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Finance and
Performance Committee
14 November
2018
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Note: Councillor
Newman raised an issue relating to a recent article in the New Zealand Herald
in which sensitive information had been published.
Pursuant to Standing Order 2.4.6
and with the discretion of the chair, the meeting agreed to discuss questions raised in relation to the release of information contrary
to the non-disclosure agreement on the PWC feasibility report entitled National
Stadium and Precinct – Pre-feasibility study.
Discussion ensued and is further
reported at Item 7 – Extraordinary Business.
IMSB Chair D
Taipari joined the meeting at 9.46am.
Cr L Cooper joined
the meeting at 9.51am.
Cr A Filipaina
left the meeting at 9.52am.
Cr P Hulse joined
the meeting at 9.53am.
Cr M Lee joined
the meeting at 9.56am.
1 Apologies
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Resolution number FIN/2018/163
MOVED by Chairperson R Clow, seconded by Cr C
Casey:
That the
Finance and Performance Committee:
a)
accept the apologies from Cr J Bartley
for absence on council business; Cr E Collins and IMSB Member Terrence Hohneck for absence,
Cr L Cooper for lateness, and Cr A Filipaina and Cr P Hulse for early
departure on council business.
CARRIED
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Note: a subsequent apology
for absence on council business was received from Cr C Darby.
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2 Declaration
of Interest
There were no
declarations of interest.
3 Confirmation
of Minutes
4 Petitions
There were no
petitions.
5 Public
Input
There was no
public input.
6 Local
Board Input
There was no local
board input.
7 Extraordinary
Business
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7.1
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Questions raised in relation to the release
of information contrary to the non-disclosure agreement on the PWC
feasibility report.
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Pursuant to Standing Order
2.4.6 and with the discretion of the chair, the meeting agreed to discuss questions raised in relation to the
release of information contrary to the non-disclosure agreement on the PWC
feasibility report
The meeting requested an
urgent verbal update from the Chief Financial Officer on the release of information contrary to the non-disclosure agreement on the PWC
feasibility report at Item 10 – Consideration of Extraordinary
Items.
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Resolution number FIN/2018/165
MOVED by
Chairperson R Clow, seconded by Cr D Newman:
That the Finance and Performance Committee:
a)
consider an extraordinary item “Questions raised in
relation to the release of information contrary to the non-disclosure
agreement on the PWC report titled, ‘National Stadium and Precinct
pre-feasibility study: a report for Regional Facilities
Auckland’” at Item 10 – Consideration of Extraordinary
Items of this agenda, noting:
i) the
reason the matter was not on the agenda is because
the matter related to CCO reporting, specifically the Quarter One report from
Regional Facilities Auckland, and recent media attention, and
ii) the
reason why this matter cannot be delayed until a subsequent meeting is that the
matter has attracted media attention.
CARRIED
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8
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Auckland Council Group, the Council entity
and CCO quarterly performance reports to 30 September 2018
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Cr P Hulse left the meeting at
10.00am.
Cr J Walker joined the meeting at 10.06am.
Cr A Filipaina returned to the meeting at 10.10am.
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Kevin Ramsay,
General Manager Corporate Finance and Property; Robert Irvine, Head of Group
Financial Planning; and Francis Caetano, Group Financial Controller gave a
PowerPoint presentation. A copy has been placed
on the official minutes and is available on the Auckland Council website as a
minutes attachment.
The meeting adjourned at 10.32 am and
reconvened at 10.38 am.
Cr A Filipaina, Cr D Newman, Cr P Hulse, and
IMSB Member D Taipari were not present.
Cr D Newman returned to the meeting at
10.41am.
Cr A Filipaina returned to the meeting at 10.43am.
IMSB Chair D Taipari returned to the meeting at 10.46am.
Cr P Hulse returned to the meeting at 10.48am.
Shane Ellison, Chief Executive –
Auckland Transport; Dr Lester Levy, Chairperson – Auckland Transport
Board; and Mark Laing, Executive General Manager – Finance gave a
PowerPoint presentation. A copy has been placed
on the official minutes and is available on the Auckland Council website as a
minutes attachment.
Also present to answer questions were
Wally Thomas, Executive General Manager – Stakeholder, Communities and
Communication; Mark Lambert, Executive General Manager – Integrated
Networks; Cynthia Gillespie - Executive General
Manager Planning and Investment; and Randhir Karma,
Group Manager – Network Management and Safety.
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Resolution
number FIN/2018/166
MOVED by Chairperson R Clow, seconded by
Deputy Chairperson D Simpson:
That the
Finance and Performance Committee:
a) agree
to adjourn Item 8 - Auckland Council Group, the Council entity and CCO
quarterly performance reports to 30 September 2018 and consider Item 9
– Update on Tāmaki Redevelopment Company.
CARRIED
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Attachments
a 14 November 2018 - Finance and Performance Committee, Item 8 -
Auckland Council Group, the Council entity and CCO quarterly performance
reports to 30 September 2018 - Quarter One Group Performance
b 14 November 2018 - Finance and Performance Committee, Item 8 -
Auckland Council Group, the Council entity and CCO quarterly performance
reports to 30 September 2018 - Auckland Transport presentation on the
Regional Fuel Tax
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9
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Update on Tāmaki Redevelopment Company
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Cr A Filipaina left the meeting at
11.40am.
Mayor P Goff left the meeting at 11.45am.
Cr M Lee left the meeting at 11.55am.
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Evan Davies, John Holyoake, Shelley
Katae, and Joanna Brain - Tāmaki Redevelopment Company were present.
A PowerPoint
presentation was given. A copy has been placed
on the official minutes and is available on the Auckland Council website as a
minutes attachment.
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Resolution
number FIN/2018/167
MOVED by
Chairperson R Clow, seconded by Cr C Casey:
That the
Finance and Performance Committee:
a)
agree to adjourn the meeting until
1.00pm.
CARRIED
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The meeting adjourned
at 11.56am and reconvened at 1.04pm.
Cr C Casey,
Cr C Fletcher, Mayor P Goff, Cr P Hulse, Cr R Hills, Cr J Walker, Cr J
Watson, and Cr P Young were not present.
Cr J
Watson returned to the meeting at 1.07pm.
Cr C Fletcher returned to the meeting at 1.07pm.
Cr R Hills returned to the meeting at 1.07pm.
Cr P Young returned to the meeting at 1.07pm.
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Resolution
number FIN/2018/168
MOVED by Cr A Filipaina, seconded by IMSB Chair D
Taipari:
That the Finance and
Performance Committee:
a) thank
the Tāmaki Redevelopment Company representatives for their presentation.
b) receive
Tāmaki Redevelopment Company’s draft Statement of
Intent 2018-2022, draft Statement of Performance Expectations 2018-2019, and
their 2017/2018 Annual Report.
c) delegate
to the elected member shareholding representatives for Tāmaki
Redevelopment Company (those being the Mayor, the chair of the Planning
Committee and the Maungakiekie-Tāmaki ward councillor) the authority to
engage with Tāmaki Regeneration Company on shareholding matters and to
attend shareholding meetings.
d) agree
that the members of the Tāmaki Coordination Group are Councillor Darby,
Chair of the Planning Committee, Councillor Bartley, ward councillor for
Maungakiekie-Tāmaki, and Chris Makaore, local board Chair
Maungakiekie-Tāmaki.
e) delegate
to Auckland Council chief executive and the Mayor the authority to execute
any shareholding documents.
CARRIED
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Attachments
a 14 November 2018, Finance and Performance
Committee - Item 9, Update on Tāmaki Redevelopment Company - PowerPoint
presentation
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8
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Auckland Council Group, the Council entity
and CCO quarterly performance reports to 30 September 2018 (Continued)
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Cr C Casey returned to the meeting
at 1.15pm.
Mayor P Goff returned to the meeting at 1.17pm.
Cr P Hulse returned to the meeting at 1.19pm.
Deputy Mayor BC Cashmore left the meeting at 1.28pm
Deputy Mayor BC Cashmore returned to the meeting at 1.33 pm.
Mayor P Goff left the meeting at 1.46pm
Mayor P Goff returned at 2.20pm.
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The meeting further considered Item
8.
Helen
Melrose, Chairperson and Gabby Clezy, Chief Executive – Haumaru Housing
were present.
A PowerPoint presentation was given. A
copy has been placed on the official minutes and is available on the Auckland
Council website as a minutes attachment.
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Resolution number FIN/2018/169
MOVED by Deputy Chairperson D Simpson, seconded by Cr C
Casey:
That the Finance and
Performance Committee:
a) thank
the Haumaru Housing representatives for their presentation
b) note
the financial and non-financial performance of the Council Group (including
the Council entity and CCOs) for the three months to 30 September 2018
c) note
the first quarter reports from the following council-controlled
organisations:
i) Auckland
Transport (AT)
ii) Panuku
Development Auckland (Panuku)
iii) Watercare
Services Limited (Watercare)
iv) Auckland
Tourism, Events and Economic Development Limited (ATEED)
v) Regional
Facilities Auckland (RFA).
d) note
the following presentations:
i) Auckland
Transport (AT) on the progress of investment on the
Regional Fuel Tax
ii) Haumaru
Housing.
CARRIED
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Attachments
a 14 November
2018 - Finance and Performance Committee, Item 8 - Auckland Council Group,
the Council entity and CCO quarterly performance reports to 30 September 2018
- Haumaru Housing PowerPoint presentation
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10 Consideration
of Extraordinary Items
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10.1
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Questions raised in relation to the release of
information contrary to the non-disclosure agreement on the PWC feasibility
report
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The Governance Director and Head of Public Law gave a
verbal report.
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Cr A Filipaina left the meeting at 2.23pm.
IMSB Chair D Taipari left the meeting at 2.24pm.
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Resolution number FIN/2018/170
MOVED by Chairperson R Clow, seconded by Cr L Cooper:
That the Finance and
Performance Committee:
a)
note the verbal report from the Governance Director and
council’s legal team.
b)
note that a written response on this matter will be provided as
soon as practicable.
CARRIED
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2.27pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Finance and Performance Committee
HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................
