Upper Harbour Local Board

MINUTES

Minutes of a meeting of the Upper Harbour Local Board held in the Upper Harbour Local Board Office, 30 Kell Drive, Albany on Thursday, 15 November 2018 at 9.31am

present

Deputy Chairperson	Lisa Whyte	Presiding
Members	Uzra Casuri  Balouch, JP
	Nicholas Mayne
	John McLean
	Brian Neeson, JP

ABSENT

Chairperson

Margaret Miles, QSM, JP

Upper Harbour Local Board 15 November 2018

1          Welcome

The deputy chairperson opened the meeting and welcomed all.

2          Apologies

Resolution number UH/2018/137

MOVED by Deputy Chairperson L Whyte, seconded by Member U Balouch:

That the Upper Harbour Local Board:

a) accept the apology from Chairperson M Miles for absence.

CARRIED

3          Declaration of Interest

There were no declarations of interest.

4          Confirmation of Minutes

Resolution number UH/2018/138

MOVED by Member B Neeson, seconded by Deputy Chairperson L Whyte:

That the Upper Harbour Local Board:

a)         confirm the ordinary minutes of its meeting, held on Thursday, 18 October 2018, including the confidential section, as a true and correct record.

CARRIED

5          Leave of Absence

There were no leaves of absence.

6          Acknowledgements

6.1	Acknowledgement – Junne Margaret McKay
	Resolution number UH/2018/139 MOVED by Deputy Chairperson L Whyte, seconded by Member U Balouch: That the Upper Harbour Local Board: a)      extend condolences and acknowledge the passing of Junne Margaret McKay, the mother of Chairperson Margaret Miles. CARRIED

7          Petitions

There were no petitions.

8          Deputations

There were no deputations.

9          Public Forum

There was no public forum.

10        Extraordinary Business

There was no extraordinary business.

11	Minutes of the Upper Harbour Local Board meeting held Thursday, 18 October 2018
	Note:    that the open unconfirmed minutes and minute attachments of the Upper Harbour Local Board meeting held on Thursday, 18 October 2018, were attached at item 11 of the agenda for the information of the board only and were confirmed under item 4 of the agenda.

12	Trial of online voting at the 2019 local elections
	The General Manager and the Advisor from Democracy Services were in attendance via Skype to support the item.
	Resolution number UH/2018/140 MOVED by Member N Mayne, seconded by Member U Balouch: That the Upper Harbour Local Board: a) support in principle the trial of online voting as articulated within the agenda report for the 2019 election, for the following reasons: i) to increase participation in under-represented demographics ii) to meet the public expectation of a convenient and secure opportunity to participate in democracy iii) to take a conservative approach to developing alternate methods of secure voting. b)      support the local board area being included in the online voting trial for the 2019 election in the event the trial is supported by the Governing Body, and if inclusion of the Upper Harbour area fulfils the demographic requirements necessary as outlined in the agenda report. CARRIED

13	Local government elections 2019 – order of names on voting documents
	The General Manager and the Advisor from Democracy Services were in attendance via Skype to support the item.
	Resolution number UH/2018/141 MOVED by Deputy Chairperson L Whyte, seconded by Member U Balouch: That the Upper Harbour Local Board: a)      recommend to the Governing Body that candidate names on voting documents should be arranged in alphabetical order of surname. CARRIED

Note:   Item 14 – Auckland Regional Services Trust grants process and criteria was considered after Item 15 – Disposal of land at Buckley Avenue, Hobsonville, to Watercare Services Limited.

15	Disposal of land at Buckley Avenue, Hobsonville, to Watercare Services Limited
	The Principal Property Advisor was in attendance to support the item.
	Resolution number UH/2018/143 MOVED by Deputy Chairperson L Whyte, seconded by Member J McLean: That the Upper Harbour Local Board: a)      support disposal of the land situated at 2 Buckley Avenue, Hobsonville, being 6299m^2 (more or less) and described as Part Lot 2 DP330629 and Lot 3 DP211237, to Watercare Services Limited for the Northern Interceptor Project (refer to Attachments A and B to the agenda report). b)      support the proceeds of disposal being reinvested in open space within the catchment. CARRIED

14	Auckland Regional Services Trust grants process and criteria
	The Strategic Broker, Arts Community and Events, was in attendance to support the item. Two documents were provided. Copies have been placed on the official minutes and are available on the Auckland Council website as a minutes attachment.
	Resolution number UH/2018/142 MOVED by Member U Balouch, seconded by Member N Mayne: That the Upper Harbour Local Board: a)      receive the memo from the Strategic Broker, dated 9 November 2018, in relation to the option to allocate Auckland Regional Services Trust funding to the Manuhiri Kaitiaki Charitable Trust. b)      receive the letter from the Pou Kaitiaki, Manuhiri Kaitiaki Charitable Trust, dated 14 November 2018, expressing interest in working with the Upper Harbour Local Board on a project related to available Auckland Regional Services Trust funding. c)      allocate the balance of its Arts Regional Services Trust (ARST) funding of $55,650 to the Manuhiri Kaitiaki Charitable Trust (MKCT) to develop one or several public art installations in the Albany area, intending to tell the stories of Ngāti Manuhiri iwi, noting that: i) this allocation is intended to give effect to the relationship agreement signed by the local board and MKCT in December 2017 by developing an enduring working relationship between the two parties ii) a workshop was held on Thursday 8 November 2018 between the local board and MKCT to gauge interest from both parties to develop mana whenua stories in the Albany area using the ARST funding, and that MKCT have since provided the local board with a letter signalling interest in collaborating with the local board on this project iii) MKCT will provide the local board with suggested draft visual concepts, narratives, landmarks and costs for the proposed art installations by the end of February/early March 2019 iv) any proposal(s) will be discussed in collaboration with MKCT through workshops and/or other discussions as required between now and the first quarter of 2019 v) the local board will need to agree final designs (along with any landowner approvals as required) via a report to a local board business meeting by June 2019. CARRIED
	Attachments a     15 November 2018 Upper Harbour Local Board: Item 14 - ARST funding memo b     15 November 2018 Upper Harbour Local Board: Item 14 - Letter of interest from Manuhiri Kaitiaki Charitable Trust

16

Upper Harbour Quick Response Round One 2018/2019 grant applications

The Community Grants Advisor and Strategic Broker were in attendance to support the item.

Resolution number UH/2018/144

MOVED by Member J McLean, seconded by Member B Neeson:

That the Upper Harbour Local Board:

a)      agree to fund, part-fund or decline each application in the Quick Response Round One 2018/2019 grant applications, as outlined in the following table:

Application ID	Organisation	Main focus	Requesting funding for	Amount granted
QR1917-105	Meadowood House	Community	Towards a barbeque, music, entertainment, community activities, smoothie bike, and Santa photographer for the event ‘Carols at Meadowood 2018’	$1373
QR1917-107	New Zealand Chinese Veterans General Federation	Community	Towards the purchase of a computer, camera and printer and administrative and marketing costs	Decline – not a high priority at this time
QR1917-113	Greenhithe Community Trust	Community	Towards lighting on the Greenhithe Community Hub building to provide lighting in the carpark	$1772
QR1917-115	Merge New Zealand	Community	Towards tutor fees to teach New Zealand Sign Language to primary school children at Upper Harbour Primary School	$1000
QR1917-116	Literacy Auckland North Incorporated	Community	Towards the cost to deliver the family literacy programme	Decline – not a high priority at this time
QR1917-118	Youthline Auckland Charitable Trust	Community	Towards a contribution for the free Youthline crisis help phone line for youth in the Upper Harbour Local Board area	$1500
QR1917-120	Albany Chinese Association Incorporated	Community	Towards venue hire, English and singing teacher fees, microphone system and a karaoke player for the weekly Chinese cultural and social group from 1 January to 30 June 2019	$2000 Towards English and singing teachers’ fees only
QR1917-119	Environmental Education for Resource Sustainability Trust	Environment	Towards the purchase and delivery of 450 native trees and 75 recycling bins to Upper Harbour schools and preschools participating in the Paper4trees programme	Decline – not a high priority at this time
QR1917-117	The Korean Society of Auckland	Events	Towards venue hire, volunteer and equipment hire costs for the 2019 Korean Day event to be held in March 2019 at the North Shore Event Centre	$1000
QR1917-108	North Harbour BMX Association Incorporated	Sport and recreation	To purchase materials to install rails, posts and concrete for 15m of fencing at the North Harbour club	$1722
QR1917-103	Windsor Park Board Incorporated	Sport and recreation	Towards the manager's wage at the multisport hub in Windsor Park	Decline – not a high priority at this time
QR1917-104	East Coast Bays and Districts Cricket Club Incorporated	Sport and recreation	Towards costs for match scorers between December 2018 to April 2019	Decline – not a high priority at this time
QR1917-106	Tennis New Zealand Incorporated	Sport and recreation	Towards the event and venue set-up costs for the New Zealand Tennis Championships at Albany Tennis Park on Oteha Valley Road from 11 to 16 December 2018	Decline – funded through Event Partnership Fund
QR1917-109	North Shore United Hockey Club Incorporated	Sport and recreation	Towards storage rental costs for the club gear over the summer months	$500
QR1917-114	Harbour Sport Trust	Sport and recreation	Towards the annual Shore-to-Shore 5km fun run and walk on 31 March 2019 in Milford Reserve	Decline -  funded through Event Partnership Fund
Total				$10,867

CARRIED

Note:   Pursuant to Standing Order 1.9.7, Deputy Chairperson L Whyte wished to record her             vote against allocating a grant of $1772 to the Greenhithe Community Trust for lighting             in the car park.

Note:   The meeting adjourned at 10.57am and reconvened at 11.07am

17	Auckland Regional Pest Management Plan consultation feedback and recommended changes
	Resolution number UH/2018/145 MOVED by Member J McLean, seconded by Member B Neeson: That the Upper Harbour Local Board: a)      receive a summary of consultation feedback from Upper Harbour residents on the Proposed Auckland Regional Pest Management Plan. b)      provide feedback on the proposed Regional Pest Management Plan as outlined in Attachment C to the agenda report. CARRIED

18	Draft Contributions Policy
	The Relationship Manager and Lead Financial Advisor were in attendance to support the item.
	Resolution number UH/2018/146 MOVED by Deputy Chairperson L Whyte, seconded by Member J McLean: That the Upper Harbour Local Board: a) support the intent of the proposed draft Contributions Policy, as it places the burden of funding development onto those actors whose developments will impact the most on creating future demand on the infrastructure network (‘exacerbator pays’ principle). b) support further refinement of catchments to ensure that infrastructure is prioritised to where contributions are being collected, which relates to the new and changed funding areas noted in the draft Contributions Policy. c) note concern for the impact on potential future retail developments and support further work on the unit of demand factors so the impacts on developments are more accurately understood. d) note concern that the deferred payment schedule proposed for residential use and single residential consents that contain five or more dwelling units, creates potential for default that is not present under the current Contributions Policy. CARRIED

Note:   Item 19 – Feedback on proposed topics for inclusion in the Auckland Water Strategy was considered after Item 20 – Auckland Transport monthly report – November 2018.

20	Auckland Transport monthly report - November 2018
	The Elected Member Relationship Manager, Auckland Transport, was in attendance to support the item.
	Resolution number UH/2018/148 MOVED by Deputy Chairperson L Whyte, seconded by Member N Mayne: That the Upper Harbour Local Board: a)      receive the Auckland Transport update for November 2018. CARRIED

19	Feedback on proposed topics for inclusion in the Auckland Water Strategy
	Resolution number UH/2018/147 MOVED by Member J McLean, seconded by Member B Neeson: That the Upper Harbour Local Board: a)      support the proposed topics for inclusion in the Auckland Water Strategy as articulated within Attachment B to the agenda report. CARRIED

21	Auckland Council’s Quarterly Performance Report: Upper Harbour Local Board for quarter one - 1 July to 30 September 2018
	The Local Board Senior Advisor was in attendance to support the item. Member B Neeson left the meeting at 12.20 pm. Member B Neeson returned to the meeting at 12.22 pm.
	Resolution number UH/2018/149 MOVED by Deputy Chairperson L Whyte, seconded by Member B Neeson: That the Upper Harbour Local Board: a) receive the performance report for the financial quarter ending 30 September 2018. b) request staff defer the Mallard Place to Calypso Way section of the activity defined as ‘implement actions from the Greenways Plan’ pending the December workshop. CARRIED

22	Governance forward work calendar - December 2018 to November 2019
	Resolution number UH/2018/150 MOVED by Deputy Chairperson L Whyte, seconded by Member U Balouch: That the Upper Harbour Local Board: a)      receive the Upper Harbour Local Board governance forward work calendar for the period December 2018 to November 2019, as set out in Attachment A to this agenda report. CARRIED

23	Record of the Upper Harbour Local Board workshops held on Thursday 11 October and 1 November 2018
	Resolution number UH/2018/151 MOVED by Member J McLean, seconded by Member B Neeson: That the Upper Harbour Local Board: a)      receive the record of the Upper Harbour Local Board workshops held on Thursday 11 October and 1 November 2018 (refer to Attachments A and B of the agenda report). CARRIED

24	Board Members' reports - November 2018
	Three documents were provided by Member N Mayne. Copies have been placed on the official minutes and are available on the Auckland Council website as minutes attachments. Member B Neeson left the meeting at 12.41 pm. Member B Neeson returned to the meeting at 12.43 pm.
	Resolution number UH/2018/152 MOVED by Deputy Chairperson L Whyte, seconded by Member J McLean: That the Upper Harbour Local Board: a) receive the verbal board members’ reports. b) receive the email and supporting documents provided by the Relationship Advisor, Infrastructure and Environmental Services, seeking feedback from the local board regarding potential community-led conservation projects for inclusion in the programme for expenditure against the natural environment targeted rate, noting that feedback is required from local boards by 5 December 2018. c) delegate responsibility to Member N Mayne to provide the feedback on behalf of the local board as requested in resolution b) above, noting that Member N Mayne will report the feedback he has provided to either the December Community Forum meeting on 6 December 2018, or to the local board’s business meeting on 13 December 2018. CARRIED
	Attachments a     15 November 2018 Upper Harbour Local Board: Item 24 - Email from Infrastructure and Environmental Services Relationship Advisor b     15 November 2018 Upper Harbour Local Board: Item 24 - Natural Environment targeted rate memo c    15 November 2018 Upper Harbour Local Board: Item 24 - Community groups map

25        Consideration of Extraordinary Items

There was no consideration of extraordinary items.

12.46pm                                             The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Upper Harbour Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................