Devonport-Takapuna Local Board
OPEN MINUTES
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Minutes of a meeting of the Devonport-Takapuna Local Board held in the Devonport-Takapuna Local Board Chamber, Takapuna Service Centre, Level 3, 1 The Strand, Takapuna on Tuesday, 11 December 2018 at 4.03pm.
Chairperson |
George Wood, CNZM |
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Deputy Chairperson |
Dr Grant Gillon |
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Members |
Mike Cohen, QSM, JP |
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Jennifer McKenzie |
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Jan O'Connor |
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Mike Sheehy |
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Devonport-Takapuna Local Board 11 December 2018 |
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Note: An apology from Councillor Chris Darby and Councillor Richard Hills for absence noted.
There were no declarations of interest.
Resolution number DT/2018/209 MOVED by Chairperson G Wood, seconded by Member J McKenzie: That the Devonport-Takapuna Local Board: a) confirm the ordinary minutes of its meeting, held on Tuesday, 20 November 2018, as a true and correct record.
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There were no leaves of absence.
6.1 |
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Long time Sunnynook resident Hinei Poua Grindlay passed away at North Shore Hospital after a short illness on 30 November 2018, aged 74 years. Hinei was a long standing Māori warden who earned a Queens Service Order medal and an Auckland City Council “Good Citizen Award” for her efforts to calm rioters in the 1984 Queen Street riots.
Right up until her passing Hinei continued to work in the community, as a Māori warden, helping troubled youth. She was also a trustee of the North Harbour stadium back in the time when it first opened.
A mother and grandmother she was buried at an urupa near Cape Runaway following a funeral at a local East Cape marae.
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Resolution number DT/2018/210 MOVED by Chairperson G Wood, seconded by Member J McKenzie: That the Devonport-Takapuna Local Board: a) acknowledge the passing of Hinei Poua Grindlay and send condolences to her family and friends during this difficult time.
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There were no petitions.
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Dianne Hale and Toni van Tonder were in attendance to address the board in support of this item.
A copy of the Devonport Business Associations board resolutions from its meeting held on 10 December 2018 was tabled.
A copy of the tabled documents been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
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Resolution number DT/2018/211 MOVED by Chairperson G Wood, seconded by Deputy Chairperson G Gillon: That the Devonport-Takapuna Local Board: a) receive the presentation from Dianne Hale and Toni van Tonder, Devonport Business Association and thank them for their attendance.
b) seek urgent legal advice regarding the Devonport Business Associations recommendation 2 made at their 10 December 2018 meeting namely: i) the power / ability of the local board to indemnify a third party against any future legal action instigated by Auckland Council, one of its CCO’s or a third party; ii) whether or not the return of the $30,000 grant to the Devonport Business Association absolves the Devonport Business Association of any legal, contractual or other responsibilities they may have to Panuku Development Auckland or Auckland Council.
c) note that the board will not accept the return of the $30,000 grant until the legal advice requested in clause b) has been received.
d) request a meeting with Panuku Development Auckland and the Devonport-Takapuna Local Board to resolve any debt and other obligations in an as amicable fashion as possible.
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a Devonport Business Association Board Resolutions 10 December 2018 |
9.1 |
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Kay Miller was in attendance to address the board in support of Item 13 – Takapuna Holiday Park: New ground lease for upgrading and future operation of the park – update December 2018.
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Resolution number DT/2018/212 MOVED by Member J McKenzie, seconded by Member J O'Connor: That the Devonport-Takapuna Local Board: a) receive the presentation from Kay Miller and thank her for her attendance.
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There was no extraordinary business.
Under Standing Order 2.5 a Notice of Motion has been received from Deputy Chairperson G Gillon for consideration under item 12.
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Notice of Motion - Deputy Chairperson G Gillon - Dispute between Devonport-Takapuna Local Board and Governing Body |
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A copy of the letter dated 17 October 2018 in response to the Devonport-Takapuna Local Board resolution passed at its 17 April 2018 business meeting was tabled.
A copy of the tabled documents been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
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Resolution number DT/2018/213 MOVED by Deputy Chairperson G Gillon, seconded by Member M Sheehy: That the Devonport-Takapuna Local Board: a) note the Devonport-Takapuna Local Board had its non-regulatory role removed, under protest, and the 40 Anzac Street, Takapuna site project is not an activity that requires decision making on a district-wide basis, for every aspect of the project, that will better promote the interests of the communities. b) note that the identified plans of the local board have not being entirely adhered to (regarding the car-parking and open space requirements needed by the current Sunday Market), by the Governing Body nor Panuku Development Auckland, in breach of section 92.2 of the Local Government (Auckland Council) Act 2009. c) consider that the local board retains its decision-making for place-making, not just the “look and feel” of the public open space noting that in fact, the entire site is still the public realm until it is sold to private purchasers.
d) recommit its dispute with the Governing Body, regarding clause a), in an attempt to resolve it in a mutually acceptable manner under section 97 of the Local Government (Auckland Council) Act 2009. e) confirm that if a mutually agreed resolution cannot be reached by the local boards business meeting in February 2019, the board raises a dispute, under Section 17, with the Local Government Commission. f) raise a dispute with the Governing Body, regarding clause b) and c) and, if unresolved in a mutually acceptable manner with the Auditor-General (copied to the Local Government Commission) as the correct process has not been followed. g) receive the tabled letter and attachment with advice on the allocation of decision-making in response to resolution number DT/2018/51 passed at the 17 April 2018 local board meeting.
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a Letter of response in relation to resolution number DT/2018/51 b Written advice on the allocation of decision-making |
Note: Under Standing Order 1.9.7 Member J McKenzie requested her dissenting vote be recorded
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Takapuna Holiday Park: New ground lease for upgrading and future operation of the park - update December 2018 |
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Ian Wheeler, Director Portfolio Management; Gwilym van Hoffen, Project Manager and Carlos Rahman, Senior Engagement Advisor were in attendance to address the board in support of this item.
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Resolution number DT/2018/214 MOVED by Chairperson G Wood, seconded by Member M Cohen: That the Devonport-Takapuna Local Board: a) that the report be received. b) note Panuku Development Auckland has now commenced discussions with the second-placed bidder to lease the Takapuna Beach Holiday Park. c) is advised there are a number of potential significant risks, listed in the report, that need to be weighed against potential financial return. d) note concern at the time that this is taking to finalize and recommends it be completed as early as practicable. e) note that Landowner Approval will still be required from the Devonport-Takapuna Local Board for the completion of a lease.
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The meeting ajourned at 5.29pm
The meeting reconvened at 5.34pm
14 |
Recommendation for a decision on the proposal to amend the Reserve Management Plan for Devonport Domain. |
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Wendy Zapart, Community Lease Advisor; Ron Johnson, Senior Community Lease Advisor and Joanne Chilvers, Senior Solicitor were in attendance to address the board in support of this item.
Member M Cohen tabled a proposed amendment and notes taken at the Hearing held on 30 October 2018 and points noted at the Deliberations on 13 November 2018.
A copy of the documents have been attached to the official minutes and can be viewed on the Auckland Council website as a minutes attachment.
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Resolution number DT/2018/215 MOVED by Member M Cohen, seconded by Deputy Chairperson G Gillon: That the Devonport-Takapuna Local Board: a) receive the recommendation of the Devonport-Takapuna Local Board Hearing Panel following the public hearing and deliberations held on 30 October 2018 and 13 November 2018. b) rescind part b) i) of resolution number DT/2018/66 approved by the Devonport-Takapuna Local Board at its business meeting on 15 May 2018, to be replaced with the following:
approves the amendment of the Devonport Domain Reserve Management Plan (1993) by inserting the following clauses in the plan:
i) at council’s sole discretion, the North Shore Cricket Club and the North Shore Rugby Football Club may individually apply for up to EIGHT special licences for the sale and consumption of liquor each year outside the hours described in the Devonport Domain Reserve Management Plan (1993); and ii) at council’s sole discretion, the Masonic Cricket Club and the new occupant of the Devonport Bowling Club premises may individually apply for up to FOUR special licences for the sale and consumption of liquor each year outside the hours described in the Devonport Domain Reserve Management Plan (1993).
c) note the issuing of any special licence concessions must comply with the terms and conditions of the Sale and Supply of Liquor Act 2012, the Reserves Act 1977 and the Auckland Council Community Occupancy Guidelines July 2012.
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a Member M Cohen – proposed amendment Item 14 - Proposal to amend the Reserve Management Plan for Devonport Domain b Notes taken at the Hearing held on 30 October 2018, and points noted at the Deliberations on 13th November 2018. |
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Gerry Fitzgerald, Parks & Places Team Leader; George McMahon, Parks & Places Specialist and Mark Maxlow, PSR Portfolio Manager were in attendance to address the board in support of this item.
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Resolution number DT/2018/216 MOVED by Member M Sheehy, seconded by Deputy Chairperson G Gillon: That the Devonport-Takapuna Local Board: a) adopt the service assessment for Barry’s Point Reserve as set out in Attachment A of the agenda report, as a framework for more detailed investigation into future development options, as funding becomes available.
b) amend Service Principles and Outcomes wording on page 53 of the agenda report as follows: “continue to support our sports clubs and recreation facilities including the golf driving range at Barrys Point Reserve”.
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Gerry Fitzgerald, Parks & Places Team Leader; George McMahon, Parks & Places Specialist and Mark Maxlow, PSR Portfolio Manager were in attendance to address the board in support of this item.
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Resolution number DT/2018/217 MOVED by Member M Cohen, seconded by Member J McKenzie: That the Devonport-Takapuna Local Board: a) adopt the concept designs of the Sunnynook Community Centre outdoor space upgrade dated 14th February 2018 as set out in Attachment A of the agenda report. b) endorse detailed investigation and design of the of the Sunnynook Community Centre outdoor space upgrade as part of 2018/2019 Community Facilities Work Programme.
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17 |
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Marilyn Nicholls, Elected Member Relationship Manager was in attendance to address the board in support of this item.
Member J O’Connor tabled a report in relation to pedestrian safety at Mayoral Drive, Auckland City.
A copy of the report has been attached to the official minutes and can be viewed on the Auckland Council website as a minutes attachment.
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Resolution number DT/2018/218 MOVED by Member J O'Connor, seconded by Member M Sheehy: That the Devonport-Takapuna Local Board: a) receive the Auckland Transport December 2018 monthly update report and thank Marilyn Nicholls, for her presentation and attendance.
b) receive Member J O’Connor tabled report in relation to pedestrian safety at the North Shore Bus Terminus on the southern end of Mayoral Drive.
c) request that Auckland Transport investigate a new footpath and pedestrian crossing at the North Shore Bus Terminus on the southern end of Mayoral Drive so that bus commuters can safely proceed to the main entrance of the Auckland Art Gallery.
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a Member J O'Connor report - pedestrian safety Mayoral Drive, Auckland City |
Member M Cohen left the meeting at 6.01 pm.
Member M Cohen returned to the meeting at 6.05 pm.
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Maureen Buchanan, Local Board Advisor was in attendance to address the board in support of this item.
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Resolution number DT/2018/219 MOVED by Member J McKenzie, seconded by Chairperson G Wood: That the Devonport-Takapuna Local Board: a) note that the local board will not be holding a Have Your Say event in the local board area during the Annual Budget 2019/2020 consultation period. b) delegate to the following elected members and staff the power and responsibility to hear from the public through “spoken (or New Zealand sign language) interaction” in relation to the local board agreement at the council’s public engagement events during the consultation period for the Annual Budget 2019/2020. i) local board members and Chairperson; ii) General Manager Local Board Services, Local Board Relationship Manager, Local Board Senior Advisor, Local Board Advisor, Local Board Engagement Advisor; or iii) any additional staff approved by the General Manager Local Board Services or the Chief Financial Officer. c) adopt Attachment A to the agenda report: local content for consultation and Attachment B: local supporting information for consultation. d) delegate authority to the Chairperson and Deputy Chairperson to approve any minor final changes required following review by the council’s legal team of the consultation content of the Annual Budget 2019/2020 prior to publication, including online consultation content.
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Local board feedback on resource consent for six new ferry berths at Queens Wharf, Auckland Central |
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Tristan Coulson, Senior Local Board Advisor was in attendance to address the board in support of this item.
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Resolution number DT/2018/220 MOVED by Deputy Chairperson G Gillon, seconded by Member J McKenzie: That the Devonport-Takapuna Local Board: a) express concerns with any potential encroachment of the wharf extensions into Waitemata Harbour, but provides the following feedback on the resource consent for six new ferry berths at Queens Wharf, Auckland Central: i) support the overarching intent and purpose of the resource consent to provide increased public transport services through efficient and reliable ferry services; ii) support the construction of new, and upgrade of existing ferry terminals as it will increase the capacity of ferry services between local areas and Auckland Central; iii) note that the increased capacity will: · provide greater public transport choices for residents and visitors; · benefit daily commuters travelling to and from Auckland Central; and · provide local economic development opportunities and promotion of local areas; iv) support street furniture being installed along Queens Wharf to demarcate pedestrian-only and vehicle zones which will create safe and accessible spaces for commuters v) requests ongoing engagement with relevant local boards during the development of the project to enable understanding of wider components of the project, which may include: · detailed design; · ensuring walkways and connectivity to other public transport hubs are safe and accessible; · ensuring design elements of the public space incorporates crime prevention through environmental design initiatives; and · appropriate signage and wayfinding which inform public transport users, and also promote local areas as destinations for tourists. vi) notes that the dolphin which Panuku Development Auckland will seek to consent as an extension to Queens Wharf, will add moorings for larger ships and all of their associated traffic to the end of the newly developed saw tooth ferry configuration. vii) notes concern that there: · is inadequate weather proofing to embark and disembark all ferries, but no cover from the elements from the ferry to the terminal; and · could be significant disruption periods during the construction period, and the potential impacts of delays on one project impacting all others in the construction zone. viii) suggests that ‘the Cloud’ building be used as travellator system for the elderly, frail, those with limited mobility and those laden with luggage and/ or dependents, but notes with concern it is consented until 2022. ix) notes that the: · estimated distance of 300m from the last ferry to the edge of Quay Street; · same walkway is deemed sufficient for the two-way foot traffic but for no other operational support for people to cover that 300m is the first haul into the downtown terminal is considered; · the full length of the adjacent wharf/walkway access for ferry passengers has a double set of rail lines fixed into the proposed walkway which are designated Heritage and must remain so; and · cruise ships being given priority over a number of wharves and their facilities suggests careful balance between daily commuters, multimode travellers, airport travellers and general downtown visitor traffic needs strong consideration.
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Local board feedback on Auckland Transport's Regional Public Transport Plan |
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Tristan Coulson, Senior Local Board Advisor was in attendance to address the board in support of this item.
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Resolution number DT/2018/221 MOVED by Chairperson G Wood, seconded by Member J O'Connor: That the Devonport-Takapuna Local Board: a) support the overarching purpose, objectives and outcomes outlined in Regional Public Transport Plan, as it will guide changes to Auckland’s public transport system over the next ten-years; b) note that the Regional Public Transport Plan is not a full transport plan for Auckland, nor does it allocate budget to specific projects or programmes; c) note that the Regional Public Transport Plan outlines the: i) changes that will be made to each specific public transport service, and ii) policies and actions that will be used by Auckland Transport to implement public transport planning, design, implementation and operation. d) note the bulk of major infrastructure outlined in this RPTP will be delivered and operational post 2024; e) support the key strategic driver for Auckland’s transport system being guided by population growth and development in existing urban areas and greenfield growth areas. f) support the position that to increase the capacity of the transport network and provide customers with a more reliable journey, more road space must be allocated to public transport, actives modes (e.g. cycling and walking) and alternative vehicle share modes (such as car share, bike share). g) notes concern that the overall increase in ferry patronage between the 2015-2018 period is significantly less than other modes of public transport (nine percent for ferries compared to 17 percent for all modes); h) notes that the improvement to increase the capacity over the bridge and the Northern Busway has delayed the need for an additional harbour crossing and spending billions of dollars, freeing up funding for other transport projects. i) note the key challenges and support the respective responses to address them, in particular: i) increasing the contribution of the public transport system to travel in Auckland overall; ii) enabling safe, convenient customer access to public transport (first and last leg); iii) unreliable customer travel times; and iv) achieving value for money for customers j) support the following objectives to deliver for public transport, as they have strategic links to the Devonport-Takapuna Local Board Plan, and are matters routinely raised by the community:
k) provides the following feedback on the focus areas:
l) provides the following feedback on the policies that apply to public transport services in the Auckland region, and the actions that Auckland Transport propose to take to implement those policies:
m) request a workshop with Auckland Transport to discuss the scope and parametres of the Auckland Future Ferry Strategy.
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Member J McKenzie left the meeting at 6.38pm.
Member J McKenzie returned to the meeting at 6.39pm.
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Resolution number DT/2018/222 MOVED by Deputy Chairperson G Gillon, seconded by Member M Sheehy: That the Devonport-Takapuna Local Board: a) agree pursuant to Standing Order 1.10.1, to alter resolution number DT/2016/203 clause a) adopted at the Devonport-Takapuna Local Board ordinary meeting on 15 November 2016 from: adopt the meeting schedule outlined below for the 2016/2019 electoral term:
to adopt the meeting schedule outlined below for the 2016-2019 electoral term:
b) agree pursuant to Standing Order 1.10.1, to alter resolution number DT//2017/46 clause c) adopted at the Devonport-Takapuna Local Board ordinary meeting on 21 March 2017 from: adopt the workshop schedule outlined below: · workshop one: 1 – 6 pm, first Tuesday of every month; and · workshop two: 2 – 5pm, second Tuesday of every month. to adopt the workshop schedule outlined below: · workshop one: 2 – 6 pm, first Tuesday of every month; · workshop two: 2 – 5pm, second Tuesday of every month; and · workshop three: 2 – 5pm, fourth Tuesday of every month.
c) agree pursuant to Standing Order 1.10.1, to alter resolution number DT/2016/234 clause c) adopted at the Devonport-Takapuna Local Board ordinary meeting on 15 December 2016 from: agrees to community forum meetings taking place on the first Tuesday each month, starting at 6pm to agree to community forum meetings taking place on the fourth Tuesday every second month, starting at 5pm.
d) note that no workshops or community forum meetings will be scheduled after Tuesday 17 September 2019 as this is the final meeting on the 2016-2019 electoral term.
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Note: Under Standing Order 1.9.7 Member M Cohen requested his dissenting vote be recorded
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Feedback on the proposed changes to the Public Safety and Nuisance Bylaw 2013 and proposal to ban the sale of fireworks |
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Resolution number DT/2018/223 MOVED by Chairperson G Wood, seconded by Member J McKenzie: That the Devonport-Takapuna Local Board: a) endorse feedback on the proposed changes to the Public Safety and Nuisance Bylaw 2013 and proposal to ban the sale of fireworks as set out in Attachment A of the agenda report.
b) request that the Governing Body provide adequate funding for the enforcement of the Public Safety and Nuisance Bylaw 2013.
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Member M Cohen left the meeting at 7.10 pm.
Member M Cohen returned to the meeting at 7.11pm.
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Auckland Council's Quarterly Performance Report: Devonport-Takapuna Local Board for quarter one 2018/2019 |
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Tristan Coulson, Senior Local Board Advisor was in attendance to address the board in support of this item.
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Resolution number DT/2018/224 MOVED by Chairperson G Wood, seconded by Deputy Chairperson G Gillon: That the Devonport-Takapuna Local Board: a) receive the performance report for the financial quarter ending 1 July to 30 September 2018.
b) delegate to the Chairperson and Deputy Chairperson to work with staff on providing further direction on project ID 418, Devonport-Takapuna: Parks for Physical Fitness Service Assessment. c) note that the board has provided further direction on the following projects at a workshop held on 02 October 2018 as follows:
i. Devonport-Takapuna: Dog Exercise Service Assessment, ID: 416 to be located at Barry’s Point Reserve, Takapuna. ii. Devonport-Takapuna: BMX Service Assessment, ID:415 to be located at Woodall Reserve, Devonport.
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Chairperson G Wood tabled a written report.
A copy of the report has been attached to the official minutes and can be viewed on the Auckland Council website as a minutes attachment.
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Resolution number DT/2018/225 MOVED by Chairperson G Wood, seconded by Deputy Chairperson G Gillon: That the Devonport-Takapuna Local Board: a) request relevant staff undertake further work to find an explanation as to why the water levels in Lake Pupuke are continuing to remain high, and request that as part of this work staff prepare advice and options as to how water levels in the lake could be controlled more effectively.
b) request Healthy Waters investigate alternative solutions to storm water discharge and management in the vicinity of Lake Pupuke, in an effort to minimize or reduce the amount of storm water run-off entering Lake Pupuke.
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a Chairperson G Wood report December 2018 |
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Deputy Chairperson G Gillon provided a verbal report and tabled documents in relation to the local boards feedback on the Resource Consent application by R&S Francis Limited to build a six storey apartment complex with one commercial unit at 110 Kitchener Road and 1a Pierce Road, Milford.
A copy of the tabled documents been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
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Resolution number DT/2018/226 MOVED by Deputy Chairperson G Gillon, seconded by Member M Cohen: That the Devonport-Takapuna Local Board: a) receive the tabled documents in relation to the local boards feedback on the Resource Consent application by R&S Francis Limited to build a six storey apartment complex with one commercial unit at 110 Kitchener Road and 1a Pierce Road, Milford.
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Member M Cohen provided a verbal report to the board.
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Resolution number DT/2018/227 MOVED by Member M Cohen, seconded by Deputy Chairperson G Gillon: That the Devonport-Takapuna Local Board: b) receive and thank Member M Cohen for his verbal report.
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a Devonport-Takapuna Local Board Feedback on Resource Consent application 101 Kitchner Road and 1a Pierce Road, Milford b Resource Consent Hearing Process - 101 Kitchner Road and 1a Pierce Road |
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Devonport-Takapuna Local Board - Record of Workshops November 2018 |
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Resolution number DT/2018/228 MOVED by Chairperson G Wood, seconded by Deputy Chairperson G Gillon: That the Devonport-Takapuna Local Board: a) receive the records of the workshops held in November 2018.
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Resolution number DT/2018/229 MOVED by Chairperson G Wood, seconded by Deputy Chairperson G Gillon: That the Devonport-Takapuna Local Board: a) note the Devonport-Takapuna Local Board governance forward work calendar for December 2018 as set out in Attachment A of this agenda report.
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29 Consideration of Extraordinary Items
There was no consideration of extraordinary items.
7.32 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Devonport-Takapuna Local Board HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................