Henderson-Massey Local Board
OPEN MINUTES
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Minutes of a meeting of the Henderson-Massey Local Board held in the Council Chamber, Henderson Civic Centre, 6 Henderson Valley Road, Henderson on Tuesday, 20 November 2018 at 4.00pm.
Deputy Chairperson |
Peter Chan, JP |
Presiding |
Members |
Paula Bold-Wilson |
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Brenda Brady, JP |
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Warren Flaunty, QSM |
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Will Flavell |
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Matt Grey |
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Vanessa Neeson, JP |
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ABSENT
Chairperson |
Shane Henderson |
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Henderson-Massey Local Board 20 November 2018 |
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1 Welcome/Prayer
Member Neeson opened the meeting in prayer.
Resolution number HM/2018/166 MOVED by Deputy Chairperson P Chan, seconded by Member B Brady: That the Henderson-Massey Local Board: a) accept the apology from Chairperson Shane Henderson for absence.
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Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.
The following are declared interests of elected members of the Henderson-Massey Local Board:
BOARD MEMBER |
ORGANISATION |
POSITION |
Updated |
Shane Henderson (Chairman) |
Waitakere Licensing Trust Waitakere Badminton Waitemata Seagulls Rugby League Colwill School |
Elected Member Patron Board Member Trustee |
21 August 2018 |
Peter Chan, JP (Deputy Chairman) |
Cantonese Opera Society of NZ Whau Coastal Walkway Trust |
Member
Trustee |
21 Feb 2017 5 June 2018 |
Brenda Brady, JP |
Safer West Community Trust |
Trustee |
17 April 2018 |
Matt Grey |
West Auckland Youth Development Trust Billy Graham Youth Foundation |
Director and Board Member Affiliate |
17 July 2018
16 October 2018 |
Paula Bold-Wilson |
Community Waitakere Unitec Institute of Technology |
Board member Employee |
17 April 2018 |
Vanessa Neeson, JP |
Village Green Quilters Ranui Advisory Group |
Member Chairperson |
17 April 2018 |
Warren Flaunty, QSM |
NorSGA Properties Life North West Pharmacy Waitemata District Health Board Henderson Rotary |
Director Elected Member Member |
17 April 2018 5 June 2018 18 Sep 2018
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Will Flavell |
Te Atatū Tennis Club Asia New Zealand Leadership Network Rutherford College Waitākere Literacy Board |
Board Member Member Employee Board Member |
15 Nov 2016 |
Resolution number HM/2018/167 MOVED by Member B Brady, seconded by Member W Flavell: That the Henderson-Massey Local Board: a) confirm the ordinary minutes of its meeting, held on Tuesday, 16 October 2018, as a true and correct record. |
There were no leaves of absence.
There were no acknowledgements.
7 Ward Councillors’ Update
a) There was no Ward Councillors update
8.1 |
Deputation: Waitakere Bears Club and opportunity at Royal Reserve |
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Resolution number HM/2018/168 MOVED by Member V Neeson, seconded by Member M Grey: That the Henderson-Massey Local Board: b) receive deputation from Brian Welts from Waitakere Bears club on advocacy for constructing a senior baseball and junior multi-sport diamonds on Royal Reserve. c) request that staff investigate with urgency options for an additional location for Waitakere Bears. |
8.2 |
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Resolution number HM/2018/169 MOVED by Member V Neeson, seconded by Member P Bold-Wilson: That the Henderson-Massey Local Board: a) receive the deputation from Pat Green from Touch New Zealand. b)request staff investigate options for supporting the Ranui Touched Community project. |
9.1 |
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Mr McDonald thanked the local board for the grant to Grey Power and also invited the board to its Annual General Meeting on 6 December at Swanson RSA. |
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Resolution number HM/2018/170 MOVED by Member P Bold-Wilson, seconded by Member B Brady: That the Henderson-Massey local board: a) receive public forum submission from Mr. McDonald and and thank him for his submission. |
There was no extraordinary business.
Resolution number HM/2018/171 MOVED by Deputy Chairperson P Chan, seconded by Member B Brady: That the Henderson-Massey Local Board: a) agree that Item 16, 17, 24 and 15 be accorded precedence at this time, in the order mentioned. |
16 |
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Resolution number HM/2018/172 MOVED by Member B Brady, seconded by Member W Flavell: That the Henderson-Massey Local Board: a) notes that Auckland Council has entered into a collaborative agreement with eight other councils to work together towards an online voting trial for the 2019 local body elections. b) endorses the trial of online voting as tool to enable local democracy, noting that postal voting is still an option for all voters. c) endorses the principle of including voters in the trial that are most disproportionately impacted in their ability to participate with the sole postal method d) endorses the online voting subset including a combination of geographical areas at a local board level and overseas voters and people with a disability e) notes that the number of local boards involved in the trial will be determined by the size of the subset, yet to be confirmed by the Minister of Local Government, and the representativeness of the local board areas combined to the overall voting population |
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Secretarial note: This motion was carried by a show of hands. 4 for the motions and 3 against the motions. Member P Chan, Member W Flaunty and Member V Neeson requested that their vote against the motion be recorded.
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Resolution number HM/2018/173 MOVED by Member M Grey, seconded by Member B Brady: That the Henderson-Massey Local Board: f. recommends that voters in the Henderson-Massey Local Board be considered for the online voting trial. |
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Secretarial note: This motion was carried by a show of hands. 4 for the motions and 3 against the motions. Member P Chan, Member W Flaunty and Member V Neeson requested that their vote against the motion be recorded. |
17 |
Local government elections 2019 – order of names on voting documents |
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Resolution number HM/2018/174 MOVED by Member W Flaunty, seconded by Member M Grey: That the Henderson-Massey Local Board: a) recommend to the Governing Body that candidate names on voting documents should be arranged in alphabetical order of surname. |
24 |
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Resolution number HM/2018/175 MOVED by Member V Neeson, seconded by Member B Brady: That the Henderson-Massey Local Board: a) notes the Regional Facilities Auckland Fourth Quarter Report. |
15 |
Naming of Westgate Multi-purpose hub and Kelston Community Centre by Mana Whenua |
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Resolution number HM/2018/176 MOVED by Member B Brady, seconded by Member M Grey: That the Henderson-Massey Local Board: a) invite mana whenua to gift a Māori name and narrative for Westgate Multi-purpose hub including room naming. b) invite mana whenua to gift a Māori name and narrative for the Kelston Community Centre, including room naming c) note the Te Kete Rukuruku programme, including the Māori naming of parks and places supports the visibility of te reo Māori and seeks to capture and tell the unique Māori stories of Henderson-Massey and Tāmaki Makaurau d) note staff will bring a further report to the local board for approval of the names gifted. |
11 |
Auckland Transport Update Report for the Henderson-Massey Local Board - November 2018 |
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Resolution number HM/2018/177 MOVED by Member V Neeson, seconded by Member W Flaunty: That the Henderson-Massey Local Board: a) receive the report entitled Auckland Transport Update to the Henderson-Massey Local Board – November 2018. b) request Auckland Transport to prepare a Rough Order of Cost to scope out Rathgar Road and Surrounding Area Proposed Residential Management Plan to enable furture speed reduction to 40km/hr for the Local Board to consider as part of their Local Board Transport Fund. |
13 |
Road Name Approval: New Private Road at 4-6 Border Road and 169, 173-175 Henderson Valley Road, Henderson. |
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Resolution number HM/2018/178 MOVED by Member V Neeson, seconded by Member B Brady: That the Henderson-Massey Local Board: a) approve the name Fetu Oso Lane for the new private road (JOAL) created by way of a subdivision at 4-6 Border Road and 169, 173-175 Henderson Valley Road, Henderson, in accordance with section 319(1)(j) of the Local Government Act 1974 (resource consent references BUN60302236, SUB60302250, and LUC60302238). |
Henderson-Massey Quick Response, Round Two 2018/2019 grant applications |
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Resolution number HM/2018/179 MOVED by Member W Flaunty, seconded by Member M Grey: That the Henderson-Massey Local Board: a) agree to fund, part-fund or decline each application in the Quick Response, Round Two 2018/2019 grant applications as outlined in Table One:
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Resolution number HM/2018/180 MOVED by Member B Brady, seconded by Member M Grey: That the Henderson-Massey Local Board: a) support the draft Contributions Policy progressing to public consultation. |
Auckland Regional Pest Management Plan consultation feedback and recommended changes |
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Resolution number HM/2018/181 MOVED by Member M Grey, seconded by Deputy Chairperson P Chan: That the Henderson-Massey Local Board: a) receive a summary of consultation feedback from Henderson-Massey residents on the Proposed Auckland Regional Pest Management Plan. b) support the recommended changes to the Proposed Regional Pest Management Plan based on consultation feedback. |
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Resolution number HM/2018/182 MOVED by Member W Flaunty, seconded by Member W Flavell: That the Henderson-Massey Local Board: a) support the proposal that Auckland Council consult in the draft Annual Plan 2019/2020 on ending the three-yearly septic tank pumpout service and associated targeted rate. b) support the delivery through the water quality targeted rate of a regional proactive compliance monitoring programme, based on the Waiheke model, for on-site wastewater systems across Auckland |
21 |
Auckland Council’s Quarterly Performance Report: Henderson-Massey Local Board for quarter one |
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Resolution number HM/2018/183 MOVED by Member M Grey, seconded by Member P Bold-Wilson: That the Henderson-Massey Local Board: a) receive the performance report for the financial quarter ending 30 September 2018. |
22 |
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Resolution number HM/2018/184 MOVED by Member P Bold-Wilson, seconded by Deputy Chairperson P Chan: That the Henderson-Massey Local Board: a) Allocate a total of $13,000 from the Community Response Fund to the following groups: i. $5,000 to Waitakere Central Community Arts Council to assist with costs for two annual exhibitions. ii. $3,000 to Papaya Stories to provide a series of street events in Henderson-Massey. iii. $5,000 to the West Auckland Historical Society to develop activities during the Henderson Anniversary in 2019. b) Allocate $7,000 from the Community Response Fund to commission an independent contamination report on Matipo Reserve in Te Atatu Peninsula. |
23 |
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Resolution number HM/2018/185 MOVED by Member P Bold-Wilson, seconded by Member V Neeson: That the Henderson-Massey Local Board: a) receive the Henderson-Massey Local Board Plan 2017 - 2020 Progress Report (October 2017– October 2018). |
25 |
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Resolution number HM/2018/186 MOVED by Member V Neeson, seconded by Member M Grey: That the Henderson-Massey Local Board: a) receive the records of workshops held on: i) 2 October 2018 ii) 9 October 2018 iii) 18 October 2018 iv) 23 October 2018 |
26 |
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Resolution number HM/2018/187 MOVED by Deputy Chairperson P Chan, seconded by Member W Flavell: That the Henderson-Massey Local Board: a) receive the governance forward work calendar for November 2018, as set out in Attachment A to this agenda report. |
27 Consideration of Extraordinary Items
There was no consideration of extraordinary items.
6.12 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Henderson-Massey Local Board HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................