Waiheke Local Board

OPEN MINUTES

Minutes of a meeting of the Waiheke Local Board held in the Local Board Office, 10 Belgium Street, Ostend, Waiheke on Thursday, 22 November 2018 at 5.16pm.

present

Chairperson	Cath Handley
Deputy Chairperson	Paul Walden
Members	Shirin Brown
	John Meeuwsen
	Bob Upchurch

ALSO PRESENT

Councillor

Mike Lee

Until 6:36pm, Item 15

Waiheke Local Board 22 November 2018

1          Welcome

Chairperson Cath Handley opened the meeting and welcomed everyone present. Member Shirin Brown led the meeting with a karakia.

2          Apologies

There were no apologies.

3          Declaration of Interest

Member B Upchurch declared an interest in Item 19 - Terms of reference for Rangihoua and Onetangi Sports Park reserve management plan committees.

4          Confirmation of Minutes

Resolution number WHK/2018/215

MOVED by Chairperson C Handley, seconded by Member B Upchurch:

That the Waiheke Local Board:

a) confirm the ordinary minutes of its meeting, held on Thursday, 25 October 2018, including the confidential section, as a true and correct record.

CARRIED

5          Leave of Absence

There were no leaves of absence.

6          Acknowledgements

There were no acknowledgements.

7          Petitions

There were no petitions.

8          Deputations

There were no deputations.

9          Public Forum

9.1	Stormwater - Denis Powell
	This item was withdrawn.

9.2	Stormwater - Pita Rikys
	This item was withdrawn.

9.3	Electric transport  - Darleen Tana
	Resolution number WHK/2018/216 MOVED by Chairperson C Handley, seconded by Member J Meeuwsen: That the Waiheke Local Board: a)      thank Darleen Tana and Vern Whitehead for their attendance and presentation. CARRIED

9.4	Kelp Forest Regeneration  - Mark Russell
	Resolution number WHK/2018/217 MOVED by Chairperson C Handley, seconded by Member J Meeuwsen: That the Waiheke Local Board: a)      thank Mark Russell for his attendance and presentation. b)      support in principle the Kelp Forest Regeneration project. CARRIED

9.5	Downtown ferry basin redevelopment - Roger Bryant
	A document was provided. A copy has been placed on the official minutes and is available on the Auckland Council website as minutes attachments.
	Roger Bryant was in attendance to discuss the notified resource consent for the downtown ferry basin redevelopment.
	Resolution number WHK/2018/218 MOVED by Chairperson C Handley, seconded by Member B Upchurch: That the Waiheke Local Board: a)      thank Roger Bryant for his attendance and presentation. CARRIED
	Attachments a     22 November 2018, Waiheke Local Board, Item 9.5 - Downtown ferry basin redevelopment - Roger Bryant

9.6	Bike to school weeks - Xan Hamilton
	Xan Hamilton was in attendance to report back to the board about the Bike to School weeks at both Te Huruhi and Waiheke Primary Schools.
	Resolution number WHK/2018/219 MOVED by Chairperson C Handley, seconded by Deputy Chairperson P Walden: That the Waiheke Local Board: a)      thank Xan Hamilton for her attendance and presentation. CARRIED

9.7	Item 19 - Terms of reference for Rangihoua and Onetangi Sports Park reserve management plan committees
	Adrian Walden was in attendance to speak to Item 19 - Terms of reference for Rangihoua and Onetangi Sports Park reserve management plan committees.
	Resolution number WHK/2018/220 MOVED by Chairperson C Handley, seconded by Member J Meeuwsen: That the Waiheke Local Board: a)      thank Adrian Walden for his attendance and presentation. CARRIED

10        Extraordinary Business

There was no extraordinary business.

11	Councillor's update
	Resolution number WHK/2018/221 MOVED by Chairperson C Handley, seconded by Member B Upchurch: That the Waiheke Local Board: a)      note the verbal update from the Waitemata and Gulf Ward Councillor, Mike Lee. CARRIED

12

Waiheke Strategic Events Fund 2018/2019

Resolution number WHK/2018/222

MOVED by Member J Meeuwsen, seconded by Member B Upchurch:

That the Waiheke Local Board:

a)      approve the $13,000 funding allocation from the Strategic Events Fund           2018/2019 as indicated in the table below:

Event name	Organisation	Amount requested	Recommended allocation
Fullers Waiheke Island Wharf2Wharf Fun Run and Walking Event	Waiheke Wharf to Wharf Fun Run Inc.	$5,000	$3,000
Cinema in the Courtyard 2019	Waiheke Island Community Cinema	$7,212.50	$5,000
Sculpture on the Gulf	Headland Sculpture on the Gulf Ltd	$10,000	0.00
Onetangi Beach Races	Onetangi Beach Races Inc.	$5,000	$5,000
Total		$27,212.50	$13,000

b)      reallocate the remaining $2,000 in the Strategic Events Fund 2018/2019 to the contestable grants budget.

CARRIED

13

New community lease to the Waiheke Youth Centre Trust at Surfdale Reserve, Surfdale

Resolution number WHK/2018/223 MOVED by Member S Brown, seconded by Member B Upchurch: That the Waiheke Local Board: a)      approve the transfer of the management of the asset, Surfdale Hall from Community Places to Community Leasing. b)      grant a new community lease to the Waiheke Youth Centre Trust for the entire Surfdale Hall comprising 330m2 (more or less) at Surfdale Reserve, 4 Hamilton Road, Surfdale described as Lot 118 – 119 Deposited Plan 16354 (outlined in red on Attachment A) subject to the following terms and conditions: i)       term:  five years, commencing on 1 February 2019, with one five-year right of renewal ii)      rent:  $1.00 plus GST per annum if requested iii)     maintenance fee: $500.00 plus GST per annum iv)     all other terms and conditions in accordance with the Reserves Act 1977 and the Auckland Council Community Occupancy Guidelines 2012. c)      approve the Waiheke Youth Centre Trust’s community outcomes plan as attached (Attachment B of the agenda report). d)      approve the contemporaneous surrender of the current operative lease to the Waiheke Youth Centre Trust effective from 31 January 2019. CARRIED

14

Feedback on proposed topics for inclusion in the Auckland Water Strategy

Resolution number WHK/2018/224 MOVED by Member J Meeuwsen, seconded by Member B Upchurch: That the Waiheke Local Board: a)      delegate feedback on the proposed topics for inclusion in the Auckland Water Strategy (Attachment A of the agenda report) to the chairperson in consultation with members. b)      note that local board feedback on proposed topics for inclusion in the Auckland Water Strategy will be included in a report to the Environmental and Community Committee in December 2018, seeking approval of the draft Auckland Water Strategy discussion document for public consultation in early 2019. CARRIED

15

Endorsement of the draft Waiheke Water Plan

Resolution number WHK/2018/225 MOVED by Member J Meeuwsen, seconded by Member B Upchurch: That the Waiheke Local Board: a)      endorse the draft Waiheke Water Plan to address water supply issues on Waiheke, with a name change to Waiheke Potable Water Contingency Plan. b)      request officers to report back in full on the Waiheke Potable Water Contingency Plan implementation by 30 June 2019. CARRIED

16	Auckland Regional Pest Management Plan consultation feedback and recommended changes
	Resolution number WHK/2018/226 MOVED by Member S Brown, seconded by Deputy Chairperson P Walden: That the Waiheke Local Board: a)      receive a summary of consultation feedback from Waiheke residents on the Proposed Auckland Regional Pest Management Plan. b)      provide feedback on the recommended changes to the Proposed Regional Pest Management Plan after further deliberation. CARRIED

17	Waiheke local parks management plan – scope, engagement approach and approval for intention to prepare the plan
	Note:   Chairperson C Handley vacated the chair and left the meeting. Deputy      Chairperson P Walden assumed the chair at 7:25pm.
	Resolution number WHK/2018/227 MOVED by Deputy Chairperson P Walden, seconded by Member J Meeuwsen: That the Waiheke Local Board: a)      endorse the scope and engagement approach for the development of the Waiheke (omnibus) Local Parks Management Plan. b)      approve public notification of its intention to prepare a combined (omnibus) Local Parks Management Plan for all local parks and reserves in the Waiheke Local Board area, excluding the Rangihoua and Onetangi Sports Park and invite written suggestions on the proposed plan. c)      amend the closing date of the Waiheke (omnibus) Local Parks Management Plan public consultation written suggestions to 20 February 2019. CARRIED
	Note:   Deputy Chairperson P Walden vacated the chair. Chairperson C Handley returned           to the meeting and resumed the chair at 7:27pm.

18

Waiheke local parks land classification programme

Resolution number WHK/2018/228 MOVED by Member J Meeuwsen, seconded by Member B Upchurch: That the Waiheke Local Board: a)      defer decision on the Waiheke local parks land classification programme report to the 13 December 2018 business meeting. d)      request staff to advise the board, prior to the 13 December business meeting, on any additional reserve classifications that could be publicly notified including under the Reserves Act 1977. CARRIED

19	Terms of reference for Rangihoua and Onetangi Sports Park reserve management plan committees
	Member B Upchurch declared an interest in this item and took no part in discussion or voting on this matter.
	Resolution number WHK/2018/229 MOVED by Member J Meeuwsen, seconded by Chairperson C Handley: That the Waiheke Local Board: a)         approve terms of reference for the Rangihoua and Onetangi Sports Park Reserve Management Plan Development Committee and the Rangihoua and Onetangi Sports Park Reserve Management Plan Approvals Committee. b)         confirm that both committees are able to enquire into any matters, call on any experts and propose any direction as they see fit, provided these are within the terms of reference. c)         note that the first meeting of the Rangihoua and Onetangi Sports Park Reserve Management Plan Development Committee will be held on 22 November 2018. d)         confirm that Lot 6 DP 204906 as shown on Attachment B to Item 19 – Terms of reference for the Rangihoua and Onetangi Sports Park reserve management plan committees, be included in the scope of the Rangihoua and Onetangi Sports Park Management Plan. e)         confirm that the terms of reference for the Rangihoua and Onetangi Sports Park Management Plan Development Committee include to declare and classify Area 2 as shown in Attachment B to Item 19 – Terms of reference for the Rangihoua and Onetangi Sports Park reserve management plan committees. f)          confirm a change to the terms of reference to insert a review of the draft plan following receiving the Minister of Conservation’s (or delegates) comments at B. (v). CARRIED

20	Auckland Council’s Quarterly Performance Report: Waiheke Local Board for quarter one
	Resolution number WHK/2018/230 MOVED by Member B Upchurch, seconded by Member S Brown: That the Waiheke Local Board: a)     receive the performance report for the financial quarter ending 30 September 2018. b)      approve $10,000 from the LDI Community Response budget to hire portable prestige facilities for Oneroa Village for three months over this year’s busy period. CARRIED

Note:   With the consent of the meeting Item 21: Draft Contributions Policy was taken after Item 24: Chairperson’s Report.

22	Local government elections 2019 – order of names on voting documents
	Resolution number WHK/2018/231 MOVED by Member J Meeuwsen, seconded by Member B Upchurch: That the Waiheke Local Board: a)      recommend to the Governing Body that candidate names on voting documents should be arranged in alphabetical order of surname. CARRIED

23

Trial of online voting at the 2019 local elections

Resolution number WHK/2018/232 MOVED by Deputy Chairperson P Walden, seconded by Member J Meeuwsen: That the Waiheke Local Board: a)      note that Auckland Council has entered into a collaborative agreement with eight other councils to work together towards an online voting trial for the 2019 local body elections. b)      endorse the trial of online voting as tool to enable local democracy, noting that postal voting is still an option for all voters. c)      endorse the principle of including voters in the trial that are most disproportionately impacted in their ability to participate with the sole postal method. d)      endorse the online voting subset including a combination of geographical areas at a local board level and overseas voters and people with a disability. e)      note that the number of local boards involved in the trial will be determined by the size of the subset, yet to be confirmed by the Minister of Local Government, and the representativeness of the local board areas combined to the overall voting population. f)       recommend that voters in the Waiheke Local Board area be considered for the online voting trial. CARRIED

24	Chairperson's report
	A copy of the tabled document has been placed on the file copy of the minutes and can be viewed on Auckland Council’s website.
	Resolution number WHK/2018/233 MOVED by Member J Meeuwsen, seconded by Member B Upchurch: That the Waiheke Local Board: a)      note the report from Chairperson Cath Handley. b)      note the submission on the Auckland Council Draft Contributions Policy by the Auckland Community Housing Providers’ Network and attach it to the minutes. CARRIED
	Attachments a     22 November 2018, Waiheke Local Board - Item 24 Chairperson's Report, ACHPN's submission on Auckland Council Draft Contributions Policy

21	Draft Contributions Policy
	Resolution number WHK/2018/234 MOVED by Member B Upchurch, seconded by Chairperson C Handley: That the Waiheke Local Board: a)      note the Draft Contributions Policy 2019. b)      endorse the submission of the Auckland Community Housing Providers’ Network to Auckland Council Draft Contributions Policy 2019 as tabled under Item 24 – Chairperson’s Report. CARRIED

25	Waiheke Local Board workshop record of proceedings
	Resolution number WHK/2018/235 MOVED by Member B Upchurch, seconded by Member J Meeuwsen: That the Waiheke Local Board: a)      note the record of proceedings of the Waiheke Local Board workshops held on 25 October, 1 November and 8 November 2018. CARRIED

26	Governance Forward Work Programme
	Resolution number WHK/2018/236 MOVED by Member B Upchurch, seconded by Deputy Chairperson P Walden: That the Waiheke Local Board: a)      note the Governance Forward Work Programme. CARRIED

27	List of resource consents
	Resolution number WHK/2018/237 MOVED by Member B Upchurch, seconded by Member J Meeuwsen: That the Waiheke Local Board: a)         note the lists of resource consents lodged related to Waiheke Island from 6 to             12 October, 13 to 19 October, 20 to 26 October and 27 October to 2 November             2018. CARRIED

28        Consideration of Extraordinary Items

There was no consideration of extraordinary items.

29        Procedural motion to exclude the public

Resolution number WHK/2018/238

MOVED by Chairperson C Handley, seconded by Member J Meeuwsen:

That the Waiheke Local Board:

a)      exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

C1       Appointment of members of the Waiheke Transport Forum

Reason for passing this resolution in relation to each matter	Particular interest(s) protected (where applicable)	Ground(s) under section 48(1) for the passing of this resolution
The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.	s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person. In particular, the exclusion of the public from the part of the meeting is necessary to enable the local board to deliberate in private on its decision or recommendation.	s48(1)(a) The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

Note:   Under Standing Order 1.9.7 Deputy Chairperson P Walden requested that his dissenting vote be recorded.

8.06pm            The public was excluded.

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

8.19pm            The public was re-admitted.

restatementS

It was resolved while the public was excluded:

C1	Appointment of members of the Waiheke Transport Forum
	The report was provided. A copy has been placed on the official minutes and is available on the Auckland Council website as minutes attachments.
	Resolution number WHK/2018/239 MOVED by Chairperson C Handley, seconded by Deputy Chairperson P Walden: That the Waiheke Local Board: a)      appoint the chair and Member S Brown as local board members of the Waiheke Transport Forum. b)      authorise the appointment of Member B Upchurch as the alternate local board member to attend the Waiheke Transport Forum when an appointed member is sick or on leave. c)      appoint Tony King Turner, Michael Cox, Linda Simpson, Andrew Ison, Christopher Howard and Grant Crawford as community representatives of the Waiheke Transport Forum. d)      appoint Auckland Transport’s Elected Member Relationship Manager as the Auckland Transport representative of the Waiheke Transport Forum. e)      appoint the Officer-in-Charge, Waiheke Island, New Zealand Police as the New Zealand Police representative of the Waiheke Transport Forum. f)       authorise the appointment of alternate representatives by Auckland Transport and the New Zealand Police to attend the Waiheke Transport Forum when the appointed representative is sick or on leave. g)      decline any late member applications for the Waiheke Transport Forum. h)      note that the report and resolutions become public information upon the closing of November 2018 business meeting of the board, however the attachment will remain confidential to protect the privacy of natural persons. CARRIED
	Attachments a     22 November 2018, Waiheke Local Board, Item C.1 Appointment of members of the Waiheke Transport Forum

Member Shirin Brown closed the meeting with the following karakia.

Waiho i te toipoto kaua i te toiroa

Let us keep close together, not far apart

8.20 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Waiheke Local Board

HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................