Agenda of Great Barrier Local Board

Great Barrier Local Board

11 December 2018

ITEM TABLE OF CONTENTS PAGE

1 Welcome 5

2 Apologies 5

3 Declaration of Interest 5

4 Confirmation of Minutes 5

5 Leave of Absence 5

6 Acknowledgements 5

7 Petitions 5

8 Deputations 5

9 Public Forum 5

10 Extraordinary Business 5

11 Great Barrier Local Grants 2018/2019 grant allocation 7

12 Annual Budget 2019/2020 consultation 21

13 Aotea Great Barrier education and research centre business case funding approval 29

14 Community-led zero waste resource recovery plan for Aotea Great Barrier 59

15 Voluntary asbestos inspections of community owned facilities 127

16 Proposed Regional Public Transport Plan 129

17 Auckland Transport December 2018 update to the Great Barrier Local Board 149

18 Environmental agency and community group reports 155

19 Great Barrier Local Board Workshop Proceedings 175

20 Consideration of Extraordinary Items

1 Welcome

Chairperson IM Fordham will open the meeting and welcome everyone in attendance.

Member J Cleave will lead a karakia.

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Great Barrier Local Board:

a) confirm the ordinary minutes of its meeting, held on Tuesday, 20 November 2018, as true and correct.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Great Barrier Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

At the close of the agenda no requests for deputations had been received.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

Great Barrier Local Board

11 December 2018

Great Barrier Local Grants 2018/2019 grant allocation

File No.: CP2018/21742

Te take mō te pūrongo / Purpose of the report

1. To fund, part-fund or decline one deferred grant application from Local Grants Round One 2018/2019 and one “out of round” grant application.

Whakarāpopototanga matua / Executive summary

2. This report presents one deferred application received in Great Barrier Local Grants Round One 2018/2019 and one “out of round” grant application (refer to Attachment B).

3. The Great Barrier Local Board adopted the Great Barrier Local Grants Programme 2018/2019 on 19 April 2018 (refer to Attachment A). The document sets application guidelines for contestable capital and local grants submitted to the local board.

4. The local board has set a total local grants budget of $115,000.00 for the 2018/2019 financial year.

5. A total of $33,059.50 has been allocated in the first local grants round in 2018/2019. The local board has $81,940.50 remaining to be allocated.

6. One application from AoteaOra Community Trust (LG1904-102) was deferred from the local grant round one, as further information was requested from the applicant.

7. The applicant is requesting funding for the operation of Aotea Upcycle and Education Centre. The local board was seeking clarification from the waste solutions team on the amount of funding given in an operational grant to the applicant and why the applicant was requesting further funding through the contestable process.

8. The applicant has confirmed that the extra funding is requested to cover temporary co-ordinator costs. This need has arisen, in addition, to the operational grant for this financial year and is a one-off request.

9. An additional application from Aotea Community Radio Trust (LG1904-130), is also to be considered by Great Barrier Local Board. The request is for funding for an event which occurs before the next local grant round is decided. This event will celebrate the 10 year anniversary of the community radio. The event will be a one day of celebration on the island including talks, a photo exhibition, music workshops and an outdoor concert with New Zealand musicians. The trust is requesting funding towards the cost of the musicians at the outdoor concert.

Ngā tūtohunga / Recommendation

That the Great Barrier Local Board:

a) fund, part-fund or decline one application received for Great Barrier Local Grants Round One 2018/2019 and one “out of round” grant application listed in table one below.

Table one: Great Barrier Local Grants 2018/2019 grant applications

Application ID	Applicant	Main focus	Requesting funding for	Amount requested	Eligibility
LG1904-102	AoteaOra Community Trust	Environment	Towards costs to operate the Aotea Upcycle and Education Centre.	$6,060.00	Eligible
LG1904-130	Aotea Community Radio Trust	Community	Towards the cost to produce an event to celebrate the 10-year anniversary of the community radio on 20 April 2019.	$3,500	Eligible

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Great Barrier Grant Programme 2018/2019	9
b ⇩	Great Barrier Local Grant 2018/2019 grant applications	13

Ngā kaihaina / Signatories

Author

Marion Davies - Grant Operations Manager

Authorisers

Shane King - Head of Operations Support

Helgard Wagener – Relationship Manager - Great Barrier and Waiheke

Great Barrier Local Board

11 December 2018

Annual Budget 2019/2020 consultation

File No.: CP2018/23771

Te take mō te pūrongo / Purpose of the report

1. To agree a local engagement event and adopt local content and supporting information for consultation as part of the Annual Budget 2019/2020 process.

Whakarāpopototanga matua / Executive summary

2. Auckland Council is required to have a local board agreement (as agreed between the Governing Body and the relevant local board) for each local board area for each financial year. The local board agreement will be included in the Council’s Annual Budget 2019/2020.

3. Consultation on the Annual Budget 2019/2020 will take place from 17 February – 17 March 2019. Local boards will be consulting on their areas of focus for their 2019/2020 local board agreement.

4. In December, the Governing Body will consider whether to consult on a proposal to transfer legal ownership of waterfront land and related assets to the council parent. If the Governing Body decides to consult on that proposal, the consultation would take place at the same time as the consultation on the Annual Budget 2019/2020. As a result, the consultation on the Annual Budget 2019/2020 would require the use of the special consultative procedure.

5. There will also be concurrent consultation on the Auckland Water Strategy discussion document. A report will be going to the Environment and Community Committee on 4 December 2018 to approve the discussion document for public consultation.

6. This report seeks agreement from local boards on the Have Your Say event that will be held in their local board area during the consultation period, to give Aucklanders an opportunity to provide face-to-face feedback. It also seeks approval of their local content and supporting information for consultation.

7. The Governing Body and local boards will agree regional and local items respectively for consultation by December 13. The regional and local consultation items will then be incorporated into the annual budget consultation document and supporting information, which will be approved by the Governing Body on 13 February 2019.

Ngā tūtohunga / Recommendations

That the Great Barrier Local Board:

a) agree, subject to approval by the Governing Body, to hold the following informal engagements in the local board area during the Annual Budget 2019/2020 consultation period:

i) dates, times and locations to be confirmed at the meeting.

b) delegate to the following elected members and staff the power and responsibility to hear from the public through “spoken (or New Zealand sign language) interaction” in relation to the local board agreement at the council’s public engagement events during the consultation period for the Annual Budget 2019/2020.

i) local board members and chairperson

ii) General Manager Local Board Services, Local Board Relationship Manager, Local Board Senior Advisor

iii) any additional staff approved by the General Manager Local Board Services or the Chief Financial Officer.

c) adopt Attachment A: local content for consultation and Attachment B: local supporting information (of the agenda report) for consultation.

d) delegate authority to the local board chair to approve any final changes required following review by the council’s legal team of the consultation content of the Annual Budget 2019/2020 prior to publication, including online consultation content.

Horopaki / Context

8. Auckland Council is required to have a local board agreement (as agreed between the Governing Body and the relevant local board) for each local board area for each financial year. The local board agreement will be included in the Council’s Annual Budget 2019/2020.

9. Local Board agreements set out (among other things) how the council will, in the year to which the agreement relates, reflect the priorities and preferences in the local board’s plan in respect of the local activities to be provided in the local board area.

10. For the purposes of consulting on each local board agreement to be included in the council’s Annual Budget, the consultation document for the Annual Budget must include content relating to each agreement.

11. Public consultation on the Annual Budget 2019/2020 will take place from 17 February – 17 March 2019.

12. In December, the Governing Body will consider whether to consult on a proposal to transfer legal ownership of waterfront land and related assets to the council parent. If the Governing Body decides to consult on that proposal, the consultation would take place at the same time as the consultation on the Annual Budget 2019/2020. As a result, the consultation on the Annual Budget 2019/2020 would require the use of the special consultative procedure, as a decision to proceed with the proposal would require an amendment to the council’s long-term plan. Where an amendment to the long-term plan is being consulted on at the same time as consultation on the Annual Budget, the Local Government Act 2002 requires the council to use the special consultative procedure in relation to both matters.

13. There will also be concurrent consultation on the Auckland Water Strategy discussion document. A report will be going to the Environment and Community Committee on 4 December 2018 to approve the discussion document for public consultation.

14. Aucklanders will be able to provide feedback during the consultation process through a variety of channels which include verbal (or face-to-face), written and social media.

Tātaritanga me ngā tohutohu / Analysis and advice

15. The special consultative procedure requires the council to provide an opportunity for people to present their views to the council in a manner that enables “spoken (or New Zealand sign language) interaction” between the person and the council’s decision-makers, or their official delegates. The council provides for this through its ‘Have Your Say’ events where people can have a face-to-face dialogue with elected members or other council representatives with an appropriate delegation. The recommendation is not to hold one Have Your Say event in the Great Barrier Local Board area, but a series of informal engagements held at various locations across the island.

16. Local boards held workshops during October and November 2018 to determine their key activities for their 2019/2020 local board agreement. Boards are now requested to agree their local content and supporting information for consultation, as attached in Attachment A and B.

17. Any new local BID targeted rates must be consulted on before they can be implemented. Local boards are therefore also requested to agree any new proposals for consultation.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

18. Local boards will have further opportunities to provide information and views as the council progresses through the Annual Budget 2019/2020 process.

19. Aucklanders will have the opportunity to give feedback on regional and local proposals contained in the Annual Budget 2019/2020. All feedback received from submitters residing in the local board area will be analysed by staff and made available for consideration by the board, prior to finalising their local board agreement.

Tauākī whakaaweawe Māori / Māori impact statement

20. Many local board decisions are of importance to and impact on Māori. Local board agreements and the annual budget are important tools that enable and can demonstrate the council’s responsiveness to Māori. Local board plans, which were adopted in September and October of 2017, form the basis for local priorities.

21. The approach to Māori engagement for the Annual Budget will be finalised once consultation topics are confirmed, including development of bespoke materials subject to interest level of topics and confirmation of budget.

22. Regionally supported local Māori engagement in the South and West will be provided subject to interest level of topics and confirmation of budget, this will be integrated with Water Strategy engagement.

23. Mana Whenua engagement on the Water Strategy is already underway, and will run throughout the March consultation period, annual budget discussions will be integrated with this process.

24. There is a need to continue to build relationships between local boards and iwi, and where relevant the wider Māori community. Ongoing conversations will assist local boards and Māori to understand each other’s priorities and issues. This in turn can influence and encourage Māori participation in the council’s decision-making processes.

Ngā ritenga ā-pūtea / Financial implications

25. Event associated costs include venue hire and catering.

Ngā raru tūpono / Risks

26. Local boards must agree their local consultation content and supporting information by 13 December 2018, in order for it to be formatted and reviewed in time to be incorporated into the Annual Budget 2019/2020 consultation document and supporting information.

Ngā koringa ā-muri / Next steps

27. The Governing Body will approve the consultation document, supporting information and consultation process for the Annual Budget 2019/2020 on 13 February 2019.

28. Following consultation, the Governing Body and local boards will make decisions on the Annual Budget 2019/2020 and Local Board Agreements 2019/2020 respectively.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Local content for consultation	25
b ⇩	Local supporting information for consultation	27

Ngā kaihaina / Signatories

Author

Beth Corlett - Strategic Project Advisor

Authorisers

Anna Bray - Policy and Planning Manager - Local Boards

Louise Mason – General Manager Local Board Services

Helgard Wagener – Relationship Manager - Great Barrier and Waiheke

Great Barrier Local Board

11 December 2018

Aotea Great Barrier education and research centre business case funding approval

File No.: CP2018/23027

Te take mō te pūrongo / Purpose of the report

1. To approve local improvements projects (LIPs) budget to enable the business case for the proposed Glenfern education and research centre to progress.

Whakarāpopototanga matua / Executive summary

2. In June 2017, the board approved the allocation of $20,000 of their 2017/2018 locally driven initiatives operational expenditure towards a project supporting marine protection initiatives.

3. At a workshop in March 2018 the board discussed with the Glenfern Sanctuary Management Trust, council staff and representatives from Envirostrat the scope of a feasibility study of a marine and terrestrial research centre on Aotea Great Barrier. The board agreed to allocate the marine project budget to support this feasibility study.

4. In June 2018, Envirostrat completed the education and research centre feasibility study report and discussed the report recommendations with the board at a workshop in July 2018. This report is appended to this report as Attachment A.

5. The report states that an education and research centre at Glenfern Sanctuary is feasible, although it will require several parties to work constructively in a manner that aligns collective aspirations. The report has not determined the actual capital costs of building a centre but has provided a broad cost estimate of between $4.5 million and $6.5 million.

6. Glenfern Sanctuary is part of Auckland Council’s regional park network. Decision making responsibility for the development of regional parks is allocated to the council’s governing body.

7. In October 2018, a report was submitted to the Environment and Community Committee to provide an update on the feasibility assessment and seek approval to progress to the business case stage.

8. The business case was approved to proceed. Staff are required to report back to the Environment and Community Committee once the business plan has been completed.

9. This report seeks approval for the allocation of $80,000 LIPs capital funding to enable the engagement of Glenfern Sanctuary Management Trust to progress the business case.

Ngā tūtohunga / Recommendations

That the Great Barrier Local Board:

a) rescind resolution GBI/2018/93 from the board’s ordinary meeting of Tuesday 21 August 2018, item 12 clause c) approve stage two funding of up to $80,000 for the business case of the Aotea Great Barrier education and research centre from the Local Improvement Projects budget line once the Envirostrat quote is received.

b) approve stage two funding of up to $80,000 from the Local Improvement Projects budget line to Glenfern Sanctuary Management Trust to deliver a business case for an Aotea Great Barrier education and research centre.

Horopaki / Context

10. In 2016, Glenfern Sanctuary was purchased as a regional park by Auckland Council with support from funding partners.

11. On 1 April 2017, the Glenfern Sanctuary Management Trust was established and is responsible for the day to day management and administration of the Glenfern Sanctuary. The trust operates under a license agreement which requires biannual reporting to the council against agreed Key Performance Indicators.

12. At its 21 September 2016 meeting, the Parks, Recreation and Sport Committee through resolution PAR/2016/80 supported the commencement of an expression of interest process for the establishment of an environmental education camp at Glenfern Sanctuary.

13. Following subsequent discussions between the Glenfern Sanctuary Management Trust and Aotea Great Barrier Local Board, the local board funded a feasibility study for an island-based education/research centre to ensure any investment in such a facility would maximise opportunities to increase the visitation and growth of Aotea Great Barrier Island while creating a unique education opportunity for tertiary and school aged children.

14. The first stage of the feasibility study was to identify potential users’ groups and suitable locations that could accommodate the size and scale of such a facility. After considering several locations, following this first stage, Glenfern Sanctuary has been identified as the preferred location.

15. It is now the intention of the trust to complete a business case for the education and research centre based on the recommendations set out in the feasibility study. The business case will provide an in-depth investigation of the centre design and curriculum elements, funding models, benefits to the local community and significant restraints and risks.

16. The Aotea Great Barrier Local Board wish to provide support for the progression of a business plan through the approval of $80,000 LIPs capital budget.

Decision-making authority

17. Glenfern Sanctuary is part of Auckland Council’s regional park network. Decision making responsibility with regard to the regional parks is allocated to the council’s governing body.

18. The local board can choose to support development within the regional park network at its discretion.

Tātaritanga me ngā tohutohu / Analysis and advice

19. In June 2017, the local board approved the allocation of $20,000 of their 2017/2018 locally driven initiatives operational expenditure towards a project supporting marine protection initiatives.

20. At a workshop in March 2018 the local board allocated their marine project budget to progress the feasibility study.

21. In June 2018, Envirostrat completed the education and research centre feasibility study report and presented the report with recommendations to the board at a workshop in July 2018. This report is appended to this report as Attachment A.

22. In August 2018, the local board approved the allocation of up to $80,000 for the business case of the Aotea Great Barrier education and research centre from the Local Improvement Projects budget line once the Envirostrat quote is received.

23. This report is to rescind this resolution and subsequently support the trust to undertake the business case for the education and research centre based on the recommendations set out in the feasibility study, by approving stage two funding of up to $80,000 from the Local Improvement Projects budget line.

24. The business case will provide an in-depth investigation of the centre design and curriculum elements, funding models, benefits to the local community and significant restraints and risks.

25. The business case will provide detail on how the local board aspirations and measures for success, as set out by the feasibility study, will be met ongoing.

26. In October 2018, a report was submitted to the Environment and Community Committee to provide an update on the feasibility assessment and seek approval to progress to the business case stage.

27. The business case was approved to proceed requiring council staffs to report back to the Environment and Community Committee once the business plan has been completed.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

28. The Aotea Great Barrier Local Board have identified the following aspirations for the centre:

a) to promote the unique elements of Aotea Great Barrier Island including endemic species, the predator free status of Glenfern Sanctuary, and the Dark Sky Sanctuary status of the area

b) a ki uta ki tai ‘Ridge to Reef’ focus on education, promoting a holistic set of life-long learnings that encompasses astronomy, terrestrial and aquatic ecology, the natural environment and ‘off-grid’ living

c) a ‘citizen science’ aspect where users are given the opportunity to observe, participate in and contribute to science in action

d) to provide a laboratory facility suitable for university students / researchers, should demand exist for such a facility.

29. The success criteria agreed that would be used to measure the success of the centre if established:

a) to grow the profile of the island and its unique environment – promoting sustainability and ecology learnings

b) contribute to a better-informed community, including visitors, getting people to “get it” about why we protect things and limit our impact on the environment

c) to be utilised consistently; available to less affluent users as well those who can afford it

d) to achieve financial self-sufficiency with a user pays system

e) to grow the ‘astronomy economy’ for the island.

Tauākī whakaaweawe Māori / Māori impact statement

30. Ngāti Rehua-Ngātiwai ki Aotea are an important partner in the establishment of the research and education centre.

31. Hillary Outdoors already works with both marae at the northern end of the Island and Okiwi school, providing economic benefit to the local community and cultural benefit to visitors.

32. The engagement with Ngāti Rehua-Ngātiwai ki Aotea will continue through the business case stage.

Ngā ritenga ā-pūtea / Financial implications

33. The feasibility report states that an education and research centre at Glenfern Sanctuary is feasible, although it will require several parties to work constructively in a manner that aligns collective aspirations.

34. The report has not determined the actual capital costs of building a centre, inclusive of three buildings, but has provided a broad cost estimate of between $4.5 million and $6.5 million.

35. The approval of the $80,000 from the Local Improvement Projects capital budget to progress the business case will enable the estimated costs to be further refined and for the identification of potential internal and external funding mechanisms.

Ngā raru tūpono / Risks

36. Identified project risks include:

a) delay in the progression of the business case stage will potentially delay the overall long term process to establish the education and research centre.

Ngā koringa ā-muri / Next steps

37. Once the Local Improvement Projects capital budget has been approved, the Glenfern Sanctuary Management Trust can be engaged under a professional services contract to undertake the formal business case report.

38. The local board will be kept informed and engaged with throughout the business case stage by the Glenfern Sanctuary Management Trust.

39. Council staff will report back to the Environment and Community Committee on the outcome of the business case for the education/research centre once this has been completed.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Aotea Great Barrier Island Education/ Research Centre Feasibility Study	33

Ngā kaihaina / Signatories

Author

Katrina Morgan - Senior Project Manager

Authorisers

Rod Sheridan - General Manager Community Facilities

Helgard Wagener – Relationship Manager - Great Barrier and Waiheke

Great Barrier Local Board

11 December 2018

Community-led zero waste resource recovery plan for Aotea Great Barrier

File No.: CP2018/22610

Te take mō te pūrongo / Purpose of the report

1. To receive the making the most of waste on Aotea Great Barrier report prepared by Zero Waste Network Aotearoa.

Whakarāpopototanga matua / Executive summary

2. At its March 2018 business meeting the board received a proposal from the Aotea Great Barrier community-led resource recovery steering group. The proposal requested funding to support the establishment of a community-led zero waste programme on Aotea Great Barrier through Zero Waste Network Aotearoa.

3. The board allocated $7,000 to Zero Waste Network Aotearoa to develop a community-led zero waste resource recovery plan for Aotea Great Barrier (GBI/2018/17).

4. Auckland Council’s waste solutions department matched the board’s funding and allocated $7,000 of regional funding to Zero Waste Network Aotearoa bringing the total funding contribution to $14,000. The department also managed the funding contract with Zero Waste Network Aotearoa.

5. In July 2018, Zero Waste Network Aotearoa completed the making the most of waste on Aotea Great Barrier report. The report provides practical advice on a zero-waste approach to waste on Aotea Great Barrier and identifies priority actions for the Aotea Great Barrier community-led resource recovery steering group.

Ngā tūtohunga / Recommendation

That the Great Barrier Local Board:

a) receive the making the most of waste on Aotea Great Barrier report prepared by the Zero Waste Network.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Making the most of waste on Aotea Great Barrier	61

Ngā kaihaina / Signatories

Author

Miriana Knox - Relationship Advisor

Authorisers

Barry Potter - Director Infrastructure and Environmental Services

Helgard Wagener – Relationship Manager - Great Barrier and Waiheke

Great Barrier Local Board

11 December 2018

Great Barrier Local Board

11 December 2018

Voluntary asbestos inspections of community owned facilities

File No.: CP2018/22929

Te take mō te pūrongo / Purpose of the report

1. To approve local board funding for voluntary asbestos inspections of community owned facilities

Whakarāpopototanga matua / Executive summary

2. Asbestos is a naturally occurring mineral that takes the form of long thin fibres and fibre bundles. Asbestos can be used in items such as car brake pads, pipes, flooring materials and building construction products. Intact asbestos-containing material is not a risk merely by its presence. Potential health problems occur if asbestos fibres become airborne and can cause lung disease and cancer.

3. Regionally, the Community Facilities department is completing surveys of council owned buildings to ensure any asbestos-containing materials are managed in accordance with the Health and Safety at Work (Asbestos) Regulations 2016, WorkSafe New Zealand’s Approved Code of Practice and industry best practice.

4. There are 32 council owned buildings managed by Community Facilities on Aotea Great Barrier Island which will undergo testing to identify the presence of asbestos-containing materials. A team of two to three Asset Risk Assessment Programme (ARAP) staff members will carry out the Asbestos Management Survey inspections in February/March 2019.

5. The ARAP team can only carry out the asbestos inspections on council owned facilities. However, if community groups want to utilise the service of the contractors while on the island, they can arrange to pay for an inspection of their community owned facilities at the rate of $100 per hour. Three hours is an average time to carry out inspections.

6. At the local board workshop on Tuesday 23 October, discussion was held on a proposal that if any community groups wanted to utilise the services of the ARAP team then the local board would the cover the full costs of the asbestos inspections.

7. Funding would be allocated from the Capital Grants budget line which is specifically for community owned facilities. There are no council owned facilities, such as sports facilities nor halls on the island, and this budget line exists to support community groups maintain or upgrade their own facilities.

8. The Strategic Broker will extend this voluntary offer to community groups who own and operate the 19 community facilities identified in the Great Barrier Island Community Facilities Review 2016 report and assist in setting up any site visits with the ARAP team.

Ngā tūtohunga / Recommendation

That the Great Barrier Local Board:

a) approve up to $6,000 of the Capital Grants budget for voluntary asbestos inspections of community owned facilities.

Ngā tāpirihanga / Attachments

There are no attachments for this report.

Ngā kaihaina / Signatories

Author	Jacqui Fyers – Senior Local Board Advisor Great Barrier
Authoriser	Helgard Wagener – Relationship Manager - Great Barrier and Waiheke

Great Barrier Local Board

11 December 2018

Proposed Regional Public Transport Plan

File No.: CP2018/23821

Te take mō te pūrongo / Purpose of the report

1. To provide the Aotea Great Barrier Local Board the opportunity to provide formal feedback on the proposed Regional Public Transport Plan.

Whakarāpopototanga matua / Executive summary

2. Auckland Transport is required to review its ten year Regional Public Transport Plan every three years. The plan describes the services that are integral to Auckland’s public transport network for the next 10-year period. This report requests the Aotea Great Barrier Local Board give feedback on the plan, with special emphasis on the following four focus areas:

· Expanding and enhancing rapid and frequent networks

· Improving customer access to public transport

· Improving Māori responsiveness

· Harnessing emerging technologies

Ngā tūtohunga / Recommendations

That the Great Barrier Local Board:

a) provides the following feedback on the Regional Public Transport Plan focus areas of:

i) Expanding and enhancing rapid and frequent networks

ii) Improving customer access to public transport

iii) Improving Māori responsiveness

iv) Harnessing emerging technologies

b) and provide additional feedback on local specific interests.

Horopaki / Context

3. The Regional Public Transport Plan (RPTP) is a requirement of the Land Transport Management Act. It sets out the changes to Auckland’s public transport. Transport is a key component of a city’s success. Auckland is growing and as more people live and visit here, the number of trips taken on our transport networks is increasing. The space available for transport networks is finite. This means that we need as many people as possible to travel using efficient forms of transport; such as walking, cycling and public transport. These alternative transport options take less space and are more environmentally sustainable than private motor vehicles. With less pressure on the road network there is more capacity available for critical vehicles that need the road, including road-based public transport, emergency services and freight.

Tātaritanga me ngā tohutohu / Analysis and advice

4. Attached is the summary document for the Regional Public Transport Plans. This document outlines the main changes proposed over the next ten years by focusing on four key areas:

Focus area one

Expanding and enhancing rapid and frequent networks

5. Planning an enhanced rapid transit network through four main city-shaping projects to dramatically increase the speed and coverage of the rapid transit network:

· City Rail Link

· City to Mangere Light Rail and Northwest Light Rail

· SH20B upgrade and Puhinui Interchange

· Eastern Busway.

6. Implementing improvements on key arterial routes to move more people. This will include bus priority, safety improvements and cycling and walking facilities. Increasing services on the rapid and frequent networks, with the aim to have services every 10 minutes during peak travel times. Using the rapid and frequent networks to help make great public spaces.

Focus area two

Improving customer access to public transport

7. Continuing to deliver improved wayfinding sign systems across the public transport network to make it easier for people to find their way across the network. Increasing and improving the walking and cycling and other choices for access to public transport services, focussing on improving safety. Changing park and ride facilities to meet public demand.

Focus area three

Improving Māori responsiveness

8. Partnering with mana whenua to trial services such as on-demand ride share connecting to marae, which are hard to access by conventional public transport. Ensuring te reo Māori audio announcements and signs for rapid transit stations (train and busway) and extending this across all public transport.

9. Applying Te Aranga Principles when designing major interchanges and stations, with future potential to apply in the planning and design of the Light Rail Transit projects, Puhinui upgrade and stormwater management. Securing opportunities for Māori and local community employment, training and business development when constructing major public transport projects.

Focus area four

Harnessing emerging technologies

10. Improving customer insights and data, and undertaking more thorough analytics of travel data to directly inform service improvements. Continuing to evolve AT mobile apps to meet increasing customer needs. Providing simpler and improved payment options for fares to make travel easier. Using new transport modes generated by new digital technology to supplement and complement existing services, increasing access. Ensuring we future proof for mobility-as-a-service models, which will change how people make travel choices.

11. The full text of the proposed Regional Public Transport Plan can be accessed through Auckland Transport’s website on www.at.govt.nz/rptp.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

12. Public transport has an impact right across the Auckland Region and therefore impacts all local boards in some way. This report seeks feedback from local boards on the most appropriate enhancements to Auckland’s public transport over the next ten years.

Tauākī whakaaweawe Māori / Māori impact statement

13. The proposed Regional Public Transport Plan has a focus area of Improving Maori Responsiveness and includes initiatives such as: trialing new modes connecting marae with the public transport system, te reo announcements and signage across the public transport system and incorporating Te Aranga design principles into new facilities, such as bus and rail stations.

Ngā ritenga ā-pūtea / Financial implications

14. The report has no financial implications for local boards.

Ngā raru tūpono / Risks

15. The report has no direct risks for local boards. Each individual project has its own set of unique risks and these will be dealt with as these projects are developed and implemented.

Ngā koringa ā-muri / Next steps

16. In terms of what happens to the proposed plan.

· Public consultation runs until December 14

· Feedback will be analysed over mid to late January 2019

· The draft plan will be amended

· The final proposed plan will go to the Auckland Transport Board in February or March 2019.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Regional Land Transport Plan summary document	133

Ngā kaihaina / Signatories

Author

Stuart Knarston - Planning Projects Manager

Authorisers

Jonathan Anyon - Manager Elected Member Relationship Management team

Helgard Wagener – Relationship Manager - Great Barrier and Waiheke

Great Barrier Local Board

11 December 2018

Auckland Transport December 2018 update to the Great Barrier Local Board

File No.: CP2018/22015

Te take mō Te pūrongo / Purpose of the report

1. To provide an update to the Great Barrier Local Board on transport related matters in their area including the Local Board Transport Capital Fund (LBTCF).

Whakarāpopototanga matua / Executive summary

2. This report covers:

a) general summary of operational projects and activities of interest to the board

b) update on the board’s transport capital fund

c) update on local board advocacy

d) update on local board transport enquiries and

e) other Auckland Transport news of interest to the board.

Te tūtohunga / Recommendation

That the Great Barrier Local Board:

a) receive the Auckland Transport December 2018 update report.

Horopaki / Context

3. This report addresses transport related matters in the local board area and includes information on the status of the LBTCF.

4. Auckland Transport is responsible for much of Auckland’s transport services, excluding state highways and the railway network. It reports monthly to local boards, as set out in its Local Board Engagement Plan. This monthly reporting commitment acknowledges the important engagement role local boards play within and on behalf of their local communities.

5. The LBTCF is a ring-fenced capital budget controlled by local boards and delivered by Auckland Transport. Local boards can use this fund to deliver transport projects that they believe are important but are not part of Auckland Transport’s work programme. Criteria for projects are determined by the Governing Body and include that the project:

· be safe

· not impede network efficiency

· be in the road corridor (although projects running through parks can be considered if there is a transport outcome).

Report on Auckland Transport projects and activities

6. Please see below for information on Auckland Transport’s activities:

Activity	Update
Great Barrier Airfield Transfer	The Local Board has had an update from council staff about the airfields transfer. Previous update: The AT Board have supported the recommendation to transfer the Great Barrier Airfields from Auckland Council to Auckland Transport. The process now is for Community Facilities to advise Council of this recommendation and get approval to engage with the Ministry of Transport to commence legal transfer of the airport authority status. We understand that the council (Community Facilities and Legal) intend to take this to a council committee meeting. Community Facilities will be providing an update to the Local Board on this process.
Shoal Bay Wharf upgrade	No update this month, previous update: Works were completed by the end of August. Divers will return in due course to wrap and install additional under-wharf cross bracing.
Shoal Bay new dingy ramp and rack	No update this month, previous update: Consent approved 10 September. Physical works planned to take place after Christmas. Auckland Stonemasons are not available to undertake works prior to Christmas as originally planned.
Shoal Bay new mooring pile	No update this month, previous update: Consent approved 7 September. AT’s wharf contractor is no longer on site, so installation will be undertaken in January/February by contractor commissioned to undertake improvement works on the Glenfern Sanctuary wharf.
Cowshed Bridge	Update: Investigation still to be carried out. Previous update: A Bailey Bridge has been installed to allow safe access underneath the original bridge. Our contractors will now be able to determine if our original assessment of the damage and the necessary repairs is correct. If the damage is greater than originally determined, it may be necessary for further investigation.
Reconfiguration of Intersection of Whangaparapara / Gray Road	It has not been possible to get an update in time for this report. A separate update will be sent to the Board directly.
Karaka Bay Road	Potential new passing bays have been marked out and our contractor Downers has engaged to deliver these improvements. We’ll come back to the Board with more specific information, including timeframes, shortly.
Fish passage at Akapoua culvert / ford at Kaiaraara	No update this month. Previous update: Auckland Transport is looking into permanent structures that are fish friendly, such as the arched bridge design which the local board indicated would be preferred. However, there is no immediate funding to replace this temporary structure. Currently our asset management team is determining what the timeline around permanent replacement would be.
Auckland Transport Wharf H&S Review	The new Operational Manual is substantially complete it’s just being reviewed by the Ferry Services team. Previous update: Auckland Transport is currently reviewing its wharf facilities and operations at Tryphena and Whangaparapara. Auckland Transport’s Facilities Operation Manager briefed the board on the progress of this review in August and confirmed that: · The Wharf Operator’s role will be expanded to include additional responsibilities, specifically around H&S on the landside of the Wharf. · That the new Operating Plan for the wharf is nearly complete. · That we are working with stakeholders, like Sealink, to finalise details.
Puriri Bay Road	No update this month. Previous update: The seawall is being monitored. Consultants are working on designs for repairing the sections with storm damage. Work will proceed when the necessary consents and coastal consents are obtained.

Tātaritanga me ngā tohutohu / Analysis and advice

Local Board Transport Capital Fund

7. As of the new electoral term Great Barrier Local Board had $328,104 in their Local Board Transport Capital Fund (LBTCF).

8. Following the proposal to increase the Local Board Transport Capital Fund, the allocation to the board has increased by $189,732 and is now $517,836.

9. From this the Board has committed:

· $68,000 for a dust seal on Sandhills Road.

· $20,000 for remediation of fish passages in the culverts on the island.

· $350,196 for road sealing on Kaiaraara Road

This leaves $79,640 unallocated.

10. Auckland Transport has completed investigations into rough orders of costs for the following projects:

· To provide a walkway on Whangaparapara Road from the Cross Road to the Hot Pool access, for a cost of $63,000

· To complete the remaining sections of the Hector Sanderson from Claris Café to the Cross Roads for $287,624

· Sealing of Puriri Bay Road for $409,450

· Sealing of Whangaparapara Road for $852,425

The Board asked if Auckland Transport would be able to contribute to any of the costs for these sealing projects and unfortunately at this point there is not the funding available to do so.

11. Auckland Transport has also been requested to investigate a rough order of cost for:

· traffic calmers at Claris settlement

· sealing of a portion of Puriri Bay Road.

12. Auckland Transport has also been requested to investigate into rough orders of costs for the following projects, but at the Board’s request has suspended them to focus on other projects:

· For solutions in the road corridor to address Claris shopping centre carparking safety and congestion issues.

· Shoal Bay footpath (from Mulberry Grove School to Shoal Bay wharf).

13. Auckland Transport has determined a rough order of cost for Port Fitzroy traffic calmers as outlined by the Local Board for $48,000. Auckland Transport’s Road Safety team has agreed to fund this proposal, so it will not require Local Board funding.

Community Road Safety Budget

14. As presented to the Local Board Chairs at the November Chairs’ forum, a “community road safety” fund is being established for use by the Local Boards.

15. It is currently proposed to be $20m over two years. The funding distribution model is not confirmed yet at this point. It is proposed to be either follow the Local Board Funding Policy or the allocation might be on the number of deaths or serious injuries in Local Board areas.

16. It is expected that more information about this fund will be forthcoming in the New Year.

Ngā whakaaweawe ā-rohe me ngā tirohanga a Te poari ā-rohe /
Local impacts and local board views

17. The proposed decision of receiving the report has no local, sub-regional or regional impacts.

18. Auckland Transport will attend a workshop on 4 December 2018 with the local board.

Traffic Control Committee resolutions

19. There were no Traffic Control Committee resolutions pertaining to this local board area.

Tauākī whakaaweawe Māori / Māori impact statement

20. The proposed decision of receiving the report has no impacts or opportunities for Māori. Any engagement with Māori, or consideration of impacts and opportunities, will be carried out on an individual project basis.

Ngā ritenga ā-pūtea / financial implications

21. The proposed decision of receiving the report has no financial implications.

Ngā raru tūpono / Risks

22. The proposed decision of receiving the report has no risks. Auckland Transport has risk management strategies in place for all of their projects.

Ngā koringa ā-muri / Next steps

23. Auckland Transport will provide another update report to the local board next month.

Ngā tāpirihanga / Attachments

There are no attachments for this report.

Ngā kaihaina / Signatories

Author

Ben Halliwell, Elected Member Relationship Manager

Authorisers

Jonathan Anyon, Team Leader, Elected Member Relationship Management Team

Helgard Wagener – Relationship Manager - Great Barrier and Waiheke

Great Barrier Local Board

11 December 2018

Environmental agency and community group reports

File No.: CP2018/22014

Te take mō te pūrongo / Purpose of the report

1. To provide an opportunity for Aotea Great Barrier community groups and environmental agencies with interest or role in the environment or the work of the Aotea Great Barrier Local Board, to have items considered as part of the board’s business meeting.

Whakarāpopototanga matua / Executive summary

2. The Environment Committee of the Aotea Great Barrier Local Board has been discontinued from the start of this electoral term 2016/2019. To continue with the tradition of open and more direct interaction between the board, local groups and others, the local board has extended an invitation to either speak at the board’s business meeting via Public Forum or put items forward and have reports included in the agenda.

3. Inclusion of items on the agenda is at the discretion of the Aotea Great Barrier Local Board Chairperson in discussion with the Aotea Great Barrier Local Board Relationship Manager to ensure the material is appropriate and will not create any issues. Any items submitted will be included under a cover report which will have the recommendation that “item xyz be noted or received”.

Te tūtohunga / Recommendation

That the Great Barrier Local Board:

a) note the following reports:

i) Biosecurity local board general update October – November 2018

ii) Biodiversity/biosecurity report October – November 2018

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Biosecurity local board general update October - November 2018	157
b ⇩	Biodiversity/biosecurity report October - November 2018	161

Ngā kaihaina / Signatories

Author	Guia Nonoy - Democracy Advisor
Authoriser	Helgard Wagener – Relationship Manager - Great Barrier and Waiheke

Great Barrier Local Board

11 December 2018

Great Barrier Local Board Workshop Proceedings

File No.: CP2018/22017

Te take mō te pūrongo / Purpose of the report

1. To note the Aotea Great Barrier Local Board proceedings taken at the workshop held on 6 November, 13 November, 20 November and 27 November 2018.

Whakarāpopototanga matua / Executive summary

2. Under the current Standing Orders of the Great Barrier Local Board 12.1, workshops convened by the local board shall be closed to the public. However, the proceedings of every workshop shall record the names of members attending and a statement summarising the nature of the information received, and nature of matters discussed. No resolutions are passed, or decisions reached but are solely for the provision of information and discussion. This report attaches the workshop record for the period stated above.

Te tūtohunga / Recommendation

That the Great Barrier Local Board:

a) note the record of proceedings for the workshop held on the 6 November, 13 November, 20 November and 27 November 2018.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Great Barrier Local Board Workshop Record - 6 November 2018	177
b ⇩	Great Barrier Local Board Workshop Record - 13 November 2018	179
c ⇩	Great Barrier Local Board Workshop Record - 20 November 2018	181
d ⇩	Great Barrier Local Board Workshop Record - 27 November 2018	183

Ngā kaihaina / Signatories

Author	Guia Nonoy - Democracy Advisor
Authoriser	Helgard Wagener – Relationship Manager - Great Barrier and Waiheke

Chairperson	Izzy Fordham
Deputy Chairperson	Luke Coles
Members	Jeff Cleave
	Susan Daly
	Shirley Johnson