Minutes of Puketāpapa Local Board

Jeanette Johnston, Manager Election Planning, Governance and Yufei Pan, Election Planning Coordinator, Governance were in attendance to speak to the report.

Resolution number PKTPP/2018/207

MOVED by Chairperson H Doig, seconded by Deputy Chairperson J Fairey:

That the Puketāpapa Local Board:

a) note that Auckland Council has entered into a collaborative agreement with eight other councils to work together towards an online voting trial for the 2019 local body elections.

b) note its concerns about the security of online systems and therefore the risks of being an early adopter in this instance.

c) note that Puketāpapa residents have relatively low access to, and use of, the internet.

d) agree that Puketāpapa Local Board not be part of this online trial if it goes ahead.

e) thank Jeanette Johnston and Yufei Pan for their attendance.

CARRIED

Local government elections 2019 – order of names on voting documents

Jeanette Johnston, Manager Election Planning, Governance Yufei Pan, Election Planning Coordinator, Governance were in attendance to speak to the report.

Resolution number PKTPP/2018/208

MOVED by Member E Kumar, seconded by Member A-M Coury:

That the Puketāpapa Local Board:

a) recommend to the Governing Body that candidate names on voting documents should be arranged in fully random order.

b) thank Jeanette Johnston and Yufei Pan for their attendance.

CARRIED

13	Puketāpapa Youth Board Update
	Ojas Shukla and Michael Howell, Youth Board members, were in attendance.
	A copy of the final Puketāpapa Youth Summit 2018 report has been placed in the official minutes and is available on the Auckland Council website as a minute attachment.
	Resolution number PKTPP/2018/209 MOVED by Member S Kaushal, seconded by Member A-M Coury: That the Puketāpapa Local Board: a) thank the Puketāpapa Youth Board for their update. b) receive the Puketāpapa Youth Summit 2018 report c) request that this report is considered by the: i) Auckland Council Youth Advisory Panel ii) Auckland Transport iii) departments involved in the development of 2019/20 Puketāpapa Local Board work programmes. d) thank Ojas Shukla and Michael Howell for their attendance CARRIED
	Attachments a 20181115 Puketāpapa Youth Summit Finalised Report

Auckland Transport's Monthly Update

Lorna Stewart, Auckland Transport’s Elected Member Relationship Manager, was in attendance to speak to this report.

Resolution number PKTPP/2018/210

MOVED by Chairperson H Doig, seconded by Member S Kaushal:

That the Puketāpapa Local Board:

a) receive the Auckland Transport November 2018 update report.

b) note that the proliferation of vehicles using footpaths: including scooters, bicycles, New Zealand Post vehicles and skateboards has increased the risks to pedestrians and other vulnerable footpath users.

c) note that there is widespread ignorance about which users have right of way on which footpaths.

d) request maximum speeds on city footpaths and for bells or other warning devices on the faster vehicles using footpaths.

e) request the Governing Body to investigate:

i) establishing a comprehensive set of rules to increase safety for users of footpaths in the city.

ii) measures to educate the public about these rules and enforce breaches.

f) recommendations that be circulated to all local boards

g) note that the local board Infrastructure and Heritage Cluster Working Group meeting of 14 November discussed possible work programme items for FY19. This advice supports the following resolutions:

i) request Auckland Transport to confirm the rough order of costs to install tetra traps to complete the Puketāpapa Board area of Onehunga Bay catchment, previously reported as $120,000.

ii) request Auckland Transport liaise with Healthy Waters to confirm a rough order of costs to install tetra traps in the Denny Avenue, May Road and Gifford Avenue area to help prevent litter entering nearby waterways, particularly Te Auaunga.

iii) request Auckland Transport to provide a rough order of costs for a traffic calming project on The Avenue, Lynfield between the intersection with Commodore Drive and the southern intersection with Halsey Drive.

iv) request Auckland Transport to provide a rough order of costs to provide an increased concrete footing at the inbound bus stop at Dominion Rd/Denbigh Ave Roundabout, 1077 Dominion Rd (Stop 8435).

v) request Auckland Transport to provide a rough order of costs for two crossing points on Hillsborough Road; one in the vicinity of Goodall Street and the other in the vicinity of Haughey Avenue.

vi) request Auckland Transport to provide a rough order of costs for traffic calming and pedestrian safety measures on Potters Avenue, in the vicinity of Wesley Primary School.

h) thank Lorna Stewart for her attendance.

CARRIED

15	Increasing activation by diverse communities of parks within Puketāpapa
	Thomas Dixon, Parks and Places Specialist, Parks Services, Parks, Sport and Services was in attendance to speak to the report.
	Member E Kumar declared an interest in this item and agreed not to take part in any further discussion or voting on this matter.
	Resolution number PKTPP/2018/211 MOVED by Deputy Chairperson J Fairey, seconded by Member D Holm: That the Puketāpapa Local Board: a) adopt the Activating Parks for Diverse Cultural Communities document, Attachment A noting the key findings about: i) walking tracks ii) enjoying nature and places to meet up iii) connection and loneliness iv) exercise classes v) playing sports vi playgrounds and playing vii) exercise equipment b) note that the Activating Parks for Diverse Cultural Communities document should be considered in the planning for the Mt Roskill War Memorial Park concept plan and the Healthy Puketāpapa Action Plan projects. c) thank Thomas Dixon for his attendance. CARRIED

Renewal and variation of community lease to Royal New Zealand Plunket Trust, 50 Buckley Road, Epsom

Michelle Knudsen, Community Lease Advisor, Stakeholder and Land Advisory, Community Facilities was in attendance to speak to the report.

Resolution number PKTPP/2018/212

MOVED by Member A-M Coury, seconded by Member S Kaushal

That the Puketāpapa Local Board:

a) grant a renewal and variation of community lease to Royal New Zealand Plunket Trust, located at 50 Buckley Road, Epsom, (Attachment A), subject to the following terms and conditions:

i) term - five years commencing 1 January 2019 to 31 December 2023

ii) rent - $250.00 plus GST per annum

iii) the inclusion of a smoke free policy clause and community outcomes plan.

b) note all other terms and conditions in accordance with the Deed of Lease dated 18 December 2009.

c) thank Michelle Knudsen for her attendance.

CARRIED

Draft Contributions Policy

Victoria Villaraza, Relationship Manager, Maungakiekie-Tāmakai and Puketāpapa Local Boards was in attendance to speak to the report.

Resolution number PKTPP/2018/213

MOVED by Member D Holm, seconded by Chairperson H Doig:

That the Puketāpapa Local Board:

a) provide the following feedback on the Contributions Policy 2019:

i) support the increase in the average urban development contribution price to around $26,000 to enable greater investment in the infrastructure required by the development.

ii) support extending the timeframe for payment to help developers to pay development contributions as close as possible to the potential realisation of their investment.

iii) oppose the proposal for a new development type for student accommodation, as it does not reflect the demands students place on infrastructure.

iv) support the changes in demand factors for infrastructure (storm water and transport) to ensure the sharing of costs between development types is equitable.

v) support the proposal to change the ‘size’ definition of small ancillary dwelling units and amend the definition of a ‘Retirement Village’ to align with the Unitary Plan

vi) support the proposal to create new funding areas for transport and storm water and change funding areas for reserves so that they more closely match the development areas.

vii) recommend that officers investigate the unit of demand factors used to determine contributions for stormwater and reserves acquisition by residential properties because of the significant differences between stormwater runoff and use of reserves between 100 and 249 square metre dwelling and changing the sliding scale of development contribution vs dwelling size so that building of smaller dwellings is not disincentivised

viii) investigate moving towards measuring impervious surfaces for determining development contributions for stormwater.

CARRIED

Note: With the agreement of the meeting Item 19, Feedback on proposed topics for inclusion in the Auckland Water Strategy was taken prior to Item 18 - Auckland Regional Pest Management Plan Consultation feedback and recommended changes.

19	Feedback on proposed topics for inclusion in the Auckland Water Strategy
	Andrew Chin, Auckland Waters Portfolio Manager, Healthy Waters, Infrastructure and Environmental Services, Nick FitzHerbert, Relationship Advisor, Relationship Management Unit were in attendance to speak to the report.
	A copy of the tabled Puketāpapa Local Board feedback table for inclusion in the Auckland Water Strategy has been placed in the official minutes and is available on the Auckland Council website as a minute attachment.
	Resolution number PKTPP/2018/214 MOVED by Member D Holm, seconded by Member E Kumar: That the Puketāpapa Local Board: a) approve the tabled local board feedback table for inclusion in the Auckland Water Strategy. b) note that local board feedback on proposed topics for inclusion in the Auckland Water Strategy will be included in a report to the Environmental and Community Committee in December 2018, seeking approval of the draft Auckland Water Strategy discussion document for public consultation in early 2019. c) thank Andrew Chin and Nick FitzHerbert for their attendance. CARRIED
	Attachments a 21081115 Puketapapa Water Strategy Feedback

Auckland Regional Pest Management Plan consultation feedback and recommended changes

Nick FitzHerbert, Relationship Advisor, Relationship Management Unit was in attendance to take feedback for the report.

Resolution number PKTPP/2018/215

MOVED by Chairperson H Doig, seconded by Deputy Chairperson J Fairey:

That the Puketāpapa Local Board:

a) receive the report and defer the feedback to the December meeting so that the Board can consider the public feedback received.

b) thank Nick FitzHerbert for his attendance.

CARRIED

Quarterly Performance Report for quarter one 2018/2019: Puketāpapa Local Board

David Rose, Lead Financial Advisor, Ben Moimoi, Local Board Advisor, Local Board Services were in attendance to speak to the report.

Resolution number PKTPP/2018/216

MOVED by Chairperson H Doig, seconded by Member S Kaushal:

That the Puketāpapa Local Board:

a) receive the performance report for the financial quarter ending 30 September 2018.

b) note the transition of the Youth Connections programme from the Community Empowerment Unit to The Southern Initiative.

c) note the board’s direction to step back from pursuing a/multiple business association(s) through the business engagement work programme line.

d) thank David Rose and Ben Moimoi for their attendance.

CARRIED

Chairperson's Report

Resolution number PKTPP/2018/217

MOVED by Chairperson H Doig, seconded by Deputy Chairperson J Fairey:

That the Puketāpapa Local Board:

a) receive Chair Harry Doig’s report for November 2018.

CARRIED

Board Member Reports

22.1

Anne-Mary Coury

Resolution number PKTPP/2018/218

MOVED by Member A-M Coury, seconded by Chairperson H Doig:

That the Puketāpapa Local Board:

a) receive the member report for November 2018.

CARRIED

22.2

Julie Fairey

Resolution number PKTPP/2018/219

MOVED by Deputy Chairperson J Fairey, seconded by Chairperson H Doig:

That the Puketāpapa Local Board:

a) receive the member report for November 2018.

CARRIED

22.3

David Holm

Resolution number PKTPP/2018/220

MOVED by Member D Holm, seconded by Chairperson H Doig:

That the Puketāpapa Local Board:

a) receive the member report for November 2018.

CARRIED

22.4

Shail Kaushal

Resolution number PKTPP/2018/221

MOVED by Member S Kaushal, seconded by Chairperson H Doig:

That the Puketāpapa Local Board:

a) receive the member report for November 2018.

CARRIED

22.5

Ella Kumar

Resolution number PKTPP/2018/222

MOVED by Member E Kumar, seconded by Chairperson H Doig:

That the Puketāpapa Local Board:

a) receive the member report for November 2018.

CARRIED

Note: Item 23 Albert-Eden Roskill Ward Councillor Update was considered prior to Item 11 Trial of online voting at the 2019 local elections.

Urgent Decision - Local Board feedback on the healthy homes standards

MOVED by Chairperson H Doig, seconded by Deputy Chairperson J Fairey:

That the Puketāpapa Local Board:

a) note the decision made under urgency to contribute to Council’s regional submission to the Ministry of Business, Employment & Innovation’s consultation on the healthy homes standards. The Puketāpapa Local Board’s feedback on the healthy homes standards is as follows:

i) endorse a heating standard that enables warm and dry homes for tenants, reaching the recommended indoor temperature of at least 20 degrees Celsius in living rooms and bedrooms.

ii) endorse the insulation standard of option three in section 2.1 of the ‘Healthy Homes Standards’ discussion document, that has the highest long-term and maximum benefit to achieve warm, dry rental homes for tenants.

iii) endorse an insulation standard that ensures landlords are accountable and not exempt from meeting these standards.

iv) endorse the regional submissions draft recommendation of option three in section 3.1 of the ‘Healthy Homes Standards’ discussion document, to provide openable windows and extractor fans in rooms with a bath, shower or indoor cooktop.

v) endorse option two in section 4.1 of the ‘Healthy Homes Standards’ discussion document, that landlords provide efficient drainage and guttering, downpipes and drains, and ensure that the subfloor has a ground moisture barrier, unless there is already adequate subfloor ventilation.

vi) endorse option two in section 5.1 of the ‘Healthy Homes Standards’ discussion document, requiring landlords to stop any unnecessary gaps or holes that cause noticeable draughts and a colder rental home, to ensure homes are dry and warm for tenants.

vii) recommend that education for tenants and landlords be prioritised when implementing the healthy homes standards, particularly regarding ventilation and heating.

viii) recommend one compliance date for each standard that will be implemented as soon as possible, following a process that will be most efficient and effective at producing warm, dry and healthy homes for residential tenants.

ix) recommend a fair implementation process that makes landlords accountable to meeting the healthy homes standards and transparent to potential tenants.

Governance Forward Work Programme Calendar

Resolution number PKTPP/2018/223

MOVED by Member S Kaushal, seconded by Member D Holm:

That the Puketāpapa Local Board:

a) receive the governance forward work programme calendar for November 2018.

CARRIED

Record of Puketāpapa Local Board Workshop Notes

Note: Correction to the Workshop Note 25 October 2018 – David Holmes was not in attendance he was away.

Resolution number PKTPP/2018/224

MOVED by Member A-M Coury, seconded by Member D Holm:

That the Puketāpapa Local Board:

a) receive the Puketāpapa Local Board workshop record for 4,11 25 October 2018.

CARRIED

27 Consideration of Extraordinary Items

28 Procedural motion to exclude the public

Resolution number PKTPP/2018/225

MOVED by Chairperson H Doig, seconded by Deputy Chairperson J Fairey:

That the Puketāpapa Local Board:

a) exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

C1 Acquisition of land for open space - Mount Eden

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

In particular, the report identifies land the Local Board seeks to acquire for open space purposes.

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

In particular, the report identifies land the Local Board seeks to acquire for open space purposes.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

6.40 pm The public was excluded.

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

6.59 pm The public was re-admitted.

restatement

It was resolved while the public was excluded:

Acquisition of land for open space - Mount Eden

Resolution number PKTPP/2018/226

MOVED by Chairperson H Doig, seconded by Deputy Chair J Fairey:

That the Puketāpapa Local Board

c) confirm that there be no restatement of this confidential report, attachments, or resolutions for the proposed acquisition of this land in Mt Eden.

CARRIED

7.00 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Puketāpapa Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................

Chairperson	Harry Doig
Deputy Chairperson	Julie Fairey
Members	Anne-Marie Coury arrived at 4.05pm
	David Holm
	Shail Kaushal
	Ella Kumar, JP

Local Board Member Albert Eden	Lee Corrick