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Māngere-Ōtāhuhu
Local Board
21 November
2018
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1 Welcome
Member
Tafafuna’i Tasi Lauese led the meeting in prayer.
2 Apologies
Note: Cr Collins
and Cr Filipaina put their apologies in for absence.
3 Declaration
of Interest
There were no
declarations of interest.
4 Confirmation
of Minutes
5 Leave
of Absence
There were no
leaves of absence.
6 Acknowledgements
·
NZ Book Council
Writers in Communities programme
Ø
5 books created by
students and launched last night
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Schools –
staff, students, parents: Ōtāhuhu Primary, St Josephs Primary,
Ōtāhuhu Intermediate, Panama Road School & Fairburn Primary
School.
Ø
Writers Daren Kamali, Zechariah Soakai, Vasanti Unka, Melinda
Szymanik & Sue Copsey.
Ø
Organisers and supporters, NZ Book Council, National Library
and Ministry of Education.
·
Ōtāhuhu Schools who have raised money for
anti-Polio work through Rotary Purple Days: Ōtāhuhu Primary;
Fairburn; St Joseph’s; Panama Road.
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Ōtāhuhu RSA - for a moving Armistice Day centenary
ceremony at the Ōtāhuhu Cemetery.
·
Iosefo Lam Sam & Misikupa Gasu, Ōtāhuhu College
– named in the Samoan Barbarians U18 7s training squad to compete at the
World School 7s in mid-December
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Sonia Shah and Sefa Uaisele, the first Ōtāhuhu
College students to be selected for the Rotary National Science and Technology
Forum 2019.
·
Shaneel Lal, Ōtāhuhu College, Manukau East Youth MP
2019 and Ashley Vaotuua, McAuley High School, Manukau East Youth MP
Alternate 2019.
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Organisers of the inaugural South Auckland Writers Festival,
Words Will Work, held at the end of October in Mangere East.
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Waicare
Envirocare Awards – Silver Award to Otahuhu Kindergarden.
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Manukau
Outrigger Canoe Club 30th Year Anniversary.
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Nui
Commuinity Laungage week.
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Mangere
Youth MP.
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Dwali
celebration.
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Thirsty
Liquior Store in Vine Street has been closed.
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Pacific
Aotea Summit.
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Fijian
Community Seven Sports tournament.
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Housing
Initiative HLC – community reference group has been set up.
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Closeure
of Old Mangere Bridge.
7 Petitions
There were no
petitions.
8 Deputations
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8.1
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Deputation - Tamaki Estuary Environmental
Forum
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This deputation has
been moved to 12 December as the presenters were not able to attend this
meeting.
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8.3
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Deputation - Manukau Beautification
Charitable Trust
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The presentation
was tabled at the meeting. A copy has been placed on the official minutes and
is available on the Auckland Council website as a minutes attachment.
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Resolution
number MO/2018/186
MOVED by Chairperson L Sosene, seconded by Member C
O'Brien:
That the Māngere-Ōtāhuhu
Local Board:
a) receive
the presentation and thank Graeme Bakker and Barbara Carney for their
attendance.
CARRIED
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Attachments
a 21 November 2018 Mangere-Otahuhu Local Board Item 8.3
Manukau Beautification Trust presentation
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9 Public
Forum
10 Extraordinary
Business
There was no
extraordinary business.
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11
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Governing Body Member Update
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Cr
Filipaina’s report was tabled at the meeting. A copy has been placed on
the official minutes and is available on the Auckland Council website as a
minutes attachment.
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Resolution
number MO/2018/188
MOVED by Chairperson L Sosene, seconded by Member C
Elliott:
That the Māngere-Ōtāhuhu
Local Board:
a) receive
the written report from Cr Alf Filipaina.
CARRIED
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Attachments
a 21 November 2018 Mangere-Otahuhu Local Board Item 11 Cr
Alf Filipaina report
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12
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Local Board Leads and Appointments Report
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Member O’Brien
report was tabled at the meeting. A copy has been placed on the official
minutes and is available on the Auckland Council website as a minutes
attachment.
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MOVED by Chairperson L Sosene, seconded by Deputy
Chairperson W Togiamua:
That the Māngere-Ōtāhuhu
Local Board:
a) receive
the verbal and written updates from the local board members.
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Attachments
a 21 November 2018 Mangere-Otahuhu Local Board Item 12
Member O'Brien report
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14
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Local board resolution responses and
information report
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The Regional
Facilities First Quarter Report was tabled at the meeting. A copy has
been placed on the official minutes and is available on the Auckland Council
website as a minutes attachment.
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Resolution
number MO/2018/190
MOVED by Chairperson L Sosene, seconded by Deputy
Chairperson W Togiamua:
That the Māngere-Ōtāhuhu
Local Board:
a) notes the Regional Facilities Auckland Fourth Quarter Report and
receives the Regional Facilities First Quarter Report, tabled at the meeting.
CARRIED
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Attachments
a 21 November 2018 Mangere-Otahuhu Local Board Item 14
Regional Facilities First Quarter Report
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15
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Trial of online voting at the 2019 local
elections
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Resolution
number MO/2018/191
MOVED by Chairperson L Sosene, seconded by Member M Kolo:
That the Māngere-Ōtāhuhu
Local Board:
a) notes
that Auckland Council has entered into a collaborative agreement with eight
other councils to work together towards an online voting trial for the 2019
local body elections.
b) endorses
the trial of online voting as tool to enable local democracy, noting that
postal voting is still an option for all voters.
c) endorses
the principle of including voters in the trial that are most
disproportionately impacted in their ability to participate with the sole
postal method.
d) endorses
the online voting subset including a combination of geographical areas at a
local board level and overseas voters and people with a disability.
e) notes
that the number of local boards involved in the trial will be determined by
the size of the subset, yet to be confirmed by the Minister of Local
Government, and the representativeness of the local board areas combined to
the overall voting population.
f) recommends
that voters in the Māngere-Ōtāhuhu Local Board be considered for the online voting trial.
CARRIED
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17
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Draft Contributions Policy
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Resolution
number MO/2018/193
MOVED by Chairperson L Sosene, seconded by Member C
O'Brien:
That the Māngere-Ōtāhuhu
Local Board:
a) support
increasing the cost of development contributions to enable growth related
infrastructure.
b) endorse
the changes in demand factors to reflect the expected demand the development
will have on public infrastructure, ensuring the sharing of costs between
development types is equitable.
c) support
extending the timeframe for payment of development contributions, since the
developer does not receive profit when the consent is issued and should be
paid through a phasing system in alignment with the development.
d) agrees
that Auckland Council needs to account for any shortfall that may be incurred
by extending the timeframe for payment and implement mechanisms to address
non-payment contributions as this is a risk to Auckland Council and local
rate payers.
e) endorse
the proposal to create new funding areas for transport and stormwater and
change funding areas for reserves.
f) support
creating a new student accommodation unit category for student accommodation
administered by schools and universities and reducing the demand factors in
recognition of the fact that these types of development that are located near
or at the schools and universities have a lower demand on transport and open
space infrastructure.
g) support
definition changes to align with the Auckland Unitary Plan and avoid customer
confusion.
h) support
reduced development contribution costs on Māori developments such as
marae and papakāinga housing and:
a new
development type definition for these kinds of development could be developed
to facilitate this outcome. This needs to differentiate between these kinds
of development and commercial projects undertaken by iwi organisations.
i) support
the Māori Cultural Initiatives Fund is resourced to support the needs of
Māori development.
j) asks
that with significant growth taking place in the local area, 10% of the
development contributions from the area be invested back locally.
CARRIED
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18
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Auckland Transport October 2018 update to
the Māngere-Ōtāhuhu Local Board
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Resolution
number MO/2018/194
MOVED by Chairperson L Sosene, seconded by Member C
Elliott:
That the Māngere-Ōtāhuhu
Local Board:
a) receive
the Auckland Transport October 2018 update report.
b) request
that the bus companies contracted by Auckland Transport be given strong
direction that bus drivers display slower safer more considerate
driving behaviour.
c) request that a meeting be arranged with AT’s lead officer
for Public Transport Services to discuss issues raised (18 b) in more
detail.
CARRIED
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19
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New road name in the subdivision at 89A
Naylors Drive, Māngere by Imperial Homes Ltd
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Resolution
number MO/2018/195
MOVED by Chairperson L Sosene, seconded by Member M Kolo:
That the Māngere-Ōtāhuhu
Local Board
a) approve the new road name “Ngā Waka Place” for the new public road in the subdivision at 89A
Naylors Drive, Mangere, in accordance with section 319(1)(j)
of the Local Government Act 1974.
CARRIED
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20
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Healthy Environments Events Principles -
Mangere Otahuhu
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Resolution
number MO/2018/196
MOVED by Chairperson L Sosene, seconded by Member C
Elliott:
That the Māngere-Ōtāhuhu
Local Board:
a) adopt
the Healthy Environments Events Principles in Attachment A and A Guide to
Creating a Healthy Environments Event in Attachment B for use at Auckland
Council funded or delivered events in the Mangere-Otahuhu Local Board area
commencing in the 2018/2019 events season.
b) endorse
Leisure Centres, Community Leases and Community Places as priority areas for
the Healthy Environments approach and request Healthy Families Manukau
Manurewa-Papakura to work with these departments to investigate how they can become
healthier environments.
c) requests
that the work on promoting healthy environments also include reference to
“drug free” environments along with “smoke and alcohol free”.
CARRIED
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21
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Auckland Council's Quarterly Performance
Report: Māngere-Ōtāhuhu Local Board Quarter 1
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Resolution
number MO/2018/197
MOVED by Chairperson L Sosene, seconded by Member M Kolo:
That the Māngere-Ōtāhuhu
Local Board:
a) receive
the performance report for the financial quarter ending 30 September 2018.
b) approve
$5,000 from the local board’s community response fund to support the
local board’s Maori responsiveness initiatives identified in Improving
Maori input into Local Board decision making work programme, and update Arts
Community and Recreation work programme.
c) requests
an urgent update on the status of the Piki Thompson flagpole and asks staff
for delivery in time for the 2019 ANZAC day.
d) requests
officers for an urgent update on work item #1063 CAB – Māngere-
Ōtāhuhu.
Social Procurement
e) requests
that departments responsible for delivery of local board work programmes use
a social procurement approach.
f) requests
that departments provide updates to this local board on social procurement
progress and achievement in the quarterly performance reports.
g) requests
that the Community Facilities department reports to this local board on
progress and achievement against social procurement measures that were
established for the RIMA contract area and this local board area at the
outset of Project 17 - the community facilities and parks maintenance
contracts.
h) asks
that Auckland Council take social procurement seriously and show leadership,
noting that Auckland Transport employs staff to specifically focus on implementing
social procurement.
i) seeks
a report from the Procurement team clarifying how public spending on
forthcoming significant projects will enable clear social objectives to be
met in this local board area and the south – with consideration of the
rapid transit network from Airport to Botany, Airport to CBD, Mill Road,
AMETI, Project Streetscapes and the Central Interceptor.
j) seeks
written assurance that Auckland Council has standard social procurement
expectations in contracts, and doesn’t approach social procurement on a
random basis.
CARRIED
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Note: Item 31 be
considered after Item 21.
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22
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Blake Road Reserve Development Plan
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Resolution
number MO/2018/198
MOVED by Chairperson L Sosene, seconded by Member C
Elliott:
That the Māngere-Ōtāhuhu
Local Board:
a) adopts
the Blake Road Reserve Development Plan (Attachment A).
b) allocates
$3,000 LDI Opex for Community Facilities to develop a detailed concept design
and implementation plan for the park, to come from the local board’s
Community Response Fund.
CARRIED
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24
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Auckland Regional Pest Management Plan
consultation feedback and recommended changes
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Resolution
number MO/2018/200
MOVED by Chairperson L Sosene, seconded by Member M Kolo:
That the Māngere-Ōtāhuhu
Local Board:
a) receive
a summary of consultation feedback from Māngere-Ōtāhuhu Local
Board residents on the Proposed Auckland Regional Pest Management Plan.
b) gives
the following points as feedback on the recommended changes to the Proposed
Regional Pest Management Plan based on consultation feedback:
i) the board supports the
proposed changes.
ii) requests that use of the
regional targeted rate for pest management in local areas is applied in
consultation with local boards
iii) the board asks that three locations
– Ambury Regional Park, Pūkaki Crater and Ōtuataua Stonefields be given priority in the plan implementation.
The areas are of importance to the wider Auckland community and of
significance to mana whenua.
iv) notes a further comment that only
feral cats are to be considered as pests – those that have not
interacted with human habitation. The general concern otherwise raised is to
do with issue of stray cats.
CARRIED
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26
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Feedback on proposed topics for inclusion in
the Auckland Water Strategy
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The Auckland
Water Strategy feedback was tabled at the meeting (Attachment A) and the
additional feedback under recommendation c) was sent to board members for
approval (Attachment B). A copy has been placed on the official minutes and
is available on the Auckland Council website as a minutes attachment.
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Resolution
number MO/2018/202
MOVED by Chairperson L Sosene, seconded by Member C
O'Brien:
That the Māngere-Ōtāhuhu
Local Board:
a) provide
feedback on the proposed topics (Attachment A) for inclusion in the Auckland
Water Strategy
b) note that local board feedback on proposed topics for inclusion in
the Auckland Water Strategy will be included in a report to the Environmental
and Community Committee in December 2018, seeking approval of the draft
Auckland Water Strategy discussion document for public consultation in early
2019.
c) may
add additional feedback once it has had time to consider the recently
released document Local government position statement on three waters by Local
Government New Zealand Zone 1; and any additional comments will be sent
to the relevant officer for inclusion.
CARRIED
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Attachments
a 21 November 2018 Mangere-Otahuhu Local Board Auckland
Water Strategy feedback
b 21 November 2018 Mangere-Otahuhu Local Board Additional
feedback on the Local Government position statement on three waters
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27
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Urgent Decision relating to New private way
name in the subdivision at 265 and 267 Portage Road, Mangere
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Resolution
number MO/2018/203
MOVED by Chairperson L Sosene, seconded by
Member C Elliott:
That the Māngere-Ōtāhuhu Local Board:
a) notes
the urgent decision on 11 October 2018 relating to the naming of a new private way to Te Hiko Way in the subdivision
at 265 and 267 Portage Road, Mangere by Harinder Singh Saini and Mohammed
Zarik Tanveer.
CARRIED
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30 Consideration
of Extraordinary Items
There was no
consideration of extraordinary items.
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31
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Draft Old School Reserve Plan for public
consultation
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Resolution number MO/2018/206
MOVED by Chairperson L Sosene, seconded by Member C
O'Brien:
That the Māngere-Ōtāhuhu
Local Board:
a) approve
the public notification of the draft Old School Reserve Concept Plan for
submissions.
b) form
a hearings panel comprising Member Togiamua and Member Elliott (alternate
Member Bakulich) of the local board to hear submissions on the draft Old
School Reserve Concept Plan (if any).
c) approve
the public notification of the local board’s intention to grant a
Licence to Occupy to the Cook Island Development Agency New Zealand, to
accommodate its activities for a period of five (5) years.
d) form
a hearings panel comprising of Member Togiamua and Member Elliott (alternate
Member Bakulich) of the local board to hear submissions on the intention to
grant a Licence to Occupy to the Cook Island Development Agency New Zealand
(if any).
e) approve
the public notification of the local board’s intention to grant a
community lease to Tavaesina Trust on the same terms and conditions as the
current community lease held by the group.
f) form
a hearings panel comprising Member Togiamua and Member Elliott (alternate
Member Bakulich) of the local board to hear submissions on the intention to
grant a community lease to Tavaesina Trust (if any).
CARRIED
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Note: Item 31 was
considered after Item 21.
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32
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Urgent Decision relating to the Mangere
Mountain Education Trust
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Resolution number MO/2018/207
MOVED by Chairperson L Sosene, seconded by Member M Kolo:
That the Māngere-Ōtāhuhu
Local Board:
a) notes
the urgent decision on 14 November 2018:
That the
Chair and Deputy Chair of the Māngere-Ōtāhuhu Local Board:
a)
approve
the release of $94,000 of the $300,000 annual operating grant for 2018/19 to
the Mangere Mountain Education Trust (MMET) urgently.
b)
Note
that the process of MMET meeting a set of internal control standards
developed by Auckland Council’s Internal Audit department is underway.
c)
Agree
that the Māngere-Ōtāhuhu Local Board will consider the release
of the remaining $206,000 in March 2019, along with an update set of Key
Performance Indicators.
d)
Request
members of MMET’s board to update the Māngere-Ōtāhuhu
Local Board on a quarterly basis, with the first update to take place in
February.
CARRIED
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Member Kolo closed the meeting in prayer.
9.10pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Māngere-Ōtāhuhu Local
Board HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................
