Howick Local Board
OPEN MINUTES
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Minutes of a meeting of the Howick Local Board held in the Howick Local Board Meeting Room, Pakuranga Library Complex, 7 Aylesbury Street, Pakuranga on Monday, 19 November 2018 at 6.00pm.
Chairperson |
David Collings |
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Members |
Garry Boles |
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Jim Donald, JP |
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John Spiller |
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Mike Turinsky |
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Adele White |
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Bob Wichman |
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Peter Young, JP |
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ABSENT
Deputy Chairperson |
Katrina Bungard |
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ALSO PRESENT
Councillor |
Sharon Stewart |
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Howick Local Board 19 November 2018 |
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The Chairperson opened the meeting and welcomed those present.
Resolution number HW/2018/185 MOVED by Chairperson D Collings, seconded by Member A White: That the Howick Local Board: a) accept the apology from Katrina Bungard for absence. |
Member J Donald declared an interest in Item 20 – Howick Local Grant, Round Two 2018/2019 clause d).
Member J Spiller declared an interest in Item 20 – Howick Local Grant, Round Two 2018/2019 clause a) and c).
Member M Turinsky declared an interest in Item 20 – Howick Local Grant, Round Two 2018/2019 clause a) and b).
Member A White declared an interest in Item 20 – Howick Local Grant, Round Two 2018/2019 clause a).
Member P Young declared an interest in Item 20 – Howick Local Grant, Round Two 2018/2019 clause a).
Resolution number HW/2018/186 MOVED by Chairperson D Collings, seconded by Member B Wichman: That the Howick Local Board: a) confirm the ordinary minutes of its meeting, held on Monday, 15 October 2018, as true and correct.
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There were no leaves of absence.
There were no acknowledgements.
There were no petitions.
There were no deputations.
There was no extraordinary business.
11 |
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A copy of the Chairperson’s November 2018 report has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment. |
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Resolution number HW/2018/187 MOVED by Chairperson D Collings, seconded by Member J Donald: That the Howick Local Board: a) note the Chairperson’s verbal update and written report for November 2018. |
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a 19 November 2018 Howick Local Board, Item 11: Chairperson's Report presentation |
12 |
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Resolution number HW/2018/188 MOVED by Chairperson D Collings, seconded by Member M Turinsky: That the Howick Local Board: a) note the verbal report from Councillor Sharon Stewart. |
13 |
Auckland Transport November 2018 update to the Howick Local Board |
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Resolution number HW/2018/189 MOVED by Member J Donald, seconded by Member A White: That the Howick Local Board: a) receive the Auckland Transport November 2018 update report. |
14 |
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Resolution number HW/2018/190 MOVED by Chairperson D Collings, seconded by Member P Young: That the Howick Local Board: a) provide the following feedback on the trial of online voting at the 2019 elections and the subset of voters to participate in the trial. i) note that Auckland Council has entered into a collaborative agreement with eight other councils to work together towards an online voting trial for the 2019 local body elections. ii) endorse the trial of online voting as tool to enable local democracy, noting that postal voting is still an option for all voters. iii) endorse the principle of including voters in the trial that are most disproportionately impacted in their ability to participate with the sole postal method iv) endorse the online voting subset including a combination of geographical areas at a local board level and overseas voters and people with a disability v) note that the number of local boards involved in the trial will be determined by the size of the subset, yet to be confirmed by the Minister of Local Government, and the representativeness of the local board areas combined to the overall voting population vi) recommend that voters in the Howick Local Board be considered for the online voting trial. |
15 |
Local government elections 2019 – order of names on voting documents |
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Resolution number HW/2018/191 MOVED by Member A White, seconded by Member J Donald: That the Howick Local Board: a) recommend to the Governing Body that candidate names on voting documents should be arranged in alphabetical order of surname. |
16 |
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Resolution number HW/2018/192 MOVED by Chairperson D Collings, seconded by Member B Wichman: That the Howick Local Board: a) provide the following feedback on the Contributions Policy 2019: i) endorse the increase of development contributions to enable growth related infrastructure. ii) endorse the changes in demand factors to reflect the expected demand the development will have on public infrastructure, ensuring the sharing of costs between development types is equitable. iii) endorse extending the timeframe for the payment of development contributions on residential construction, to better align the payment of development contributions to the sale of development properties. iv) endorse the proposal to create new funding areas for transport and storm water and change funding areas for reserves. v) endorse the proposal to: A) create a new ‘student accommodation units’ category for student accommodation administered by schools and universities, due to lower demand on transport and open space infrastructure. B) change the ‘size’ definition of small ancillary dwelling units to align with the Unitary Plan and avoid customer confusion. C) amend the definition of a ‘Retirement Village’ to align with the Unitary Plan and avoid customer confusion. D) amend the definition of a ‘Accommodation Units’ to clarify that they include properties used for short-term rental. vi) endorse the utilisation of the grants process for Māori development and recommend that the Māori Cultural Initiatives Fund is resourced to support the needs of Māori development. |
17 |
Auckland Regional Pest Management Plan consultation feedback and recommended changes |
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Resolution number HW/2018/193 MOVED by Member J Donald, seconded by Member A White: That the Howick Local Board: a) receive a summary of consultation feedback from Howick residents on the Proposed Auckland Regional Pest Management Plan. b) note the boards feedback on the regional pest management strategy in Attachment A. |
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Feedback on proposed topics for inclusion in the Auckland Water Strategy |
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Resolution number HW/2018/194 MOVED by Member G Boles, seconded by Member A White: That the Howick Local Board: a) provide feedback on the proposed topics for inclusion in the Auckland Water Strategy (Attachment A) i) support the draft vision for inclusion in the Auckland Water Strategy is ‘Te mauri o te wai – the life supporting capacity of water – is protected and enhanced’. ii) support the draft values for inclusion in the strategy as covering the aspects of water that are most important to Howick communities and industries. iii) agree that the identified issues captured are the issues most concerning Howick communities. iv) agree that the identified process categories are those of most concern to Howick communities and emphasise the opportunity to educate public and visitors about the history and value of Auckland’s water sources e.g. Tamaki Estuary, with a view to engaging communities in addressing identified issues. v) support the identified principles as informing how Auckland Council works toward achieving the vision. |
19 |
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20 |
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Member M Turinsky, Member A White and Member J Spiller declared an interest in clause a) with respect to being requested as consultants although not members, and took no part in the discussion or voting on the matter. Member P Young declared an interest in clause a) with respect to being the Chairman of the organisation, left the room, and took no part in voting on the matter. |
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Resolution number HW/2018/195 MOVED by Chairperson D Collings, seconded by Member B Wichman: That the Howick Local Board: a) agree to fund, part-fund or decline each application received in Howick Local Grants Round Two, listed in Table One.
CARRIED |
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Member M Turinsky declared an interest in clause b) with respect to being the Chair of a community group that has funded this organisation, and took no part in the discussion or voting on the matter. |
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Resolution number HW/2018/196 MOVED by Chairperson D Collings, seconded by Member B Wichman: That the Howick Local Board: b) agree to fund, part-fund or decline each application received in Howick Local Grants Round Two, listed in Table One.
CARRIED |
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Member J Spiller declared an interest in clause c) with respect to owning a business in the Howick Village area, and took no part in the discussion or voting on the matter. |
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Resolution number HW/2018/197 MOVED by Chairperson D Collings, seconded by Member J Donald: That the Howick Local Board: c) agree to fund, part-fund or decline each application received in Howick Local Grants Round Two, listed in Table One.
CARRIED |
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Member J Donald declared an interest in clause d) with respect to being a member of this church, and took no part in the discussion or voting on the matter. |
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Resolution number HW/2018/198 MOVED by Chairperson D Collings, seconded by Member B Wichman: That the Howick Local Board: d) agree to fund, part-fund or decline each application received in Howick Local Grants Round Two, listed in Table One.
CARRIED |
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Resolution number HW/2018/199 MOVED by Chairperson D Collings, seconded by Member A White: That the Howick Local Board: e) agree to fund, part-fund or decline each application received in Howick Local Grants Round Two, listed in Table One.
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21 |
Mangemangeroa Reserve & Valley Walkway - LDI Opex Funding Request |
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Resolution number HW/2018/200 MOVED by Member J Spiller, seconded by Member G Boles: That the Howick Local Board: a) approve $20,000 LDI Opex in FY 19 to finalise geotechnical studies at Mangemangeroa Reserve and Walkway. |
22 |
New road names in the subdivision at 80 Castlebane Road, Flat Bush |
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Resolution number HW/2018/201 MOVED by Chairperson D Collings, seconded by Member G Boles: That the Howick Local Board: a) approve the new road names ‘Repehina Road,’ ‘Freshland Drive,’ ‘Raumoata Road’ and ‘Puruatanga Drive’ for the new roads in the subdivision at 80 Castlebane Road, Flat Bush, in accordance with section 319(1)(j) of the Local Government Act 1974. b) approve the the extension of seven existing road names, Donegal Park Drive (Road 1), Ksenia Drive (Road 8), Ksenia Drive (Road 15), Castlebane Drive (Road 2), Castlebane Drive (Road 33), Carrickdawson Drive (Road 3), and Hikuawa Road (Road 4) with the same names through 80 Castlebane Road, Flat Bush. |
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New Lease - Howick Brass Incorporated at 90R Wellington Street, Howick |
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Resolution number HW/2018/202 MOVED by Member J Donald, seconded by Member G Boles: That the Howick Local Board: a) grant a new community lease to Howick Brass Incorporated at 90R Wellington Street, Howick (Attachment A), subject to Iwi consultation and one month’s public notification on the following terms and conditions: i) term – five (5) years commencing 1 December 2018 plus one (1) right of renewal for five (5) years ii) rent - $1.00 plus GST per annum, if demanded iii) Howick Brass Incorporated Community Outcomes Plan be attached to the lease document b) delegate to the Howick Local Board Chair the authority to appoint a hearings panel, if required, to hear any submissions received from the public notification process and to make a decision in that regard c) note all other terms and conditions will be in accordance with the Auckland Council Community Occupancy Guidelines 2012. |
Auckland Council's Quarterly Performance Report: Howick Local Board for quarter one |
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Resolution number HW/2018/203 MOVED by Chairperson D Collings, seconded by Member J Donald: That the Howick Local Board: a) receive the performance report for the financial quarter ending 30 September 2018 b) approve $4000 to be allocated into work programme line #124 local civic events from work programme line #117 event partnership fund. c) approve an allocation of $4324.00 into work programme line #349 Howick Tourism Development from work programme line #117 event partnership fund for a tourism map at Half Moon Bay. d) request the following regarding social procurement: i) that departments responsible for delivery of local board work programmes use a social procurement approach ii) that departments provide updates to this local board on social procurement progress and achievement in the quarterly performance reports iii) that the Community Facilities department reports to this local board on progress and achievement against social procurement measures that were established for the WHA contract area and this local board area at the outset of Project 17 - the community facilities and parks maintenance contracts iv) that Auckland Council take social procurement seriously and show leadership, noting that Auckland Transport employs staff to specifically focus on implementing social procurement v) a report from the Procurement team clarifying how public spending on forthcoming significant projects will enable clear social objectives to be met in this local board area and the south – with consideration of the rapid transit network from Airport to Botany, Airport to CBD, Mill Road, AMETI, Project Streetscapes and the Central Interceptor vi) written assurance that Auckland Council has standard social procurement expectations in contracts and doesn’t approach social procurement on a random basis. |
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Resolution number HW/2018/204 MOVED by Member B Wichman, seconded by Member A White: That the Howick Local Board: a) note the urgent decision made on 10 October 2018 (Attachment A) b) note the urgent decision made on 4 October 2018 (Attachment B). |
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Resolution number HW/2018/205 MOVED by Chairperson D Collings, seconded by Member A White: That the Howick Local Board: a) note the Regional Facilities Auckland Fourth Quarter Report and receives the Regional Faculties First Quarter Report tabled at the meeting. |
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Additions to the 2016-2019 Howick Local Board meeting schedule |
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Resolution number HW/2018/206 MOVED by Chairperson D Collings, seconded by Member G Boles: That the Howick Local Board: a) approve one meeting date to be added to the 2016-2019 Howick Local Board meeting schedule to accommodate the Annual Plan 2019/2020 timeframes as follows - Thursday, 6 June 2019, 6pm. b) note the venue for the meeting will be the Howick Local Board Meeting room, Pakuranga Library Complex, 7 Aylesbury Street. |
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Resolution number HW/2018/207 MOVED by Chairperson D Collings, seconded by Member B Wichman: That the Howick Local Board: a) note the Howick Local Board Governance Forward Work Calendar. |
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Resolution number HW/2018/208 MOVED by Chairperson D Collings, seconded by Member B Wichman: That the Howick Local Board: a) note the workshop records for workshops held on 4, 11, 23, 25, and 30 October, and 1 November 2018. |
30 Consideration of Extraordinary Items
There was no consideration of extraordinary items.
7.19pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Howick Local Board HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................