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Waitākere
Ranges Local Board
22 November
2018
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1 Welcome
Chairperson
Greg Presland opened the meeting and welcomed those present.
2 Apologies
3 Declaration
of Interest
Members were reminded
of the need to be vigilant to stand aside from decision making when a conflict
arises between their role as a member and any private or other external
interest they might have.
Specifically
members are asked to identify any new interests they have not previously
disclosed, an interest that might be considered as a conflict of interest with
a matter on the agenda.
The following are
declared interests of the Waitākere Ranges Local Board:
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Board Member
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Organisation/Position
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Sandra Coney
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-
Waitemata District Health Board – Elected
Member
- Women’s Health Action Trust – Patron
- New Zealand Society of Genealogists – Member
- New Zealand Military Defence Society – Member
- Cartwright Collective – Member
- Titirangi RSA – Member
- Portage Licensing Trust –Elected
Member
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West Auckland Trust Services Ltd - Director
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Neil Henderson
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- Portage Licensing Trust– Elected
Member
- West Auckland Trust Services Ltd – Director
- Kaipatiki Project
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Greg Presland
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- Lopdell House Development Trust – Trustee
- Whau Coastal Walkway Environmental Trust – Trustee
- Combined Youth Services Trust – Trustee
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Glen Eden Bid – Member
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Titirangi Ratepayers and Residents Association
- member
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Waitakere Ranges Protection Society - member
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Titirangi RSA - member
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Maungakiekie Golf Club
- member
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Steve Tollestrup
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Waitakere Licensing Trust – Elected
Member
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Waitakere Task force on Family Violence
– Appointee
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Piha RSA - Member
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Saffron Toms
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Nil
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Member
appointments
Board members are
appointed to the following bodies. In these appointments the board members
represent Auckland Council:
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Board
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Organisation/Position
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Sandra Coney
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Friends of Arataki Incorporated – Trustee
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Neil Henderson
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- Friends of Arataki Incorporated – Trustee
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Rural Advisory Panel - Member
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Steve Tollestrup
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- Glen Eden Business Improvement District - Member
- Aircraft Noise Consultative Committee Group - Member
- Local Government New Zealand Zone One Committee - Member
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Greg Presland
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-
Glen Eden Business Improvement District
(alternate)
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Saffron Toms
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- Ark in the Park
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Manukau Harbour Forum - Chair
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4 Confirmation
of Minutes
5 Leave
of Absence
There were no
leaves of absence.
6 Acknowledgements
7 Petitions
There were no
petitions.
8 Deputations
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8.1
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Deputation:
Healthy Families Waitakere
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Kerry Allan,
Manager, Healthy Families Waitakere and Lynette Adams, CEO, Sport Waitakere attended to address the meeting regarding Healthy
Families Waitākere.
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A powerpoint
presentation was provided. A copy has been placed on the official
minutes and is available on the Auckland Council website as a minutes
attachment.
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8.2
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Deputation: 'Collaborative Marketplace' community
initiative
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Kathryn
Lawlor, Chief Executive McLaren Park Henderson South Community Trust, Damon
Birchfield, Chief Executive EcoMatters and Lynette Adams Chief Executive
Officer Sport Waitākere attended to address the
meeting regarding the ‘Collaborative
Marketplace’ community initiative.
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A powerpoint
presentation was provided. A copy has been placed on the official
minutes and is available on the Auckland Council website as a minutes
attachment.
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8.3
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Deputation: Going West Festival 2018
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Naomi
McCleary, Going West Trust Chair and Diane Blomfield, Going West Festival
Producer, attended attended to address the meeting regarding the highlights
and challenges from the Going West Festival 2018 specifically focusing on
Glen Eden activation and youth engagement programmes. The presentation will
summarise new partnerships, audience survey results, new initiatives and
outline opportunities for Going West 2019.
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A powerpoint
presentation and report were provided. Copies have been placed on the
official minutes and is available on the Auckland Council website as a
minutes attachment.
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8.1-3
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Deputations
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Resolution number WTK/2018/153
MOVED by Chairperson G Presland, seconded by
Deputy Chairperson S Toms:
That the Waitākere
Ranges Local Board:
a)
receive the presentation on Healthy Families Waitakere and
thank Kerry Allan, Manager Healthy Families Waitākere and Lynette Adams,
CEO Sport Waitakere, for their attendance.
b)
receive the presentation on the ‘Collaborative
Marketplace’ community initiative and thank Kathryn Lawlor, Chief
Executive of McLaren Park Henderson South Community Trust, Damon Birchfield,
CE EcoMatters and Lynette Adams, CEO at Sport Waitakere, for their
attendance.
c) receive
the presentation on the highlights and challenges from the Going West
Festival 2018 and thank Naomi McCleary, Going West Trust Chair and Diane
Blomfield, Going West Festival Producer, for their attendance.
CARRIED
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Attachments
a 22 November 2018 Waitākere Ranges Local Board Item 8.1
Deputation: Healthy Families Waitakere - presentation
b 22 November 2018 Waitākere Ranges Local Board Item 8.2
Deputation: 'Collaborative Marketplace' community initiative - presentation
c 22 November 2018 Waitākere Ranges Local Board Item 8.3
Deputation: Going West Festival 2018 - presentation
d 22 November 2018 Waitākere Ranges Local Board Item 8.3
Deputation: Going West Festival 2018 - report
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9 Public
Forum
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9.1
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Public Forum - Waitakere Greypower - AGM and Waitemata
Table Tennis Stadium
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Steve
McDonald attended to address the meeting regarding Waitemata Table Tennis
Stadium and to invite board members to Greypower’s AGM 10am on 6
December held at the Swanson RSA.
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9.2
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Public Forum –
Glen Eden Playhouse Theatre
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A
presentation was provided. A copy has been placed on the official
minutes and is available on the Auckland Council website as a minutes
attachment.
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Alan Burrows,
James Daverne and Stan Henshaw on behalf of the Playhouse Theatre Trust attended
to address the meeting regarding the Trust’s proposed building
additions and events.
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9.3
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Public Forum - Stanly Edward - Health and safety issue
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Stanly Juan Edward
attended to address the meeting about his concerns regarding a
neighbour’s rubbish (garden, bed and mattresses) issue.
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9.1-3
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Public Forum
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Resolution number WTK/2018/154
MOVED by Chairperson G Presland, seconded by
Deputy Chairperson S Toms:
That the
Waitākere Ranges Local Board:
a)
receive the presentation on the
Waitemata Table Tennis Stadium and invite to Greypower’s AGM and thank
Steve McDonald of Greypower for his attendance.
b)
receive the presentation on the Playhouse
Theatre Trust’s proposed building additions and events and thank Alan
Burrows, James Daverne and Stan Henshaw on behalf of the Playhouse Theatre
Trust for their attendance.
c)
receive the presentation on a
neighbour’s rubbish issue and thank Stanly Juan Edward for his attendance.
CARRIED
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Attachments
a 22 November 2018 Waitākere Ranges Local
Board Item 9.2 Public Forum Public Forum – Glen Eden Playhouse Theatre
- working drawings for additions
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10 Extraordinary
Business
There was no
extraordinary business.
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11
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Waitākere Ward Councillor Update
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Apologies for absence were received from
Councillors Linda Cooper and Penny Hulse.
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12
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Waitākere Ranges Heritage Area Local
Parks Design Guidelines
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Resolution
number WTK/2018/155
MOVED by Deputy Chairperson S Toms, seconded by Member K
Turner:
That the Waitākere
Ranges Local Board:
a) adopt
the Waitākere Ranges Heritage Area Local Parks Design Guidelines for use
in local parks in the Waitākere Ranges Heritage Area.
b) delegate approval
of minor changes to Chairperson G Presland and Member S Coney.
CARRIED
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14
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Panuku Development Auckland Local Board six-monthly
update 1 April - 30 September 2018
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Theresa
Walsh, Senior engagement advisor
Panuku Development Auckland, was in attendance to
speak to this report.
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Resolution
number WTK/2018/156
MOVED by Member S Tollestrup, seconded by Member N
Henderson:
That the Waitākere
Ranges Local Board:
a) receive the Panuku Development Auckland Local Board update for 1
April to 30 September 2018.
b) thank officer Theresa Walsh for
her attendance.
CARRIED
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18
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Trial of online voting at the 2019 local elections
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Resolution
number WTK/2018/157
MOVED by Chairperson G Presland, seconded by Member S
Coney:
That the Waitākere
Ranges Local Board:
a) opposes
the Waitakere Ranges local board area being involved in the online voting
trial for the following reasons:
i)
the local board has significant
concerns about the security of any proposed system,
ii)
the local board has significant
concerns about potential cost,
iii)
the significant reputational damage to the
democratic system that would occur should issues arise with online voting.
CARRIED
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20
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Regional Facilities Auckland First Quarter 2018-19
Performance Report for the quarter ended 30 September 2018
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Judy Lawley, Manager Local Board Engagement - Regional Facilities Auckland, was in attendance to speak to this report.
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Resolution
number WTK/2018/158
MOVED by Deputy Chairperson S Toms, seconded by
Chairperson G Presland:
That the Waitākere
Ranges Local Board:
a) receive
Regional Facilities Auckland’s performance report for the quarter ended
30 September 2018.
b) thank Judy Lawley for her
attendance.
CARRIED
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13
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Auckland Regional Pest Management Plan consultation
feedback and recommended changes
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Resolution
number WTK/2018/159
MOVED by Chairperson G Presland, seconded by Member S
Coney:
That the Waitākere
Ranges Local Board:
a) receive
a summary of consultation feedback from Waitākere Ranges residents on
the Proposed Auckland Regional Pest Management Plan.
b) delegate
authority to provide feedback on the draft Auckland Regional Pest Management
Plan to Deputy Chair S Toms and Member S Coney.
CARRIED
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15
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Auckland Council’s Quarterly
Performance Report: Waitākere Ranges Local Board for quarter 1, 1
July–30 September 2018
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Raewyn
Curran, Senior local board advisor and David Rose, Lead financial advisor,
were in attendance to speak to this report.
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Updated Work
Programme 2018/2019 Q1 Report was provided. A copy has been placed on
the official minutes and is available on the Auckland Council website as a
minutes attachment.
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Resolution
number WTK/2018/160
MOVED by Member S Tollestrup, seconded by Member K
Turner:
That the Waitākere
Ranges Local Board:
a) receive
the performance report for the financial quarter ending 30 September 2018.
b) thank
officers Raewyn Curran and David Rose for their attendance.
CARRIED
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Attachments
a 22 November 2018 Waitākere Ranges Local Board Item 15
Quarterly Council's Quarterly Performance Report: Waitakere Ranges Local
Board for quarter 1, 1 July-30 September 2018 - Updated Work Programme
2018/2019 Q1 Report
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16
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Feedback on proposed topics for inclusion in
the Auckland Water Strategy
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Resolution
number WTK/2018/161
MOVED by Member S Tollestrup, seconded by Deputy
Chairperson S Toms:
That the Waitākere
Ranges Local Board:
a) support the three waters approach, and believes that access to
water is a human right and that any entity controlling water should be in
full public ownership and democratically accountable.
a)
endorse the proposed topics for
inclusion in the Auckland Water Strategy for discussion purposes as outlined
in Attachment A, with the additional feedback that some receiving bodies may
be fed by multiple catchments so it is important that
‘catchments’ be considered at a clearly identifiable and
appropriate scale. Manukau Harbour is an example of this.
b)
additionally emphasises the specific
needs and perspective of the Manukau Harbour and of the Waitākere Ranges
Heritage Area within the wider regional framework.
CARRIED
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17
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Draft Contributions Policy
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Resolution
number WTK/2018/162
MOVED by Chairperson G Presland, seconded by Member S
Coney:
That the Waitākere
Ranges Local Board:
a)
support the proposal to increase
developer contributions to provide resources required to address the effects
of growth.
b)
note that Glen Eden and Swanson are
facing the affects of significant growth and should also receive growth
related infrastructure.
c)
staff are requested to ensure that
supporting planning is done to inform the next Long-term Plan to enable
listing of specific growth projects for development contributions
particularly community infrastructure and open space needs.
d)
seek an adjustment to the policy so
that developer contributions can be in the form of the provision of suitable
and agreed land for open space purposes.
e)
request that a Have Your Say Event
occurs in the West.
CARRIED
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Note: Pursuant to Standing Order 1.9.7, Member
K Turner requested his dissenting vote be recorded.
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19
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Local government elections 2019 –
order of names on voting documents
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Resolution
number WTK/2018/163
MOVED by Deputy Chairperson S Toms, seconded by
Chairperson G Presland:
That the Waitākere
Ranges Local Board:
a) recommend to the Governing Body that candidate names on voting
documents should be arranged in random order of surname.
CARRIED
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Note: Pursuant
to Standing Order 1.9.7, Members S Coney and K Turner requested their
dissenting vote be recorded.
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21
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Chair's report - Greg Presland
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November 2018
report was provided. A copy has been placed on the official minutes and
is available on the Auckland Council website as a minutes attachment.
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Resolution
number WTK/2018/164
MOVED by Chairperson G Presland, seconded by Member N
Henderson:
That the Waitākere
Ranges Local Board:
a) receive
Chairperson G Presland’s November 2018 report.
CARRIED
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Attachments
a 22 November 2018 Waitākere Ranges Local Board Item 21 Chair's
report - Greg Presland - November 2018 report
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24 Consideration
of Extraordinary Items
There was no
consideration of extraordinary items.
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25 Procedural
motion to exclude the public
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That the Waitākere
Ranges Local Board:
a) exclude
the public from the following part(s) of the proceedings of this meeting.
The general
subject of each matter to be considered while the public is excluded, the
reason for passing this resolution in relation to each matter, and the
specific grounds under section 48(1) of the Local Government Official
Information and Meetings Act 1987 for the passing of this resolution follows.
This
resolution is made in reliance on section 48(1)(a) of the Local Government
Official Information and Meetings Act 1987 and the particular interest or
interests protected by section 6 or section 7 of that Act which would be
prejudiced by the holding of the whole or relevant part of the proceedings of
the meeting in public, as follows:
C1 Sites and Places of
Significance to Mana Whenua – Tranche 1: Plan Changes to the Auckland
Unitary Plan (Operative in Part) and Auckland Council District Plan - Hauraki
Gulf Islands Section 2018
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Reason for
passing this resolution in relation to each matter
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Particular
interest(s) protected (where applicable)
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Ground(s)
under section 48(1) for the passing of this resolution
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The public
conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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s7(2)(ba) -
The item relates to an application for a resource consent or water
conservation order or a requirement for a designation or heritage order
under the Resource Management Act 1991 and the withholding of the
information is necessary to avoid serious offence to tikanga Maori or to
avoid the disclosure of the location of waahi tapu.
In
particular, the report contains information on nominated sites and places
of significance to mana whenua that has been provided to Council on a
confidential basis until the plan change has been approved for public
notification.
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s48(1)(a)
The public
conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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The text of these resolutions
is made available to the public who are present at the meeting and form part
of the minutes of the meeting.
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9.12pm The
public was excluded.
Resolutions in
relation to the confidential items are recorded in the confidential section of
these minutes and are not publicly available.
9.23pm The
public was re-admitted.
restatementS
It was resolved
while the public was excluded:
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C1
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Sites and Places of Significance to Mana
Whenua – Tranche 1: Plan Changes to the Auckland Unitary Plan
(Operative in Part) and Auckland Council District Plan - Hauraki Gulf Islands
Section 2018
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Note: this report was deferred until the
next meeting of the Waitakere Ranges Local Board scheduled to be held 13
December 2018 at 6.00pm
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9.23 pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Waitākere Ranges Local Board
HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................
