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Māngere-Ōtāhuhu
Local Board
21 November
2018
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Draft
Old School Reserve Concept Plan for public consultation
File No.: CP2018/22006
Te take mō te pūrongo / Purpose of the report
1. To
seek approval from the Māngere-Ōtāhuhu Local Board to:
a) publicly
notify the draft Old School Concept Plan for consultation;
b) notify
an intention to grant a licence to occupy to Cook Islands Development Agency
New Zealand (CIDANZ) for interim activities on the land;
c) notify
a small lease extension for the existing Tavaesina Trust.
Whakarāpopototanga matua / Executive summary
2. A
draft concept plan for the future development of the Old School Reserve has
been developed for public consultation. It has been funded and supported
by the local board.
3. The
concept plan is a blueprint for future use and development of the reserve and
is an integrated approach involving all lessees and stakeholders.
4. The
plan provides certainty for the lessees and council as to how the land will be
used, bringing to an end the uncertainty and ad hoc nature of earlier
development proposals.
5. The
recommendations are to publicly notify the draft concept plan, licence to
occupy, and intention to grant a new community lease.
6. To
accommodate the activities of the Cook Islands Development Agency New Zealand,
in anticipation of the concept plan being implemented, a licence to occupy for
an area of land to the front of the reserve is proposed. This can be notified
with the draft concept plan.
7. In
addition, a small portion of land is required for the Tavaesina Trust, as a new
community lease area, to support its consented expansion. This can also be
notified with the above.
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Ngā tūtohunga / Recommendation/s
That the Māngere-Ōtāhuhu
Local Board:
a) approve
the public notification of the draft Old School Reserve Concept Plan for
submissions.
b) form
a hearings panel comprising the members of the local board to hear
submissions on the draft Old School Reserve Concept Plan (if any).
c) approve
the public notification of the local board’s intention to grant a
Licence to Occupy to the Cook Island Development Agency New Zealand, to
accommodate its activities for a period of five (5) years.
d) form
a hearings panel comprising the members of the local board to hear
submissions on the intention to grant a Licence to Occupy to the Cook Island
Development Agency New Zealand (if any).
e) approve
the public notification of the local board’s intention to grant a
community lease to Tavaesina Trust on the same terms and conditions as the
current community lease held by the group.
f) form
a hearings panel comprising the members of the local board to hear
submissions on the intention to grant a community lease to Tavaesina Trust
(if any).
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Horopaki / Context
8. A
draft concept plan for the integrated development of the Old School Reserve on
Kirkbride Road, Mangere, has been developed with key stakeholders. It was
supported by the local board by way of resolution MO/2018/75 on 16 May 2018,
and at a workshop of the local board on 3 October 2018 (refer Attachment A).
9. The
draft concept plan has resulted from extensive work by council staff and the
stakeholders on the reserve forming collaborative relationships, defining their
aspirations and future land use goals over a number of years.
10. The Cook
Islands Development Agency New Zealand (CIDANZ) and the Auckland Teaching
Gardens Trust (ATG), have developed a strong working relationship which blends
their community initiatives to be more widely beneficial to the community.
11. The draft
concept plan captures all of the initiatives and plans for the development of
the reserve for the community. It includes current consented proposals and
future indicative development.
12. The draft
concept plan is now ready for public and iwi consultation. After the
consultation period, submissions will be analysed and reported back to the
local board for a decision on adoption of the plan.
13. In the
meantime, some existing activities require an interim licence to occupy, while
elements of the concept plan are implemented.
14. The
licence to occupy includes an area to the front of the reserve facing Kirkbride
Road, to temporarily accommodate the CIDANZ teaching kitchen, shared
market space and a café referred to in the resolution of 16 May 2018. It
will also house the already approved relocatable war memorial.
15. The
licence to occupy requires public and iwi consultation and can be undertaken at
the same time as notification of the draft concept plan.
16. The
licence is required to allow continuity of the community and social services
provided by CIDANZ, until their new facility is constructed. It is recommended
that a five year licence to occupy to be offered to the group.
17. Tavaesina
Trust operates an existing early childhood education centre (ECE) on Old School
Reserve and has an existing community lease. It holds a consented extension of
the service and requires some additional lease area. This is shown as item 18
on the plan in Attachment A.
18. The
intention is to notify a new community lease for the new area of land with the
same terms, conditions and expiry date as the existing lease, so that when they
both expire, the two can be combined into a single renewed lease.
19. The land
is currently an unused portion of the reserve which, when leased to Tavaesina,
will provide a better carpark/lease boundary than exists at present.
20. The
concept plan also shows the proposed lease boundary for ATG. A formal report
seeking local board approval for their lease will be presented once the
consultation period for the concept plan is complete.
Tātaritanga me ngā tohutohu / Analysis and advice
Draft Concept Plan
21. The draft
concept plan shows the proposed future state of the reserve which combines the
activities of the existing early childhood education centres, the Auckland
Teaching Gardens and the activities of CIDANZ.
22. The draft
concept plan is an integrated development approach with greater recreational,
educational and cultural use of the land, by increasing linkages between the
key stakeholders. It improves traffic safety and provides age appropriate play
spaces. At the same time it integrates the heritage elements of the reserve
with the proposed developments.
23. The draft
concept plan, if adopted, will determine the land tenure requirements for the
teaching gardens and CIDANZ, who will have leases for their defined areas of
activity.
24. The
indicative position and future lease footprint of the CIDANZ new building is
shown on the plan. The plan also removes the old gravel track in order to
prevent the track from interfering with the future use of the consented CIDANZ
ECE.
25. When the
CIDANZ ECE is operational, the gravel track traffic and pedestrian safety will
be managed by interim traffic management measures which will slow vehicles.
This includes speed limit signs and a raised, marked temporary pedestrian crossing,
as well as CIDANZ ECE staff crossing wardens. Staff are currently in
discussions the ATG over the use of the track by delivery vehicles to the
gardens, so that risks can be further minimised.
Licence to Occupy
26. The
existing CIDANZ activities to the front of the Reserve will eventually
cease. These will include the removal of the existing house and shed.
27. Current
activities include a garden between the two buildings, the packing shed social
enterprises, a café/caravan and a small artificial grassed meeting
space. These activities are to be defined in the licence to occupy, to allow
for the continuation of the land uses, while the concept plan is progressively
implemented (Attachment B)
28. A five
year term is envisaged which will allow time for the future CIDANZ building to
be funded, designed and constructed, along with the consented ECE.
Improvements will also be made to the current gravel track (which will
eventually be closed to vehicular traffic).
29. The
licence to occupy is the best instrument to allow the CIDANZ land use
activities as an interim measure. Because the land is held under the Local
Government Act 2002, council is required to consult with iwi and the public
prior to granting a licence to occupy.
30. If
submissions are received they can be heard by the local board or an appointed
commissioner before a decision is made on whether to grant a licence to occupy.
Ngā whakaaweawe ā-rohe me ngā tirohanga a te
poari ā-rohe /
Local impacts and local board views
31. Local
Board support for the proposed activities, development of the reserve and draft
concept plan is indicated by the resolution and workshop as discussed above
(MO/2018/75). Local impacts will be positive by providing a central
recreation, health, education and wellness hub that reaches all elements of the
community.
32. The draft
concept plan and its land uses align with the zoning and purpose of the land,
and further supports the retention of the land as a place for community
recreation.
33. The combination
of heritage preservation, early learning, teaching gardens, cultural, community
and social enterprise activities on the land makes the reserve a key part of
achieving the local board objective of creating facilities for diverse
needs.
34. The incremental
implementation of a concept plan will cement the Old School Reserve as a focus
of community use and co-operation.
Tauākī whakaaweawe Māori / Māori impact
statement
35. Iwi
will be engaged with during the public notification of the licence to occupy
and consultation relating to the draft concept plan, as required under the
Local Government Act 2002 and the Conservation Act 1987.
36. The
licence to occupy and the draft concept plan will both provide local benefits
for many communities, including Māori, through the provision of community
facilities that provide a wide range of social and community opportunities.
37. Auckland
Council is committed to meeting its responsibilities under Te Tiriti o Waitangi
and its broader legal obligations to Māori. Support for Māori
initiatives and outcomes are detailed in Te Toa Takitini, Auckland
Council’s Māori Responsiveness Framework.
Ngā ritenga ā-pūtea / Financial implications
38. There are
no financial implications to notifying the draft concept plan or the licence to
occupy. Costs will be met by current budgets and existing LDI funding for the
development of the draft concept plan.
39. Implementation
of the groups’ aspirations – CIDANZ, Tavaesina Trust and ATG
– will be delivered and funded by each of the groups. Park infrastructure
shown on the concept plan will be implemented in stages as funding allows
(refer to Attachment C showing the recommended stages).
Ngā raru tūpono / Risks
40. There are
no significant risks in the proposal. There may be a risk that submissions
received from the community could lead to a potential change in the plan prior
to a report for adoption.
Ngā koringa ā-muri / Next steps
41. If the
local board resolves to notify the draft Old School Reserve Concept Plan,
licence to occupy and new community lease, officers will undertake the
necessary processes required. Thereafter all submissions will be analysed
prior to the findings being reported back to the local board with
recommendations.
Ngā
tāpirihanga / Attachments
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No.
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Title
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Page
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a⇩ 
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Draft Old School Reserve Concept Plan
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9
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b⇩
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Proposed area of Licence to Occupy
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11
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c⇩ 
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Potential Infrastructure Staging Plan
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13
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Ngā kaihaina / Signatories
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Authors
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Allan Christensen - Senior Land Use Advisor
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Authorisers
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Rod Sheridan - General Manager Community Facilities
Carol McKenzie-Rex - Relationship Manager
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