I hereby give notice that an extraordinary meeting of the Governing Body will be held on:




Meeting Room:



Thursday, 6 December 2018


Reception Lounge
Auckland Town Hall
301-305 Queen Street


Tira Kāwana / Governing Body










Hon Phil Goff, CNZM, JP


Deputy Mayor

Deputy Mayor Cr Bill Cashmore



Cr Josephine Bartley

Cr Mike Lee


Cr Dr Cathy Casey

Cr Daniel Newman, JP


Cr Ross Clow

Cr Greg Sayers


Cr Fa’anana Efeso Collins

Cr Desley Simpson, JP


Cr Linda Cooper, JP

Cr Sharon Stewart, QSM


Cr Chris Darby

Cr Sir John Walker, KNZM, CBE


Cr Alf Filipaina

Cr Wayne Walker


Cr Hon Christine Fletcher, QSO

Cr John Watson


Cr Richard Hills

Cr Paul Young


Cr Penny Hulse



(Quorum 11 members)




Sarndra O'Toole

Team Leader Governance Advisors


3 December 2018


Contact Telephone: (09) 890 8152

Email: sarndra.otoole@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz




Terms of Reference


Those powers which cannot legally be delegated:


(a)        the power to make a rate

(b)        the power to make a bylaw

(c)        the power to borrow money, or purchase or dispose of assets, other than in accordance with the long term plan

(d)        the power to adopt a long term plan, annual plan, or annual report

(e)        the power to appoint a chief executive

(f)        the power to adopt policies required to be adopted and consulted on under the Local Government Act 2002 in association with the long-term plan or developed for the purpose of the local governance statement

(g)        the power to adopt a remuneration and employment policy.


Additional responsibilities retained by the Governing Body:


(a)        approval of long-term plan or annual plan consultation documents, supporting information and consultation process prior to consultation

(b)        approval of a draft bylaw prior to consultation

(c)        resolutions required to be made by a local authority under the Local Electoral Act 2001, including the appointment of electoral officer

(d)        adoption of, and amendment to, the Committee Terms of Reference, Standing Orders and Code of Conduct

(e)        relationships with the Independent Māori Statutory Board, including the funding agreement and appointments to committees

(f)        approval of the Unitary Plan

(g)        overview of the implementation and refresh of the Auckland Plan through setting direction on key strategic projects (e.g. the City Rail Link and the alternative funding mechanisms for transport) and receiving regular reporting on the overall achievement of Auckland Plan priorities and performance measures.


Exclusion of the public – who needs to leave the meeting


Members of the public


All members of the public must leave the meeting when the public are excluded unless a resolution is passed permitting a person to remain because their knowledge will assist the meeting.


Those who are not members of the public


General principles


·         Access to confidential information is managed on a “need to know” basis where access to the information is required in order for a person to perform their role.

·         Those who are not members of the meeting (see list below) must leave unless it is necessary for them to remain and hear the debate in order to perform their role.

·         Those who need to be present for one confidential item can remain only for that item and must leave the room for any other confidential items.

·         In any case of doubt, the ruling of the chairperson is final.


Members of the meeting


·         The members of the meeting remain (all Governing Body members if the meeting is a Governing Body meeting; all members of the committee if the meeting is a committee meeting).

·         However, standing orders require that a councillor who has a pecuniary conflict of interest leave the room.

·         All councillors have the right to attend any meeting of a committee and councillors who are not members of a committee may remain, subject to any limitations in standing orders.


Independent Māori Statutory Board


·         Members of the Independent Māori Statutory Board who are appointed members of the committee remain.

·         Independent Māori Statutory Board members and staff remain if this is necessary in order for them to perform their role.




·         All staff supporting the meeting (administrative, senior management) remain.

·         Other staff who need to because of their role may remain.


Local Board members


·         Local Board members who need to hear the matter being discussed in order to perform their role may remain.  This will usually be if the matter affects, or is relevant to, a particular Local Board area.


Council Controlled Organisations


·         Representatives of a Council Controlled Organisation can remain only if required to for discussion of a matter relevant to the Council Controlled Organisation.




Governing Body

06 December 2018



ITEM   TABLE OF CONTENTS                                                                                         PAGE

1          Affirmation                                                                                                                      7

2          Apologies                                                                                                                        7

3          Declaration of Interest                                                                                                   7

4          Petitions                                                                                                                          7  

5          Public Input                                                                                                                    7

6          Local Board Input                                                                                                          7

7          Extraordinary Business                                                                                                7

8          Update on infrastructure build and associated budget for America's Cup 2021  (Covering report)                                                                                                           9  

9          Consideration of Extraordinary Items 



1          Affirmation

His Worship the Mayor will read the affirmation.


2          Apologies

An apology from Cr C Darby has been received.


3          Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.


4          Petitions

There is no petitions section.


5          Public Input

There is no public input section.


6          Local Board Input

There is no local board input section.


7          Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a)        The local authority by resolution so decides; and

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

(i)         The reason why the item is not on the agenda; and

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a)        That item may be discussed at that meeting if-

(i)         That item is a minor matter relating to the general business of the local authority; and

 (ii)       the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

Governing Body

06 December 2018



Update on infrastructure build and associated budget for America's Cup 2021  (Covering report)

File No.: CP2018/23918




Te take mō te pūrongo / Purpose of the report

1.       To update the Committee on progress by Council and Crown in supporting the 36th defence of the Americas Cup, including progress on infrastructure design, procurement and budget.

Whakarāpopototanga matua / Executive summary

2.       This is a late covering report for the above item. The comprehensive agenda report was not available when the agenda went to print and will be provided prior to the 06 December 2018 Extraordinary Meeting of the Governing Body meeting.

Ngā tūtohunga / Recommendation/s

The recommendations will be provided in the comprehensive agenda report.