rate-funded portfolio of works (TR7) 2015- 2025, and resolved as follows:

Resolution number CEN/2017/81

MOVED by Deputy Chairperson A Gaukrodger, seconded by Mr S Chambers:

That the Auckland City Centre Advisory Board:

a) received the current City Centre Targeted Rate funded programme of works 2015-2025 and look forward to in principle discussions in concert with the LTP.

b) endorsed the updated City Centre Targeted Rate funded programme of works for 2017/2018.

9. The TR7 portfolio fully allocates the city centre targeted rate funding until 2025. Since the April 2018, staff have worked alongside members of the Auckland City Advisory Board to update the city centre targeted rate assessment criteria to assist the board with their advice on city centre targeted rate investment. The updated assessment criteria were endorsed by the board at its 22 August 2018 meeting (resolution number CEN/2018/48).

10. The updated assessment criteria will be submitted to the Finance and Performance Committee for approval. Subject to approval, the updated assessment criteria will be used by the council when proposing or assessing a portfolio of works for city centre targeted rate spend.

11. A report was provided to the board on 26 September 2018 outlining the process for reviewing the city centre targeted rate portfolio. The next step in the process was for staff to provide recommendations around the prioritisation of strategic assessments for projects that have not yet started.

12. Updated forecasts for the city centre targeted rate portfolio were also scheduled to be provided to the board at its November 2018 meeting. These are detailed in Attachment B.

13. Attachment C is a dashboard which shows information about the forecast spend and the breakdown of this spend by city centre area for projects that we have committed to in the TR7 portfolio.

Tātaritanga me ngā tohutohu / Analysis and advice

14. The current city centre targeted rate portfolio includes 11 projects that have not yet started. In alignment with Auckland Council’s Investment Delivery Framework, 10 of these projects must undergo a strategic assessment. The outcome of the strategic assessment is a recommendation to progress (or not) with a business case for the proposed project.

15. The Cycle Share project is no longer progressing and therefore does not require a strategic assessment. The funding allocated to this project was $1 million. This Auckland Transport initiative project did not eventuate due to private investors offering a cycle share scheme to the Auckland community. This funding has not yet been reallocated and will be noted in the process for funding reallocation that will be brought to the board for feedback in quarter one 2019.

16. Staff have reviewed the projects that have not yet started and have provided recommendations around the prioritisation of these projects in Attachment A. Board member feedback on these prioritisation recommendations will be sought at the board’s November 2018 business meeting.

17. Following the board’s feedback on the prioritisation of the strategic assessments, staff will complete the assessments in a rolling programme beginning December 2018 and ending June 2019.

18. Following the strategic assessment for each project, a recommendation for the reallocation of funds will be put to the board and feedback sought. After feedback has been sought from the board, recommendations for reallocation of funding will be presented to the Finance and Performance Committee for final approval.

19. Updated forecasts for committed projects have also been provided in Attachment B. These are indicative for the board’s information only. Cost estimates will be further refined as projects progress in accordance with standard project management processes.

20. The TR7 budget for the 2018-2021 is fully allocated to committed projects.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

21. Auckland’s city centre falls within the Waitematā Local Board boundaries. All project teams managing city centre projects and initiatives engage with the Waitematā Local Board, as part of the normal consultative process. Plans for individual projects include specific engagement with the local board and affected stakeholders.

22. As part of the city centre team’s monthly workshop with the Waitematā Local Board, the board will be advised of the outcome of each strategic assessment.

Tauākī whakaaweawe Māori / Māori impact statement

23. The city centre targeted rate can be used to fund development projects that contribute to Māori outcomes by enabling manaakitanga (hospitality), kaitiakitanga (environmental guardianship), and highlighting our unique cultural heritage by incorporating Māori design elements.

24. Mana whenua consultation occurs as part of all city centre projects, via the monthly Infrastructure and Environmental Services mana whenua hui and other site or project specific hui.

Ngā ritenga ā-pūtea / Financial implications

25. The current city centre targeted rate portfolio has a value of $22.26 million per annum from 2018/2019, which has been fully allocated. The updated forecasts for committed projects may mean that further funding from within the city centre targeted rate or from other funding sources needs to be secured.

26. There will be implications on the total available funding from the city centre targeted rate if the outcome from a strategic recommendation is that a project is not progressed, or is pushed out to future years.

27. A process for reallocating funding where necessary is being considered by staff and will be presented to the board early in 2019.

Ngā raru tūpono / Risks

28. Any risks associated with delivering or not delivering projects and initiatives in the city centre will be assessed on a project by project basis. These risks will be reported to the board along with any recommendations to either bring forward, postpone or cancel the delivery of projects once strategic assessments have been completed.

Ngā koringa ā-muri / Next steps

29. The recommendations from each completed strategic assessment will be presented to the board upon completion, with the first assessment likely to be completed in early 2019.

30. Where a strategic assessment results in a recommendation to stop or delay further work on a project, a process for funding reallocation will be recommended to the board. The board’s recommendations and staff recommendations will then be submitted to the Finance and Performance Committee for consideration.

31. Staff are considering the process for the reallocation of any city centre targeted rate funding and will come back to the board with an outline early in 2019.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Strategic assessment prioritisation	35
b ⇩	City centre targeted rate portfolio - November 2018	37
c ⇩	City centre targeted rate spend - dashboard analysis	41

Ngā kaihaina / Signatories

Author	Liz Nicholls – Senior Programme Lead, Investment
Authoriser	John Dunshea - General Manager Development Programmes Office

Auckland City Centre Advisory Board

21 November 2018

City centre update for the Auckland City Centre Advisory Board - November 2018

File No.: CP2018/21492

Te take mō te pūrongo / Purpose of the report

1. To provide an update on the progress of city centre projects and initiatives to 26 October 2018.

Whakarāpopototanga matua / Executive summary

2. City centre programmes of work are on track as shown in Attachment A to this report.

3. Key highlights achieved during the update period include:

· the completion of the works on Poynton Terrace in September 2018

· the Design Institute of New Zealand Best Design Awards held at the end of September 2018. Activate Auckland’s Pā Rongorongo received two awards:

o a bronze award in the Ngā Aho category

o a silver award in the Exhibition and Temporary Structures category.

4. Please note this report is for information only. However, if any members have follow-up questions and or queries on the city centre programme staff welcome questions directly.

Ngā tūtohunga / Recommendation

That the Auckland City Centre Advisory Board:

a) receive the update on city centre projects and initiatives to 26 October 2018.

Horopaki / Context

5. This monthly report provides a high-level overview of progress on projects and initiatives in the city centre between 10 September 2018 and 26 October 2018.

6. Detail on individual projects is provided in Attachment A, including project status and which part of the council family group is delivering each project.

7. Some key achievements during the update period are outlined below in the analysis and advice section.

Tātaritanga me ngā tohutohu / Analysis and advice

8. Five successful drop-in sessions for the downtown programme were held at the project office for councillors, local board members and Auckland City Centre Advisory Board members in October 2018.

9. City Rail Link Limited has released new fly-through videos of each of the new or redeveloped City Rail Link stations – Aotea, Karangahape, Mt Eden and Britomart.

10. Detailed design has been completed for Karangahape Road and the project is moving into the construction procurement phase.

11. Construction work on the Ian McKinnon cycleway is expected to be complete by the end of October 2018.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

12. All project teams managing city centre projects and initiatives engage with the Waitematā Local Board. Plans for individual projects include specific engagement with the local board and affected stakeholders.

Tauākī whakaaweawe Māori / Māori impact statement

13. As part of the Infrastructure and Environmental Services monthly kaitiaki hui, mana whenua considered some of the city centre programme items. Input to the scoping and design of city centre projects and initiatives is sought and applied to projects where possible.

14. The City Rail Link has an independent mana whenua engagement process as do some of the other programmes.

15. Project teams managing each individual project will engage with iwi to ensure mana whenua input and opportunities for Māori responsiveness are achieved.

Ngā ritenga ā-pūtea / Financial implications

16. All projects are being delivered within budgets approved through the Long-term Plan 2015-2025 or through the City Centre Targeted Rate programme of works.

17. At this stage all projects are expected to be completed within allocated budgets. Any significant financial changes or risks arising will be bought to the Auckland City Centre Advisory Board as required.

Ngā raru tūpono / Risks

18. Any risks associated with delivering (or not) of projects and initiatives in the city centre will be discussed by individual project teams managing these projects and initiatives.

Ngā koringa ā-muri / Next steps

19. Prior to the implementation of city centre projects and initiatives, regular meetings and workshops are held with the Waitematā Local Board, iwi, and stakeholders including Heart of the City, Karangahape Road Business Association, Learning Quarter representatives, and the appropriate Auckland Council committees.

20. A further update report will be provided to the Auckland City Centre Advisory Board in December 2018.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	City centre update - November 2018	45

Ngā kaihaina / Signatories

Author	Liz Nicholls – Senior Programme Lead, Investment
Authoriser	John Dunshea - General Manager Development Programmes Office

Auckland City Centre Advisory Board

21 November 2018

Auckland City Centre Advisory Board forward work programme - November 2018

File No.: CP2018/21656

Te take mō te pūrongo / Purpose of the report

1. To endorse the Auckland City Centre Advisory Board forward work programme.

Whakarāpopototanga matua / Executive summary

2. The Auckland City Centre Advisory Board meets monthly from February through November. To utilise these meetings fully and to enable the board to advise on council projects, staff propose that a high-level planning document is endorsed by the board (see Attachment A).

3. The forward work programme will be updated each month to reflect the upcoming items that will be reported to the board for feedback or endorsement, including city centre targeted rate-funded projects.

4. A copy of the city centre targeted rate programme of works (known as TR7) has been included as Attachment B for the board’s information.

Ngā tūtohunga / Recommendation

That the Auckland City Centre Advisory Board:

a) endorse the Auckland City Centre Advisory Board 2018 forward work programme, as per Attachment A of the agenda report.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Auckland City Centre Advisory Board forward work programme - November 2018	59
b ⇩	City Centre Targeted Rate Programme of Works (TR7)	61

Ngā kaihaina / Signatories

Author	Elisabeth Laird - Development Programmes Analyst
Authoriser	John Dunshea - General Manager Development Programmes Office

Auckland City Centre Advisory Board

21 November 2018

2019 schedule of meetings

File No.: CP2018/21467

Te take mō te pūrongo / Purpose of the report

1. To note the schedule of 2019 meetings for the Auckland City Centre Advisory Board.

Whakarāpopototanga matua / Executive summary

2. The schedule of 2019 meetings is as follows:

Date	Time	Venue
Wednesday, 27 February	2-3pm – workshop if required 3-5pm formal meeting	Reception Lounge, Level 2, Town Hall
Wednesday, 27 March	2-3pm – workshop if required 3-5pm formal meeting	Reception Lounge, Level 2, Town Hall
Wednesday, 17 April	2-3pm – workshop if required 3-5pm formal meeting	Reception Lounge, Level 2, Town Hall
Wednesday, 22 May	2-3pm – workshop if required 3-5pm formal meeting	Reception Lounge, Level 2, Town Hall
Wednesday, 26 June	2-3pm – workshop if required 3-5pm formal meeting	Reception Lounge, Level 2, Town Hall
Wednesday, 24 July	2-3pm – workshop if required 3-5pm formal meeting	Reception Lounge, Level 2, Town Hall
Wednesday, 28 August	2-3pm – workshop if required 3-5pm formal meeting	Reception Lounge, Level 2, Town Hall
Wednesday, 25 September	2-3pm – workshop if required 3-5pm formal meeting	Reception Lounge, Level 2, Town Hall

Ngā tūtohunga / Recommendation/s

That the Auckland City Centre Advisory Board:

a) note the 2019 schedule of meetings.

Ngā tāpirihanga / Attachments

There are no attachments for this report.

Ngā kaihaina / Signatories

Author	Kalinda Gopal - Senior Governance Advisor
Authoriser	John Dunshea - General Manager Development Programmes Office

Author	Tam White - Senior Governance Advisor
Authoriser	John Dunshea - General Manager Development Programmes Office

(Excerpt –full terms of reference available as a separate document)