Ōtara-Papatoetoe Local Board

 

OPEN Minutes

 

 

 

Minutes of a meeting of the Ōtara-Papatoetoe Local Board held in the Manukau Chambers, Level 1, Manukau Civic Building, 31-33 Manukau Station Road, Manukau on Tuesday, 20 November 2018 at 5.01pm.

 

present

 

Chairperson

Lotu Fuli

 

Deputy Chairperson

Ross Robertson, QSO, JP

 

Members

Apulu Reece Autagavaia

 

 

Dr Ashraf Choudhary, QSO, JP

 

 

Mary Gush

 

 

Donna Lee

 

 

Dawn Trenberth

 

 

ABSENT

 

 

 

 

 

 

ALSO PRESENT

 

 

 

 

 

 

 

 

 

 

 

 

 

 

IN ATTENDANCE

 

 

 

 

 

 

 

 

 

 

 

Ōtara-Papatoetoe Local Board

20 November 2018

 

 

 

1          Welcome

 

Chairperson L Fuli led the meeting in prayer.

 

2          Apologies

  

There were no apologies.

 

 

Secretarial note:          Apologies from Councillors Filipaina and Collins due to a meeting clash.

 

3          Declaration of Interest

 

There were no declarations of interest.

 

4          Confirmation of Minutes

 

Resolution number OP/2018/205

MOVED by Chairperson L Fuli, seconded by Member A Choudhary:  

That the Ōtara-Papatoetoe Local Board:

a)         confirm the ordinary minutes of its meeting, held on Tuesday, 16 October 2018, as a true and correct record, subject to the following amendment to item 17, Resolution number OP/2018/195

d)         agree to fund the QR1913-3-1024 Manukau Taniwha Bike Motocross BMX Club $850.00 towards purchase of two inverter generators for the Manukau Taniwha BMX Club's new Motocross BMX track at Colin Dale Park, conditional on acknowledgement of the local board support for this grant and previous support.

b)        confirm the confidential minutes of its meeting, held on Tuesday, 16 October 2018, as a true and correct record.

 

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

There were no acknowledgements.

 

7          Petitions

 

There were no petitions.

 

 

 

8          Deputations

 

Secretarial Note:  Item 8.2 was considered prior to item 8.1

 

8.1

Deputation - Alcohol Licensing objections

 

Yvonne Matson and Jim Sinclair from the Otara Gambling and Alcohol Action Group and Grant Hewison were in attendance to make a presentation to the board.

 

 

Member Apulu Reece Autagavaia declared a conflict of interest in item 8.1 and took no part in the discussion or voting on this matter.

 

 

Resolution number OP/2018/206

MOVED by Chairperson L Fuli, seconded by Member M Gush:  

That the Ōtara-Papatoetoe Local Board:

a)      thank Yvonne Matson and Jim Sinclair from the Otara Gambling and Alcohol Action Group and Grant Hewison for their attendance and presentation.

CARRIED

 

Note:   Pursuant to Standing Order 1.9.3, member Apulu Reece Autagavaia requested that his abstention be recorded.

 

 

8.2

Deputation - Accelerating Aotearoa

 

Judy Speight, founder and Chief Executive of Accelerating Aotearoa and colleagues were in attendance to make a presentation to the board.

 

A video was shared via this link https://youtu.be/aRBSWIdgOQE

 

 

Resolution number OP/2018/207

MOVED by Chairperson L Fuli, seconded by Deputy Chairperson R Robertson:  

That the Ōtara-Papatoetoe Local Board:

a)      thank Judy Speight, Tuiane Puia, Ailsa Peni, Kelly Sepuloni, Jim Sinclair and Tony Marinovich for their attendance and presentation.

CARRIED

 

Attachments

a     20 November 2018, Ōtara-Papatoetoe Local Board: Item 8.2 - Deputation - Accelerating Aotearoa Scorecard 2018  

 

 

8.3

Deputation - Manukau Beautification Charitable Trust

 

Barbara Carney and Graeme Bakker from the Manukau Beautification Charitable Trust were in attendance to make a presentation to the board.

 

 

Resolution number OP/2018/208

MOVED by Chairperson L Fuli, seconded by Member A Choudhary:  

That the Ōtara-Papatoetoe Local Board:

a)      thank Barbara Carney and Graeme Bakker from the Manukau Beautification Charitable Trust for their attendance and presentation.

CARRIED

 

 

9          Public Forum

 

9.1

Public Forum - Taeaofou I Puaseisei Pre School extension, 53 Raglan Street, Papatoetoe

 

This item was withdrawn.

 

 

 

9.2

Public Forum - car parking in Papatoetoe

 

Catherrine Trenberth, Julian Southgate and Tracey Shaw were in attendance to speak to the board.

 

 

Resolution number OP/2018/209

MOVED by Chairperson L Fuli, seconded by Deputy Chairperson R Robertson:  

That Ōtara-Papatoetoe Local Board:

a)      thank Catherrine Trenberth, Julian Southgate and Tracey Shaw for their attendance.

CARRIED

 

 

10        Extraordinary Business

 

There was no extraordinary business.

 

 

11

Governing Body Member Update

 

There was no Governing Body member update.      

 

 

12

Board Members' Report

 

A report from member Trenberth was tabled at the meeting.

A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

 

Resolution number OP/2018/210

MOVED by Chairperson L Fuli, seconded by Member D Trenberth:  

That the Ōtara-Papatoetoe Local Board;

a)      receive the board members’ written and oral reports.

CARRIED

 

Attachments

a     20 November 2018, Ōtara-Papatoetoe Local Board: Item 12 Members' Reports - Member Dawn Trenberth's November report   

 

 

 

13

Chairperson's Announcements

 

Resolution number OP/2018/211

MOVED by Member A Choudhary, seconded by Member M Gush:  

That the Ōtara-Papatoetoe Local Board:

a)      receive the chairperson’s verbal update.

CARRIED

 

 

14

Local board resolution responses and information report

 

A copy of the Regional Facilities Auckland First Quarter Report 2018-19 was tabled at the meeting.

A copy will be placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

 

Resolution number OP/2018/212

MOVED by Chairperson L Fuli, seconded by Deputy Chairperson R Robertson:  

That the Ōtara-Papatoetoe Local Board:

a)      note the Regional Facilities Auckland Fourth Quarter Report 2017-18 and receive the Regional Facilities Auckland First Quarter Report 2018-19- tabled at the meeting.

CARRIED

 

Attachments

a     20 November 2018, Ōtara-Papatoetoe  Local Board: Item 14 Local board resolution responses and information report - Regional Facilities Auckland First Quarter Report 2018-19

 

 

 

15

Trial of online voting at the 2019 local elections

 

Resolution number OP/2018/213

MOVED by Chairperson L Fuli, seconded by Member M Gush:  

That the Ōtara-Papatoetoe Local Board:

a)         note that Auckland Council has entered into a collaborative agreement with eight other councils to work together towards an online voting trial for the 2019 local body elections.

b)        endorse the trial of online voting as a tool to enable local democracy, noting that postal voting is still an option for all voters.

c)         endorse the principle of including voters in the trial that are most disproportionately impacted in their ability to participate with the sole postal method.

d)        endorse the online voting subset including a combination of geographical areas at a local board level and overseas voters and people with a disability.

e)         note that the number of local boards involved in the trial will be determined by the size of the subset, yet to be confirmed by the Minister of Local Government, and the representativeness of the local board areas combined to the overall voting population.

f)          recommend that voters in the Ōtara-Papatoetoe Local Board be considered for the online voting trial.  

CARRIED

 

 

16

Local government elections 2019 – order of names on voting documents

 

Resolution number OP/2018/214

MOVED by Chairperson L Fuli, seconded by Member M Gush:  

That the Ōtara-Papatoetoe Local Board:

a)      recommend to the Governing Body that candidate names on voting documents should be arranged in alphabetical order of surname.

 

CARRIED

 

 

17

Charntay Park Teaching Garden Expansion

 

Resolution number OP/2018/215

MOVED by Chairperson L Fuli, seconded by Member D Trenberth:  

That the Ōtara-Papatoetoe Local Board:

a)      approve the expansion of the Auckland Teaching Gardens Trust garden at Charntay Park by 500 square metres as outlined in option 2 of Attachment A.

b)      approve $10,000 of LDI capex for the construction of a 1.8M high security fence around the new garden area as shown of Attachment B.

c)      recommend the Auckland Teaching Garden Trust applies for a grant to purchase a new container, tools and equipment.

 

CARRIED

 

 

18

Whitley Two Reserve - Concept Plan Funding Request

 

Resolution number OP/2018/216

MOVED by Chairperson L Fuli, seconded by Member M Gush:  

That the Ōtara-Papatoetoe Local Board:

a)      approve $10,000 LDI Opex to fund development of a concept plan for Whitley Two Reserve, to come from the local board’s Community Response Fund.

 

CARRIED

 

 

19

Parks, sport and recreation 2018/2019 work programme-additional initiatives

 

Resolution number OP/2018/217

MOVED by Deputy Chairperson R Robertson, seconded by Member D Trenberth:  

That the Ōtara-Papatoetoe Local Board:

a)      amend the 2018/19 Parks, Sport and Recreation work programme by approving the these additional initiatives:

I.        Softball development skills for children and young people - $3,000

ii.       Coach the coaches clinics for basketball coaches - $4,000

iii.      Swimming lessons for teenage girls to develop water confidence - $2,600

iv.      Triathlon for years 5 and 6 children - $3,000.

b)      approve the transfer of $12,600 from the community response fund (ID 2810) to the 2018/19 Parks Sport and Recreation work programme.

c)      amend 2018/19 Parks, Sport and Recreation Ecological volunteer and environment programme (ID 545) by increasing the budget to $60,000 and approving the addition of the following initiative:

i.        Removal of trees from Puhinui Reserve to enhance safety - $20,000

d)      approve the transfer of $20,000 from the community response fund (ID 2810) to Parks, Sport and Recreation Ecological volunteer and environment programme (ID 545).

 

CARRIED

 

 

20

Integrated services and community enterprise at Te Puke o Tara and Otara Pool and Leisure Centre complex

 

Note:   This item was withdrawn.

 

 

21

Disposal recommendations report - 5Z Butler Avenue, Papatoetoe

 

Resolution number OP/2018/218

MOVED by Chairperson L Fuli, seconded by Member M Gush:  

That the Ōtara-Papatoetoe Local Board:

a)      endorse Panuku Development Auckland’s recommendation to the Finance and Performance Committee to revoke the reserve status and dispose of 5Z Butler Avenue, Papatoetoe.

CARRIED

 

 

22

Draft Contributions Policy

 

Resolution number OP/2018/219

MOVED by Chairperson L Fuli, seconded by Member D Trenberth:  

That the Ōtara-Papatoetoe Local Board:

a)         support increasing the cost of development contributions to enable growth related infrastructure.

b)        support the different funding areas but wish to emphasise the importance of local geographic funding areas and considers it fair and equitable that local development contributions are spent on local infrastructure and other local growth needs.

c)         endorse extending the timeframe for the payment of development contributions on residential construction, to better align the payment of development contributions to the sale of development properties.

d)        endorse the proposal to create new funding areas for transport and stormwater and change funding areas for reserves.

e)        strongly support creating a new student accommodation unit category for student accommodation administered by schools and universities and reducing the demand factors in recognition of the fact that these types of development that are located near or at the schools and universities have a lower demand on transport and open space infrastructure.

f)         support definition changes to align with the Unitary Plan and avoid customer confusion.

g)      support the utilisation of the grants process for Māori development and recommend that the Māori Cultural Initiatives Fund is resourced to support the needs of Māori development including marae upgrades.

CARRIED

 

 

23

Auckland Regional Pest Management Plan consultation feedback and recommended changes

 

Resolution number OP/2018/220

MOVED by Member M Gush, seconded by Member D Trenberth:  

That the Ōtara-Papatoetoe Local Board:

a)      receive a summary of consultation feedback from Ōtara-Papatoetoe residents on the Proposed Auckland Regional Pest Management Plan.

b)      endorse the proposed amendments to the plan (outlined in Attachment B of the report) in response to public consultation feedback.

c)      request pest eradication along rail corridors to be prioritised in the implementation of this plan.

d)      request Council to look at the use of herbicides and in particular glyphosate and how we can minimise potential health risks for our community.

 

CARRIED

 

 

24

Feedback on proposed topics for inclusion in the Auckland Water Strategy

 

Resolution number OP/2018/221

MOVED by Chairperson L Fuli, seconded by Member A Choudhary:  

That the Ōtara-Papatoetoe Local Board:

a)         support the proposed topics for inclusion in the Auckland Water Strategy and like to see an emphasis and/or inclusion of the following:

                  i.         local lakes, streams and waterways, specifically Otara Lake, Puhinui Stream, Manukau Harbour and the Tamaki Estuary

                 ii.         regional support for local environmental groups that focus on water quality

               iii.         regional support to enhance council initiatives such as Enviroschools

 

CARRIED

 

 

 

 

25

Pursuit of Excellence 2018/2019 update

 

Resolution number OP/2018/222

MOVED by Deputy Chairperson R Robertson, seconded by Member M Gush:  

That the Ōtara-Papatoetoe Local Board:

a)        agree pursuant to standing order 1.10.4, to revoke the following part resolution of the Ōtara-Papatoetoe Local Board, adopted at its meeting held on 21 August 2018, OP/2018/144 a) and b):

a)      approve Option 2: Entrust a credible community organisation to act as a fundholder to release payment, to improve the delivery of the Otara Papatoetoe Local Board Pursuit of Excellence awards in 2018/2019.

b)      note that Friendship House Trust has agreed to be the fund holder, and approve the trust to act in that role, subject to a suitable contract being entered.

b)      note that payment of the Pursuit of Excellence Awards will be processed through internal council administration channels.

c)      reconfirm the delegated decision making to award grants up to $2,000 per grant, to a panel consisting of Chair Lotu Fuli and Deputy Chair Ross Robertson and member Ashraf Choudhary as alternate, and request that they report grants awarded under this delegation, at the following board meeting.

d)      reconfirm the request that all grant recipients to report to the board on how the money was spent and the outcomes.

 

CARRIED

 

 

26

Auckland Council Quarterly performance Report: Ōtara - Papatoetoe Local Board for Quarter One

 

Memos supporting recommendations c) and d) below were tabled at the meeting.

A copy will be placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

 

Resolution number OP/2018/223

MOVED by Member M Gush, seconded by Member R Autagavaia:  

That the Ōtara-Papatoetoe Local Board:

a)      receive the performance report for the financial quarter ending 30 September 2018.

b)      amend 2018/19 Arts, Community and Events work programme (ID 997) by transferring $11,000 from the community response fund (ID 2810), to fund a new activity, 19R Boundary Road Skills Shed programming and activations.

c)      request 2018/19 Arts, Community and Events work programme (ID 141) be updated to note the outcomes that will guide the signature event (Diversity Festival) as outlined in Attachment A and further confirm that an Expressions of Interest (EOI) will not be required.

d)      approve Otara Business Association as the umbrella organization to receive the grant LG1913-147 for Tu Tangata Roopu Incorporated to deliver Otara Family Christmas in the Park , approved at the 18 September 2018 resolution OP/2018/163a).

e)      request that departments responsible for delivery of local board work programmes use a social procurement approach.

f)       request that departments provide updates to this local board on social procurement progress and achievement in the quarterly performance reports.

g)      request that the Community Facilities department reports to this local board on progress and achievement against social procurement measures that were established for the RIMA contract area and this local board area at the outset of Project 17 - the community facilities and parks maintenance contracts.

h)      ask that Auckland Council take social procurement seriously and show leadership, noting that Auckland Transport employs staff to specifically focus on implementing social procurement.

i)       seek a report from the Procurement team clarifying how public spending on forthcoming significant projects will enable clear social objectives to be met in this local board area and the south – with consideration of the rapid transit network from Airport to Botany, Airport to CBD, Mill Road, AMETI, Project Streetscapes and the Central Interceptor.

j)       seek written assurance that Auckland Council has standard social procurement expectations in contracts, and doesn’t approach social procurement on a random basis.

 

CARRIED

 

Attachments

a     20 November 2018, Ōtara-Papatoetoe Local Board: Item 26 - Auckland Council Quarterly performance Report: Ōtara - Papatoetoe Local Board for Quarter One - Diversity Festival

b     20 November 2018, Ōtara-Papatoetoe Local Board: Item 26 - Auckland Council Quarterly performance Report: Ōtara - Papatoetoe Local Board for Quarter One - Grant LG1913-147

 

 

27

Community-led response to alcohol licensing update - November 2018

 

Member Apulu Reece Autagavaia declared a conflict of interest in item 27 and took no part in the discussion or voting on this matter.

 

 

Resolution number OP/2018/224

MOVED by Chairperson L Fuli, seconded by Member M Gush:  

That the Ōtara-Papatoetoe Local Board:

a)      note the community-led response to alcohol licensing update report November 2018.

b)      recommend the Turehou Maori Wardens ki Otara Charitable Trust applies for a grant to purchase paint and footpath stencils to support the community participants to re-paint the ‘alcohol free’ signage in the Ōtara-Papatoetoe Local Board area.

CARRIED

 

Note:   Pursuant to Standing Order 1.9.3, member Apulu Reece Autagavaia requested that his abstention be recorded.

 

 

 

 

28

Healthy Homes Standards - Ōtara-Papatoetoe Local Board submission

 

Resolution number OP/2018/225

MOVED by Chairperson L Fuli, seconded by Member D Trenberth:  

That the Ōtara-Papatoetoe Local Board:

a)      endorse the local board’s input to the Auckland Council submission on the proposed Healthy Homes Standards to the New Zealand Government (Attachment A).

 

CARRIED

 

 

29

Urgent Decision relating Auckland Samoa Rugby Union's use of Aorere Park Carparks

 

Resolution number OP/2018/226

MOVED by Chairperson L Fuli, seconded by Member A Choudhary:  

That the Ōtara-Papatoetoe Local Board:

a)        note the urgent decision approving the request from Auckland Samoa Rugby Union to charge a gold coin donation and manage car parking at Aorere Park car parks and overflow greenspace for a rugby tournament held on 20th October 2018.

 

CARRIED

 

 

30

Governance Forward Work Calendar

 

Resolution number OP/2018/227

MOVED by Chairperson L Fuli, seconded by Member D Trenberth:  

That the Ōtara-Papatoetoe Local Board:

a)      note the Governance Forward Work Calendar.

 

CARRIED

 

 

31

Ōtara-Papatoetoe Local Board Workshop Notes

 

Resolution number OP/2018/228

MOVED by Chairperson L Fuli, seconded by Member R Autagavaia:  

That the Ōtara-Papatoetoe Local Board:

a)         note the workshop notes from the workshops held on Tuesday 2, 9, 23 and 30             October 2018.

 

CARRIED

  

 

32        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.   

 

 

 

 

7.12pm                                               The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Ōtara-Papatoetoe Local Board HELD ON

 

 

 

 

DATE:.........................................................................

 

 

 

 

CHAIRPERSON:........................................................