Devonport-Takapuna Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Devonport-Takapuna Local Board held in the Devonport-Takapuna Local Board Chamber, Takapuna Service Centre, Level 3, 1 The Strand, Takapuna on Tuesday, 20 November 2018 at 4.00pm.

 

present

 

Chairperson

George Wood, CNZM

 

Deputy Chairperson

Dr Grant Gillon

 

Members

Mike Cohen, QSM, JP

 

 

Jennifer McKenzie

 

 

Jan O'Connor

 

 

Mike Sheehy

 

 

 

Devonport-Takapuna Local Board

20 November 2018

 

 

 

1          Welcome

 

 

2          Apologies

  

There were no apologies.

 

 

3          Declaration of Interest

 

Member J McKenzie declared an interest in the Alcohol Healthwatch Trust funding application (QR1902-214) under item 18 -  Devonport-Takapuna Quick Response, Round Two 2018/2019 grant applications and did not speak to this application.

 

4          Confirmation of Minutes

 

Resolution number DT/2018/186

MOVED by Member M Sheehy, seconded by Member J McKenzie:  

That the Devonport-Takapuna Local Board:

a)         confirm the ordinary minutes of its meeting, held on Tuesday, 30 October 2018, including the confidential section, as a true and correct record.

 

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

6.1

Recipients of AIMES Awards (Arts, Innovation, Music, Education, Sport and Service to the Community)

 

The AIMES awards are provided by the North Harbour Club and Charitable Trust to outstanding young people, aged 10 to 25, who are achieving excellence in the following areas:

·         arts

·         innovation

·         music

·         education

·         sport

·         service to the community.

 

Since the North Harbour Club’s inception in 1995 over $2 million worth of AIMES awards grants have been made making the club one of the largest donors to individuals in New Zealand.

 

 

Resolution number DT/2018/187

MOVED by Member J McKenzie, seconded by Member M Sheehy:  

That the Devonport-Takapuna Local Board:

a)      congratulate the recipients of 2018 North Harbour Club and Charitable Trust AIMES awards, which recognize outstanding young people, aged 10 to 25, who are achieving excellence in the fields of arts, innovation, music, education, sport and community service.   

 

CARRIED

 

7          Petitions

 

There were no petitions.

 

8          Deputations

 

There were no deputations.

 

9          Public Forum

 

 

9.1

Lynn Dawson - Visitors Information Centre

 

Resolution number DT/2018/188

MOVED by Chairperson G Wood, seconded by Member J O'Connor:  

That the Devonport-Takapuna Local Board:

a)      receive the presentation from Lynn Dawson and thank her for her attendance.

 

CARRIED

 

 

10        Extraordinary Business

 

There was no extraordinary business.

 

 

11

Trial of online voting at the 2019 local elections

 

Marguerite Delbet, General Manager Democracy Services was in attendance to address the board in support of this item.

 

Member M Cohen tabled a briefing paper by European Parliamentary Research Service. 

 

A copy of the paper has been attached to the official minutes and can be viewed on the Auckland Council website as a minutes attachment.

 

 

Resolution number DT/2018/189

MOVED by Deputy Chairperson G Gillon, seconded by Chairperson G Wood:  

That the Devonport-Takapuna Local Board:

a)       support the proposed online voting trial for the 2019 local body elections as described within the agenda report, on the condition that the following risks and issues are addressed and mitigated as much as possible:

 

i)       ensuring the secrecy of the ballot and minimising the influence of ‘family pressure’ as much as possible

ii)       taking proactive steps to ensure that the risk of electoral fraud in minimised as much as possible

iii)      ensuring that sufficient verification processes and procedures are in place to enable efficient vote recalculation as required, such as in the event of judicial review or recount

iv)      ensuring the process is simplified and streamlined as much as possible to reduce the risk of invalid votes being cast

v)       ensuring the technology in place to support online voting is as robust as possible in order to protect against the risk of system failure

vi)      taking proactive steps to ensure the legitimacy of the election to create and instil voter trust and confidence in the system.

 

CARRIED

 

Resolution number DT/2018/190

MOVED by Deputy Chairperson G Gillon, seconded by Chairperson G Wood:  

That the Devonport-Takapuna Local Board:

b)        support Auckland electors being able to vote online,  to a subset that provides improved accessibility for overseas and/or disabled voters.

 

CARRIED

 

Resolution number DT/2018/191

MOVED by Deputy Chairperson G Gillon, seconded by Chairperson G Wood:  

That the Devonport-Takapuna Local Board:

c)         does not support the local board area being included as one of the areas in the trial as proposed for the 2019 local body elections.

 

CARRIED

 

Resolution number DT/2018/192

MOVED by Member M Cohen, seconded by Member J O'Connor:  

That the Devonport-Takapuna Local Board:

d)        receive the briefing paper by European Parliamentary Research Service dated September 2018.

 

CARRIED

 

Attachments

a     20 November 2018 - Devonport-Takapuna Local Board - Briefing Paper by European Parliamentary Research Service September 2018

 

 

Note: Under Standing Order 1.9.7 Member M Cohen and Member J O’Connor requested their dissenting vote for clause a) be recorded

 

Note: Under Standing Order 1.9.7 Member J McKenzie and Member M Sheehy requested their dissenting vote for clause c) be recorded

 

 

12

Local government elections 2019 – order of names on voting documents

 

Resolution number DT/2018/193

MOVED by Chairperson G Wood, seconded by Member J McKenzie:  

That the Devonport-Takapuna Local Board:

a)      recommend to the Governing Body that candidate names on voting documents should be arranged in alphabetical order of surname.

 

CARRIED

 

 

13

Auckland Transport monthly update - November 2018

 

Marilyn Nicholls, Elected Member Relationship Manager was in attendance to address the board in support of this item.

 

 

Resolution number DT/2018/194

MOVED by Chairperson G Wood, seconded by Member J O'Connor:  

That the Devonport-Takapuna Local Board:

a)      receive the Auckland Transport November 2018 monthly update report and thank Marilyn Nicholls, for her presentation and attendance.

 

CARRIED

 

 

14

Devonport- Takapuna Strategic Play and Sunsmart Provision

 

Don Lawson and George McMahon, Parks & Places Specialists were in attendance to address the board in support of this item.

 

 

Resolution number DT/2018/195

MOVED by Chairperson G Wood, seconded by Deputy Chairperson G Gillon:  

That the Devonport-Takapuna Local Board:

a)          adopt the Devonport Takapuna Strategic Play and Sunsmart Provision Assessment 2018 as set out in Attachment A,  to inform the improvement of network play experiences and shade provision at playgrounds.

 

CARRIED

 

Resolution number DT/2018/196

MOVED by Chairperson G Wood, seconded by Deputy Chairperson G Gillon:  

That the Devonport-Takapuna Local Board:

b)          note that where assets are considered for decommissioning the board does not support the subsequent divestment of the land. 

 

 

CARRIED

 

Note: Under Standing Order 1.9.7 Member M Cohen requested his dissenting vote for clause a) be recorded

 

Member J McKenzie left the meeting at 5.30 pm.

Member J McKenzie returned to the meeting at 5.34 pm.

 

15

Funding food scraps collection service through a targeted rate

 

Theresa Pearce, Relationship Advisor, George Fietje, Resource Recovery Manager Waste Solutions and Sophien Brockbank, Team Leader Strategic Planning Waste Solutions were in attendance to address the board in support of this item.

 

A supplementary memo was tabled by staff in relation to the food scraps trial collection service and levy targeted rate. 

 

A copy of the memo has been attached to the official minutes and can be viewed on the Auckland Council website as a minutes attachment.

 

 

Resolution number DT/2018/197

MOVED by Chairperson G Wood, seconded by Deputy Chairperson G Gillon:  

That the Devonport-Takapuna Local Board:

a)      support option one to continue to deliver the food scrap collection service to households within the trial area funded through the existing waste levy.

 

b)     does not support option two to consult in the 2019/2020 annual plan on providing a food scrap collection service to households in the trial area by levying a targeted rate of $67 per annum and all households within the trial area to fund this.

 

c)      receive the supplementary memo provided by staff in relation to the food scraps trial collection service and levy targeted rate.

 

d)     note that majority of submitters from the local board area did not support the food waste targeted rate when the matter was consulted upon as part of the 2018 -2028 10-year budget.

 

e)      request that there be greater emphasis placed on the use of worm farms and composting to manage food scrap waste.

 

f)       request that the Governing Body make a submission to Central Government to increase the waste minimisation levy to help fund their programme.

 

 

CARRIED

 

Attachments

a     20 November 2018 - Devonport-Takapuna Local Board - Supplementary Memo - Food scrap trial collection service and levy targeted rate  

 

Note: Under Standing Order 1.9.7 Member J McKenzie and Member M Sheehy requested their dissenting vote for clause a) and b)  be recorded

 

The meeting ajourned at 5.48 pm.

The meeting reconvened at 5.55 pm.

 

 

 

16

Feedback on proposed topics for inclusion in the Auckland Water Strategy

 

Theresa Pearce, Relationship Advisor, was in attendance to address the board in support of this item.

 

 

Resolution number DT/2018/198

MOVED by Chairperson G Wood, seconded by Member J O'Connor:  

That the Devonport-Takapuna Local Board:

a)      support the proposed topics for inclusion in the Auckland Water Strategy as articulated within Attachment A to the agenda report.

b)      note that local board feedback on proposed topics for inclusion in the Auckland Water Strategy will be included in a report to the Environmental and Community Committee in December 2018, seeking approval of the draft Auckland Water Strategy discussion document for public consultation in early 2019.

c)         request that Auckland Council and its Council-Controlled Organisations take active measures to reduce the amount of storm water discharge into the Devonport-Takapuna local board lakes, beaches, parks and reserves.  

 

CARRIED

 

 

17

Auckland Regional Pest Management Plan consultation feedback and recommended changes

 

Resolution number DT/2018/199

MOVED by Deputy Chairperson G Gillon, seconded by Member J McKenzie:  

That the Devonport-Takapuna Local Board:

a)      receive a summary of consultation feedback from Devonport-Takapuna residents on the Proposed Auckland Regional Pest Management Plan.

b)      provide feedback on the recommended changes to the Proposed Regional Pest Management Plan based on consultation feedback as follows:

               i.          request that carp and eel grass be considered fresh water pests in the Regional Pest Management Plan.

 

              ii.          does not support the proposed plan to eradicate wallabies from Kawau Island.

 

CARRIED

 

 

18

Devonport-Takapuna Quick Response, Round Two 2018/2019 grant applications

 

Moumita Dutta, Community Grants Coordinator and Lisa Howard-Smith, Strategic Broker were in attendance to address the board in support of this item.

 

 

Resolution number DT/2018/200

MOVED by Deputy Chairperson G Gillon, seconded by Member J McKenzie:  

That the Devonport-Takapuna Local Board:

a)    agree to fund, part-fund or decline each application in Devonport-Takapuna Quick Response, Round Two, listed in Table One below:    

App ID

Applicant

Project

Amount requested

Amount granted

Comments

QR1902-211

Michael King Writers' Studio Trust

Towards the purchase of a new laptop including installation and transfer of data for the Michael King Writers' Centre.

$1,870.00

$1000

 

QR1902-212

Act One Productions Limited

Towards venue and costume hire, Māori content advisor and printing costs for a Christmas show "A Very Merry Kiwimas" at the Pumphouse Theatre.

$2,000.00

$1600

 

QR1902-201

Wairau Valley Special School Board of Trustees Account

Towards two teardrop flags and twenty-four high visibility vests to identify and promote student volunteers participating in the "Enterprise Programme".

$475.00

$475

 

QR1902-202

Takapuna Play Centre Incorporated

Towards the accommodation costs at Camp Bentzon and the ferry costs to travel to Kawau Island in April 2018.

$2,000.00

$1000

 

QR1902-207

Takapuna Community Facilities Trust

Towards the printing costs for "Welcome to Sunnynook information pack.”

$1,594.00

$1386

 

QR1902-208

Takapuna Community Facilities Trust

Towards the costs of advertising, catering, performers, karakia koha, decorations and venue hire for the Womens Network Festival at the Positive Ageing Centre, Takapuna on 25 May 2019.

$1,205.00

$1205

 

QR1902-213

Harbour Sport Trust

Towards the costs of buses and printing promotional flyers for the "Shore to Shore five kilometre Fun Run, Walk" event on 31 March 2019.

$2,000.00

$1000

 

QR1902-209

Rotary Club of Devonport Charitable Trust

Towards reprinting costs of 20,000 copies of the Devonport Heritage Walk tour brochure.

$2,000.00

$2000

 

QR1902-214

Alcohol Healthwatch Trust

Towards costs to conduct an audit and produce a report detailing external alcohol signage at Devonport-Takapuna off-license premises.

$1,750.00

$0

Ineligible

Total

 

 

$14,894.00

$9,666.00

 

 

 

CARRIED

 

Member J McKenzie declared an interest in the Alcohol Healthwatch Trust funding application (QR1902-214) under item 18 -  Devonport-Takapuna Quick Response, Round Two 2018/2019 grant applications and did not speak to this application.

 

19

Public notification and proposed granting of a new community lease and licence to The Lake House Trust at Barrys Point Reserve, Takapuna.

 

Wendy Zapart, Community Lease Advisor was in attendance to address the board in support of this item.

 

 

Resolution number DT/2018/201

MOVED by Member M Cohen, seconded by Member M Sheehy:  

That the Devonport-Takapuna Local Board:

a)      approve iwi consultation and public notification of Auckland Council’s intention to grant a community lease and licence to The Lake House Trust for Part Lot 2 DP 61305 at Barrys Point Reserve, Takapuna (Attachment A).

b)      delegate to the Devonport-Takapuna Local Board Chair to appoint a panel to consider, if required, submissions or objections received and for the panel to make a decision;

c)      grant subject to there being no objections or objections received being resolved, a new lease to The Lake House Trust for the areas marked A and B being 1020m2 (more or less) on Part Lot 2 DP 61305 at Barrys Point Reserve, Takapuna on the following terms and conditions:

i)       Term – 10 (ten) years commencing from the date of final approval by the Minister of Conservation (or her delegate) with two 10 (ten) year right of renewal

ii)      Rent - $1.00 plus GST per annum if requested;

d)      grant subject to there being no objections, or objections received being resolved, a community licence to The Lake House Trust for 8,226m2 (more or less) on Part Lot 2 DP 61305 at Barrys Point Reserve, Takapuna on the following terms and conditions:

i)       Term – 10 (ten) years commencing from the date of final approval by the Minister of Conservation (or her delegate) with two 10 (ten) year right of renewal

ii)      Rent - $1.00 plus GST per annum if requested;

e)      all other terms and conditions in accord with the Auckland Council Community Occupancy Guidelines July 2012 and the Reserves Act 1977.

 

 

CARRIED

 

 

20

Draft Contributions Policy

 

Eric Perry, Relationship Manager, Pramod Nair, Lead Financial Advisor and Tristan Coulson, Senior Local Board Advisor were in attendance to address the board in support of this item.

 

 

Resolution number DT/2018/202

MOVED by Deputy Chairperson G Gillon, seconded by Member M Cohen:  

That the Devonport-Takapuna Local Board:

a)    provide the following feedback on the draft Contributions Policy 2019:

 

         i.     Cost of development contributions:   

a.     support the intent of the proposed draft Contributions Policy, as it places the burden of funding development onto those actors whose developments will impact the most on creating future demand on the infrastructure network (‘exacerbator pays’ principle).

 

b.     support the proposed increase in the average urban Development Contribution price from $21,000 to $26,000 excluding GST

 

c.     note concern that the level of development contribution paid by developers may not be high enough to recover the actual cost of growth infrastructure projects.

 

d.     consider that more accurate scoping of growth projects would show a higher cost, and that the rate of development contributions should probably be higher in order to recover those costs.

 

 

 

       ii.     Unit of demand factors:       

a.     support the principle that the cost of growth needs to lie where it is triggered.

 

b.     support development types that place higher demand on infrastructure paying higher development contributions.

 

c.     note concern that the demand placed on infrastructure by residential development has been undervalued, and do not support development contribution prices for these development types decreasing.

 

d.     support the reduction of the transport component for residential dwellings

 

      iii.     Extending the timeframe for payment:

a.     note concern that the deferred payment schedule proposed for residential use and single residential consents that contain five or more dwelling units, creates potential for default that is not present under the current Contributions Policy.

 

b.     note that the developer is responsible for payment of development contributions before the Code of Compliance Certificate is issued.

 

c.     request that consideration be given to the cost of the new proposed extended credit on the Development Contributions be paid by the developer

 

      iv.     Other considerations:

a.     support further definition of catchments to ensure that growth funded infrastructure is reinvested to where contributions are being collected, which relates to the new and changed funding areas noted in the draft Contributions Policy.

 

b.     note concern about the impact on potential future retail developments, and support further work on the unit of demand factors so the impacts on developments are more accurately understood.

 

CARRIED

 

 

 

21

Chairpersons' Report

 

Chairperson G Wood tabled a written report.

 

A copy of the report has been attached to the official minutes and can be viewed on the Auckland Council website as a minutes attachment.

 

 

Resolution number DT/2018/203

MOVED by Chairperson G Wood, seconded by Member J McKenzie:  

That the Devonport-Takapuna Local Board:

a)     request to see a more positive process and activity by Auckland Transport to control weeds that are rampant at present in the road reserve areas across the Devonport-Takapuna local board area.

 

b)     request that the matter of inaction in relation to weed management (including the attached photographs of the current problems)  be reported to the CEO of Auckland Transport.

 

c)     delegate to the chair to write to Auckland Transport advising that the board fully support the actions to advise Watercare Services Limited that in future they must follow the protocols in relation to advertising road works on the Auckland Transport website.

 

d)     receive the memo seeking feedback on the Natural Environment Targeted Rate and delegates responsibility to Chairperson G Wood to provide the feedback on behalf of the local board.

 

e)     note the proposed changes to the Auckland Unitary Plan Special Character Areas Overlay – Residential, and request an update so that the Local Board can be advised of the changes and the impact to the area.

 

CARRIED

 

Attachments

a     20 November 2018 - Devonport-Takapuna Local Board - Chairperson Report

 

 

 

22

Elected Members' Reports

 

Member M Cohen tabled a written report.

 

A copy of the report has been attached to the official minutes and can be viewed on the Auckland Council website as a minutes attachment.

 

 

Resolution number DT/2018/204

MOVED by Member M Cohen, seconded by Deputy Chairperson G Gillon:  

That the Devonport-Takapuna Local Board:

a)      receive and thank Member M Cohen for his written report.

 

b)     request that the Governing Body urgently recognise the lack of sunshade protection in Council playgrounds which presents a health and safety issues especially for the very young.

 

c)     request that the Governing Body sufficiently fund renewed and new Council playground projects to sufficiently identify and address the need sun protection in the short and long term.

 

d)     request that in addition to sun shades, Council prioritise investment in the planting of deciduous trees in council’s playgrounds to provide a long term shade solution.

 

CARRIED

 

 

 

 

 

 

 

Member J O’Connor  tabled a written report.

 

A copy of the report has been attached to the official minutes and can be viewed on the Auckland Council website as a minutes attachment.

 

 

Resolution number DT/2018/205

MOVED by Member J O'Connor, seconded by Deputy Chairperson G Gillon:  

That the Devonport-Takapuna Local Board:

e)         receive and thank Member J O’Connor for her written report. 

 

f)          invite the Devonport Business Association to discuss with the local board the future of the Devonport Information Centre at 3 Victoria Road, including the status of the $30,000 grant. 

 

CARRIED

 

That the Devonport-Takapuna Local Board:

 

g)         negotiate with officers from Panuku Development Auckland and the Devonport Business Association to allow the Devonport Information Centre to be relocated to 3 Victoria Road, Devonport and that it operate from there on an informal basis until the long term future of that building is resolved.

 

A division was called for, voting on which was as follows:

For

Member M Cohen

Deputy Chairperson G Gillon

Member J O'Connor

Against

Member J McKenzie

Member M Sheehy

Chairperson G Wood

Abstained

 

The motion was declared EQUAL.

The chair exercised their casting vote against so the motion was Lost.  

LOST

 

 

 

 

Resolution number DT/2018/206

MOVED by Chairperson G Wood, seconded by Member M Cohen:  

That the Devonport-Takapuna Local Board:

g)        receive and thank Deputy Chairperson G Gillon for his verbal report.

 

CARRIED

 

Attachments

a     20 November 2018 - Devonport-Takapuna Local Board - Member M Cohen report

b     20 November 2018 - Devonport-Takapuna Local Board - Member J O'Connor report

 

 

Member J McKenzie left the meeting at 7.33 pm.

Member J McKenzie returned to the meeting at 7.35 pm.

 

 

 

 

 

23

Devonport-Takapuna Local Board - Record of Workshops October 2018

 

Resolution number DT/2018/207

MOVED by Chairperson G Wood, seconded by Member M Sheehy:  

That the Devonport-Takapuna Local Board:

a)      receive the records of the workshops held in October 2018.

 

CARRIED

 

 

24

Governance Forward Work Calendar

 

Resolution number DT/2018/208

MOVED by Chairperson G Wood, seconded by Deputy Chairperson G Gillon:  

That the Devonport-Takapuna Local Board:

a)      note the Devonport-Takapuna Local Board governance forward work calendar for November 2018 as set out in Attachment A of this agenda report. 

 

CARRIED

  

 

25        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.   

 

 

 

 

7.38 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Devonport-Takapuna Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................