Agenda of Devonport-Takapuna Local Board Community Forum

I hereby give notice that an ordinary meeting of the Devonport-Takapuna Local Board Community Forum will be held on:

Date:

Time:

Meeting Room:

Venue:

Tuesday, 6 November 2018

6:00pm

Devonport-Takapuna Local Board Chamber
Takapuna Service Centre
Level 3
1 The Strand
Takapuna

Devonport-Takapuna Local Board Community Forum

OPEN AGENDA

MEMBERSHIP

Chairperson	George Wood, CNSM
Deputy Chairperson	Dr Grant Gillon
Members	Mike Cohen, QSM, JP
	Jennifer McKenzie
	Jan O'Connor
	Mike Sheehy

(Quorum 3 members)

Heather Skinner

Democracy Advisor

1 November 2018

Contact Telephone: 021 190 5687

Email: heather.skinner@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

Devonport-Takapuna Local Board Community Forum

06 November 2018

ITEM TABLE OF CONTENTS PAGE

1 Welcome 5

2 Apologies 5

3 Declaration of Interest 5

4 Confirmation of Minutes 5

5 Leave of Absence 5

6 Acknowledgements 5

7 Petitions 5

8 Deputations 6

8.1 Auckland North Community and Development update 6

8.2 Hearts and Minds 6

9 Public Forum 6

10 Extraordinary Business 6

11 Land owner approval to Event Horizon Limited to host the Takapuna Beach Polo event on Gould Reserve, Takapuna 9

12 Consideration of Extraordinary Items

1 Welcome

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

The Auckland Council Code of Conduct for Elected Members (the Code) requires elected members to fully acquaint themselves with, and strictly adhere to, the provisions of Auckland Council’s Conflicts of Interest Policy. The policy covers two classes of conflict of interest:

i. A financial conflict of interest, which is one where a decision or act of the local board could reasonably give rise to an expectation of financial gain or loss to an elected member

ii. A non-financial conflict interest, which does not have a direct personal financial component. It may arise, for example, from a personal relationship, or involvement with a non-profit organisation, or from conduct that indicates prejudice or predetermination.

The Office of the Auditor General has produced guidelines to help elected members understand the requirements of the Local Authority (Member’s Interest) Act 1968. The guidelines discuss both types of conflicts in more detail, and provide elected members with practical examples and advice around when they may (or may not) have a conflict of interest.

Copies of both the Auckland Council Code of Conduct for Elected Members and the Office of the Auditor General guidelines are available for inspection by members upon request.

Any questions relating to the Code or the guidelines may be directed to the Relationship Manager in the first instance.

4 Confirmation of Minutes

That the Devonport-Takapuna Local Board Community Forum:

a) confirm the ordinary minutes of its meeting, held on Tuesday, 2 October 2018, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Devonport-Takapuna Local Board Community Forum. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is 15 minutes or as resolved by the meeting.

8.1 Auckland North Community and Development update

Te take mō te pūrongo / Purpose of the report

1. Yvonne Powley, Chief Executive Officer will be in attendance to update the board on activities of Auckland North Community Development (ANCAD).

Ngā tūtohunga / Recommendation/s

That the Devonport-Takapuna Local Board Community Forum:

a) receive the presentation from Yvonne Powley and thank her for her attendance.

Attachments

a Devonport-Takapuna Local Board Community Forum - 06 November 2018 - ANCAD presentation........................................................................... 25

8.2 Hearts and Minds

Te take mō te pūrongo / Purpose of the report

1. Carol Ryan, Chief Executive will be in attendance to update the board on activities of Hearts and Minds.

Ngā tūtohunga / Recommendation/s

That the Devonport-Takapuna Local Board Community Forum:

a) receive the presentation from Carol Ryan and thank her for her attendance.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of five minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

Devonport-Takapuna Local Board Community Forum

06 November 2018

Land owner approval to Event Horizon Limited to host the Takapuna Beach Polo event on Gould Reserve, Takapuna

File No.: CP2018/20987

Te take mō te pūrongo / Purpose of the report

1. To consider landowner approval to Event Horizon Limited to host the Takapuna Beach Polo event to be held on 7 December 2018 and reserve day 8 December 2018.

2. To reconsider landowner approval for a special liquor licence to Event Horizon Limited for the Takapuna Beach Polo Event for part of Gould Reserve, Takapuna.

Whakarāpopototanga matua / Executive summary

3. The local board considered a request from Event Horizon limited to host the Takapuna Beach Polo Event 2018 on Gould Reserve, Takapuna at its workshop on 9 October 2018.

4. There was general support for the event subject to:

· details on area to be managed under the terms of a special liquor licence;

· details on the height of the fencing to be used on the reserve; and

· a reduction in the size of the area to be fenced off.

5. An update was provided to the local board as part of the Local Board Services Monthly Report - October 2018 and included landowner approval request for a special liquor licence being sought by Event Horizon Limited for the event. (CP2018/18418)

6. The local board resolved:

Resolution number DT/2018/172

MOVED by Chairperson G Wood, seconded by Member M Sheehy:

That the Devonport-Takapuna Local Board:

c) grant land owner approval for a special liquor license to Event Horizon Limited for the Takapuna Beach Polo event, to be held on Gould Reserve on 7 December 2018, which include:

i. recommend Alternative site layout v1, as outlined in Attachment F to this report.

ii. recommend the following hours for the sale and consumption alcohol on the reserve during the event as follows:

A. event day: 1.30pm to 9pm on Friday 7 December 2018

B. reserve day: 1.30pm to 9pm Saturday 8 December 2018.

7. This resolution enables the matter to be considered by New Zealand Police, Auckland Regional Public Health Services and the District Licensing Committee in accordance with the requirement of the Sale and Supply of Liquor Act 2012.

8. At a subsequent meeting held on 23 October 2018 with stakeholders, including New Zealand Police and liquor licensing staff, the applicant, Event Horizon Limited agreed to:

· further reduce the area in which liquor can be served;

· provide additional food outlets on the site;

· reduce the height of the fencing around the licensed area to allow better viewing for the public; and

· increase security services on site for the duration of the event.

9. The site plan approved by the local board at its meeting on 16 October 2018 together with the revised plan are shown below for ease.

Site Layout V1 considered on 16 October 2018

Revised site Layout as shown in Notification of Proposed Event to Local Board

10. To grant landowner consent to the revised area the local board must first rescind the approval grated at its meeting 16 October 2018: resolution number DT/2018/182

11. The event, in its revised form as described in detail in Attachment A, Notification of proposed event to local board, should provide a better experience for those attending and ensure that the site is more effectively managed in accordance with the Sale and Supply of Liquor Act 2012.

Ngā tūtohunga / Recommendation/s

That the Devonport-Takapuna Local Board Community Forum

a) rescind resolution number DT/2018/172.

b) grant landowner approval to Event Horizon Limited to host the Takapuna Beach Polo event to be held on Gould Reserve, Takapuna on 7 December 2018 with reserve date 8 December 2018 as described in Attachment A of the agenda report, subject to the following terms and conditions:

i. the area to be fenced off for the sale and consumption of alcohol shown on Site Layout Plan 2 in Attachment A of the agenda report;

ii. the hours during which the sale and consumption of alcohol on the reserve be restricted to 1.30pm to 9pm on 7 December 2018 and 1.30pm to 9pm on the reserve day 8 December 2018;

iii. all other terms and conditions contained within Auckland Councils event permit; and

iv. any damage to the reserve be rectified to the satisfaction of Auckland Council at Event Horizon Limited’s expense.

Ngā tāpirihanga / Attachments