Minutes of Franklin Local Board

Franklin Local Board

27 November 2018

The Chair opened the meeting and welcomed everyone present.

Resolution number FR/2018/160

MOVED by Chairperson A Fulljames, seconded by Member A Cole:

That the Franklin Local Board:

a) accept the apologies from Andrew Baker for absence on council business and Murray Kay and Brendon Crompton for lateness.

CARRIED

3 Declaration of Interest

There were no declarations of interest.

4 Confirmation of Minutes

Resolution number FR/2018/161

MOVED by Chairperson A Fulljames, seconded by Member S Druyven:

That the Franklin Local Board:

a) confirm the ordinary minutes of its meeting, held on Tuesday, 23 October 2018, including the confidential section, as a true and correct record.

CARRIED

5 Leave of Absence

There were no leaves of absence.

Acknowledgements - Beryl Baguley, Waiuku, aged 109

Resolution number FR/2018/162

MOVED by Member S Druyven, seconded by Member N Kloeten:

That the Franklin Local Board:

a) acknowledge the passing of the Waiuku centenarian Beryl Baguley, aged 109 (born 1909). Beryl and her husband farmed on various properties in the Aka Aka / Otaua area until eventually living in Waiuku.

CARRIED

7 Petitions

There were no petitions.

8 Deputations

	Secretarial Note: this item was taken after the second deputation 8.2
8.1	Deputation - Counties Racing Club
	Members of the Counties Racing Club, Sir William (Bill) Birch, surveyor, and Stephen Havill of SFH Consultants were in attendance and provided a presentation. A copy of the presentation has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number FR/2018/163 MOVED by Member A Cole, seconded by Member N Kloeten: That the Franklin Local Board: a) receive the presentation on behalf of Counties Racing Club on their intention to request a private plan change for two areas of the club, and thank Stephen Havill of SFH Consultants Ltd, Steve Cole, Greg Mitchell and Bill Birch for their attendance. CARRIED
	Attachments a November 2018 Counties Racing Club Memo to Franklin Local Board

8.2	Deputation - Manukau Beautification Charitable Trust
	Members of the Manukau Beautification Charitable Trust were in attendance and provided a presentation. A copy of the presentation has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number FR/2018/164 MOVED by Chairperson A Fulljames, seconded by Member S Druyven: That the Franklin Local Board: a) receive the presentation from Graeme Bakker (CEO), Barbara Carney (Community Manager), and Dawn Edwards from the Manukau Beautification Charitable Trust and thank them for their attendance. CARRIED
	Attachments a Manukau Beautification Charitable Trust 2017-2018 presentation to Franklin Local Board

9 Public Forum

There was no public forum.

10 Extraordinary Business

There was no extraordinary business.

Independent Maori Statutory Board - speaking rights

Resolution number FR/2018/165

MOVED by Member A Cole, seconded by Chairperson A Fulljames:

That the Franklin Local Board:

b) give speaking rights for the meeting to Glenn Wilcox, Independent Māori Statutory Board.

CARRIED

Franklin Quick Response, Round Two 2018/2019 grant allocations

Resolution number FR/2018/166

MOVED by Chairperson A Fulljames, seconded by Member N Kloeten:

That the Franklin Local Board:

a) agree to fund, part-fund or decline each application in Franklin Quick Response, Round Two 2018/2019, listed in table one below.

Table One: Franklin Quick Response Round Two 2017/2018 grant applications

Application ID	Organisation	Requesting funding for	Amount requested	Granted / Declined
QR1903-204	Simon Huggett	Towards "I am Franklin" short film costs.	$570.00	$570.00
QR1903-242	Handel Consort and Quire Charitable Trust	Towards a Christmas classical music concert.	$2,000.00	Decline - Limited wider community benefit
QR1903-201	Franklin Family Support Services Trust Board	Towards costs for the methamphetamine support group sessions	$2,000.00	Decline – central govt funding role
QR1903-202	Returned Services Association (RSA) Franklin Pipe Band Incorporated	Towards a contribution to cover operational costs for the RSA Franklin Pipe Band.	$2,000.00	$2,000.00
QR1903-206	Waiuku Toy Library Incorporated	Towards the “Children's Day on Wheels” event.	$1,160.00	$1,160.00
QR1903-221	Alfriston School	Towards the costs of chemicals for the maintenance of the school pool over the summer months.	$2,000.00	$2,000.00 Reapply through school pool grants next time
QR1903-222	Youthline Auckland Charitable Trust	Towards the annual managers salary for the co-ordination of the volunteers.	$2,000.00	Decline – low priority for funding (salaries)
Application ID	Organisation	Requesting funding for	Amount requested	Granted / Declined
QR1903-226	Beachlands Baptist Community Church	Towards the purchase of an Automated External Defibrillator (AED).	$2,000.00	Decline – public location preferred
QR1903-230	Beachlands Toy Library	Towards advertising and improvement costs for the toy library.	$1400.00	$1400.00
QR1903-233	Rotary Club of Pohutukawa Coast	Towards production costs for trail maps and brochures for promoting scenic routes in the Beachlands and Maraetai area.	$2,000.00	Decline – project can be funded through the capex allocated to Trails project
QR1903-235	Bombay Scout Group	Towards improvement costs of the Bombay Scout Hall.	$876.00	$876.00
QR1903-236	Franklin Woodturners Club Incorporated	Towards the purchase of a gazebo.	$2,000.00	$2,000.00
QR1903-239	The Lions Club of Bombay Charitable Trust	Towards the Saint John's ambulance and traffic management costs for the Bombay Early Settlers Fun Run.	$1,000.00	$1,000.00
QR1903-241	Mason Avenue Kindergarten	Towards the Mason Avenue Kindergarten sandpit upgrade.	$2,000.00	$2,000.00
QR1903-213	Marie Person	Towards the Glenbrook Beach clean up project.	$999.00	Decline – Glenbrook Beach enhancement to be delivered by council Community Facilities
Application ID	Organisation	Requesting funding for	Amount requested	Granted / Declined
QR1903-219	Awhitu Peninsula Landcare Incorporated	Towards the purchase of traps for feral cat control.	$1,369.00	Decline – work with staff to access the Pest-free Franklin budget or targeted rate
QR1903-234	Pohutukawa Coast Presbyterian Church	Towards predator control and costs associated with the processing of stormwater for the rain garden.	$1,135.00	$262.00 – tagged towards traps
QR1903-243	Beachlands Community Trust	Towards the purchase of a container for storage.	$2,000.00	$2,000.00
QR1903-209	Franklin Fuchsia Group	Towards the Franklin Fuchsia Group annual show.	$823.00	$823.00
QR1903-210	jimjane 2012 Limited	Towards marquee costs for the Pukekohe Onion Festival.	$2,000.00	$2,000.00
QR1903-212	Clevedon Community and Business Association Incorporated	Towards the Clevedon street market and santa parade traffic management costs.	$2,000.00	$2,000.00
QR1903-223	Lions Club of Bucklands Beach Cycle for Life Charitable Trust	Towards costs for event insurance, the Saint John ambulance and additional toilets for the annual cycle ride event.	$2,000.00	Decline – project not benefiting local board area directly
QR1903-224	Ayrlies Garden and Wetlands Charitable Trust	Towards hiring equipment for the Ayrlies plant fair.	$2,000.00	Decline – items are low priority for funding
Application ID	Organisation	Requesting funding for	Amount requested	Granted / Declined
QR1903-229	Pohutukawa Australia New Zealand Army Corps (ANZAC) Memorial Trust	Towards 2019 ANZAC dawn service costs.	$1,999.00	Decline – grant already provided to Beachlands for ANZAC services
QR1903-207	New Netball Team Limited	Towards hireage costs of the Pulman Arena in Takanini.	$2,000.00	Decline – outside the local board area
Total			$46,510.00	$20,091.00

CARRIED

Resolution number FR/2018/167

MOVED by Member M Bell, seconded by Member B Crompton:

That the Franklin Local Board:

b) agree to fund the application from Beachlands Chartered Club Incorporated in the Franklin Quick Response, Round Two 2018/2019 for $2000.00:

Application ID	Organisation	Requesting funding for	Amount requested	Granted / Declined
QR1903-203	Beachlands Chartered Club Incorporated	Towards the Beachlands Chartered Club annual fishing competition and fish auction event.	$2000.00	$2,000.00

CARRIED

Resolution number FR/2018/168

MOVED by Member S Druyven, seconded by Member M Bell:

That the Franklin Local Board:

c) agree to fund the application from Waiuku Golf Club in the Franklin Quick Response, Round Two 2018/2019 for $1579.00.

Application ID	Organisation	Requesting funding for	Amount requested	Granted / Declined
QR1903-211	Waiuku Golf and Squash Clubs Incorporated	Towards the purchase of a cordless leaf blower and a sign to promote club events.	$1,579.00	$1,579.00

CARRIED

Grant a renewal of lease and deed of lease for additional premises to Awhitu Peninsula Historical Society Incorporated, Matakawau Domain Recreation Reserve, 2610 Awhitu Road, Matakawau

Resolution number FR/2018/169

MOVED by Member B Crompton, seconded by Member S Druyven:

That the Franklin Local Board:

a) grant a renewal of lease to Awhitu Peninsula Historical Society Incorporated for the building at Matakawau Domain Recreation Reserve, 2610 Awhitu Road, Matakawau subject to the following terms and conditions:

i) term – 5 years commencing 10 December 2018 to 9 December 2023

ii) rent - $1.00 plus GST per annum plus a subsidised maintenance fee of $250 plus GST per annum

iii) all other terms and conditions in accordance with the lease to Awhitu Peninsula Historical Society Incorporated dated 15 June 2015, the Reserves Act 1977 and the Auckland Council Community Occupancy Guidelines 2012.

b) grant a deed of lease for additional premises to Awhitu Peninsula Historical Society Incorporated for the garage building at Matakawau Domain Recreation Reserve, 2610 Awhitu Road, Matakawau (Attachment A) subject to the following terms and conditions:

i) term – 5 years commencing 10 December 2018 to 9 December 2023

ii) all other terms and conditions in accordance with the lease to Awhitu Peninsula Historical Society Incorporated dated 15 June 2015, the Reserves Act 1977 and the Auckland Council Community Occupancy Guidelines 2012.

CARRIED

Te Puru Community Charitable Trust - Performance against key performance indicators and delivery requirements in 2017/2018.

Rose Ward, Sport and Recreation Lead, was in attendance and spoke to the item.

Resolution number FR/2018/170

MOVED by Chairperson A Fulljames, seconded by Member A Hopkins:

That the Franklin Local Board:

a) receive the Te Puru Community Charitable Trust performance report for 2017/2018, which summarises the trust’s performance against key performance indicators and delivery requirements as stated in the 2017/2018 – 2019/2020 funding agreement.

b)request that future funding agreements include a weighting against key performance measures.

CARRIED

New road names in the subdivision at 40 Ninth View Avenue, Beachlands by Mike Greer Homes South Auckland

Resolution number FR/2018/171

MOVED by Chairperson A Fulljames, seconded by Member B Crompton:

That the Franklin Local Board:

a) approve the new road names ‘Paketai Lane,’ and Ūnga Place,’ for the new roads in the subdivision at 40 Ninth View Avenue, Beachlands, in accordance with section 319(1)(j) of the Local Government Act 1974.

CARRIED

Trial of online voting at the 2019 local elections

Resolution number FR/2018/172

MOVED by Member B Crompton, seconded by Member M Kay:

That the Franklin Local Board:

a) notes that Auckland Council has entered into a collaborative agreement with eight other councils to work together towards an online voting trial for the 2019 local body elections.

b) endorses the trial of online voting as tool to enable local democracy, noting that postal voting is still an option for all voters.

c) endorses the principle of including voters in the trial that are most disproportionately impacted in their ability to participate with the sole postal method.

d) endorses the online voting subset including a combination of geographical areas at a local board level and overseas voters and people with a disability.

e) notes that the number of local boards involved in the trial will be determined by the size of the subset, yet to be confirmed by the Minister of Local Government, and the representativeness of the local board areas combined to the overall voting population.

f) recommends that voters in the Franklin Local Board area be considered for the online voting trial.

g) seeks assurance about the security and integrity of the system and that it will be well tested and piloted prior to the election.

CARRIED

Local government elections 2019 – order of names on voting documents

Resolution number FR/2018/173

MOVED by Chairperson A Fulljames, seconded by Member B Crompton:

That the Franklin Local Board:

a) recommend to the Governing Body that candidate names on voting documents should be arranged in alphabetical order of surname.

CARRIED

Draft Contributions Policy

Resolution number FR/2018/174

MOVED by Member N Kloeten, seconded by Member B Crompton:

That the Franklin Local Board:

a) resolves feedback on the Contributions Policy 2019 as follows:

i) extending the timeframe for the payment of contributions on residential development is supported, as it will better align with the lead in time between consent and sale of housing.

ii) targeted rates should be considered rather than further increasing developer contributions for residential sites, because it is considered that frontloading the contributions will simply push up the cost of the housing and make it less affordable.

iii) any reserve land vested as part of a development agreement needs to be of a size and form that is suitable for community use.

iv) a consistent approach needs to be agreed with Waikato District Council, to acknowledge the use of community infrastructure in Franklin by the residents of growing communities in north Waikato.

v) utilisation of the grants process for Maori development is favoured over remissions, based on merit, and on a case-by-case basis.

CARRIED

Auckland Regional Pest Management Plan consultation feedback and recommended changes

Resolution number FR/2018/175

MOVED by Member A Cole, seconded by Member M Bell:

That the Franklin Local Board:

a) receive a summary of consultation feedback from Franklin residents on the Proposed Auckland Regional Pest Management Plan.

b) supports the recommended changes to the Proposed Regional Pest Management Plan.

c) recommends that the cost benefit of enforcing good pest management practices on private land should factor in the community good of the compliance role, not just the financial considerations, as there will be occasions where private landowners do not voluntarily control pest plants on their land.

CARRIED

Feedback on proposed topics for inclusion in the Auckland Water Strategy

Resolution number FR/2018/176

MOVED by Member A Cole, seconded by Member B Crompton:

That the Franklin Local Board:

a) provides the following feedback on the proposed topics for inclusion in the Auckland Water Strategy (Attachment A of the agenda report):

i) supports the draft vision for inclusion in the Auckland Water Strategy as ‘te mauri o te wai – the life supporting capacity of water – is protected and enhanced’.

ii) supports the draft values for inclusion in the strategy as covering the aspects of water that are most important to Franklin communities and industries, including food production.

iii) agrees that the identified issues captured are the issues most concerning Franklin communities.

iv) agrees that the identified process categories are those of most concern to Franklin communities.

v) emphasises the opportunity to educate public and visitors about the history and value of Auckland’s water sources, with a view to engaging communities in addressing identified issues.

vi) supports the identified principles as informing how Council works toward achieving the vision.

b) notes that local board feedback on proposed topics for inclusion in the Auckland Water Strategy will be included in a report to the Environmental and Community Committee in December 2018, seeking approval of the draft Auckland Water Strategy discussion document for public consultation in early 2019.

CARRIED

Auckland Council’s Quarterly Performance Report: Franklin Local Board for 2018/2019 quarter one, 1 July – 30 September 2018

Resolution number FR/2018/177

MOVED by Chairperson A Fulljames, seconded by Member M Bell:

That the Franklin Local Board:

a) receive the performance report for the financial quarter ending 30 September 2018.

b) approves the allocation of $5,000.00 from work programme line #2803 (community response fund) to work programme line #1465 (litter prevention plan)

c) request departments responsible for delivery of local board work programmes use a social and/or local procurement approach, where appropriate.

CARRIED

21 Consideration of Extraordinary Items

There was no consideration of extraordinary items.

10.53am The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Franklin Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................

Chairperson	Angela Fulljames
Members	Malcolm Bell
	Alan Cole
	Brendon Crompton	(from 10.02 am)
	Sharlene Druyven
	Amanda Hopkins
	Murray Kay	(from 9.38 am)
	Niko Kloeten