I hereby give notice that an ordinary meeting of the Rainbow Communities Advisory Panel will be held on:
Date: Time: Meeting Room: Venue:
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Monday, 5 November 2018 5.30pm Council Chamber, Ground Floor Auckland Town
Hall |
Ngā Hui a te Rōpū Kaitohutohu Take Hapori Iwi Takatāpui / Rainbow Communities Advisory Panel
OPEN AGENDA
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MEMBERSHIP
Co-Chair |
Julie Radford-Poupard |
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Co-Chair |
John Kingi |
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Members |
Moira Clunie |
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Mark Fisher |
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Dave Hati |
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Audrey Hutcheson |
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Bruce Kilmister |
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Lexie Matheson |
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Diana Rands |
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Julie Watson |
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Aram Wu |
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Liaison Councillor |
Cr Richard Hills |
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Chief Liaison Councillor |
Cr Dr Cathy Casey |
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(Quorum 6 members)
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Sandra Gordon Senior Governance Advisor
31 October 2018 Contact Telephone: 09 8908150 Email: sandra.gordon@aucklandcouncil.govt.nz Website: www.aucklandcouncil.govt.nz
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TERMS OF REFERENCE
(Excerpt – full terms of reference available as a separate document)
The terms of reference set out the purpose, role and protocols of the Panel.
Panel members abide by the Code of Conduct for members of Auckland Council advisory
panels.
Purpose
As one of council’s engagement mechanisms with diverse communities, the demographic
advisory panels provide advice to the governing body and council staff within the remit of the
Auckland Plan on the following areas:
· Auckland Council’s regional policies, plans and strategies
· Regional and strategic matters including those that Council-Controlled Organisations deal with any matter of particular interest or concern to diverse communities.
Outcomes
The panel’s advice will contribute to improving the outcomes of diverse communities and
social cohesion as set out in the Auckland Plan. The panel will advise through their agreed
strategic agenda and detailed work programme.
Strategic agenda and work programme
The panel must develop a work programme and set a strategic agenda for the term. The
agendas should be focused and integrated across the panels for collaborative input into
shared agendas, particularly on the Auckland Plan, the Long-term Plan and annual plans.
The panel should advise on council’s organisational strategies relevant to diverse
communities.
The governing body and council staff should work with the panel for the development of their
strategic agendas and work programme. An appropriate committee will approve the panel’s
work programme and any subsequent major changes to it.
Submissions
The panel must not make formal submissions to Auckland Council on council strategies,
policies and plans, for example, the annual plan.
In its advisory role to the council, the panel may have input to submissions made by the
council to external organisations but do not make independent submissions, except as
agreed with the council.
This does not prevent individual members being party to submissions outside their role as
panel members.
Review
The form and functioning of the panels may be reviewed prior to or after, the end of the
panel’s term in September 2019.
Rainbow Communities Advisory Panel 05 November 2018 |
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Welcome/Opening Karakia
1 Apologies 5
2 Declaration of Interest 5
3 Confirmation of Minutes 5
4 Consultation with Auckland Council Rainbow Staff Network 7
5 Confirmation of representation at the cross-panel working group for the 2019 elections 9
6 Government and Partners Rainbow Conference - 8 and 9 November 2018 11
7 Liaison Councillor's Update 13
8 Members' Update 15
Closing remarks/Closing Karakia
Welcome/Opening Karakia
1 Apologies
An apology has been received from Aram Wu for absence.
Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.
That the Rainbow Communities Advisory Panel: a) confirm the ordinary minutes of its meeting, held on Monday, 3 September 2018 as a true and correct record. |
Rainbow Communities Advisory Panel 05 November 2018 |
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Consultation with Auckland Council Rainbow Staff Network
File No.: CP2018/20795
Te take mō te pūrongo / Purpose of the report
1. To connect with the Auckland Council Rainbow Staff Network to discuss what the panel does, how it communicates with members of the diverse communities and to check-in to see what the staff network does and how the panel can assist with improving outcomes for the network.
Whakarāpopototanga matua / Executive summary
2. Members of the Auckland Council Rainbow Staff Network will attend the meeting.
Ngā tūtohunga / Recommendation/s That the Rainbow Communities Advisory Panel: a) thank members of the Auckland Council Rainbow Staff Network for their attendance. |
Ngā tāpirihanga / Attachments
There are no attachments for this report.
Ngā kaihaina / Signatories
Author |
Sandra Gordon - Senior Governance Advisor |
Authoriser |
James Hassall – Lead Officer |
Rainbow Communities Advisory Panel 05 November 2018 |
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Confirmation of representation at the cross-panel working group for the 2019 elections
File No.: CP2018/20847
Te take mō te pūrongo / Purpose of the report
1. To confirm the Rainbow Communities Advisory Panel representation on the cross-panel working group for the 2019 elections.
Whakarāpopototanga matua / Executive summary
2. At the meeting of the panel held on 1 October 2018, expressions of interest were asked of members to represent the panel on the cross-panel working group for the 2019 elections. A maximum of two representatives of each panel must be appointed to the working group.
3. Following the meeting, four expressions of interest were received from Bruce Kilmister, John Kingi, Lexie Matheson and Julie Watson.
Ngā tūtohunga / Recommendation/s That the Rainbow Communities Advisory Panel: a) confirm the Rainbow Communities Advisory Panel representation on the cross-panel working group for the 2019 elections.
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Ngā tāpirihanga / Attachments
There are no attachments for this report.
Ngā kaihaina / Signatories
Author |
Sandra Gordon - Senior Governance Advisor |
Authoriser |
James Hassall - Lead Officer |
Rainbow Communities Advisory Panel 05 November 2018 |
|
Government and Partners Rainbow Conference - 8 and 9 November 2018
File No.: CP2018/20854
Te take mō te pūrongo / Purpose of the report
1. To update the panel on the Government and Partners Rainbow Conference to be held at Jet Park Auckland Airport Hotel and Conference Centre on 8-9 November 2018.
Whakarāpopototanga matua / Executive summary
2. Staff will update the panel and confirm arrangements for the panel’s presentation at the conference.
Ngā tāpirihanga / Attachments
There are no attachments for this report.
Ngā kaihaina / Signatories
Author |
Deborah James - Executive Officer |
Authoriser |
James Hassall - Lead Officer |
Rainbow Communities Advisory Panel 05 November 2018 |
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File No.: CP2018/20787
Te take mō te pūrongo / Purpose of the report
1. To provide the Liaison Councillor for the Rainbow Communities Advisory Panel an opportunity to update the meeting on regional issues of significance.
Whakarāpopototanga matua / Executive summary
2. Cr Richard Hills will provide a brief update on regional issues of significance and highlight any issues affecting rainbow communities.
Ngā tūtohunga / Recommendation/s That the Rainbow Communities Advisory Panel: a) receive the update from Cr Hills on regional issues of significance.
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Ngā tāpirihanga / Attachments
There are no attachments for this report.
Ngā kaihaina / Signatories
Author |
Sandra Gordon - Senior Governance Advisor |
Authoriser |
James Hassall - Lead Officer |
Rainbow Communities Advisory Panel 05 November 2018 |
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File No.: CP2018/20792
Te take mō te pūrongo / Purpose of the report
1. To provide members of the Rainbow Communities Advisory Panel an opportunity to update the meeting with upcoming events and issues impacting rainbow communities.
Whakarāpopototanga matua / Executive summary
2. Rainbow Communities Advisory Panel members will discuss issues impacting rainbow communities and highlight upcoming events which are of interest.
Ngā tūtohunga / Recommendation/s That the Rainbow Communities Advisory Panel: a) receive the update about upcoming events and issues impacting rainbow communities.
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Ngā tāpirihanga / Attachments
There are no attachments for this report.
Ngā kaihaina / Signatories
Author |
Sandra Gordon - Senior Governance Advisor |
Authoriser |
James Hassall - Lead Officer |