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Ōrākei
Local Board
15 November
2018
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1 Welcome
The
Chairperson opened the meeting and welcomed those present.
2 Apologies
3 Declaration
of Interest
Deputy Chairman
C Claridge and Member R Rundle declared interests in item 13: Ōrākei
Quick Response Round One 2018/2019 grant applications.
4 Confirmation
of Minutes
5 Leave
of Absence
There were no requests
for leave of absence.
6 Acknowledgements
There were no
acknowledgements.
7 Petitions
There were no
petitions.
8 Deputations
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8.1
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Deputation - Ellerslie Sports Club
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Mark Weipers was in attendance to
present on stage three of the Michaels Avenue Reserve redevelopment.
A PowerPoint presentation was provided.
A copy has been placed on the official minutes and is available on the
Auckland Council website as a minutes attachment.
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Resolution
number OR/2018/223
MOVED by Chairperson K Parkinson, seconded by Member C
Davis:
That the Ōrākei
Local Board:
a)
receive the presentation and thank Mark Weipers for his
attendance.
b)
request Community Facilities staff to provide an update to the
Board on progress with the Michaels Avenue toilets and changing rooms and
provide advice to the Board on the tabled presentation including funding
arrangements from Ellerslie Sports Club.
c)
support the Ellerslie Sports Club in its intent to raise
external funding from third parties to assist with the building of Michaels
Avenue Sports Complex.
CARRIED
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Attachments
a 15 November 2018 - Ōrākei Local Board, Item 8.1:
Deputation - Ellerslie Sports Club presentation
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8.2
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Deputation - Community Facility in
Stonefields
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David Ealson and Barry Goodey were in
attendance to present on the community initiative for a community space
within the Stonefields suburb.
Supporting information was
tabled. A copy has been placed on the official
minutes and is available on the Auckland Council website as a minutes
attachment.
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Resolution
number OR/2018/224
MOVED by Deputy Chairman C Claridge, seconded by Member C
Davis:
That the Ōrākei
Local Board:
a)
receive the presentation and thank David Ealson and Barry Goodey
for their attendance.
b)
support the community initiative for a community space within
Stonefields suburb.
c)
request Community and Social Policy staff to examine
Stonefields Community Group’s proposal for a community space within
Stonefields as being an initial candidate for the Partnership model as
defined in the draft Auckland Council Facility Partnership Policy.
d)
request Community and Social Policy staff to assist Stonefields
Community Group’s proposal for a community space within Stonefields by
assigning the Board’s Strategic Broker to act as liaison, and conduit
for obtaining the necessary documentation and access to people and resources
as per the draft policy.
e)
request the Manager Land Advisory Services to update the Board
on the classification of all reserves in the Stonefields area, including the
reserve area located at 130R Barbarich Drive, Stonefields contained in Lot
903 DP440854, in order to facilitate this land for use as a community
building site.
f)
request the Community Lease Advisor to prepare an appropriate
community lease agreement if the site is agreed for a community space within
Stonefields suburb.
g)
request that this work to examine the Stonefields Community
Group’s proposal for a community space within Stonefields be completed
by the end of this financial year.
CARRIED
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Attachments
a 15 November 2018 - Ōrākei Local Board, Item 8.2:
Deputation - Community facilities in Stonefields presentation documents
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9 Public
Forum
There was no
public forum.
10 Extraordinary
Business
There was no
extraordinary business.
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11
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Trial of online voting at the 2019 local
elections
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Warwick McNaughton, Principal Advisor
Democracy Services and Elodie Fontaine, Advisor Democracy Services were in
attendance to speak to this report.
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The motion was taken in parts.
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Resolution
number OR/2018/225
MOVED by Chairperson K Parkinson, seconded by Deputy
Chairman C Claridge:
That the Ōrākei
Local Board:
a)
support the trial of on-line voting for the
2019 local body elections in Auckland, in addition to postal voting.
CARRIED
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Resolution
number OR/2018/226
MOVED by Deputy
Chairman C Claridge, seconded by Member T Millar:
That the Ōrākei
Local Board:
b)
note that should the trial of on-line voting for the 2019 local
body elections in Auckland go ahead, the following considerations should be
prioritised:
i)
Security of the on-line system and users personal data
ii)
Provision of easy, accessible candidate profiles that link to
the voting platform to ensure voters have the information to make an informed
vote
iii)
Ensure all voting information is translated into the top six
spoken languages in New Zealand including Te Reo to ensure all voters have
the needed information to make an informed vote.
CARRIED
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Resolution
number OR/2018/227
MOVED by
Member C Davis, seconded by Member R Rundle:
That the
Ōrākei Local Board:
c)
support the online voting subset for the trial of on-line
voting for the 2019 local body elections in Auckland to include all New
Zealand resident overseas voters only.
CARRIED
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Secretarial note:
Pursuant to Standing Order 9.4, Deputy Chairman C Claridge requested her
vote against resolution c) be recorded.
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MOVED by Chairperson K Parkinson, seconded by
Member R Rundle:
That the
Ōrākei Local Board:
d)
support the online voting subset for the trial
of on-line voting for the 2019 local body elections in Auckland to include
people with accessibility issues due to a disability, but seek further
clarification of the definition 'people with a disability'.
The motion
was put to the vote by a show of hands and was declared LOST by 2 votes
to 4.
LOST
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12
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Local government elections 2019 – order
of names on voting documents
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Warwick McNaughton, Principal Advisor
Democracy Services and Elodie Fontaine, Advisor Democracy Services were in
attendance to speak to this report.
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Resolution
number OR/2018/228
MOVED by Chairperson K Parkinson, seconded by Member C
Davis:
That the Ōrākei
Local Board recommend to the Governing Body that candidate
names on voting documents should be arranged in alphabetical order of
surname.
CARRIED
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13
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Ōrākei Quick Response Round One
2018/2019 grant applications
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Kev Carter, Strategic Broker was in
attendance to speak to the report.
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Deputy Chairman
C Claridge declared an interest in the following grant application and took
no part in the discussion or voting on it:
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QR1912-102 - Meadowbank and St Johns
Residents Association.
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Member R Rundle
declared an interest in the following grant application and took no part in
the discussion or voting on it:
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QR1912-107 – Kim Crow.
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The motion was put in parts.
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Resolution
number OR/2018/229
MOVED by Chairperson K Parkinson, seconded by Member T
Millar:
That the Ōrākei
Local Board:
a)
approve the following 2018/2019 Ōrākei
Quick Response Round One grant:
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Application ID
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Applicant
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Project and conditions
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Allocated
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QR1912-102
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Meadowbank and St Johns Residents
Association
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Towards
the costs of a bouncy castle hire and supplies for a Christmas party and
community picnic, along with the purchase of 30 rat traps
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$1,500
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The motion
was put to the vote by a show of hands and was declared CARRIED by 5
votes to 0.
CARRIED
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Resolution
number OR/2018/230
MOVED by
Member D Wong, seconded by Member T Millar:
That the
Ōrākei Local Board:
b)
approve the following 2018/2019 Ōrākei Quick Response
Round One grant:
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Application ID
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Applicant
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Project and conditions
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Allocated
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QR1912-110
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Mission
Bay Kohimarama Residents Association
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Towards the venue hire and
printing of flyers for the public forum for local residents
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$2,700
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The motion
was put to the vote by a show of hands and was declared CARRIED by 4
votes to 2.
CARRIED
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Secretarial
note: Pursuant to Standing Order 9.4, Deputy Chairman C Claridge
and Member R Rundle requested that their vote against resolution b) be
recorded.
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Resolution
number OR/2018/231
MOVED by
Chairperson K Parkinson, seconded by Member D Wong:
That the Ōrākei Local
Board:
c)
approve the following 2018/2019 Ōrākei Quick Response
Round One grants:
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Application
ID
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Applicant
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Project and conditions
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Allocated
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QR1912-108
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St
Heliers Village Association Incorporated
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Towards the arts event at
St Heliers library
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$1,500
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QR1912-104
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The
Community of St Luke
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Towards the costs of purchasing
and installing a new bike rack and hardstand
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$3,000
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QR1912-106
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St
Heliers and Community Support Trust
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Towards the costs of the
shade structure
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$2,737
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QR1912-109
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Remuera
Chinese Association
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Towards venue hire at the
Somervell Presbyterian Church for twice weekly meetings
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$1,000
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QR1912-114
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East
Auckland Combined Probus
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Towards the purchase of a
defibrillator
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$3,000
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QR1912-118
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Remuera
West Scout Group
under the umbrella of The Scout Association of New Zealand
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Towards the purchase of
solar panels and crystal batteries for the ongoing activities of the scout
group
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$2,491
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QR1912-120
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New
Zealand Association for Environmental Education Incorporated
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Towards the fees of two
staff to deliver the Tread Lightly Drain Game programme at Kelly Tarltons
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$3,000
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QR1912-121
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Communicare
Auckland Incorporated
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Towards the costs of weekly
venue hire for the friendship centre for one year
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$1,148
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QR1912-123
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Te
Puawaitanga O Atareta Playcentre
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Towards
the purchase of a terralock system and soil to construct a retaining wall
as part of a playground remodel
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$1,000
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QR1912-113
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Stonefields
Residents Association Incorporated
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Towards the expansion of an
initial trapping operation including the purchase of traps, bait and safety
vests
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$2,500
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Application ID
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Applicant
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Project and conditions
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Allocated
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QR1912-125
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Plastic
Bag Free St Heliers
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Towards
the costs of printing labels and promotional materials to eliminate single
use plastic bags
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$715
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QR1912-112
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Zionist
Federation of New Zealand
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Towards
the marquee hire for the “Hanukah in the Bays” event
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$800
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QR1912-122
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College
Rifles Rugby Union Football and Sports Club Incorporated
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Towards
the costs of project management, graphic design and the printing of
brochures for an Australian and New Zealand Army Corps memorial event
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$3,000
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QR1912-124
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Remuera
Bowling Club Incorporated
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Towards the purchase of a
“Junior Jack Attack” kit for youth lawn bowls
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$1,200
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QR1912-126
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New
Zealand Kung Fu Wushu Federation Incorporated
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Towards the cost of venue
hire
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$650
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Total
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$27,741
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d)
note that the grant application QR1912-105 from Glendowie
Bowling Club Incorporated has been withdrawn following staff advice that the
pine and eucalyptus trees will be removed as part of Council’s property
maintenance contract with the Club.
e)
note that the grant to Stonefields Residents Association
Incorporated towards the expansion of an initial trapping operation including
the purchase of traps, bait and safety vests is to be paid as a service
agreement.
f)
request all successful funding applicants to acknowledge
Ōrākei Local Board support for their organisation and the event or
project including the Ōrākei Local Board logo on marketing
material, product and/or promotional media/statements.
g)
request that if funding relates to an event, an invitation
needs to be extended to all Ōrākei Local Board members to attend.
h)
decline the following Ōrākei Quick Response Round One
2018/2019 grant applications noting these applications were either ineligible
as they did not meet funding criteria and/or for activities well outside the
Ōrākei Local Board area:
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Application
ID
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Applicant
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Project
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QR1912-128
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Ellerslie
Theatrical Society Incorporated
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Towards the advertising
costs to increase participation in the 2019 Ellerslie One Act Play Festival
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QR1912-103
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Citizens
Advice Bureau Auckland City Incorporated
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Towards the purchase of
eight chairs and two brochure carousel stands for the office waiting room
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Application ID
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Applicant
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Project
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QR1912-117
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Youthline
Auckland Charitable Trust
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Towards a portion of the
regional volunteer managers’ salary
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QR1912-127
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Alcohol
Healthwatch Trust
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Towards
costs to conduct an audit and produce a report detailing external signage
at off-license premises
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QR1912-111
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Condor
Rugby Football Club Incorporated
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Towards the costs to
purchase professional filming equipment for the Condor Sevens National
Secondary Schools Sevens finals
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QR1912-107
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Kim
Crow
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Towards
the venue hire of the Ōrākei Community Centre to run weekly
pilates classes
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i)
note that there is $124,848 remaining in the Local
Contestable Grants Fund 2018/2019 for the Ōrākei Local Board.
CARRIED
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14
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Ngahue Reserve - Oceania Football
Confederation Updated Stage 2 Development Proposal
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Leigh Redshaw, Investment Specialist
was in attendance to speak to this report.
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Resolution
number OR/2018/232
MOVED by Member C Davis, seconded by Member T Millar:
That the Ōrākei
Local Board:
a) thank
the executive of Oceania Football Confederation for adopting a new approach
to the relationship it wishes to develop with the Ōrākei Local
Board, council staff and wider community.
b) approve
the proposed scope reduction, site plan and landscape masterplan for the
Oceania Football Confederation Stage 2 sports complex development at Ngahue
Reserve, as shown in attachment B of the report, comprising of a smaller
administration building, viewing deck, a second practice pitch, further
carparking, roadways and landscaping.
c) approve
the revised timeframes to complete the revised Oceania Football Confederation
Stage 2 development at Ngahue Reserve being extended to 30 September 2020.
d) authorise
staff to take the necessary steps to document the changes needed to the
existing legal agreements to reflect the revised Oceania Football
Confederation Stage 2 development at Ngahue Reserve.
e) re-confirm
to Oceania Football Confederation that landscaping and maintaining a general
tidy appearance to the Ngahue Reserve site is an obligation on Oceania
Football Confederation; and that landscaping is an important component of the
overall site development.
CARRIED
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Secretarial note:
Item 21 was taken at this point.
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16
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Auckland Regional Pest Management Plan
consultation feedback and recommended changes
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Hayley King, Local Board Advisor was
in attendance to speak to this report.
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Resolution
number OR/2018/234
MOVED by Chairperson K Parkinson, seconded by Member T
Millar:
That the Ōrākei
Local Board:
a)
support the approach that Auckland Council lead by example by
managing plant and animal pests on all council-owned land.
b)
support the identified priority parks and buffer zones mapped
in the draft Regional Pest Management Plan.
c)
request the following additions to priority parks and buffer
zones in the draft Regional Pest Management Plan:
i)
Te Tauoma/Purchas Hill and Taurere/Mt Taylor as mapped priority
parks.
d)
request that Auckland Council work with large landowners such
as the Ministry for the Environment, New Zealand Transport Agency, Kiwirail,
Housing New Zealand and Ministry of Education to control and contain pests on
their land, thereby minimising the impact of pest species across the region.
e)
support Auckland Council in taking a proactive approach to
enforcing the Regional Pest Management Plan as part of the Council’s
statutory responsibility under the Biosecurity Act 1993.
f)
support additional regional funding being used to work with
community groups, and increase public knowledge of the implications of the
Regional Pest Management Plan through engaging communications and education.
g)
support the addition of Myrtle Rust as a pest to the Regional
Pest Management Plan.
CARRIED
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17
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Auckland Transport November 2018 update
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Melanie Dale, Elected Member
Relationship Manager was in attendance to speak to this report.
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Resolution
number OR/2018/235
MOVED by Deputy Chairman C Claridge, seconded by Member C
Davis:
That the Ōrākei
Local Board:
a)
note that the concerns raised by the
Board at its previous meeting held on 18 October 2018 relating to the number
of outstanding Board resolutions relating to Auckland Transport has not been
addressed in the Auckland Transport November 2018 update report.
b)
request that Auckland Transport include
a list and update of all outstanding Board resolutions, in its next update
report to the Board’s February 2019 meeting.
CARRIED
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18
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Feedback on proposed topics for inclusion in
the Auckland Water Strategy
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Hayley King, Local Board Advisor was
in attendance to speak to this report.
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The Board’s feedback on the
proposed topics for inclusion in the Auckland Water Strategy was tabled at
the meeting. A copy has been placed on the official minutes and is available
on the Auckland Council website as a minutes attachment.
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Resolution
number OR/2018/236
MOVED by Member T Millar, seconded by Member D Wong:
That the Ōrākei
Local Board:
a) provide
its feedback on the proposed topics for inclusion in the Auckland Water
Strategy as tabled.
b) note that local board feedback on
proposed topics for inclusion in the Auckland Water Strategy will be included
in a report to the Environmental and Community Committee in December 2018,
seeking approval of the draft Auckland Water Strategy discussion document for
public consultation in early 2019.
CARRIED
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Attachments
a 15 November 2018 - Ōrākei Local Board, Item 18:
Ōrākei Local Board Feedback on proposed topics for inclusion in the
Auckland Water Strategy
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19
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Draft Contributions Policy
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Hayley King, Local Board Advisor was
in attendance to speak to this report.
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Resolution
number OR/2018/237
MOVED by Chairperson K Parkinson, seconded by Member R
Rundle:
That the Ōrākei
Local Board:
a)
support the intent of the draft Contributions Policy 2019.
b)
note its comments on the key areas of the draft Contributions
Policy 2019 as summarised in the table below:
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Change
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Ōrākei Local Board
feedback
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Cost
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Support
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Unit of demand factors
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Support
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Extending the timeframe for payment
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Support
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New development type - student
accommodation
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Support
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Development type definitions - small
ancillary dwelling units and retirement villages
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Support
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New and changed funding areas -
transport, parks and community facilities and stormwater
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Support
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CARRIED
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20
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Update on development at 471 Riddell Road,
Glendowie
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Resolution
number OR/2018/238
MOVED by Member C Davis, seconded by Member R Rundle:
That the Ōrākei
Local Board note that staff are continuing to monitor compliance
requirements on the development at 471 Riddell Road, Glendowie and request
the Manager Regulatory Compliance, when reporting back to the Board, that the
‘as built’ development complies in all respects with the original
consent.
CARRIED
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21
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Regional Facilities Auckland Fourth Quarter
Performance Report for the quarter ending 30 June 2018
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Judy Lawley, Manager Local Board
Engagement was in attendance to speak to this report.
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Resolution
number OR/2018/239
MOVED by Member C Davis, seconded by Deputy Chairman C
Claridge:
That the Ōrākei
Local Board receive the Regional Facilities Auckland Quarterly
Performance Report for the quarter ending 30 June 2018.
CARRIED
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23
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Board Member Report – Carmel Claridge
- November 2018
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Resolution
number OR/2018/241
MOVED by Deputy Chairman C Claridge, seconded by Member R
Rundle:
a)
That the report be received.
b)
That Auckland Transport be requested to investigate the need
for safer road markings for cyclists at the Tamaki Drive/Ngapipi Road
Intersection where cyclists must merge with road traffic and report proposed
solutions to the Board.
c)
That Auckland Transport be requested to provide a solution to
the current road user conflict on a green light at the recently constructed
Ngapipi Road/Tamaki Drive intersection between city bound cyclists on the
cycle lane and left turning vehicles into Ngapipi Road.
d)
That the Ōrākei Local Board note its concern about
the increasing number of dangerous incidents involving Lime E-scooters in the
local board area, and request a report from Auckland Transport on what
measures are being taken to ensure adequate enforcement of regulations around
their use, and the feasibility of a change in regulation to allow e-scooter
use on cycle ways.
e)
That the Ōrākei Local Board write to the Chief
Executive, given that his staff agreed to the trial by granting the Lime
E-scooter rental company a licence to operate, stating that the Board is
concerned that:
i)
Council staff do not appear to have officially sought political
input into this decision for the trial, which would reasonably be expected to
have significant consequences when mixing pedestrians, cyclists and scooters
in confined shared spaces
ii)
Council staff had not consulted with or sought feedback from
local boards on the trial.
f)
That Auckland Transport be requested to review the safety of
the intersection at Michaels Avenue – Ellerslie - Panmure Highway and
provide options for safer pedestrian crossing.
CARRIED
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24
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Board Member Report - Troy Churton November
2018
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Resolution
number OR/2018/242
MOVED by Member D Wong, seconded by Member C Davis:
a) That
the report be received.
b) That
Auckland Transport be requested to report to the Board on what progress is
being made between itself, Progressive and any retirement village operator or
other commercial entity regarding redevelopment of the Clonbern Road, Remuera
car park and supermarket area.
CARRIED
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28
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Board Member Report – David Wong
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Resolution
number OR/2018/246
MOVED by Member D Wong, seconded by Member C Davis:
That the Ōrākei
Local Board:
a) receive
the report.
b) request
Community Services and Panuku staff to provide an update to the Board on the
progress made in regards to the relocation of the Citizens Advice Bureau from
4 Victoria Ave to their preferred location of the Ōrākei Community
Centre.
c) request release
of key pre-application minutes and information for meetings or
exchanges the Council has had relating to the following properties:
i) 471
Riddell Road, Glendowie
ii) 10
Rangitoto Avenue, Remuera
iii) property
on the west side of Tamaki Drive and Patteson Avenue intersection - around
49-65 Tamaki Drive.
CARRIED
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32 Consideration
of Extraordinary Items
There were no
extraordinary items.
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33 Procedural
motion to exclude the public
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Resolution
number OR/2018/250
MOVED by Chairperson K Parkinson, seconded by
Member C Davis:
That the
Ōrākei Local Board:
a)
exclude the public from the following partof
the proceedings of this meeting on the grounds that the general subject of
the matter to be considered while the public is excluded, the reason for
passing this resolution in relation to each matter, and the specific grounds
under section 48(1) of the Local Government Official Information and Meetings
Act 1987 for the passing of this resolution relating to the Sites and Places
of Significance to Mana Whenua – Tranche 1: Plan Changes to the
Auckland Unitary Plan (Operative in Part) and Auckland Council District Plan
- Hauraki Gulf Islands Section 2018 and The Landing Hardstand – Fees
Review – November 2018 as follows:
C1 Sites
and Places of Significance to Mana Whenua – Tranche 1: Plan Changes to
the Auckland Unitary Plan (Operative in Part) and Auckland Council District
Plan - Hauraki Gulf Islands Section 2018
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Reason for
passing this resolution in relation to each matter
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Particular
interest(s) protected (where applicable)
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Ground(s)
under section 48(1) for the passing of this resolution
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The public
conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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s7(2)(ba) -
The item relates to an application for a resource consent or water
conservation order or a requirement for a designation or heritage order
under the Resource Management Act 1991 and the withholding of the
information is necessary to avoid serious offence to tikanga Maori or to
avoid the disclosure of the location of waahi tapu.
In
particular, the report contains information on nominated sites and places
of significance to mana whenua that has been provided to Council on a
confidential basis until the plan change has been approved for public
notification.
s7(2)(i) -
The withholding of the information is necessary to enable the local
authority to carry on, without prejudice or disadvantage, negotiations
(including commercial and industrial negotiations).
In
particular, the report contains information on nominated sites and places
of significance to mana whenua that has been provided to Council on a
confidential basis until the plan change has been approved for public
notification.
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s48(1)(a)
The public
conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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C2 The
Landing Hardstand – Fees Review – November 2018
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Reason for
passing this resolution in relation to each matter
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Particular
interest(s) protected (where applicable)
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Ground(s)
under section 48(1) for the passing of this resolution
|
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The public
conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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s7(2)(b)(ii)
- The withholding of the information is necessary to protect information
where the making available of the information would be likely unreasonably
to prejudice the commercial position of the person who supplied or who is
the subject of the information.
In
particular, the report contains commercially sensitive information,
disclosure of which may impact third parties.
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s48(1)(a)
The public
conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
|
This resolution is made in
reliance on section 48(1)(a) of the Local Government Official Information and
Meetings Act 1987 and the particular interest or interests protected by
section 6 or section 7 of that Act which would be prejudiced by the holding of
the whole or relevant part of the proceedings of the meeting in public.
b)
agree that relevant staff supporting
the Ōrākei Local Board be permitted to remain for the confidential
Item after the public has been excluded, because of their knowledge which
will help the Ōrākei Local Board in its decision-making.
CARRIED
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5.35pm The
public was excluded.
Resolutions in
relation to the confidential items are recorded in the confidential section of
these minutes and are not publicly available.
5.40pm The
public was re-admitted.
restatementS
It was resolved
while the public was excluded:
|
C1
|
Sites and Places of Significance to Mana
Whenua – Tranche 1: Plan Changes to the Auckland Unitary Plan
(Operative in Part) and Auckland Council District Plan - Hauraki Gulf Islands
Section 2018
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|
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Resolution
number OR/2018/251
MOVED by Member C Davis, seconded by Chairperson K
Parkinson:
That the Ōrākei
Local Board:
c)
note that the report, resolutions and the Board’s feedback
remain confidential until the plan changes to the Auckland Unitary Plan and
Auckland Council District Plan - Hauraki Gulf Islands Section 2018 are
publicly notified.
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5.41 pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Ōrākei Local Board
HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................
