Minutes of Papakura Local Board

Papakura Local Board

28 November 2018

1 Welcome

Deputy Chair Felicity Auva’a led the meeting in prayer.

2 Apologies

There were no apologies.

3 Declaration of Interest

There were no declarations of interest.

4 Confirmation of Minutes

Resolution number PPK/2018/186

MOVED by Member W McEntee, seconded by Deputy Chairperson F Auva'a:

That the Papakura Local Board:

a) confirm the ordinary minutes of its meeting, held on Wednesday, 24 October 2018, including the confidential section, as a true and correct record.

CARRIED

5 Leave of Absence

There were no leaves of absence.

6 Acknowledgements

6.1

Acknowledgement - Orion Street

Resolution number PPK/2018/187

MOVED by Chairperson B Catchpole, seconded by Member G Hawkins:

That the Papakura Local Board:

a) acknowledge Tua Browne (Orion Street resident and Neighbourhood Support coordinator) & Orion Street Neighbourhood Support Papakura for receiving the award for Neighbourhood Support New Zealand Champions of the Year 2018. This is a national award with nominations from all over New Zealand.

CARRIED

7 Petitions

There were no petitions.

8 Deputations

8.1

Deputation - Sustainable Papakura Charitable Trust

Resolution number PPK/2018/188

MOVED by Member W McEntee, seconded by Member MV Turner:

That the Papakura Local Board:

a) thank Rosemary Nash and the team from Sustainable Papakura Charitable Trust, for their update on activities.

CARRIED

Attachments

a 20181128_Papakura Local Board - Sustainable Papakura Deputation

8.2

Deputation - Papakura Business Association

Resolution number PPK/2018/189

MOVED by Member K Winn, seconded by Deputy Chairperson F Auva'a:

That the Papakura Local Board:

a) thank Tracy Shackleton, Papakura Town Centre Manager, Peter Bennett, Treasurer and Paula Shultz, newly appointed Chair; for their update on recent activities of the Papakura Business Association.

CARRIED

9 Public Forum

There was no public forum.

10 Extraordinary Business

There was no extraordinary business.

Councillors' Update

Clr Newman spoke to a powerpoint presentation. A copy of this presentation can be viewed on the Auckland Council website as an attachment to the minutes.

Resolution number PPK/2018/190

MOVED by Member W McEntee, seconded by Member G Hawkins:

That the Papakura Local Board:

a) receive the Ward Councillors update from:

i) Cr Daniel Newman who spoke to a presentation covering the following topics:

· Rates for church properties

· Transport initiatives

· Community facilities advocacy

· Playgrounds and Parks

CARRIED

Attachments

a 28 November 2018, Papakura Local Board, Item 11 - Councillors update

Chairperson's Update

Resolution number PPK/2018/191

MOVED by Member MV Turner, seconded by Member K Winn:

That the Papakura Local Board:

a) receive the verbal report from the Papakura Local Board Chairperson regarding:

· Papakura Athletics Club

· Consultation on the following parks:

o Clarice Place

o Cross Street Reserve

o Game Place / Childrens Forest

o Keri Downs / Carisbrook Reserve

o Elsie Morton Reserve

· Prime Minister Ardern and Housing Minister Hon Phil Twyford Kiwibuild opening at McLennan Park

· Papakura Sports Awards

· Kauri Drive Reserve playground opening

· Hosted the Opaheke School “Deciding the Future” morning tea

· Friends of Kirks Bush 25^th Anniversary

· Crimewatch unveiling of 2 new vehicles

· Town Centre Masterplan continued advocacy to Auckland Council

CARRIED

Trial of online voting at the 2019 local elections

Resolution number PPK/2018/192

MOVED by Member K Winn, seconded by Chairperson B Catchpole:

That the Papakura Local Board:

a) note that Auckland Council has entered into a collaborative agreement with eight other local authorities to work together towards an online voting trial for the 2019 local body elections.

b) endorse the trial of online voting as a tool to enable local democracy, noting that postal voting is still an option for all voters.

c) endorse the principle of including voters in the trial that are most disproportionately impacted in their ability to participate with the sole postal method.

d) endorse the online voting subset including a combination of geographical areas at a local board level and overseas voters and people with a disability.

e) note that the number of local boards involved in the trial will be determined by the size of the subset, yet to be confirmed by the Minister of Local Government, and the representativeness of the local board areas combined to the overall voting population.

For

Chairperson B Catchpole

Member W McEntee

Member MV Turner

Member K Winn

Against

Deputy Chairperson F Auva'a

Member G Hawkins

Abstained

The motion was declared carried by 4 votes to 2.

Resolution number PPK/2018/193

MOVED by Member K Winn, seconded by Member W McEntee:

That the Papakura Local Board:

f) recommend that voters in the Papakura Local Board area be considered for the online voting trial.

For

Chairperson B Catchpole

Member W McEntee

Member MV Turner

Against

Deputy Chairperson F Auva'a

Member G Hawkins

Member K Winn

Abstained

The chair exercised their casting vote for, so the motion was CARRIED.

Local government elections 2019 – order of names on voting documents

Resolution number PPK/2018/194

MOVED by Member G Hawkins, seconded by Deputy Chairperson F Auva'a:

That the Papakura Local Board:

a) recommend to the Governing Body that candidate names on voting documents be arranged in alphabetical order of surname.

CARRIED

Note: Pursuant to Standing Order 1.9.7, Members Bill McEntee and Michael Turner requested that their dissenting votes be recorded.

Community lease renewal and lease for additional premises to Papakura Parents Centre Incorporated, Elizabeth Campbell Centre, 294R Great South Road, Papakura

Resolution number PPK/2018/195

MOVED by Member W McEntee, seconded by Member K Winn:

That the Papakura Local Board:

a) approve the renewal of the community lease to Papakura Parents Centre Incorporated for the existing two rooms at the Elizabeth Campbell Centre, 294R Great South Road, Papakura, marked in blue on the plan attached (Attachment A), subject to the following terms and conditions:

i. commencement date – 1 November 2018

ii. term – 10 years

iii. final expiry – 31 October 2028

iv. all other terms and conditions to be in accordance with the original lease which commenced 1 November 2008.

b) grant Papakura Parents Centre Incorporated a lease for additional premises consisting of four rooms (49.6m², more or less) within the Elizabeth Campbell Centre, 294R Great South Road, Papakura and marked in red on the site plan attached (Attachment A) subject to the following terms and conditions:

i. commencement date – 1 November 2018

ii. term – 10 years

iii. final expiry – 31 October 2028

c) all other terms and conditions to be in accordance with the original lease which commenced 1 November 2008.

CARRIED

Road Name Approval: 5 New Public Roads at 94 Cosgrave Road, Takanini

Resolution number PPK/2018/196

MOVED by Deputy Chairperson F Auva'a, seconded by Member K Winn:

That the Papakura Local Board:

a) approve five names for the following new roads at 94 Cosgrave Road, Takanini, in accordance with section 319(1)(j) of the Local Government Act 1974 (resource consent references R/JSL/2016/4119 - BUN60077035):

i) Road 1: Parahau

ii) Road 2: Taiaha

iii) Road 3: Clayden Shuttleworth

iv) Road 4: Fredrick Hanson

v) Road 5: John Gray.

CARRIED

New road name in the MCT2017 Limited subdivision at 5 & 7 McEntee Street, Papakura

Resolution number PPK/2018/197

MOVED by Member G Hawkins, seconded by Member W McEntee:

That the Papakura Local Board:

a) approve the new road name of ‘Prosper Way’ for the private way at the MCT2017 Limited subdivision at 5 & 7 McEntee Street, Papakura, in accordance with section 319(1)(j) of the Local Government Act 1974.

CARRIED

Approval of the Locally Driven Initiative (LDI) Capital Fund towards Massey Park window installation and additional items

Resolution number PPK/2018/198

MOVED by Member K Winn, seconded by Deputy Chairperson F Auva'a:

That the Papakura Local Board:

a) approve up to $16,500 from the FY 2018/2019 locally driven initiatives (LDI) capital funding budget to install a window to support the use of a photo finish timing system.

b) approve up to $10,000 from the FY 2018/2019 locally driven initiatives (LDI) capital funding budget to further investigate and scope six additional items and provide a rough order of costs to plan physical works.

CARRIED

Draft Contributions Policy

Resolution number PPK/2018/199

MOVED by Member K Winn, seconded by Member W McEntee:

That the Papakura Local Board:

a) provide the following feedback on the draft Auckland Council Development Contributions Policy 2019:

Aspect of Draft Contributions Policy	Papakura Local Board Feedback
Cost of development contributions	· Support increasing the cost of development contributions. · The level of development contribution paid by developers is not high enough to recover the actual cost of growth infrastructure projects.
Unit of demand factors	· Support the principle that the cost of growth needs to lie where it is triggered. · Supports development types that place higher demand on infrastructure paying higher development contributions. · Is concerned that the demand placed on infrastructure by residential development has been undervalued, and does not support development contribution prices for these development types decreasing.
Extending the timeframe for payment	· Support extending the timeframe for payment of development contributions, since the developer does not receive profit at time the consent is issued. · Development contributions should be able to be paid when the developer capitalises their investment, which is after the Code Compliance Certificate has been issued. · Council needs to account for any shortfall that may be incurred as a consequence of extending the timeframe for payment.
Development type definitions	· Support the proposed changes to the development type definitions.
Remission of DCs for Māori development and social housing	· Support further exploration of how Māori developments such as marae and papakāinga housing could have reduced development contribution costs. · The board believes this would be equitable since these developments do not place significant demands on infrastructure. · A new development type definition for these kinds of development could be developed to facilitate this. · Such a definition would need to differentiate between these kinds of development and commercial projects undertaken by iwi organisations.
Other considerations	· The board would like to highlight concerns around developers seeking development agreements instead of paying development contributions. · Development agreements should only be considered if the private infrastructure being offered meets or exceeds council standards. · If developers seek development agreements, the assets vested with council should be of a high standard. They need to at least meet the same standard for council created infrastructure. · Any reserve land vested as part of a development agreement needs to be of an appropriate and useful size and form. · Council should develop playgrounds rather than taking vested playgrounds in order to ensure these are of a suitable standard as the cost of upgrading and maintaining the vested playground will fall to council after it is vested.

b) support the draft Development Contribution Policy, contingent on that policy being informed by the evidence of the relative use of new assets as well as existing assets to reflect the apportionment of growth funding, and that this necessitates the completion of the review of existing parks and facililties.

CARRIED

Panuku Development Auckland Local Board six-monthly update 1 April - 30 September 2018

Resolution number PPK/2018/200

MOVED by Member W McEntee, seconded by Member MV Turner:

That the Papakura Local Board:

a) receive the Panuku Development Auckland Local Board update for 1 April to 30 September 2018.

CARRIED

Auckland Council’s Quarterly Performance Report: Papakura Local Board for quarter one - period ended 30 September 2018

Resolution number PPK/2018/201

MOVED by Member G Hawkins, seconded by Member W McEntee:

That the Papakura Local Board:

a) receive the performance report for the financial quarter ending 30 September 2018.

b) reallocate the budgets from the following work programme lines to fund the Papakura Museum Business Plan:

i) $8,000 from the Volunteer Awards work programme line#165 and

ii) $12,000 from the Sport and Recreation Partnerships Fund work programme line #720.

c) request staff to include a new 2018/2019 work programme line for the Papakura Museum Business Plan project.

d) note that staff will provide the project brief for the development of the Papakura Museum Business Plan at the 12 December 2018 meeting.

CARRIED

Feedback on proposed topics for inclusion in the Auckland Water Strategy

Resolution number PPK/2018/202

MOVED by Member W McEntee, seconded by Member MV Turner:

That the Papakura Local Board:

a) endorse the proposed topics for inclusion in the Auckland Water Strategy as outlined in Attachment A to the report entitled “Feedback on proposed topics for inclusion in the Auckland Water Strategy”, with the following feedback:

Aspect of Auckland Water Strategy	Papakura Local Board Feedback
Draft vision	Note that this vision fits with the views expressed by mana whenua supporting reviving and protecting the mauri of our water.
Draft values	Support values around water efficiency, acknowledging cultural and spiritual values around water, and ensuring our water systems are resilient to changing conditions.
Draft issues	Support cleaning up the Manukau Harbour, our streams and waterways; making sure that development happens in the right places; and the need for infrastructure to be able to cope with the pressure placed on it by housing intensification. There should be a focus on implementing systems and mechanisms that stop the rubbish from getting into the waterways in the first place.
Draft processes	Support education of the community around water as a limited resource, working with the community, and the application of a Māori world view to water.
Draft principles	Support principles around working together, being future focused, and treating water as a taonga.
Other considerations	Note that the need to maintain or upgrade ageing water infrastructure should also be clearly set out in the strategy.

b) note that local board feedback on proposed topics for inclusion in the Auckland Water Strategy will be included in a report to the Environmental and Community Committee in December 2018, seeking approval of the draft Auckland Water Strategy discussion document for public consultation in early 2019.

CARRIED

Auckland Regional Pest Management Plan consultation feedback and recommended changes

Resolution number PPK/2018/203

MOVED by Deputy Chairperson F Auva'a, seconded by Member W McEntee:

That the Papakura Local Board:

a) receive the summary of consultation feedback from Papakura residents on the Proposed Auckland Regional Pest Management Plan.

b) note the recommended changes to the Proposed Regional Pest Management Plan based on consultation feedback with the following feedback:

i) recommend that the pest species suggested by the board to be added to the plan be looked at again for addition to the plan once it is operative either through a partial plan review under section 100D of the Biosecurity Act, or as additions to site-led programmes.

ii) endorse the concerns expressed by the community about the inclusion of unchipped cats as a pest under the plan and the need for changes to how cat controls are described in the plan to address those concerns.

iii) recommend easy to access advice, and if necessary, equipment be made available to make it easy for people to eradicate pests whether plant or animal based.

iv) recommend Privet on berms and carriageways should be included in the plan.

CARRIED

For Information: Reports referred to the Papakura Local Board

Resolution number PPK/2018/204

MOVED by Member G Hawkins, seconded by Member MV Turner:

That the Papakura Local Board:

a) note the information circulated from the following governing body committee meeting:

No.

Report Title

Item

Meeting Date

Governing Body Committee or Forum or Local Board

Regional Facilities Auckland (RFA) Fourth Quarter Report (quarter ended 30 June 2018)

N/A

Finance and Performance Committee

CARRIED

Papakura Local Board Achievements Register for the 2016-2019 Political Term

Resolution number PPK/2018/205

MOVED by Deputy Chairperson F Auva'a, seconded by Member G Hawkins:

That the Papakura Local Board:

a) request any new achievements be added to the Papakura Local Board Achievements Register for the 2016 - 2019 political term:

Date	Achievement
16 November 2018	Attended the Finance and Performance Committee meeting
16 November 2018	Participated in the Papakura Youth Council interviews
14 November 2018	Attended the PIPS meeting
14 November 2018	Attended the Commercial project group meeting
12 November 2018	Attended the RSA Gymnastics Prizegiving
11 November 2018	Supported and Attended the Papakura Armistice Day event
10 November 2018	Attended the Takanini Twilight Treat
7 November 2018	Attended the Papakura Business Association Business After Five
7 November 2018	Attended the Community Network meeting at Smiths Ave
6 November 2018	Attended the Elsie Morton Place open day
5 November 2018	Attended the Papakura Youth Council meeting
5 November 2018	Attended the opening of the Veolia offices in Papakura
3 November 2018	Attended the unveiling of the Papakura Crimewatch new vehicles
3 November 2018	Attended and supported the 25^th Anniversary celebration of Friends of Kirks Bush
2 November 2018	Attended the Opaheke School Gala
1 November 2018	Attended the Alfriston College Senior Academic Success Awards
31 October 2018	Hosted a morning tea for the winners of the Deciding the Future competition from Opaheke School
30 October 2018	Attended the Papakura Business Association monthly meeting
30 October 2018	Attended the Cross Street Consultation open day
28 October 2018	Supported and attended the Papakura Sports Awards
27 October 2018	Attended the Redhill Community Centre Open Day
27 October 2018	Attended the Kauri Drive Reserve Playground Opening
27 October 2018	Attended the Papakura Normal School Gala
27 October 2018	Attended the Kiwibuild Opening with the Prime Minster Jacinda Ardern and Housing Minister Hon Phil Twyford
26 October 2018	Attended the Papakura Athletic and Harrier Club Fundraiser
23 October 2018	Attended the Papakura Business Association monthly meeting
19 October 2018	Attended the Manukau Harbour Forum meeting
19 October 2018	Held a constituent clinic

CARRIED

Papakura Local Board Governance Forward Work Calendar for November 2018

Resolution number PPK/2018/206

MOVED by Member W McEntee, seconded by Member K Winn:

That the Papakura Local Board:

a) note the Governance Forward Work Calendar as at 12 November 2018.

CARRIED

Papakura Local Board Workshop Records

Resolution number PPK/2018/207

MOVED by Member W McEntee, seconded by Member MV Turner:

That the Papakura Local Board:

a) note the records for the Papakura Local Board workshops held on:

i) Wednesday, 17 October 2018

ii) Wednesday 31 October 2018

iii) Wednesday 7 November 2018.

CARRIED

28 Consideration of Extraordinary Items

There was no consideration of extraordinary items.

7.14pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Papakura Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................

Chairperson	Brent Catchpole
Deputy Chairperson	Felicity Auva'a
Members	Hon. George Hawkins, QSO
	Bill McEntee
	Michael Turner
	Katrina Winn