Upper Harbour Local Board
MINUTES
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Minutes of a meeting of the Upper Harbour Local Board held in the Upper Harbour Local Board Office, 30 Kell Drive, Albany on Thursday, 15 November 2018 at 9.31am
Deputy Chairperson |
Lisa Whyte |
Presiding |
Members |
Uzra Casuri Balouch, JP |
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Nicholas Mayne |
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John McLean |
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Brian Neeson, JP |
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ABSENT
Chairperson |
Margaret Miles, QSM, JP |
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Upper Harbour Local Board 15 November 2018 |
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The deputy chairperson opened the meeting and welcomed all.
Resolution number UH/2018/137 MOVED by Deputy Chairperson L Whyte, seconded by Member U Balouch: That the Upper Harbour Local Board: a) accept the apology from Chairperson M Miles for absence. |
There were no declarations of interest.
Resolution number UH/2018/138 MOVED by Member B Neeson, seconded by Deputy Chairperson L Whyte: That the Upper Harbour Local Board: a) confirm the ordinary minutes of its meeting, held on Thursday, 18 October 2018, including the confidential section, as a true and correct record. |
There were no leaves of absence.
6.1 |
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Resolution number UH/2018/139 MOVED by Deputy Chairperson L Whyte, seconded by Member U Balouch: That the Upper Harbour Local Board: a) extend condolences and acknowledge the passing of Junne Margaret McKay, the mother of Chairperson Margaret Miles. |
There were no petitions.
There were no deputations.
There was no public forum.
There was no extraordinary business.
12 |
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The General Manager and the Advisor from Democracy Services were in attendance via Skype to support the item. |
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Resolution number UH/2018/140 MOVED by Member N Mayne, seconded by Member U Balouch: That the Upper Harbour Local Board: a) support in principle the trial of online voting as articulated within the agenda report for the 2019 election, for the following reasons: i) to increase participation in under-represented demographics ii) to meet the public expectation of a convenient and secure opportunity to participate in democracy iii) to take a conservative approach to developing alternate methods of secure voting. b) support the local board area being included in the online voting trial for the 2019 election in the event the trial is supported by the Governing Body, and if inclusion of the Upper Harbour area fulfils the demographic requirements necessary as outlined in the agenda report. |
13 |
Local government elections 2019 – order of names on voting documents |
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The General Manager and the Advisor from Democracy Services were in attendance via Skype to support the item. |
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Resolution number UH/2018/141 MOVED by Deputy Chairperson L Whyte, seconded by Member U Balouch: That the Upper Harbour Local Board: a) recommend to the Governing Body that candidate names on voting documents should be arranged in alphabetical order of surname. |
Note: Item 14 – Auckland Regional Services Trust grants process and criteria was considered after Item 15 – Disposal of land at Buckley Avenue, Hobsonville, to Watercare Services Limited.
15 |
Disposal of land at Buckley Avenue, Hobsonville, to Watercare Services Limited |
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The Principal Property Advisor was in attendance to support the item. |
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Resolution number UH/2018/143 MOVED by Deputy Chairperson L Whyte, seconded by Member J McLean: That the Upper Harbour Local Board: a) support disposal of the land situated at 2 Buckley Avenue, Hobsonville, being 6299m2 (more or less) and described as Part Lot 2 DP330629 and Lot 3 DP211237, to Watercare Services Limited for the Northern Interceptor Project (refer to Attachments A and B to the agenda report). b) support the proceeds of disposal being reinvested in open space within the catchment. |
14 |
Auckland Regional Services Trust grants process and criteria |
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The Strategic Broker, Arts Community and Events, was in attendance to support the item. Two documents were provided. Copies have been placed on the official minutes and are available on the Auckland Council website as a minutes attachment. |
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Resolution number UH/2018/142 MOVED by Member U Balouch, seconded by Member N Mayne: That the Upper Harbour Local Board: a) receive the memo from the Strategic Broker, dated 9 November 2018, in relation to the option to allocate Auckland Regional Services Trust funding to the Manuhiri Kaitiaki Charitable Trust. b) receive the letter from the Pou Kaitiaki, Manuhiri Kaitiaki Charitable Trust, dated 14 November 2018, expressing interest in working with the Upper Harbour Local Board on a project related to available Auckland Regional Services Trust funding. c) allocate the balance of its Arts Regional Services Trust (ARST) funding of $55,650 to the Manuhiri Kaitiaki Charitable Trust (MKCT) to develop one or several public art installations in the Albany area, intending to tell the stories of Ngāti Manuhiri iwi, noting that: i) this allocation is intended to give effect to the relationship agreement signed by the local board and MKCT in December 2017 by developing an enduring working relationship between the two parties ii) a workshop was held on Thursday 8 November 2018 between the local board and MKCT to gauge interest from both parties to develop mana whenua stories in the Albany area using the ARST funding, and that MKCT have since provided the local board with a letter signalling interest in collaborating with the local board on this project iii) MKCT will provide the local board with suggested draft visual concepts, narratives, landmarks and costs for the proposed art installations by the end of February/early March 2019 iv) any proposal(s) will be discussed in collaboration with MKCT through workshops and/or other discussions as required between now and the first quarter of 2019 v) the local board will need to agree final designs (along with any landowner approvals as required) via a report to a local board business meeting by June 2019. |
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a 15 November 2018 Upper Harbour Local Board: Item 14 - ARST funding memo b 15 November 2018 Upper Harbour Local Board: Item 14 - Letter of interest from Manuhiri Kaitiaki Charitable Trust |
16 |
Upper Harbour Quick Response Round One 2018/2019 grant applications |
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The Community Grants Advisor and Strategic Broker were in attendance to support the item. |
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Resolution number UH/2018/144 MOVED by Member J McLean, seconded by Member B Neeson: That the Upper Harbour Local Board: a) agree to fund, part-fund or decline each application in the Quick Response Round One 2018/2019 grant applications, as outlined in the following table:
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Note: Pursuant to Standing Order 1.9.7, Deputy Chairperson L Whyte wished to record her vote against allocating a grant of $1772 to the Greenhithe Community Trust for lighting in the car park. |
Note: The meeting adjourned at 10.57am and reconvened at 11.07am
17 |
Auckland Regional Pest Management Plan consultation feedback and recommended changes |
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Resolution number UH/2018/145 MOVED by Member J McLean, seconded by Member B Neeson: That the Upper Harbour Local Board: a) receive a summary of consultation feedback from Upper Harbour residents on the Proposed Auckland Regional Pest Management Plan. b) provide feedback on the proposed Regional Pest Management Plan as outlined in Attachment C to the agenda report. |
18 |
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The Relationship Manager and Lead Financial Advisor were in attendance to support the item. |
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Resolution number UH/2018/146 MOVED by Deputy Chairperson L Whyte, seconded by Member J McLean: That the Upper Harbour Local Board: a) support the intent of the proposed draft Contributions Policy, as it places the burden of funding development onto those actors whose developments will impact the most on creating future demand on the infrastructure network (‘exacerbator pays’ principle). b) support further refinement of catchments to ensure that infrastructure is prioritised to where contributions are being collected, which relates to the new and changed funding areas noted in the draft Contributions Policy. c) note concern for the impact on potential future retail developments and support further work on the unit of demand factors so the impacts on developments are more accurately understood. d) note concern that the deferred payment schedule proposed for residential use and single residential consents that contain five or more dwelling units, creates potential for default that is not present under the current Contributions Policy. |
Note: Item 19 – Feedback on proposed topics for inclusion in the Auckland Water Strategy was considered after Item 20 – Auckland Transport monthly report – November 2018.
20 |
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The Elected Member Relationship Manager, Auckland Transport, was in attendance to support the item. |
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Resolution number UH/2018/148 MOVED by Deputy Chairperson L Whyte, seconded by Member N Mayne: That the Upper Harbour Local Board: a) receive the Auckland Transport update for November 2018. |
19 |
Feedback on proposed topics for inclusion in the Auckland Water Strategy |
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Resolution number UH/2018/147 MOVED by Member J McLean, seconded by Member B Neeson: That the Upper Harbour Local Board: a) support the proposed topics for inclusion in the Auckland Water Strategy as articulated within Attachment B to the agenda report. |
Auckland Council’s Quarterly Performance Report: Upper Harbour Local Board for quarter one - 1 July to 30 September 2018 |
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The Local Board Senior Advisor was in attendance to support the item. Member B Neeson left the meeting at 12.20 pm. Member B Neeson returned to the meeting at 12.22 pm. |
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Resolution number UH/2018/149 MOVED by Deputy Chairperson L Whyte, seconded by Member B Neeson: That the Upper Harbour Local Board: a) receive the performance report for the financial quarter ending 30 September 2018. b) request staff defer the Mallard Place to Calypso Way section of the activity defined as ‘implement actions from the Greenways Plan’ pending the December workshop. |
22 |
Governance forward work calendar - December 2018 to November 2019 |
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Resolution number UH/2018/150 MOVED by Deputy Chairperson L Whyte, seconded by Member U Balouch: That the Upper Harbour Local Board: a) receive the Upper Harbour Local Board governance forward work calendar for the period December 2018 to November 2019, as set out in Attachment A to this agenda report. |
23 |
Record of the Upper Harbour Local Board workshops held on Thursday 11 October and 1 November 2018 |
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Resolution number UH/2018/151 MOVED by Member J McLean, seconded by Member B Neeson: That the Upper Harbour Local Board: a) receive the record of the Upper Harbour Local Board workshops held on Thursday 11 October and 1 November 2018 (refer to Attachments A and B of the agenda report). |
24 |
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Three documents were provided by Member N Mayne. Copies have been placed on the official minutes and are available on the Auckland Council website as minutes attachments. Member B Neeson left the meeting at 12.41 pm. Member B Neeson returned to the meeting at 12.43 pm. |
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Resolution number UH/2018/152 MOVED by Deputy Chairperson L Whyte, seconded by Member J McLean: That the Upper Harbour Local Board: a) receive the verbal board members’ reports. b) receive the email and supporting documents provided by the Relationship Advisor, Infrastructure and Environmental Services, seeking feedback from the local board regarding potential community-led conservation projects for inclusion in the programme for expenditure against the natural environment targeted rate, noting that feedback is required from local boards by 5 December 2018. c) delegate responsibility to Member N Mayne to provide the feedback on behalf of the local board as requested in resolution b) above, noting that Member N Mayne will report the feedback he has provided to either the December Community Forum meeting on 6 December 2018, or to the local board’s business meeting on 13 December 2018. |
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a 15 November 2018 Upper Harbour Local Board: Item 24 - Email from Infrastructure and Environmental Services Relationship Advisor b 15 November 2018 Upper Harbour Local Board: Item 24 - Natural Environment targeted rate memo c 15 November 2018 Upper Harbour Local Board: Item 24 - Community groups map |
25 Consideration of Extraordinary Items
There was no consideration of extraordinary items.
12.46pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Upper Harbour Local Board HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................