Ōrākei Local Board
OPEN MINUTES
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Minutes of a meeting of the Ōrākei Local Board held in the St Chads Church and Community Centre, 38 St Johns Road, Meadowbank on Thursday, 15 November 2018 at 3.00pm.
Chairperson |
Kit Parkinson |
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Deputy Chairman |
Carmel Claridge |
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Members |
Colin Davis, JP |
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Toni Millar, QSM, JP |
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Ros Rundle |
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David Wong, JP |
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ABSENT
Member |
Troy Churton |
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Ōrākei Local Board 15 November 2018 |
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The Chairperson opened the meeting and welcomed those present.
Resolution number OR/2018/221 MOVED by Member C Davis, seconded by Member T Millar: That the Ōrākei Local Board accept the apology from Member T Churton for absence. |
Deputy Chairman C Claridge and Member R Rundle declared interests in item 13: Ōrākei Quick Response Round One 2018/2019 grant applications.
Resolution number OR/2018/222 MOVED by Chairperson K Parkinson, seconded by Member C Davis: That the minutes of the Ōrākei Local Board meeting held on Thursday, 18 October 2018, be confirmed as true and correct. |
There were no requests for leave of absence.
There were no acknowledgements.
There were no petitions.
8.1 |
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Mark Weipers was in attendance to present on stage three of the Michaels Avenue Reserve redevelopment. A PowerPoint presentation was provided. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment. |
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Resolution number OR/2018/223 MOVED by Chairperson K Parkinson, seconded by Member C Davis: That the Ōrākei Local Board: a) receive the presentation and thank Mark Weipers for his attendance. b) request Community Facilities staff to provide an update to the Board on progress with the Michaels Avenue toilets and changing rooms and provide advice to the Board on the tabled presentation including funding arrangements from Ellerslie Sports Club. c) support the Ellerslie Sports Club in its intent to raise external funding from third parties to assist with the building of Michaels Avenue Sports Complex. |
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a 15 November 2018 - Ōrākei Local Board, Item 8.1: Deputation - Ellerslie Sports Club presentation |
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David Ealson and Barry Goodey were in attendance to present on the community initiative for a community space within the Stonefields suburb. Supporting information was tabled. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment. |
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Resolution number OR/2018/224 MOVED by Deputy Chairman C Claridge, seconded by Member C Davis: That the Ōrākei Local Board: a) receive the presentation and thank David Ealson and Barry Goodey for their attendance. b) support the community initiative for a community space within Stonefields suburb. c) request Community and Social Policy staff to examine Stonefields Community Group’s proposal for a community space within Stonefields as being an initial candidate for the Partnership model as defined in the draft Auckland Council Facility Partnership Policy. d) request Community and Social Policy staff to assist Stonefields Community Group’s proposal for a community space within Stonefields by assigning the Board’s Strategic Broker to act as liaison, and conduit for obtaining the necessary documentation and access to people and resources as per the draft policy. e) request the Manager Land Advisory Services to update the Board on the classification of all reserves in the Stonefields area, including the reserve area located at 130R Barbarich Drive, Stonefields contained in Lot 903 DP440854, in order to facilitate this land for use as a community building site. f) request the Community Lease Advisor to prepare an appropriate community lease agreement if the site is agreed for a community space within Stonefields suburb. g) request that this work to examine the Stonefields Community Group’s proposal for a community space within Stonefields be completed by the end of this financial year. |
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a 15 November 2018 - Ōrākei Local Board, Item 8.2: Deputation - Community facilities in Stonefields presentation documents |
There was no public forum.
There was no extraordinary business.
11 |
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Warwick McNaughton, Principal Advisor Democracy Services and Elodie Fontaine, Advisor Democracy Services were in attendance to speak to this report. |
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The motion was taken in parts. |
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Resolution number OR/2018/225 MOVED by Chairperson K Parkinson, seconded by Deputy Chairman C Claridge: That the Ōrākei Local Board: a) support the trial of on-line voting for the 2019 local body elections in Auckland, in addition to postal voting. |
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Resolution number OR/2018/226 MOVED by Deputy Chairman C Claridge, seconded by Member T Millar: That the Ōrākei Local Board: b) note that should the trial of on-line voting for the 2019 local body elections in Auckland go ahead, the following considerations should be prioritised: i) Security of the on-line system and users personal data ii) Provision of easy, accessible candidate profiles that link to the voting platform to ensure voters have the information to make an informed vote iii) Ensure all voting information is translated into the top six spoken languages in New Zealand including Te Reo to ensure all voters have the needed information to make an informed vote. |
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Resolution number OR/2018/227 MOVED by Member C Davis, seconded by Member R Rundle: That the Ōrākei Local Board: c) support the online voting subset for the trial of on-line voting for the 2019 local body elections in Auckland to include all New Zealand resident overseas voters only. |
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Secretarial note: Pursuant to Standing Order 9.4, Deputy Chairman C Claridge requested her vote against resolution c) be recorded. |
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MOVED by Chairperson K Parkinson, seconded by Member R Rundle: That the Ōrākei Local Board: d) support the online voting subset for the trial of on-line voting for the 2019 local body elections in Auckland to include people with accessibility issues due to a disability, but seek further clarification of the definition 'people with a disability'. The motion was put to the vote by a show of hands and was declared LOST by 2 votes to 4. LOST |
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Local government elections 2019 – order of names on voting documents |
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Warwick McNaughton, Principal Advisor Democracy Services and Elodie Fontaine, Advisor Democracy Services were in attendance to speak to this report. |
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Resolution number OR/2018/228 MOVED by Chairperson K Parkinson, seconded by Member C Davis: That the Ōrākei Local Board recommend to the Governing Body that candidate names on voting documents should be arranged in alphabetical order of surname. |
13 |
Ōrākei Quick Response Round One 2018/2019 grant applications |
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Kev Carter, Strategic Broker was in attendance to speak to the report. |
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Deputy Chairman C Claridge declared an interest in the following grant application and took no part in the discussion or voting on it: · QR1912-102 - Meadowbank and St Johns Residents Association. |
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Member R Rundle declared an interest in the following grant application and took no part in the discussion or voting on it: · QR1912-107 – Kim Crow. |
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The motion was put in parts. |
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Resolution number OR/2018/229 MOVED by Chairperson K Parkinson, seconded by Member T Millar: That the Ōrākei Local Board: a) approve the following 2018/2019 Ōrākei Quick Response Round One grant:
The motion was put to the vote by a show of hands and was declared CARRIED by 5 votes to 0. |
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Resolution number OR/2018/230 MOVED by Member D Wong, seconded by Member T Millar: That the Ōrākei Local Board: b) approve the following 2018/2019 Ōrākei Quick Response Round One grant:
The motion was put to the vote by a show of hands and was declared CARRIED by 4 votes to 2. |
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Secretarial note: Pursuant to Standing Order 9.4, Deputy Chairman C Claridge and Member R Rundle requested that their vote against resolution b) be recorded. |
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Resolution number OR/2018/231 MOVED by Chairperson K Parkinson, seconded by Member D Wong: That the Ōrākei Local Board: c) approve the following 2018/2019 Ōrākei Quick Response Round One grants:
d) note that the grant application QR1912-105 from Glendowie Bowling Club Incorporated has been withdrawn following staff advice that the pine and eucalyptus trees will be removed as part of Council’s property maintenance contract with the Club. e) note that the grant to Stonefields Residents Association Incorporated towards the expansion of an initial trapping operation including the purchase of traps, bait and safety vests is to be paid as a service agreement. f) request all successful funding applicants to acknowledge Ōrākei Local Board support for their organisation and the event or project including the Ōrākei Local Board logo on marketing material, product and/or promotional media/statements. g) request that if funding relates to an event, an invitation needs to be extended to all Ōrākei Local Board members to attend. h) decline the following Ōrākei Quick Response Round One 2018/2019 grant applications noting these applications were either ineligible as they did not meet funding criteria and/or for activities well outside the Ōrākei Local Board area:
i) note that there is $124,848 remaining in the Local Contestable Grants Fund 2018/2019 for the Ōrākei Local Board. |
Ngahue Reserve - Oceania Football Confederation Updated Stage 2 Development Proposal |
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Leigh Redshaw, Investment Specialist was in attendance to speak to this report. |
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Resolution number OR/2018/232 MOVED by Member C Davis, seconded by Member T Millar: That the Ōrākei Local Board: a) thank the executive of Oceania Football Confederation for adopting a new approach to the relationship it wishes to develop with the Ōrākei Local Board, council staff and wider community. b) approve the proposed scope reduction, site plan and landscape masterplan for the Oceania Football Confederation Stage 2 sports complex development at Ngahue Reserve, as shown in attachment B of the report, comprising of a smaller administration building, viewing deck, a second practice pitch, further carparking, roadways and landscaping. c) approve the revised timeframes to complete the revised Oceania Football Confederation Stage 2 development at Ngahue Reserve being extended to 30 September 2020. d) authorise staff to take the necessary steps to document the changes needed to the existing legal agreements to reflect the revised Oceania Football Confederation Stage 2 development at Ngahue Reserve. e) re-confirm to Oceania Football Confederation that landscaping and maintaining a general tidy appearance to the Ngahue Reserve site is an obligation on Oceania Football Confederation; and that landscaping is an important component of the overall site development. |
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Auckland Council's Quarterly Performance Report: Ōrākei Local Board for quarter one |
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Resolution number OR/2018/233 MOVED by Member C Davis, seconded by Member R Rundle: That the Ōrākei Local Board receive the performance report for the financial quarter ending 30 September 2018. |
Secretarial note: Item 21 was taken at this point.
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Auckland Regional Pest Management Plan consultation feedback and recommended changes |
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Hayley King, Local Board Advisor was in attendance to speak to this report. |
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Resolution number OR/2018/234 MOVED by Chairperson K Parkinson, seconded by Member T Millar: That the Ōrākei Local Board: a) support the approach that Auckland Council lead by example by managing plant and animal pests on all council-owned land. b) support the identified priority parks and buffer zones mapped in the draft Regional Pest Management Plan. c) request the following additions to priority parks and buffer zones in the draft Regional Pest Management Plan: i) Te Tauoma/Purchas Hill and Taurere/Mt Taylor as mapped priority parks. d) request that Auckland Council work with large landowners such as the Ministry for the Environment, New Zealand Transport Agency, Kiwirail, Housing New Zealand and Ministry of Education to control and contain pests on their land, thereby minimising the impact of pest species across the region. e) support Auckland Council in taking a proactive approach to enforcing the Regional Pest Management Plan as part of the Council’s statutory responsibility under the Biosecurity Act 1993. f) support additional regional funding being used to work with community groups, and increase public knowledge of the implications of the Regional Pest Management Plan through engaging communications and education. g) support the addition of Myrtle Rust as a pest to the Regional Pest Management Plan. |
17 |
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Melanie Dale, Elected Member Relationship Manager was in attendance to speak to this report. |
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Resolution number OR/2018/235 MOVED by Deputy Chairman C Claridge, seconded by Member C Davis: That the Ōrākei Local Board: a) note that the concerns raised by the Board at its previous meeting held on 18 October 2018 relating to the number of outstanding Board resolutions relating to Auckland Transport has not been addressed in the Auckland Transport November 2018 update report. b) request that Auckland Transport include a list and update of all outstanding Board resolutions, in its next update report to the Board’s February 2019 meeting. |
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Feedback on proposed topics for inclusion in the Auckland Water Strategy |
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Hayley King, Local Board Advisor was in attendance to speak to this report. |
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The Board’s feedback on the proposed topics for inclusion in the Auckland Water Strategy was tabled at the meeting. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment. |
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Resolution number OR/2018/236 MOVED by Member T Millar, seconded by Member D Wong: That the Ōrākei Local Board: a) provide its feedback on the proposed topics for inclusion in the Auckland Water Strategy as tabled. b) note that local board feedback on proposed topics for inclusion in the Auckland Water Strategy will be included in a report to the Environmental and Community Committee in December 2018, seeking approval of the draft Auckland Water Strategy discussion document for public consultation in early 2019. |
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a 15 November 2018 - Ōrākei Local Board, Item 18: Ōrākei Local Board Feedback on proposed topics for inclusion in the Auckland Water Strategy |
19 |
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Hayley King, Local Board Advisor was in attendance to speak to this report. |
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Resolution number OR/2018/237 MOVED by Chairperson K Parkinson, seconded by Member R Rundle: That the Ōrākei Local Board: a) support the intent of the draft Contributions Policy 2019. b) note its comments on the key areas of the draft Contributions Policy 2019 as summarised in the table below:
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20 |
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Resolution number OR/2018/238 MOVED by Member C Davis, seconded by Member R Rundle: That the Ōrākei Local Board note that staff are continuing to monitor compliance requirements on the development at 471 Riddell Road, Glendowie and request the Manager Regulatory Compliance, when reporting back to the Board, that the ‘as built’ development complies in all respects with the original consent. |
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Regional Facilities Auckland Fourth Quarter Performance Report for the quarter ending 30 June 2018 |
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Judy Lawley, Manager Local Board Engagement was in attendance to speak to this report. |
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Resolution number OR/2018/239 MOVED by Member C Davis, seconded by Deputy Chairman C Claridge: That the Ōrākei Local Board receive the Regional Facilities Auckland Quarterly Performance Report for the quarter ending 30 June 2018. |
22 |
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Resolution number OR/2018/240 MOVED by Chairperson K Parkinson, seconded by Member C Davis: That the Chairperson’s November 2018 report be received. |
23 |
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Resolution number OR/2018/241 MOVED by Deputy Chairman C Claridge, seconded by Member R Rundle: a) That the report be received. b) That Auckland Transport be requested to investigate the need for safer road markings for cyclists at the Tamaki Drive/Ngapipi Road Intersection where cyclists must merge with road traffic and report proposed solutions to the Board. c) That Auckland Transport be requested to provide a solution to the current road user conflict on a green light at the recently constructed Ngapipi Road/Tamaki Drive intersection between city bound cyclists on the cycle lane and left turning vehicles into Ngapipi Road. d) That the Ōrākei Local Board note its concern about the increasing number of dangerous incidents involving Lime E-scooters in the local board area, and request a report from Auckland Transport on what measures are being taken to ensure adequate enforcement of regulations around their use, and the feasibility of a change in regulation to allow e-scooter use on cycle ways. e) That the Ōrākei Local Board write to the Chief Executive, given that his staff agreed to the trial by granting the Lime E-scooter rental company a licence to operate, stating that the Board is concerned that: i) Council staff do not appear to have officially sought political input into this decision for the trial, which would reasonably be expected to have significant consequences when mixing pedestrians, cyclists and scooters in confined shared spaces ii) Council staff had not consulted with or sought feedback from local boards on the trial. f) That Auckland Transport be requested to review the safety of the intersection at Michaels Avenue – Ellerslie - Panmure Highway and provide options for safer pedestrian crossing. |
24 |
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Resolution number OR/2018/242 MOVED by Member D Wong, seconded by Member C Davis: a) That the report be received. b) That Auckland Transport be requested to report to the Board on what progress is being made between itself, Progressive and any retirement village operator or other commercial entity regarding redevelopment of the Clonbern Road, Remuera car park and supermarket area. |
25 |
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Resolution number OR/2018/243 MOVED by Member C Davis, seconded by Chairperson K Parkinson: That the report be received. |
26 |
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Resolution number OR/2018/244 MOVED by Member T Millar, seconded by Member D Wong: That the report be received. |
27 |
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Resolution number OR/2018/245 MOVED by Member R Rundle, seconded by Member D Wong: That the report be received. |
28 |
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Resolution number OR/2018/246 MOVED by Member D Wong, seconded by Member C Davis: That the Ōrākei Local Board: a) receive the report. b) request Community Services and Panuku staff to provide an update to the Board on the progress made in regards to the relocation of the Citizens Advice Bureau from 4 Victoria Ave to their preferred location of the Ōrākei Community Centre. c) request release of key pre-application minutes and information for meetings or exchanges the Council has had relating to the following properties: i) 471 Riddell Road, Glendowie ii) 10 Rangitoto Avenue, Remuera iii) property on the west side of Tamaki Drive and Patteson Avenue intersection - around 49-65 Tamaki Drive. |
29 |
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Resolution number OR/2018/247 MOVED by Chairperson K Parkinson, seconded by Member T Millar: That the Ōrākei Local Board draft Governance Forward Work Calendar be noted. |
30 |
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Resolution number OR/2018/248 MOVED by Chairperson K Parkinson, seconded by Member C Davis: That the Ōrākei Local Board workshop records for the workshops held on 4, 11 and 25 October 2018 be noted. |
31 |
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Resolution number OR/2018/249 MOVED by Member R Rundle, seconded by Member T Millar: That the Ōrākei Local Board resolutions pending action report be noted. |
32 Consideration of Extraordinary Items
There were no extraordinary items.
Resolution number OR/2018/250 MOVED by Chairperson K Parkinson, seconded by Member C Davis: That the Ōrākei Local Board: a) exclude the public from the following partof the proceedings of this meeting on the grounds that the general subject of the matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution relating to the Sites and Places of Significance to Mana Whenua – Tranche 1: Plan Changes to the Auckland Unitary Plan (Operative in Part) and Auckland Council District Plan - Hauraki Gulf Islands Section 2018 and The Landing Hardstand – Fees Review – November 2018 as follows: C1 Sites and Places of Significance to Mana Whenua – Tranche 1: Plan Changes to the Auckland Unitary Plan (Operative in Part) and Auckland Council District Plan - Hauraki Gulf Islands Section 2018
C2 The Landing Hardstand – Fees Review – November 2018
This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public. b) agree that relevant staff supporting the Ōrākei Local Board be permitted to remain for the confidential Item after the public has been excluded, because of their knowledge which will help the Ōrākei Local Board in its decision-making. |
5.35pm The public was excluded.
Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.
5.40pm The public was re-admitted.
restatementS
It was resolved while the public was excluded:
C1 |
Sites and Places of Significance to Mana Whenua – Tranche 1: Plan Changes to the Auckland Unitary Plan (Operative in Part) and Auckland Council District Plan - Hauraki Gulf Islands Section 2018 |
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Resolution number OR/2018/251 MOVED by Member C Davis, seconded by Chairperson K Parkinson: That the Ōrākei Local Board: c) note that the report, resolutions and the Board’s feedback remain confidential until the plan changes to the Auckland Unitary Plan and Auckland Council District Plan - Hauraki Gulf Islands Section 2018 are publicly notified. |
C2 |
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Resolution number OR/2018/252 MOVED by Chairperson K Parkinson, seconded by Member C Davis: That the Ōrākei Local Board: c) confirm that the report and decisions remain confidential until all negotiations have been completed. |
5.41 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Ōrākei Local Board HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................