I hereby give notice that an ordinary meeting of the Rainbow Communities Advisory Panel will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Monday, 5 November 2018

5.30pm

Council Chamber, Ground Floor

Auckland Town Hall
301-305 Queen Street
Auckland

 

Ngā Hui a te Rōpū Kaitohutohu Take Hapori Iwi Takatāpui / Rainbow Communities Advisory Panel

 

OPEN AGENDA

 

 

MEMBERSHIP

 

Co-Chair

Julie Radford-Poupard

 

Co-Chair

John Kingi

 

Members

Moira Clunie

 

 

Mark Fisher

 

 

Dave Hati

 

 

Audrey Hutcheson

 

 

Bruce Kilmister

 

 

Lexie Matheson

 

 

Diana Rands

 

 

Julie Watson

 

 

Aram Wu

 

Liaison Councillor

Cr Richard Hills

 

Chief Liaison Councillor

Cr Dr Cathy Casey

 

 

(Quorum 6 members)

 

 

 

Sandra Gordon

Senior Governance Advisor

 

31 October 2018

Contact Telephone: 09 8908150

Email: sandra.gordon@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 

TERMS OF REFERENCE

(Excerpt – full terms of reference available as a separate document)

 

The terms of reference set out the purpose, role and protocols of the Panel.

Panel members abide by the Code of Conduct for members of Auckland Council advisory

panels.

 

Purpose

As one of council’s engagement mechanisms with diverse communities, the demographic

advisory panels provide advice to the governing body and council staff within the remit of the

Auckland Plan on the following areas:

 

·         Auckland Council’s regional policies, plans and strategies

·         Regional and strategic matters including those that Council-Controlled Organisations deal with any matter of particular interest or concern to diverse communities.

 

Outcomes

The panel’s advice will contribute to improving the outcomes of diverse communities and

social cohesion as set out in the Auckland Plan. The panel will advise through their agreed

strategic agenda and detailed work programme.

 

Strategic agenda and work programme

The panel must develop a work programme and set a strategic agenda for the term. The

agendas should be focused and integrated across the panels for collaborative input into

shared agendas, particularly on the Auckland Plan, the Long-term Plan and annual plans.

The panel should advise on council’s organisational strategies relevant to diverse

communities.

The governing body and council staff should work with the panel for the development of their

strategic agendas and work programme. An appropriate committee will approve the panel’s

work programme and any subsequent major changes to it.

 

Submissions

The panel must not make formal submissions to Auckland Council on council strategies,

policies and plans, for example, the annual plan.

In its advisory role to the council, the panel may have input to submissions made by the

council to external organisations but do not make independent submissions, except as

agreed with the council.

This does not prevent individual members being party to submissions outside their role as

panel members.

 

Review

The form and functioning of the panels may be reviewed prior to or after, the end of the

panel’s term in September 2019.

 

Rainbow Communities Advisory Panel

05 November 2018

 

 

ITEM   TABLE OF CONTENTS                                                                                         PAGE

Welcome/Opening Karakia

1          Apologies                                                                                                                        5

2          Declaration of Interest                                                                                                   5

3          Confirmation of Minutes                                                                                               5

4          Consultation with Auckland Council Rainbow Staff Network                                  7

5          Confirmation of representation at the cross-panel working group for the 2019 elections                                                                                                                          9

6          Government and Partners Rainbow Conference - 8 and 9 November 2018         11

7          Liaison Councillor's Update                                                                                       13

8          Members' Update                                                                                                         15 

Closing remarks/Closing Karakia

 

 

 

Welcome/Opening Karakia

 

 

1          Apologies

 

An apology has been received from Aram Wu for absence.

 

 

2          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

 

3          Confirmation of Minutes

 

That the Rainbow Communities Advisory Panel:

a)         confirm the ordinary minutes of its meeting, held on Monday, 3 September 2018 as a true and correct record.

 

 

 

 

 

Rainbow Communities Advisory Panel

05 November 2018

 

 

Consultation with Auckland Council Rainbow Staff Network

 

File No.: CP2018/20795

 

  

Te take mō te pūrongo / Purpose of the report

1.       To connect with the Auckland Council Rainbow Staff Network to discuss what the panel does, how it communicates with members of the diverse communities and to check-in to see what the staff network does and how the panel can assist with improving outcomes for the network.

Whakarāpopototanga matua / Executive summary

2.       Members of the Auckland Council Rainbow Staff Network will attend the meeting.

 

Ngā tūtohunga / Recommendation/s

That the Rainbow Communities Advisory Panel:

a)      thank members of the Auckland Council Rainbow Staff Network for their attendance.

 

Ngā tāpirihanga / Attachments

There are no attachments for this report.     

Ngā kaihaina / Signatories

Author

Sandra Gordon - Senior Governance Advisor

Authoriser

James Hassall – Lead Officer

 

Rainbow Communities Advisory Panel

05 November 2018

 

 

Confirmation of representation at the cross-panel working group for the 2019 elections

 

File No.: CP2018/20847

 

  

Te take mō te pūrongo / Purpose of the report

1.       To confirm the Rainbow Communities Advisory Panel representation on the cross-panel working group for the 2019 elections.

Whakarāpopototanga matua / Executive summary

2.       At the meeting of the panel held on 1 October 2018, expressions of interest were asked of members to represent the panel on the cross-panel working group for the 2019 elections.  A maximum of two representatives of each panel must be appointed to the working group.

3.       Following the meeting, four expressions of interest were received from Bruce Kilmister, John Kingi, Lexie Matheson and Julie Watson.

 

Ngā tūtohunga / Recommendation/s

That the Rainbow Communities Advisory Panel:

a)      confirm the Rainbow Communities Advisory Panel representation on the cross-panel working group for the 2019 elections.

 

 

Ngā tāpirihanga / Attachments

There are no attachments for this report.    

Ngā kaihaina / Signatories

Author

Sandra Gordon - Senior Governance Advisor

Authoriser

James Hassall - Lead Officer

 

Rainbow Communities Advisory Panel

05 November 2018

 

 

Government and Partners Rainbow Conference - 8 and 9 November 2018

 

File No.: CP2018/20854

 

  

Te take mō te pūrongo / Purpose of the report

1.       To update the panel on the Government and Partners Rainbow Conference to be held at Jet Park Auckland Airport Hotel and Conference Centre on 8-9 November 2018.

Whakarāpopototanga matua / Executive summary

2.       Staff will update the panel and confirm arrangements for the panel’s presentation at the conference.

 

Ngā tūtohunga / Recommendation/s

That the Rainbow Communities Advisory Panel:

a)      confirm arrangements for the panel’s presentation at the Government and Partners Rainbow Conference to be held at Jet Park Auckland Airport Hotel and Conference Centre on 8-9 November 2018.

 

 

Ngā tāpirihanga / Attachments

There are no attachments for this report.    

Ngā kaihaina / Signatories

Author

Deborah James - Executive Officer

Authoriser

James Hassall - Lead Officer

 

Rainbow Communities Advisory Panel

05 November 2018

 

 

Liaison Councillor's Update

 

File No.: CP2018/20787

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To provide the Liaison Councillor for the Rainbow Communities Advisory Panel an opportunity to update the meeting on regional issues of significance.

Whakarāpopototanga matua / Executive summary

2.       Cr Richard Hills will provide a brief update on regional issues of significance and highlight any issues affecting rainbow communities.

 

Ngā tūtohunga / Recommendation/s

That the Rainbow Communities Advisory Panel:

a)      receive the update from Cr Hills on regional issues of significance.

 

 

Ngā tāpirihanga / Attachments

There are no attachments for this report.    

Ngā kaihaina / Signatories

Author

Sandra Gordon - Senior Governance Advisor

Authoriser

James Hassall - Lead Officer

 

Rainbow Communities Advisory Panel

05 November 2018

 

 

Members' Update

 

File No.: CP2018/20792

 

  

Te take mō te pūrongo / Purpose of the report

1.       To provide members of the Rainbow Communities Advisory Panel an opportunity to update the meeting with upcoming events and issues impacting rainbow communities.

Whakarāpopototanga matua / Executive summary

2.       Rainbow Communities Advisory Panel members will discuss issues impacting rainbow communities and highlight upcoming events which are of interest.

 

Ngā tūtohunga / Recommendation/s

That the Rainbow Communities Advisory Panel:

a)      receive the update about upcoming events and issues impacting rainbow communities.

 

 

Ngā tāpirihanga / Attachments

There are no attachments for this report.    

Ngā kaihaina / Signatories

Author

Sandra Gordon - Senior Governance Advisor

Authoriser

James Hassall - Lead Officer