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Devonport-Takapuna
Local Board Community Forum
04 December
2018
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ITEM TABLE OF CONTENTS PAGE
1 Welcome 5
2 Apologies 5
3 Declaration of
Interest 5
4 Confirmation
of Minutes 5
5 Leave
of Absence 5
6 Acknowledgements 5
7 Petitions 6
8 Deputations 6
8.1 Safer North Community Trust update 6
8.2 Forrest Hill Community Gardens 6
8.3 Takapuna Beach Business Association Update 6
8.4 Milford Business Association Update 7
8.5 Devonport Business Association update 7
9 Public
Forum 7
10 Extraordinary Business 7
11 Consideration
of Extraordinary Items
2 Apologies
At the close of
the agenda no apologies had been received.
3 Declaration
of Interest
Members are
reminded of the need to be vigilant to stand aside from decision making when a
conflict arises between their role as a member and any private or other
external interest they might have.
The Auckland
Council Code of Conduct for Elected Members (the Code) requires elected members
to fully acquaint themselves with, and strictly adhere to, the provisions of
Auckland Council’s Conflicts of Interest Policy. The policy covers
two classes of conflict of interest:
i.
A financial conflict of interest, which
is one where a decision or act of the local board could reasonably give rise to
an expectation of financial gain or loss to an elected member
ii.
A non-financial conflict interest, which
does not have a direct personal financial component. It may arise, for
example, from a personal relationship, or involvement with a non-profit
organisation, or from conduct that indicates prejudice or predetermination.
The Office of
the Auditor General has produced guidelines to help elected members understand the
requirements of the Local Authority (Member’s Interest) Act 1968.
The guidelines discuss both types of conflicts in more detail, and provide
elected members with practical examples and advice around when they may (or may
not) have a conflict of interest.
Copies of both
the Auckland Council Code of Conduct for Elected Members and the Office of the
Auditor General guidelines are available for inspection by members upon
request.
Any questions
relating to the Code or the guidelines may be directed to the Relationship
Manager in the first instance.
4 Confirmation
of Minutes
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That the Devonport-Takapuna Local Board Community Forum:
a)
confirm the ordinary minutes of its meeting,
held on Tuesday, 6 November 2018, as a true and
correct record.
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5 Leave
of Absence
At the close of
the agenda no requests for leave of absence had been received.
6 Acknowledgements
At the close of
the agenda no requests for acknowledgements had been received.
7 Petitions
At the close of
the agenda no requests to present petitions had been received.
8 Deputations
Standing
Order 7.7 provides for deputations. Those applying for deputations are required
to give seven working days notice of subject matter and applications are
approved by the Chairperson of the Devonport-Takapuna Local Board Community
Forum. This means that details relating to deputations can be included in the
published agenda. Total speaking time per deputation is 15 minutes or as
resolved by the meeting.
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8.1 Safer
North Community Trust update
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Te take mō te
pūrongo / Purpose of the report
1. Toni Dale will be in attendance to update the
board on the future direction and operational
delivery for Safer North Community Trust as part of the scoping study that
been undertaken.
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Ngā tūtohunga / Recommendation/s
That the Devonport-Takapuna
Local Board Community Forum:
a) receive
the presentation from Toni Dale and thank her for her attendance.
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Attachments
a Devonport-Takapuna Local Board Community Forum - 04
December 2018 - Safer North Community Trust presentation ....................................... 11
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8.2 Forrest
Hill Community Gardens
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Te take mō te
pūrongo / Purpose of the report
1. Phoebe
Atkinson will be in attendance to address the board in relation to the
proposed community gardens in Forrest Hill.
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Ngā tūtohunga / Recommendation/s
That the Devonport-Takapuna
Local Board Community Forum:
a) receive
the presentation from Phoebe Atkinson and thank her for her attendance.
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Attachments
a Devonport-Takapuna Local Board Community Forum - 04
December 2018 - Forrest Hill Community Garden presentation..................................... 19
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8.3 Takapuna
Beach Business Association Update
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Te take mō te
pūrongo / Purpose of the report
1. Terence
Harpur, CEO, Takapuna Beach Business Association will be in attendance to
provide an update on the actives in the Local Board area.
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Ngā tūtohunga / Recommendation/s
That the Devonport-Takapuna
Local Board Community Forum:
a) receive
the presentation from Terence Harpur and thank him for his attendance.
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8.4 Milford
Business Association Update
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Te take mō te
pūrongo / Purpose of the report
1. Murray
Hill, Manager, Milford Business Association will be in attendance to provide
an update on activities in the local board area.
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Ngā tūtohunga / Recommendation/s
That the Devonport-Takapuna
Local Board Community Forum:
a) receive
the presentation from Murray Hill and thank him for his attendance
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8.5 Devonport
Business Association update
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Te take mō te
pūrongo / Purpose of the report
1. Toni
van Tonder, Manager, Devonport Business Association will be in attendance to
provide an update on activities in the local board area.
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Ngā tūtohunga / Recommendation/s
That the Devonport-Takapuna
Local Board Community Forum:
a) receive
the presentation and thank Toni van Tonder for her attendance
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Attachments
a Devonport Takapuna Local Board Comminity Forum 04
December 2018 - Devonport Business Association report....................................................... 45
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9 Public
Forum
A period of
time (approximately 30 minutes) is set aside for members of the public to
address the meeting on matters within its delegated authority. A maximum of 5
minutes per item is allowed, following which there may be questions from members.
At the close of
the agenda no requests for public forum had been received.
10 Extraordinary
Business
Section 46A(7) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“An item that is not on the agenda for a meeting may be dealt
with at that meeting if-
(a) The
local authority by resolution so decides; and
(b) The
presiding member explains at the meeting, at a time when it is open to the
public,-
(i) The reason why
the item is not on the agenda; and
(ii) The
reason why the discussion of the item cannot be delayed until a subsequent
meeting.”
Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“Where an item is not on the agenda for a meeting,-
(a) That item
may be discussed at that meeting if-
(i) That
item is a minor matter relating to the general business of the local authority;
and
(ii) the
presiding member explains at the beginning of the meeting, at a time when it is
open to the public, that the item will be discussed at the meeting; but
(b) no
resolution, decision or recommendation may be made in respect of that item
except to refer that item to a subsequent meeting of the local authority for
further discussion.”
