I hereby give notice that an ordinary meeting of the Ethnic Peoples Advisory Panel will be held on:




Meeting Room:



Monday, 19 November 2018


Manukau Civic Building
Manukau Room

Civic Annex Ground Floor

31-33 Manukau Station Road



Te Rōpū Kaitohutohu Take Āhua Iwi Kē

Ethnic Peoples Advisory Panel








Sunil Kaushal


Deputy Chairperson

Jade Tang-Taylor



Bill Guan



Naoe Hashimoto



Anita Keestra



Ljubica Mamula-Seadon



Jessica Phuang



Anukool Sathu



Dave Tomu





Liaison councillor

Cr Alf Filipaina


Chief Liaison councillor

Cr Dr Cathy Casey



(Quorum 5 members)




Suad Allie

Governance Advisor


14 November 2018


Contact Telephone: 09 977 6953

Email: Suad.Allie@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz




(Excerpt – full terms of reference available as a separate document)


The terms of reference set out the purpose, role and protocols of the Panel.

Panel members abide by the Code of Conduct for members of Auckland Council advisory




As one of council’s engagement mechanisms with diverse communities, the demographic

advisory panels provide advice to the governing body and council staff within the remit of the

Auckland Plan on the following areas:

·         Auckland Council’s regional policies, plans and strategies

·         Regional and strategic matters including those that Council-Controlled Organisations deal with any matter of particular interest or concern to diverse communities.



The panel’s advice will contribute to improving the outcomes of diverse communities and

social cohesion as set out in the Auckland Plan. The panel will advise through their agreed

strategic agenda and detailed work programme.


Strategic agenda and work programme

The panel must develop a work programme and set a strategic agenda for the term. The

agendas should be focused and integrated across the panels for collaborative input into

shared agendas, particularly on the Auckland Plan, the Long-term Plan and annual plans.

The panel should advise on council’s organisational strategies relevant to diverse


The governing body and council staff should work with the panel for the development of their

strategic agendas and work programme. An appropriate committee will approve the panel’s

work programme and any subsequent major changes to it.



The panel must not make formal submissions to Auckland Council on council strategies,

policies and plans, for example, the annual plan.

In its advisory role to the council, the panel may have input to submissions made by the

council to external organisations but do not make independent submissions, except as

agreed with the council.

This does not prevent individual members being party to submissions outside their role as

panel members.



The form and functioning of the panels may be reviewed prior to or after, the end of the

panel’s term in September 2019.


Ethnic Peoples Advisory Panel

19 November 2018



ITEM   TABLE OF CONTENTS                                                                                         PAGE

1          Apologies                                                                                                                        5

2          Declaration of Interest                                                                                                   5

3          Confirmation of Minutes                                                                                               5

4          Additional Items                                                                                                             5

5          Ethnic Peoples Advisory Panel - Participation in Local Elections                          7 

6          Consideration of Additional Items 



1          Apologies


At the close of the agenda no apologies had been received.




2          Declaration of Interest


Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.




3          Confirmation of Minutes


That the Ethnic Peoples Advisory Panel:

a)         confirm the ordinary minutes of its meeting, held on Monday, 20 August 2018, as a true and correct record.





4          Additional Items





Ethnic Peoples Advisory Panel

19 November 2018



Ethnic Peoples Advisory Panel - Participation in Local Elections


File No.: CP2018/21923



Te take mō te pūrongo / Purpose of the report

1.       To note that on 19 March 2018, the Ethnic Peoples Advisory Panel is hosting a public meeting to discuss participation in local elections.

Whakarāpopototanga matua / Executive summary

2.       Katie Watson, Senior Advisor Voter Participation will be in attendance to address the public meeting.


Ngā tūtohunga / Recommendation/s

That the Ethnic Peoples Advisory Panel:

a)      receive the feedback regarding participation in local elections.



Ngā tāpirihanga / Attachments

There are no attachments for this report.     

Ngā kaihaina / Signatories


Suad Allie - Governance Advisor


Shameel Sahib – Lead Officer