|
Kaipātiki
Local Board
21 November
2018
|
|
1 Welcome
2 Apologies
3 Declaration
of Interest
There were no
declarations of interest.
4 Confirmation
of Minutes
5 Leave
of Absence
There were no
leaves of absence.
6 Acknowledgements
7 Petitions
There were no
petitions.
8 Deputations
There were no
deputations.
Secretarial note: Item 9 was taken after
item 11
|
11
|
Endorsement of the developed design of the school edge
portion of the greenway in Northcote
|
|
|
Sara Zwart, Greenway Amenity Project Lead
Place Making, Carlos Rahman, Senior Engagement Advisor, Panuku Development
Auckland and Elliot Egan, Senior Asset Information Advisor, Community
Facilities, were in attendance to address the board in support of this item.
|
|
|
Resolution
number KT/2018/210
MOVED by Chairperson J Gillon, seconded by Member A
Tyler:
That the Kaipātiki
Local Board:
a) endorse
the developed design summary for the school edge portion of the greenway in
Northcote, as detailed in Attachment A.
b) endorse
the school edge portion of the greenway in Northcote progressing to the
detailed design phase.
c)
endorse the school edge portion of the greenway in Northcote being vested to
Auckland Council as a local purpose (drainage) reserve upon completion.
d) note
that ongoing standard maintenance budget will be met by Community Facilities
operational budget.
e)
note that earthworks to deliver this portion of the greenway are
planned to commence in October 2019.
CARRIED
|
9 Public
Forum
|
9.1
|
Bayview Community Centre
|
|
|
Rachael Pates and Shelley Pilkington from
Bayview Community Centre were in attendance to address the board in support
of this item.
|
|
|
Resolution
number KT/2018/211
MOVED by Chairperson J Gillon, seconded by
Member K McIntyre:
That the
Kaipātiki Local Board:
a)
receive the public forum item from
Bayview Community Centre.
b)
thank Rachael Pates and Shelley
Pilkington for their attendance and presentation.
CARRIED
|
10 Extraordinary
Business
There was no
extraordinary business.
Secretarial note: Item 11 was taken after
item 8
|
12
|
Landowner approval for alteration works at
Bayview Community Centre
|
|
|
Bianka Lee, Land Use Advisor, was in
attendance to address the board in support of this item.
A document titled ‘Bayview Early
Learning Centre Landscape Concept Plan’ was tabled. A copy of the
tabled document has been placed on the official minutes and is available on
the Auckland Council website as a minutes attachment.
|
|
|
Resolution
number KT/2018/212
MOVED by Chairperson J Gillon, seconded by Deputy
Chairperson D Grant:
That the Kaipātiki
Local Board:
a) revoke
resolution number KT/2016/182, namely landlord consent granted to the Bayview
Community Centre Association Incorporated on 14 December 2016 to carry out
the proposed extension and reconfiguration of the early learning centre.
b) grant land owner approval to the Bayview Community Centre Incorporated
to undertake alteration works to the interior of the ground floor level at
the Bayview Community Centre and Bayview Early Learning Centre building at
72-74 Bayview Road, Bayview, based on a design prepared by Harbour City
Plans, described as Project 17034 Revision No 01, dated 27 September 2018.
c)
grant land owner approval to the Bayview Community Centre Incorporated
to undertake exterior landscaping works at the Bayview Community Centre
and Bayview Early Learning Centre building at 72-74 Bayview Road,
Bayview, based on drawings by Peter Fry Landscapes described as Bayview
Early Learning Centre Preliminary Landscape Concept for Discussion, dated 23
October 2018, as tabled.
d)
note that all improvements made to the building and exterior grounds at 72-74
Bayview Road, Bayview, become the property of council at the completion of
the works, and that the investment by Bayview Community Centre Incorporated
does not guarantee a further lease of the building upon final lease expiry in
2020.
CARRIED
|
|
|
Attachments
a 21 November 2018 - Kaipātiki Local Board Business
Meeting - Bayview Early Learning Centre Landscape Concept Plan
|
|
13
|
Playspace Provision Assessment and Sunshade
Study
|
|
|
George McMahon, Parks and Places
Specialist and Mark Maxlow, PSR Portfolio Manager, were in attendance to
address the board in support of this item.
|
|
|
Resolution
number KT/2018/213
MOVED by Chairperson J Gillon, seconded by Member A
Smithson:
That the Kaipātiki
Local Board:
a) adopt
the Kaipātiki Strategic Play and Sunsmart Provision Audit 2018, as
provided in Attachment A, to inform decisions to improve their network of
play experiences and shade provision at playgrounds.
b)
note that while the assessment identifies a small number of playspaces for
potential decommissioning, the Kaipātiki Local Board does not support
this until a full assessment identifying all options for these playspaces is
developed.
c)
request that comprehensive shade provision is included in the development of
all playground renewal designs as a matter of course.
d) note
that the data in the report is accurate as of June 2018.
CARRIED
|
|
14
|
Auckland Transport Monthly Update
|
|
|
Marilyn Nicholls, Elected Member
Relationship Manager for Auckland Transport was in attendance to address the
board in support of this item.
|
|
|
Resolution
number KT/2018/214
MOVED by Chairperson J Gillon, seconded by Deputy
Chairperson D Grant:
That the Kaipātiki
Local Board:
a) note
the Auckland Transport Monthly Update Kaipātiki Local Board
November 2018.
b)
note that the Auckland Transport Board has chosen to proceed with a standard
renewal of the Northcote Wharf, rather than an upgrade to an all-weather
berth, and that the wharf will be closed for up to 12 months to allow works
to progress.
c)
request that Auckland Transport investigate and report back on whether any
portion of the Tuff Crater walkway renewal and upgrade project could be
funded from the Auckland Transport Capital Fund, including the potential
connections to SeaPath, the new Northcote town centre, and Onepoto Domain.
d) request
information on the year-long trial of weekend sailings for the Hobsonville Wharf
ferry service and request it will include the Beach Haven wharf.
CARRIED
|
|
15
|
Kaipātiki Community Facilities Trust
Work Programme 2018/2019
|
|
|
Resolution
number KT/2018/215
MOVED by Chairperson J Gillon, seconded by Member A
Hartley:
That the Kaipātiki
Local Board:
a)
receive the Kaipātiki Community
Facilities Trust work programme for the 2018/2019 financial year (Attachment
A to the agenda report).
b)
request that dates of events are
provided for board members information.
CARRIED
|
|
16
|
Kaipātiki Community Facilities Trust
Quarterly Report
|
|
|
Jill Nerheny and Sonia Nerheny from Kaipātiki
Community Facilities Trust, were in attendance to address the board in
support of this item.
|
|
|
Resolution
number KT/2018/216
MOVED by Chairperson J Gillon, seconded by Member A
Tyler:
That the Kaipātiki
Local Board:
a) receive the Kaipātiki Community Facilities Trust Quarter one report
2018/2019.
CARRIED
|
Secretarial note: item 18 was taken after
item 28
|
27
|
Trial of online voting at the 2019 local elections
|
|
|
Charlotte Rosier, Elections
Communications Lead and Paul Tombleson, Project Manager, were in attendance
via skype, to address the board in support of this item.
|
|
|
Resolution
number KT/2018/219
MOVED by Chairperson J Gillon, seconded by Deputy
Chairperson D Grant:
That the Kaipātiki
Local Board:
a)
do not support the inclusion of the Kaipātiki Local Board
area within the online voting trial at the 2019 elections, due to the
security risk of manipulation of data, lack of paper records, and concerning
results in non-paper-based voting elections in other parts of the world.
b)
support the investigation of alternative methods to increase
voter participation that do not rely on non-paper-based voting systems.
A division was called for,
voting on which was as follows:
|
For
Chairperson J Gillon
Member P Gillon
Deputy Chairperson D Grant
Member A Smithson
|
Against
Member A Hartley
Member K McIntyre
Member A Tyler
Member L Waugh
|
Abstained
|
The motion was declared EQUAL.
The chair exercised their casting
vote for so the motion was Carried
CARRIED
|
Member A Hartley left the meeting at
6.03pm.
|
28
|
Local government elections 2019 – order of names
on voting documents
|
|
|
Charlotte Rosier, Elections
Communications Lead and Paul Tombleson, Project Manager, were in attendance
via skype, to address the board in support of this item.
|
|
|
MOVED
by Chairperson J Gillon, seconded by Deputy Chairperson D Grant:
That the Kaipātiki Local
Board:
a) recommend to the Governing Body that candidate names on voting
documents should be arranged in alphabetical order of surname.
|
|
|
Member
L Waugh moved an amendment by addition to the original recommendation as
follows:
Resolution
number KT/2018/221
MOVED by Member L Waugh, seconded by Member K McIntyre:
b)
recommend to the Governing Body that candidate names on voting
documents should be arranged in reverse alphabetical order on alternate
elections and this order should correspond with the voter information
booklet.
CARRIED
|
|
|
The
Chairperson put the substantive motion.
Resolution
number KT/2018/222
MOVED
by Chairperson J Gillon, seconded by Deputy Chairperson D Grant:
That
the Kaipātiki Local Board:
a)
recommend to the Governing Body that candidate
names on voting documents should be arranged in alphabetical order of
surname.
b)
recommend to the Governing Body that candidate names on voting
documents should be arranged in reverse alphabetical order on alternate
elections and this order should correspond with the voter information
booklet.
The substantive motion was declared.
CARRIED
|
|
18
|
Auckland Council’s Quarterly
Performance Report: Kaipātiki Local Board for quarter one, 1 July –
30 September 2018
|
|
|
Paul Edwards, Senior Local Board Advisor
and Pramod Nair, Planning Lead – Local Board, were in attendance to
address the board in support of this item.
|
|
|
Resolution
number KT/2018/223
MOVED by Chairperson J Gillon, seconded by Member P
Gillon:
That the Kaipātiki
Local Board:
a) receive
the performance report for the 2018/2019 financial quarter 1 July – 30
September 2018.
b) reallocate
$20,000 of 2018/2019 operational Locally Driven Initiative budget currently
allocated to Highbury House to the contestable community grants budget, so
that future Asset Based Service and Locally Driven Initiative grants to
Highbury House can be included in one funding agreement and paid at the same
time.
c) note
the Chairperson has exercised his delegated authority to approve changes to
the following work programme activity that was presented by staff, as per
Attachment D to the agenda report as follows:
i) ID#1796
- Kaipātiki – Install Shade Sails.
d) identify
Rotary Grove Reserve and Lancelot Reserve playgrounds as possible candidates
for the “third playground” shadesail installation in the 2018/19
Community Facilities work programme, and request staff investigate options
for installing shadesails utilising the remaining $15,000 unallocated in the
Kaipātiki - Install Shade Sails line ID1796, noting that these two
playgrounds are rated “High” for requiring SunSmart priority, but
are unlikley to have a playground renewal project to bundle a shadesail with
in the near future.
e) note
that Shepherds Park is not included in the amended ID #1796 Kaipātiki
– Install Shade sail work programme activity description as a potential
project to upgrade the playground, including comprehensive shadesails, will
be considered for inclusion as part of the local board’s 2019/20 work
programme.
f)
request that the Elliott Avenue Reserve park asset renewal
project be taken off hold and options for a like-for-like renewal of the
playground be reported back to the Local Board.
CARRIED
Secretarial note: under
standing order 1.9.7, Member L Waugh requested her vote be recorded against
item 18 d).
|
Secretarial note: item 19 was taken after
item 23
|
23
|
Draft Contributions Policy
|
|
|
Paul Edwards, Senior Local Board Advisor
and Pramod Nair, Planning Lead – Local Board, were in attendance to
address the board in support of this item.
|
|
|
MOVED
by Member L Waugh, seconded by Member K McIntyre:
That the Kaipātiki Local
Board:
a)
support the intent of the proposed draft
Contributions Policy, as it places the burden of funding development onto
those actors whose developments will impact the most on creating future
demand on the infrastructure network (‘exacerbator pays’
principle).
b)
support further refinement of catchments to
ensure that infrastructure is prioritised to where contributions are being
collected, which relates to the new and changed funding areas noted in the
draft Contributions Policy.
c)
note concern about the impact on potential
future retail developments, and support further work on the unit of demand
factors so the impacts on developments are more accurately understood.
d)
note concern that the deferred payment
schedule proposed for residential use and single residential consents that
contain five or more dwelling units, creates potential for default that is
not present under the current Contributions Policy.
|
|
|
Member P Gillon moved an amendment by
addition to the original recommendation as follows:
MOVED by Member P Gillon,
seconded by Chairperson J Gillon:
That the Kaipātiki Local
Board:
e)
express concern that council’s prioritization
of reserve acquisition to very high growth and high growth areas, means that
only 10% of acquisitions are likely to be allocated to filling the gaps in
the existing parks and openspace network.
A division was called for,
voting on which was as follows:
|
For
Chairperson J Gillon
Member P Gillon
Deputy Chairperson D Grant
Member A Smithson
Member A Tyler
|
Against
Member K McIntyre
Member L Waugh
|
Abstained
|
The motion was declared carried by 5 votes to 2.
CARRIED
|
|
|
The Chairperson
put the substantive motion.
Resolution
number KT/2018/225
MOVED by Member L Waugh, seconded by Member K McIntyre:
That
the Kaipātiki Local Board:
a)
support the intent of the proposed draft
Contributions Policy, as it places the burden of funding development onto
those actors whose developments will impact the most on creating future
demand on the infrastructure network (‘exacerbator pays’
principle).
b)
support further refinement of
catchments to ensure that infrastructure is prioritised to where
contributions are being collected, which relates to the new and changed
funding areas noted in the draft Contributions Policy.
c)
note concern about the impact on
potential future retail developments, and support further work on the unit of
demand factors so the impacts on developments are more accurately understood.
d)
note concern that the deferred payment
schedule proposed for residential use and single residential consents that
contain five or more dwelling units, creates potential for default that is
not present under the current Contributions Policy.
e)
express concern that council’s
prioritization of reserve acquisition to very high growth and high growth
areas, means that only 10% of acquisitions are likely to be allocated to
filling the gaps in the existing parks and openspace network.
The substantive motion was declared.
CARRIED
Secretarial note: under standing order 1.9.7, Member L
Waugh and K McIntyre requested their votes be recorded against 23 e).
|
|
19
|
Renewal of community lease to Shakti
Community Council Incorporated at the Mayfield Centre, 5 Mayfield Road,
Glenfield
|
|
|
Resolution
number KT/2018/226
MOVED by Member P Gillon, seconded by Member A Smithson:
That the Kaipātiki
Local Board:
a) grant
the renewal of the community lease to Shakti Community Council Incorporated
for room two with an area of 9.9 m² being the premises in the Mayfield
Centre, 5 Mayfield Road (R1 Mayfield Road), Glenfield, and shown outlined red
in Attachment A of the report subject to the following:
i) term
– one year commencing 1 May 2018
ii) rent
– $1.00 plus GST per annum if requested
iii) an
operational charge (including utilities) – $247.50 per annum plus GST.
b) note
all other terms and conditions be in accordance with the original lease dated
19 April 2017.
CARRIED
|
|
20
|
Renewal of community lease to Seniornet
Glenfield Incorporated at the Mayfield Centre, 5 Mayfield Road, Glenfield
|
|
|
Resolution
number KT/2018/227
MOVED by Chairperson J Gillon, seconded by Member A
Tyler:
That the Kaipātiki
Local Board:
a) grant
a renewal of the community lease to Seniornet Glenfield Incorporated for
rooms 14,15 and 16 with an area of 71.66 m² (more or less) in the
Mayfield Centre, 5 Mayfield Road (R1 Mayfield Road), Glenfield, and shown
outlined red in Attachment A of the report subject to the following:
i) term
– one year commencing 1 May 2018
ii) rent –
$1.00 plus GST per annum if requested
iii) an operational
charge (including utilities) – $1,791.00 per annum plus GST.
b) note
all other terms and conditions be in accordance with the original lease dated
19 April 2017.
CARRIED
|
|
21
|
Renewal of community lease to The
Marlborough Recreational Trust at 13A Chartwell Avenue, Glenfield
|
|
|
Resolution
number KT/2018/228
MOVED by Chairperson J Gillon, seconded by Member K
McIntyre:
That the Kaipātiki
Local Board:
a)
defer consideration of a renewal of the community lease to the Marlborough
Recreational Trust at 13a Chartwell Avenue (R 13 Chartwell Avenue), Glenfield
and request negotiation on the opportunities for public access to the courts
when not in use by the leasee.
CARRIED
|
|
22
|
Renewal of community lease to The
Marlborough Recreational Trust at McFetridge Park, 115 Archers Road,
Glenfield
|
|
|
Resolution
number KT/2018/229
MOVED by Chairperson J Gillon, seconded by Member P
Gillon:
That the Kaipātiki
Local Board:
a) grant a renewal of the community lease to The Marlborough
Recreational Trust at McFetridge Park, 115
Archers Road, Glenfield described as part Lot
1 DP 48238 as shown on Attachment A on the following terms and conditions:
i) term
– ten (10) years commencing 1 December 2016
with no further right of renewal with final
expiry on 30 November 2026
ii) rent
-$1.00 plus GST per annum, if demanded
b) note all other terms and conditions will be accordance with the
deed of lease dated 2009.
CARRIED
|
Secretarial note: item 23 was taken after
item 18.
|
24
|
Feedback on proposed topics for inclusion in
the Auckland Water Strategy
|
|
|
MOVED
by Member A Smithson, seconded by Deputy Chairperson D Grant:
That the Kaipātiki Local
Board:
a)
provide the following feedback on the proposed
topics for inclusion in the Auckland Water Strategy:
i)
endorse the proposed topics for inclusion in
the Auckland Water strategy
ii)
endorse the focus on urban streams, noting
that Kaipātiki streams are regularly impacted by pollution events,
sedimentation, sewage and stormwater overflows
iii) note that urban stream problems point to a failure in effective
mitigation, monitoring and enforcement
iv) request that the Auckland water Strategy includes information on
mangrove forests and their role in protecting coastal areas from flooding,
rising seas and providing marine habitat
v) note that the Kaipātiki Local Board has been advocating for
Auckland Council to have a stronger focus on water quality, and thanks the
author of the Auckland Water Strategy for his presentation to the local board
and work on the strategy.
vi) note that the improvement of fresh and marine water quality is a
key initiative in the Kaipātiki Local Board Plan 2017.
b)
note that local board feedback on proposed
topics for inclusion in the Auckland Water Strategy will be included in a
report to the Environmental and Community Committee in December 2018, seeking
approval of the draft Auckland Water Strategy discussion document for public
consultation in early 2019.
|
|
|
Resolution
number KT/2018/230
MOVED by Member L Waugh, seconded by Member A Tyler:
Member L Waugh moved an
amendment by replacement of a) iv) with the following.
That the Kaipātiki
Local Board:
iv) request that the Auckland water Strategy includes information on
mangrove forests and their role in protecting coastal areas from flooding,
rising seas and providing marine habitat and the impact on access to
recreational amenity.
CARRIED
|
|
|
The Chairperson
put the substantive motion.
Resolution
number KT/2018/231
MOVED by Member A Smithson, seconded by Deputy
Chairperson D Grant:
That
the Kaipātiki Local Board:
a)
provide the following feedback on the
proposed topics for inclusion in the Auckland Water Strategy:
i)
endorse the proposed topics for
inclusion in the Auckland Water strategy
ii) endorse the focus on urban streams, noting that Kaipātiki
streams are regularly impacted by pollution events, sedimentation, sewage and
stormwater overflows
iii) note that urban stream problems point to a failure in effective
mitigation, monitoring and enforcement
iv) request that the Auckland water Strategy includes information on
mangrove forests and their role in protecting coastal areas from flooding,
rising seas and providing marine habitat and the impact on access to
recreational amenity.
v) note that the Kaipātiki Local Board has been advocating for
Auckland Council to have a stronger focus on water quality, and thanks the
author of the Auckland Water Strategy for his presentation to the local board
and work on the strategy.
vi) note that the improvement of fresh and marine water quality is a
key initiative in the Kaipātiki Local Board Plan 2017.
b)
note that local board feedback on proposed
topics for inclusion in the Auckland Water Strategy will be included in a
report to the Environmental and Community Committee in December 2018, seeking
approval of the draft Auckland Water Strategy discussion document for public
consultation in early 2019.
The substantive motion was declared.
CARRIED
|
|
25
|
Funding food scraps collection service
through a targeted rate
|
|
|
A document titled ‘Supplementary
Information Food Scraps Service Report’ was tabled. A copy of the
tabled document has been placed on the official minutes and is available on
the Auckland Council website as a minutes attachment.
|
|
|
Resolution
number KT/2018/232
MOVED by Chairperson J Gillon, seconded by Member P
Gillon:
That the Kaipātiki
Local Board:
a)
support option one, to continue to deliver the
food scraps collection service to households in the trial area of Northcote,
and continue to fund this through the waste levy.
b)
support the introduction of a regional food
scrap collection service, funded through the existing waste levy, and not
through a new targeted rate.
c)
do not support option two to consult in the 2019/20 annual plan
on providing a food scrap collection service to households in the trial area
by levying a targeted rate of $67 per annum and all households within the
trial area to fund this.
d)
do not have enough information to support the
introduction of a new targeted rate to cover the regional food scraps
collection.
e)
note that it is not clear why the Northcote
trial area needs to align with the Papakura trial area and cannot continue to
be funded as it has since 2014, nor what project, service or locale the
freed-up funding would be allocated to if options two or three are adopted by
the Governing Body.
f)
request an update on investigation into
possible discounts for residents that already recycle or compost at home to
provide an incentive for residents to compost at home as requested in the
Local Board Feedback on the draft Waste Management and Minimisation
Plan 2018 (resolution KT/2018/1).
g)
request an update on investigation into cost
savings from council contractors using the compost collected in our parks and
reserves as requested in the Local Board Feedback on the draft Waste
Management and Minimisation Plan 2018 (resolution KT/2018/1).
CARRIED
|
|
|
Attachments
a 21 November 2018 - Kaipātiki Local Board Business
Meeting - Supplementary Information Food Scraps Service Report
|
|
26
|
Auckland Regional Pest Management Plan
consultation feedback and recommended changes
|
|
|
A document titled ‘Proposed
Kaipātiki Local Board Feedback on the Regional Pest Management
Plan’ was tabled. A copy of the tabled document has been placed on the
official minutes and is available on the Auckland Council website as a minutes
attachment.
|
|
|
Resolution
number KT/2018/233
MOVED by Member P Gillon, seconded by Member A Tyler:
That the Kaipātiki
Local Board:
a) receive
a summary of consultation feedback from Kaipātiki
residents on the Proposed Auckland Regional Pest Management Plan.
b) provide
feedback on the recommended changes to the Proposed Regional Pest Management
Plan based on consultation feedback as tabled.
CARRIED
|
|
|
Attachments
a 21 November 2018 - Kaipātiki Local Board Business
Meeting - Proposed Kaipātiki Local Board Feedback on the Regional Pest
Management Plan
|
Secretarial note: meeting adjournment at
7.28pm – 7.34pm
Secretarial note: item 27 was taken after
item 17.
Item 28 was taken after item 27.
|
29
|
Kaipātiki Local Board Chairperson's
Report
|
|
|
There was no update provided by the Kaipātiki Local Board Chairperson.
|
|
31
|
Governing Body and Independent Maori
Statutory Board Members' Update
|
|
|
There was no update provided by
Governing Body and Independent Maori Statutory Board Members’.
|
34 Consideration
of Extraordinary Items
There was no
consideration of extraordinary items.
7.42 pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Kaipātiki Local Board
HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................
