Devonport-Takapuna Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Devonport-Takapuna Local Board held in the Devonport-Takapuna Local Board Chamber, Takapuna Service Centre, Level 3, 1 The Strand, Takapuna on Tuesday, 11 December 2018 at 4.03pm.

 

present

 

Chairperson

George Wood, CNZM

 

Deputy Chairperson

Dr Grant Gillon

 

Members

Mike Cohen, QSM, JP

 

 

Jennifer McKenzie

 

 

Jan O'Connor

 

 

Mike Sheehy

 

 


Devonport-Takapuna Local Board

11 December 2018

 

 

 

1          Welcome

 

 

2          Apologies

  

There were no apologies.

 

 

Note:   An apology from Councillor Chris Darby and Councillor Richard Hills for absence noted.

 

3          Declaration of Interest

 

There were no declarations of interest.

 

4          Confirmation of Minutes

 

Resolution number DT/2018/209

MOVED by Chairperson G Wood, seconded by Member J McKenzie:  

That the Devonport-Takapuna Local Board:

a)         confirm the ordinary minutes of its meeting, held on Tuesday, 20 November 2018, as a true and correct record.

 

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

6.1

Hinei Poua Grindlay

 

Long time Sunnynook resident Hinei Poua Grindlay passed away at North Shore Hospital after a short illness on 30 November 2018, aged 74 years.   Hinei was a long standing Māori warden who earned a Queens Service Order medal and an Auckland City Council “Good Citizen Award” for her efforts to calm rioters in the 1984 Queen Street riots.

 

Right up until her passing Hinei continued to work in the community, as a Māori warden, helping troubled youth.  She was also a trustee of the North Harbour stadium back in the time when it first opened.

 

A mother and grandmother she was buried at an urupa near Cape Runaway following a funeral at a local East Cape marae.

 

 

Resolution number DT/2018/210

MOVED by Chairperson G Wood, seconded by Member J McKenzie:  

That the Devonport-Takapuna Local Board:

a)     acknowledge the passing of Hinei Poua Grindlay and send condolences to her family and friends during this difficult time.

 

CARRIED

 

7          Petitions

 

There were no petitions.

 

8          Deputations

 

8.1

Devonport Business Association

 

Dianne Hale and Toni van Tonder were in attendance to address the board in support of this item.

 

A copy of the Devonport Business Associations board resolutions from its meeting held on 10 December 2018 was tabled.  

 

A copy of the tabled documents been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

 

Resolution number DT/2018/211

MOVED by Chairperson G Wood, seconded by Deputy Chairperson G Gillon:  

That the Devonport-Takapuna Local Board:

a)        receive the presentation from Dianne Hale and Toni van Tonder, Devonport Business Association and thank them for their attendance.

 

b)        seek urgent legal advice regarding the Devonport Business Associations recommendation 2 made at their 10 December 2018 meeting namely:

             i)         the power / ability of the local board to indemnify a third party against any future legal action instigated by Auckland Council, one of its CCO’s or a third party;

            ii)         whether or not the return of the $30,000 grant to the Devonport Business Association absolves the Devonport Business Association of any legal, contractual or other responsibilities they may have to Panuku Development Auckland or Auckland Council.

 

c)        note that the board will not accept the return of the $30,000 grant until the legal advice requested in clause b) has been received.

 

d)        request a meeting with Panuku Development Auckland and the Devonport-Takapuna Local Board to resolve any debt and other obligations in an as amicable fashion as possible.

 

 

CARRIED

 

Attachments

a     Devonport Business Association Board Resolutions 10 December 2018  

 

 

 

 

 

 

 

 

 

 

 

 

9          Public Forum

 

9.1

Kay Miller

 

Kay Miller was in attendance to address the board in support of Item 13 – Takapuna Holiday Park: New ground lease for upgrading and future operation of the park – update December 2018.

 

 

Resolution number DT/2018/212

MOVED by Member J McKenzie, seconded by Member J O'Connor:  

That the Devonport-Takapuna Local Board:

a)      receive the presentation from Kay Miller and thank her for her attendance.   

 

CARRIED

 

 

10        Extraordinary Business

 

There was no extraordinary business.

 

11        Notices of Motion

 

Under Standing Order 2.5 a Notice of Motion has been received from Deputy Chairperson G Gillon for consideration under item 12.

 

12

Notice of Motion - Deputy Chairperson G Gillon - Dispute between Devonport-Takapuna Local Board and Governing Body

 

A copy of the letter dated 17 October 2018 in response to the Devonport-Takapuna Local Board resolution passed at its 17 April 2018 business meeting was tabled.   

 

A copy of the tabled documents been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

 

Resolution number DT/2018/213

MOVED by Deputy Chairperson G Gillon, seconded by Member M Sheehy:  

That the Devonport-Takapuna Local Board:

a)         note the Devonport-Takapuna Local Board had its non-regulatory role removed, under protest, and the 40 Anzac Street, Takapuna site project is not an activity that requires decision making on a district-wide basis, for every aspect of the project, that will better promote the interests of the communities.

b)        note that the identified plans of the local board have not being entirely adhered to (regarding the car-parking and open space requirements needed by the current Sunday Market), by the Governing Body nor Panuku Development Auckland, in breach of section 92.2 of the Local Government (Auckland Council) Act 2009.

c)         consider that the local board retains its decision-making for place-making, not just the “look and feel” of the public open space noting that in fact, the entire site is still the public realm until it is sold to private purchasers.

 

d)        recommit its dispute with the Governing Body, regarding clause a), in an attempt to resolve it in a mutually acceptable manner under section 97 of the Local Government (Auckland Council) Act 2009.

e)         confirm that if a mutually agreed resolution cannot be reached by the local boards business meeting in February 2019, the board raises a dispute, under Section 17, with the Local Government Commission.

f)         raise a dispute with the Governing Body, regarding clause b) and c) and, if unresolved in a mutually acceptable manner with the Auditor-General (copied to the Local Government Commission) as the correct process has not been followed.

g)            receive the tabled letter and attachment with advice on the allocation of decision-making in response to resolution number DT/2018/51 passed at the 17 April 2018 local board meeting.

 

 

CARRIED

 

Attachments

a     Letter of response in relation to resolution number DT/2018/51

b     Written advice on the allocation of decision-making

 

Note: Under Standing Order 1.9.7 Member J McKenzie requested her dissenting vote be recorded

 

 

13

Takapuna Holiday Park: New ground lease for upgrading and future operation of the park - update December 2018

 

Ian Wheeler, Director Portfolio Management; Gwilym van Hoffen, Project Manager and Carlos Rahman, Senior Engagement Advisor were in attendance to address the board in support of this item.

 

 

Resolution number DT/2018/214

MOVED by Chairperson G Wood, seconded by Member M Cohen:  

That the Devonport-Takapuna Local Board:

a)        that the report be received.

b)        note Panuku Development Auckland has now commenced discussions with the second-placed bidder to lease the Takapuna Beach Holiday Park.

c)        is advised there are a number of potential significant risks, listed in the report, that need to be weighed against potential financial return.

d)        note concern at the time that this is taking to finalize and recommends it be completed as early as practicable.

e)        note that Landowner Approval will still be required from the Devonport-Takapuna Local Board for the completion of a lease.

 

CARRIED

 

The meeting ajourned at 5.29pm

The meeting reconvened at 5.34pm

 

 

 

 

 

14

Recommendation for a decision on the proposal to amend the Reserve Management Plan for Devonport Domain.

 

Wendy Zapart, Community Lease Advisor; Ron Johnson, Senior Community Lease Advisor and Joanne Chilvers, Senior Solicitor were in attendance to address the board in support of this item.

 

Member M Cohen tabled a proposed amendment and notes taken at the Hearing held on 30 October 2018 and points noted at the Deliberations on 13 November 2018.

 

A copy of the documents have been attached to the official minutes and can be viewed on the Auckland Council website as a minutes attachment.

 

 

Resolution number DT/2018/215

MOVED by Member M Cohen, seconded by Deputy Chairperson G Gillon:  

That the Devonport-Takapuna Local Board:

a)      receive the recommendation of the Devonport-Takapuna Local Board Hearing Panel following the public hearing and deliberations held on 30 October 2018 and 13 November 2018.

b)        rescind part b) i) of resolution number DT/2018/66 approved by the Devonport-Takapuna Local Board at its business meeting on 15 May 2018, to be replaced with the following:

 

approves the amendment of the Devonport Domain Reserve Management Plan (1993) by inserting the following clauses in the plan:

 

             i)                at council’s sole discretion, the North Shore Cricket Club and the North Shore Rugby Football Club may individually apply for up to EIGHT special licences for the sale and consumption of liquor each year outside the hours described in the Devonport Domain Reserve Management Plan (1993); and

            ii)                at council’s sole discretion, the Masonic Cricket Club and the new occupant of the Devonport Bowling Club premises may individually apply for up to FOUR special licences for the sale and consumption of liquor each year outside the hours described in the Devonport Domain Reserve Management Plan (1993).

 

c)      note the issuing of any special licence concessions must comply with the terms and conditions of the Sale and Supply of Liquor Act 2012, the Reserves Act 1977 and the Auckland Council Community Occupancy Guidelines July 2012.

 

CARRIED

 

Attachments

a     Member M Cohen – proposed amendment Item 14 - Proposal to amend the Reserve Management Plan for Devonport Domain

b     Notes taken at the Hearing held on 30 October 2018, and points noted at the Deliberations on 13th November 2018.  

 

 

 

 

 

 

 

 

 

15

Barry's Point Reserve Service Assessment

 

Gerry Fitzgerald, Parks & Places Team Leader; George McMahon, Parks & Places Specialist and Mark Maxlow, PSR Portfolio Manager were in attendance to address the board in support of this item.

 

 

Resolution number DT/2018/216

MOVED by Member M Sheehy, seconded by Deputy Chairperson G Gillon:  

That the Devonport-Takapuna Local Board:

a)     adopt the service assessment for Barry’s Point Reserve as set out in Attachment A of the agenda report, as a framework for more detailed investigation into future development options, as funding becomes available.

 

b)     amend Service Principles and Outcomes wording on page 53 of the agenda report as follows:

“continue to support our sports clubs and recreation facilities including the golf driving range at Barrys Point Reserve”.

 

CARRIED

 

 

 

16

Sunnynook Park Community Centre Outdoor Space Upgrade

 

Gerry Fitzgerald, Parks & Places Team Leader; George McMahon, Parks & Places Specialist and Mark Maxlow, PSR Portfolio Manager were in attendance to address the board in support of this item.

 

 

Resolution number DT/2018/217

MOVED by Member M Cohen, seconded by Member J McKenzie:  

That the Devonport-Takapuna Local Board:

a)      adopt the concept designs of the Sunnynook Community Centre outdoor space upgrade dated 14th February 2018 as set out in Attachment A of the agenda report.

b)      endorse detailed investigation and design of the of the Sunnynook Community Centre outdoor space upgrade as part of 2018/2019 Community Facilities Work Programme.

 

CARRIED

 

 

17

Auckland Transport monthly update - December 2018

 

Marilyn Nicholls, Elected Member Relationship Manager was in attendance to address the board in support of this item.

 

Member J O’Connor tabled a report in relation to pedestrian safety at Mayoral Drive, Auckland City.

 

A copy of the report has been attached to the official minutes and can be viewed on the Auckland Council website as a minutes attachment.

 

 

Resolution number DT/2018/218

MOVED by Member J O'Connor, seconded by Member M Sheehy:  

That the Devonport-Takapuna Local Board:

a)        receive the Auckland Transport December 2018 monthly update report and thank Marilyn Nicholls, for her presentation and attendance.

 

b)        receive Member J O’Connor tabled report in relation to pedestrian safety at the North Shore Bus Terminus on the southern end of Mayoral Drive.

 

c)        request that Auckland Transport investigate a new footpath and pedestrian crossing at the North Shore Bus Terminus on the southern end of Mayoral Drive so that bus commuters can safely proceed to the main entrance of the Auckland Art Gallery.

 

CARRIED

 

Attachments

a     Member J O'Connor report - pedestrian safety Mayoral Drive, Auckland City

 

Member M Cohen left the meeting at 6.01 pm.

Member M Cohen returned to the meeting at 6.05 pm.

 

18

Annual Budget 2019/2020 consultation

 

Maureen Buchanan, Local Board Advisor was in attendance to address the board in support of this item.

 

 

Resolution number DT/2018/219

MOVED by Member J McKenzie, seconded by Chairperson G Wood:  

That the Devonport-Takapuna Local Board:

a)      note that the local board will not be holding a Have Your Say event in the local board area during the Annual Budget 2019/2020 consultation period.

b)      delegate to the following elected members and staff the power and responsibility to hear from the public through “spoken (or New Zealand sign language) interaction” in relation to the local board agreement at the council’s public engagement events during the consultation period for the Annual Budget 2019/2020.

                  i)     local board members and Chairperson;

                  ii)    General Manager Local Board Services, Local Board Relationship Manager, Local Board Senior Advisor, Local Board Advisor, Local Board Engagement Advisor; or

                iii)    any additional staff approved by the General Manager Local Board Services or the Chief Financial Officer.         

c)      adopt Attachment A to the agenda report: local content for consultation and Attachment B: local supporting information for consultation.

d)      delegate authority to the Chairperson and Deputy Chairperson to approve any minor final changes required following review by the council’s legal team of the consultation content of the Annual Budget 2019/2020 prior to publication, including online consultation content.

 

CARRIED

 

 

 

19

Local board feedback on resource consent for six new ferry berths at Queens Wharf, Auckland Central

 

Tristan Coulson, Senior Local Board Advisor was in attendance to address the board in support of this item.

 

 

Resolution number DT/2018/220

MOVED by Deputy Chairperson G Gillon, seconded by Member J McKenzie:  

That the Devonport-Takapuna Local Board:

a)         express concerns with any potential encroachment of the wharf extensions into Waitemata Harbour, but provides the following feedback on the resource consent for six new ferry berths at Queens Wharf, Auckland Central:

i)          support the overarching intent and purpose of the resource consent to provide increased public transport services through efficient and reliable ferry services;

ii)         support the construction of new, and upgrade of existing ferry terminals as it will increase the capacity of ferry services between local areas and Auckland Central;

iii)       note that the increased capacity will:

·           provide greater public transport choices for residents and visitors;

·           benefit daily commuters travelling to and from Auckland Central; and

·           provide local economic development opportunities and promotion of local areas;

iv)       support street furniture being installed along Queens Wharf to demarcate pedestrian-only and vehicle zones which will create safe and accessible spaces for commuters

v)         requests ongoing engagement with relevant local boards during the development of the project to enable understanding of wider components of the project, which may include:

·         detailed design;

·         ensuring walkways and connectivity to other public transport hubs are safe and accessible;

·         ensuring design elements of the public space incorporates crime prevention through environmental design initiatives; and

·         appropriate signage and wayfinding which inform public transport users, and also promote local areas as destinations for tourists.

vi)       notes that the dolphin which Panuku Development Auckland will seek to consent as an extension to Queens Wharf, will add moorings for larger ships and all of their associated traffic to the end of the newly developed saw tooth ferry configuration.

vii)      notes concern that there:

·         is inadequate weather proofing to embark and disembark all ferries, but no cover from the elements from the ferry to the terminal; and

·         could be significant disruption periods during the construction period, and the potential impacts of delays on one project impacting all others in the construction zone.

viii)     suggests that ‘the Cloud’ building be used as travellator system for the elderly, frail, those with limited mobility and those laden with luggage and/ or dependents, but notes with concern it is consented until 2022.

ix)       notes that the:

·         estimated distance of 300m from the last ferry to the edge of Quay Street;

·         same walkway is deemed sufficient for the two-way foot traffic but for no other operational support for people to cover that 300m is the first haul into the downtown terminal is considered;

·         the full length of the adjacent wharf/walkway access for ferry passengers has a double set of rail lines fixed into the proposed walkway which are designated Heritage and must remain so; and

·         cruise ships being given priority over a number of wharves and their facilities suggests careful balance between daily commuters, multimode travellers, airport travellers and general downtown visitor traffic needs strong consideration.

 

 

CARRIED

 

 

20

Local board feedback on Auckland Transport's Regional Public Transport Plan

 

Tristan Coulson, Senior Local Board Advisor was in attendance to address the board in support of this item.

 

 

Resolution number DT/2018/221

MOVED by Chairperson G Wood, seconded by Member J O'Connor:  

That the Devonport-Takapuna Local Board:

a)         support the overarching purpose, objectives and outcomes outlined in Regional Public Transport Plan, as it will guide changes to Auckland’s public transport system over the next ten-years;

b)        note that the Regional Public Transport Plan is not a full transport plan for Auckland, nor does it allocate budget to specific projects or programmes;

c)         note that the Regional Public Transport Plan outlines the:

i)          changes that will be made to each specific public transport service, and

ii)         policies and actions that will be used by Auckland Transport to implement public transport planning, design, implementation and operation.

d)        note the bulk of major infrastructure outlined in this RPTP will be delivered and operational post 2024;

e)         support the key strategic driver for Auckland’s transport system being guided by population growth and development in existing urban areas and greenfield growth areas.

f)          support the position that to increase the capacity of the transport network and provide customers with a more reliable journey, more road space must be allocated to public transport, actives modes (e.g. cycling and walking) and alternative vehicle share modes (such as car share, bike share).

g)        notes concern that the overall increase in ferry patronage between the 2015-2018 period is significantly less than other modes of public transport (nine percent for ferries compared to 17 percent for all modes);

h)        notes that the improvement to increase the capacity over the bridge and the Northern Busway has delayed the need for an additional harbour crossing and spending billions of dollars, freeing up funding for other transport projects.

i)          note the key challenges and support the respective responses to address them, in particular:

i)          increasing the contribution of the public transport system to travel in Auckland overall;

ii)         enabling safe, convenient customer access to public transport (first and last leg);

iii)       unreliable customer travel times; and

iv)       achieving value for money for customers

j)          support the following objectives to deliver for public transport, as they have strategic links to the Devonport-Takapuna Local Board Plan, and are matters routinely raised by the community:

Category

Objective

Network design

·         A simple, all-day hierarchy of PT services with consistent levels of service.

·         Viable, integrated inter-regional PT services where demand is identified.

Network infrastructure

·         Infrastructure supports effective public transport service operation.

·         Accessible, customer-focused facilities appropriate to the public transport route and immediate locality.

·         High-quality, safe walking and cycling connections to public transport.

·         Well managed park and ride facilities at appropriate sites.

Network operation and service quality

·         A balanced approach to providing enough capacity regarding the costs of meeting demand.

·         Dependable levels of service supported by accurate timetables which meet planned level of service and respect customers’ time.

·         Public transport services are safe, reliable, punctual and customer-focused.

·         Safe, comfortable and accessible vehicles, vessels and trains.

·         Excellent operator performance that builds customer confidence in the PT system.

Customer interface

·         Clear, simple wayfinding, signage and information.

·         A reputable, cohesive brand for AT throughout the region.

·         Informative marketing material is effective in increasing patronage and achieving other PT outcomes.

·         Customers are well informed and can effectively plan their journeys.

Fares and ticketing

·         Customers receive a consistent and reliable ticketing and payment experience across all PT modes.

·         A zone-based integrated fare structure to regulate fares across bus, train, and future light rail operators, with better integration of ferry services.

 

 

k)         provides the following feedback on the focus areas:

Focus area

Project

Feedback

Expanding and enhancing rapid and frequent networks

Integrated Corridor Priority Programme

·         Supports the Integrated Corridor Priority Programme’s Northern Busway (Busway to Albany Station, Rosedale Station) and Albany park and ride extension priority projects.

Increasing services on the Rapid Transport Network and Frequent Transport Network: goal of 10-minute frequencies

·         Supports the aspiration to increase frequencies from a service every 15 minutes to a service every 10 minutes across these two networks.

·         Suggests that the regional fuel tax could be used to fund the operational funding shortfall.

·         Supports the aspirational 2027/2028 Rapid Transport Network and Frequent Transport Network as detailed in Figure 14.

Improving customer access to public transport

Wayfinding

·         Support all measures to assist customers in finding their appropriate service and, upon alighting, to find their ultimate destination or next trip.

Walking and cycling

·         Note that over 50% of Aucklanders live within a 15-minute bike ride of the Rapid Transit Network, and therefore support the notion that there is significant opportunity for cycling to play a more substantial role network.

·         Recommends measures to address real and perceived road and personal safety (being and feeling safe), as it is central to the attractiveness of the walking and cycling environment.

·         Support the aspiration over the next ten years is to improve the safety, security and convenience of access around RTN stations as part of the funded walking and cycling programme.

Park and ride facilities

·         Support the view that new park and rides should be located at the periphery of the public transport network to avoid the congestion effects of additional car travel.

·         Support that in more built up areas, feeder bus services tend to be more cost efficient.

·         Note that park and rides across Auckland are at or approaching capacity, and in some circumstances this is leading to unsafe and unacceptable parking practices in adjacent streets.

Other areas

Ferry services

·         Support the challenges identified in the Auckland Future Ferry Strategy (i.e. responding to capacity constraints on some routes, increasing contract rates, the need to support urban growth areas and expand the number of routes, increasing customer and environmental expectations) which require addressing to make ferries a viable service which enhances public transport. 

·         Support the following as the main priorities for ferry services, and recommend they be prioritised for funding:

o   Improve walking and cycling access, cycle storage, drop-off spaces, disability access;

o   Progress Downtown Ferry Terminal development and capacity improvement; and

o   Seek to improve fare integration with the rest of the PT network

·         Supporting AT continuing to work with the operators of exempt services to encourage better integration with the broader network to improve customer outcomes.

·         Request that Regional Land Transport Plan funding for ferry services be prioritised so that the necessary improvements or expansions beyond upgrade of the Downtown terminal can be undertaken.  This includes options around effective vessel design,  infrastructure and purchase, and the expansion of potential future routes and service patterns, especially with a focus on serving land use areas.

 

l)          provides the following feedback on the policies that apply to public transport services in the Auckland region, and the actions that Auckland Transport propose to take to implement those policies:

Policy

Objectives

Feedback

Network design

A simple, all-day hierarchy of public transport services with consistent levels of service

·         Support all policy provisions.

Network infrastructure

Accessible, customer-focused facilities appropriate to the public transport route and immediate locality

·         Support easy-to-understand information & wayfinding, seating and shelter, while maximising their attractiveness as network access points from a customer perspective;

·         Support the use of Crime Prevention Through Environmental Design (CPTED) criteria and Universal Design criteria; and

·         Support the development of high quality, well-designed neighbourhood interchanges, to facilitate seamless bus transfer for customers, helping with cross-town travel

Network operation and service quality

Dependable levels of service, supported by accurate timetables which meet planned level of service and respect customers’ time

·         Support timetables which are designed as a connected network so that scheduled timetables adhere to level of service frequencies, wait times at any intermediate timing points on scheduled services are minimised and services run to realistic, achievable timetables that are reliable.

Public transport services are safe, reliable, punctual and customer-focussed

·         Support all policy provisions (3.5A, 3.5B, 3.5C and 3.5D).

Customer interface

Clear, simple wayfinding signage and information

·         Support all policy provisions (4.1A and 4.1B).

Fares and ticketing

A zone-based integrated fare structure to regulate fares across bus, train, and future light rail operators, with better integration of ferry services

·         Support the proposal to maintain a geographic zone-based fare structure consisting of fare zones; and

·         Support the proposal to ensure ferry fares are appropriately integrated to the zone-based fare structure to take advantage of the single journey concept

A range of fare products to meet the needs of different customer groups

·         Support the policy provisions to:

o   provide an AT HOP bus/train monthly or weekly pass, or cap, and three types of monthly AT HOP ferry passes (inner, mid and outer harbour) to improve cost effectiveness of more frequent PT use, particularly over longer-distances

o   provide an AT HOP day pass/cap which includes unlimited travel on bus, train and some ferry services to provide an option for visitors or infrequent users.

Provide fare concessions for target groups to assist the transport disadvantaged, and to mitigate congestion at main attractors

·         Support the continuation to offer the SuperGold card evening peak free travel, and free travel for AT Seniors Cardholders as long as Auckland Council continues to fully fund them (given these schemes are ineligible for national funding)

Transport disadvantaged

A public transport network that is accessible and safe, particularly for vulnerable users

·         Support measures to identify target groups and areas where service planning can help the transport-disadvantaged, particularly vulnerable users such as children, senior citizens and people with disabilities; and

·         Support to ensure that accessible information is widely available by using appropriate formats and media, including audio and visual.

Funding and value for money

Direct available funding to high priority activities

·         Support policy provisions 8.3A and 8.3B.

Procurement and exempt services

A long-term rolling programme of procurement to manage expiry of PTOM contracts that supports an integrated PT network

·         Support the approach two years prior to end-of-term, undertake detailed planning for each procurement round, including:

o   Assessment of likely tendered vs negotiated units given league table performance

o   Confirmation of mobilisation period required

o   Holistic review of contracts to ensure ongoing fit-for-purpose

o   Update of procurement strategy and NZTA approvals (if required)

·         Support the ability to manage variations to existing contracts, to ensure service continuity as second-term PTOM contracts are implemented, in accordance with the provisions in existing service contracts; and

·         Support the proposal to reduce the number of PTOM units in future rounds to allow for scaled operations that offer economies to operators.

 

m)       request a workshop with Auckland Transport to discuss the scope and parametres of the Auckland Future Ferry Strategy.

 

 

CARRIED

 

Member J McKenzie left the meeting at 6.38pm.

Member J McKenzie returned to the meeting at 6.39pm.

21

Devonport-Takapuna Local Board meeting schedule 2019

 

Resolution number DT/2018/222

MOVED by Deputy Chairperson G Gillon, seconded by Member M Sheehy:  

That the Devonport-Takapuna Local Board:

a)     agree pursuant to Standing Order 1.10.1, to alter resolution number DT/2016/203 clause a) adopted at the Devonport-Takapuna Local Board ordinary meeting on 15 November 2016 from: 

adopt the meeting schedule outlined below for the 2016/2019 electoral term:

       

Year

Day

Date

Location

2016

Tuesday

15 November

Council Chamber, Level

 

Thursday

15 December

3, 1 The Strand,

2017

Tuesday

21 February

Takapuna

 

Tuesday

21 March

 

 

Tuesday

11 April

 

 

Tuesday

16 May

 

 

Tuesday

20 June

 

 

Tuesday

18 July

 

 

Tuesday

15 August

 

 

Tuesday

19 September

 

 

Tuesday

17 October

 

 

Tuesday

21 November

 

 

Tuesday

12 December

 

2018

Tuesday

20 February

 

 

Tuesday

20 March

 

 

Tuesday

17 April

 

 

Tuesday

15 May

 

 

Tuesday

19 June

 

 

Tuesday

17 July

 

 

Tuesday

21 August

 

 

Tuesday

18 September

 

 

Tuesday

16 October

 

 

Tuesday

20 November

 

 

Tuesday

11 December

 

2019

Tuesday

19 February

 

 

Tuesday

19 March

 

 

Tuesday

16 April

 

 

Tuesday

21 May

 

 

 

Tuesday

18 June

 

 

Tuesday

16 July

 

 

Tuesday

20 August

 

 

Tuesday

10 September

 

 

        to

        adopt the meeting schedule outlined below for the 2016-2019 electoral term:

 

Year

Day

Date

Location

2016

Tuesday

15 November

Council Chamber, Level

 

Thursday

15 December

3, 1 The Strand,

2017

Tuesday

21 February

Takapuna

 

Tuesday

21 March

 

 

Tuesday

11 April

 

 

Tuesday

16 May

 

 

Tuesday

20 June

 

 

Tuesday

18 July

 

 

Tuesday

15 August

 

 

Tuesday

19 September

 

 

Tuesday

17 October

 

 

Tuesday

21 November

 

 

Tuesday

12 December

 

2018

Tuesday

20 February

 

 

Tuesday

20 March

 

 

Tuesday

17 April

 

 

Tuesday

15 May

 

 

Tuesday

19 June

 

 

Tuesday

17 July

 

 

Tuesday

21 August

 

 

Tuesday

18 September

 

 

Tuesday

16 October

 

 

Tuesday

20 November

 

 

Tuesday

11 December

 

2019

Tuesday

19 February

 

 

Tuesday

19 March

 

 

Tuesday

16 April

 

 

Tuesday

21 May

 

 

 

Tuesday

18 June

 

 

Tuesday

16 July

 

 

Tuesday

20 August

 

 

Tuesday

17 September

 

 

b)    agree pursuant to Standing Order 1.10.1, to alter resolution number DT//2017/46 clause c) adopted at the Devonport-Takapuna Local Board ordinary meeting on 21 March 2017 from: 

adopt the workshop schedule outlined below:

·   workshop one: 1 – 6 pm, first Tuesday of every month; and

·   workshop two: 2 – 5pm, second Tuesday of every month.

to

adopt the workshop schedule outlined below:

·   workshop one: 2 – 6 pm, first Tuesday of every month;

·   workshop two: 2 – 5pm, second Tuesday of every month; and

·   workshop three: 2 – 5pm, fourth Tuesday of every month.

 

c)     agree pursuant to Standing Order 1.10.1, to alter resolution number DT/2016/234 clause c) adopted at the Devonport-Takapuna Local Board ordinary meeting on 15 December 2016 from: 

agrees to community forum meetings taking place on the first Tuesday each month, starting at 6pm

to

agree to community forum meetings taking place on the fourth Tuesday every second month, starting at 5pm.

 

d)    note that no workshops or community forum meetings will be scheduled after Tuesday 17 September 2019 as this is the final meeting on the 2016-2019 electoral term.

 

CARRIED

 

Note: Under Standing Order 1.9.7 Member M Cohen requested his dissenting vote be recorded

 

 

22

Feedback on the proposed changes to the Public Safety and Nuisance Bylaw 2013 and proposal to ban the sale of fireworks

 

Resolution number DT/2018/223

MOVED by Chairperson G Wood, seconded by Member J McKenzie:  

That the Devonport-Takapuna Local Board:

a)     endorse feedback on the proposed changes to the Public Safety and Nuisance Bylaw 2013 and proposal to ban the sale of fireworks as set out in Attachment A of the agenda report.

 

b)     request that the Governing Body provide adequate funding for the enforcement of the Public Safety and Nuisance Bylaw 2013.

 

CARRIED

 

Member M Cohen left the meeting at 7.10 pm.

Member M Cohen returned to the meeting at 7.11pm.

 

 

23

Auckland Council's Quarterly Performance Report: Devonport-Takapuna Local Board for quarter one 2018/2019

 

Tristan Coulson, Senior Local Board Advisor was in attendance to address the board in support of this item.

 

 

Resolution number DT/2018/224

MOVED by Chairperson G Wood, seconded by Deputy Chairperson G Gillon:  

That the Devonport-Takapuna Local Board:

a)         receive the performance report for the financial quarter ending 1 July to 30 September 2018.

 

b)        delegate to the Chairperson and Deputy Chairperson to work with staff on providing further direction on project ID 418, Devonport-Takapuna: Parks for Physical Fitness Service Assessment.

c)         note that the board has provided further direction on the following projects at a workshop held on 02 October 2018 as follows:

 

                  i.        Devonport-Takapuna: Dog Exercise Service Assessment, ID: 416 to be located at Barry’s Point Reserve, Takapuna.

                 ii.        Devonport-Takapuna: BMX Service Assessment, ID:415 to be located at Woodall Reserve, Devonport.

 

CARRIED

 

 

24

Chairpersons' Report

 

Chairperson G Wood tabled a written report.

 

A copy of the report has been attached to the official minutes and can be viewed on the Auckland Council website as a minutes attachment.

 

 

Resolution number DT/2018/225

MOVED by Chairperson G Wood, seconded by Deputy Chairperson G Gillon:  

That the Devonport-Takapuna Local Board:

a)         request relevant staff undertake further work to find an explanation as to why the water levels in Lake Pupuke are continuing to remain high, and request that as part of this work staff prepare advice and options as to how water levels in the lake could be controlled more effectively.

 

b)        request Healthy Waters investigate alternative solutions to storm water discharge and management in the vicinity of Lake Pupuke, in an effort to minimize or reduce the amount of storm water run-off entering Lake Pupuke.

 

CARRIED

 

Attachments

a     Chairperson G Wood report December 2018

 

 

25

Elected Members' Reports

 

Deputy Chairperson G Gillon provided a verbal report and tabled documents in relation to the local boards feedback on the Resource Consent application by R&S Francis Limited to build a six storey apartment complex with one commercial unit at 110 Kitchener Road and 1a Pierce Road, Milford.

 

A copy of the tabled documents been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

 

Resolution number DT/2018/226

MOVED by Deputy Chairperson G Gillon, seconded by Member M Cohen:  

That the Devonport-Takapuna Local Board:

a)        receive the tabled documents in relation to the local boards feedback on the Resource Consent application by R&S Francis Limited to build a six storey apartment complex with one commercial unit at 110 Kitchener Road and 1a Pierce Road, Milford.

 

CARRIED

 

 

Member M Cohen provided a verbal report to the board.

 

 

Resolution number DT/2018/227

MOVED by Member M Cohen, seconded by Deputy Chairperson G Gillon:  

That the Devonport-Takapuna Local Board:

b)     receive and thank Member M Cohen for his verbal report.

 

CARRIED

 

Attachments

a     Devonport-Takapuna Local Board Feedback on Resource Consent application 101 Kitchner Road and 1a Pierce Road, Milford

b     Resource Consent Hearing Process - 101 Kitchner Road and 1a Pierce Road

 

 

 

26

Ward Councillors Update

 

This item was withdrawn.

 

 

 

27

Devonport-Takapuna Local Board - Record of Workshops November 2018

 

Resolution number DT/2018/228

MOVED by Chairperson G Wood, seconded by Deputy Chairperson G Gillon:  

That the Devonport-Takapuna Local Board:

a)      receive the records of the workshops held in November 2018.

 

CARRIED

 

 

28

Governance Forward Work Calendar

 

Resolution number DT/2018/229

MOVED by Chairperson G Wood, seconded by Deputy Chairperson G Gillon:  

That the Devonport-Takapuna Local Board:

a)      note the Devonport-Takapuna Local Board governance forward work calendar for December 2018 as set out in Attachment A of this agenda report. 

 

CARRIED

  

 

29        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.   

 

 

 

 

 

 

 

7.32 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Devonport-Takapuna Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................