Hibiscus and Bays Local Board
Open Minutes
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Minutes of a meeting of the Hibiscus and Bays Local Board held in the Council Chamber, Orewa Service Centre, 50 Centreway Road, Orewa on Wednesday, 12 December 2018 at 4:30pm.
Chairperson |
Julia Parfitt, JP |
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Deputy Chairperson |
Janet Fitzgerald, JP |
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Members |
Chris Bettany |
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David Cooper |
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Gary Holmes |
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Caitlin Watson |
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Vicki Watson |
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Mike Williamson |
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ALSO PRESENT
Councillors |
Wayne Walker |
From 6.00pm Item 8 |
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John Watson |
From 5.47pm Item 24 |
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Hibiscus and Bays Local Board 12 December 2018 |
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The Chairperson opened the meeting and welcomed those in attendance.
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There were no declarations of interest.
Resolution number HB/2018/210 MOVED by Chairperson J Parfitt, seconded by Deputy Chairperson J Fitzgerald: That the Hibiscus and Bays Local Board: a) confirm the ordinary minutes of its meeting, held on Wednesday, 21 November 2018, including the confidential section, as a true and correct record.
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There were no leaves of absence.
There were no acknowledgements.
There were no petitions.
There were no deputations.
Note: From this point forward, agenda items were taken in the following order:
Item
10 Extraordinary Business
11 Auckland Transport Update to Hibiscus and Bays Local Board December 2018
12 Proposed Regional Public Transport Plan
13 Land Owner Application for Mairangi Bay Surf Life Saving Club Incorporated – Storage in Montrose Terrace Reserve
14 Adoption of the Whangaparaoa Centre Plan
15 Orewa Citizens Advice Bureau – Extensive Internal Refurbishment
16 Hibiscus and Bays Local Board Facility Grant 2018/2019
17 Annual Budget 2019/2020 Consultation
18 Panuku Development Auckland Local Board Six-monthly Update 1 May – 31 October 2018
20 Governance Forward Work Calendar
21 Record of Workshop Meetings
22 Consideration of Extraordinary Items
19 Ward Councillors Update
9 Public Forum
There was no extraordinary business.
11 |
Auckland Transport Update to Hibiscus and Bays Local Board December 2018 |
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Ellen Barrett – Elected Member Relationship Manager was in attendance for this item. |
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Resolution number HB/2018/211 MOVED by Chairperson J Parfitt, seconded by Deputy Chairperson J Fitzgerald: That the Hibiscus and Bays Local Board: a) receive the Auckland Transport December 2018 update report.
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12 |
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Ellen Barrett – Elected Member Relationship Manager was in attendance for this item. |
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Resolution number HB/2018/212 MOVED by Chairperson J Parfitt, seconded by Member D Cooper: That the Hibiscus and Bays Local Board: a) support the overarching purpose, objectives and outcomes outlined in the Regional Public Transport Plan, as it will guide changes to Auckland’s public transport system over the next ten-years b) acknowledge that the Regional Public Transport Plan is not a full transport plan for Auckland, nor does it allocate budget to specific projects or programmes
c) acknowledge that the Regional Public Transport Plan outlines the: i) changes that will be made to each specific public transport service, and ii) policies and actions that will be used by Auckland Transport to implement public transport planning, design, implementation and operation d) acknowledge the bulk of major infrastructure outlined in this Regional Public Transport Plan will be delivered and operational post 2024 e) support the key strategic driver for Auckland’s transport system being guided by population growth and development in existing urban areas and greenfield growth areas f) support the position that to increase the capacity of the transport network and provide customers with a more reliable journey, more road space must be allocated to public transport, actives modes (e.g. cycling and walking) and alternative vehicle share modes (such as car share, bike share) g) express concern that the overall increase in ferry patronage between the 2015-2018 period is significantly less than other modes of public transport (nine percent for ferries compared to 17 percent for all modes); h) acknowledge that the improvement to increase the capacity over the Auckland Harbour Bridge and the Northern Busway has delayed the need for an additional harbour crossing and significant costs involved, freeing up funding for other transport projects i) acknowledge the key challenges in ‘Table 8 – Challenges and responses’ and supports the respective responses to address them, in particular: i) increasing the contribution of the public transport system to travel in Auckland overall ii) enabling safe, convenient customer access to public transport (first and last leg) iii) unreliable customer travel times and iv) achieving value for money for customers j) support the following objectives to deliver public transport, as they have strategic links to the priorities in the Hibiscus and Bays Local Board Plan, and are matters frequently raised by the community
k) provide the following feedback on the focus areas:
l) provide the following feedback on the policies that apply to public transport services in the Auckland region, and the actions that Auckland Transport propose to take to implement those policies:
m) expresse concern that the new network does not factor in the extra time taken to changes buses that is impacting on Public Transport users and needs to be improved. Frequency is only one factor, the overall trip duration must also be improved n) support wayfinding initiatives to help customers make their first and last leg connections and request that this includes walking and cycling connections to Public Transport services o) support the following main priorities arising from the Ferry strategy: i) Improve timetable integration with broader Auckland Transport Metro network for reliable connections and develop local on-demand and enhanced bus feeder access to ferry terminals at Hobsonville, West Harbour, Gulf Harbour, Pine Harbour, Half Moon Bay, Birkenhead, Beach Haven, Northcote Point, Waiheke (Matiatia) ii) Improve walking and cycling access, cycle storage, drop-off spaces iii) Progress Downtown Ferry Terminal development and capacity improvement whilst ensuring that local commuters from Gulf Harbour are not disadvantaged iv) Seek to improve fare integration and cost parity with the rest of the Public Transport network p) request consideration of different ownership models of ferry infrastructure to allow more effective tendering e.g. the current rail infrastructure q) support growing the ferry network with off-peak and weekend services, particularly to and from Gulf Harbour ensuring that connecting buses compliment all services r) support enhancing the customer experience for all parts of the door-to-door journey, with a renewed focus on the first leg and last leg parts of the journey s) expresse concern that Map 1 illustrates rapid and frequent services – but does not acknowledge the whole Auckland region t) support the widening of East Coast Road at the Silverdale end and inclusion of walking and cycling connections into the Silverdale industrial area u) support an improved walking/cycling environment and connections through to Millwater, Milldale and Curley Avenue v) support the introduction of Public Transport to connect and service the industrial area of Silverdale as currently there is no public transport through the area, which compromises large vehicle access due to roads being used for workers carparking w) request a workshop with Auckland Transport to discuss the scope and parameters of the Auckland Future Ferry Strategy. |
13 |
Land owner application for Mairangi Bay Surf Life Saving Club Incorporated - storage in Montrose Terrace Reserve |
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Raewyn Sendles, Senior Land Use Advisor, was in attendance for this item. It was noted that due to a technical problem, the red line indicating the area to remain clear for the Mairangi Bay food and wine festival seemd to have disappeared from the image on the attachment. |
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Resolution number HB/2018/213 MOVED by Chairperson J Parfitt, seconded by Member D Cooper: That the Hibiscus and Bays Local Board: a) approve the land owner application from Mairangi Bay Surf Life Saving Club Incorporated for the storage of rescue boats and equipment in eight containers as indicated in Option A in the presentation to the Hibiscus and Bays Local Board business meeting dated 21 November 2018 for a period of eighteen months, at 19 Montrose Terrace Reserve legally described as Lot 155 DP 13311, as detailed in Attachment A to the agenda report to make way for Watercare Services Limited to re-develop the site at 10 Sidmouth Street, Mairangi Bay, including construction of a new wastewater pump station b) request that Auckland Council’s arborist takes photos of the trees and vegetation in the area adjacent to the placement of containers prior to any changes or placement taking place. These are to be kept on file for future comparison c) approve the following conditions to be included in the land owner approval: i) prior to placement of containers or structures within the root zone of Auckland Council trees, a minimum depth of 150mm of aged tree mulch shall be installed ii) where vehicle movements are required within the root zone of Auckland Council trees, appropriate ground protection must be temporarily installed – the ground protection device must be appropriate to the size and weight of the vehicle iii) no pruning or damage is to occur to any Auckland Council trees iv) should it become apparent that any trees are becoming adversely affected by the placement of structures or activities within their root zone, then the activities must cease and Auckland Council’s arborist will review and outline what action is required v) health and safety conditions vi) no equipment to be left out of the containers on the reserve outside surf lifesaving club operational hours vii) the applicant must keep the permit areas clean, tidy and free of rubbish at all times viii) the applicant is responsible for all graffiti removal ix) compliance with all regulatory documents x) reinstatement of Montrose Terrace Reserve land, the grass reinstated and the remainder of the reserve to at least its original condition following vacation of the permit area.
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Resolution number HB/2018/214 MOVED by Deputy Chairperson J Fitzgerald, seconded by Member V Watson: That the Hibiscus and Bays Local Board: a) adopt the Whangaparāoa Centre Plan b) delegate approval of any minor edits and changes to the final Whangaparāoa Centre Plan to the local board chairperson before publication c) request that the Plans and Places Department investigate the incorporation of the guidelines within or as an associated document to the Auckland Design Manual and advise the Resource Consent Department that the Whangaparāoa Centre Plan is available for use when assessing relevant resource consents within the Whangaparāoa town centre area d) request that the Plans and Places Department facilitates key moves identified in the Whangaparāoa Centre Plan for inclusion in the Long-term Plan 2021-2031 e) request that the Plans and Places Department include implementation and monitoring of the Whangaparāoa Centre Plan as part of their six-monthly update on spatial plans within the local board area.
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Orewa Citizens Advice Bureau – extensive internal refurbishment. |
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Resolution number HB/2018/215 MOVED by Deputy Chairperson J Fitzgerald, seconded by Member G Holmes: That the Hibiscus and Bays Local Board: a) approve the concept design dated 12 November 2018 for the renewal of the Citizens Advice Bureau Orewa office and request staff to progress to detailed design, consenting and construction and temporary relocation of the Citizens Advice Bureau Orewa for the duration of the refurbishment work.
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16 |
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Resolution number HB/2018/216 MOVED by Member G Holmes, seconded by Deputy Chairperson J Fitzgerald: That the Hibiscus and Bays Local Board: a) approve a new contestable grant round of $150,000, to support the development of local facilities, including the scope and criteria, with an opening date of 29 January 2019, a closing date of 8 March 2019 and a decision date of 15 May 2019.
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Resolution number HB/2018/217 MOVED by Chairperson J Parfitt, seconded by Member C Bettany: That the Hibiscus and Bays Local Board: a) agree, subject to approval by the Governing Body, to hold the following Have Your Say events in the local board area during the Annual Budget 2019/2020 consultation period: i) East Coast Bays Subdivision, Sunday, 3 March 2019, 1.30pm – 4.30pm in conjunction with Kite Day to be held at Ridgeline Park, 21 Te Oneroa Way, Long Bay ii) Hibiscus Coast Subdivision, Saturday, 23 February 2019, 10.00am- 2.00pm, in conjunction with the Estuary Arts and Hibiscus Coast Youth Centre – Open Day b) delegate to the following elected members and staff the power and responsibility to hear from the public through “spoken (or New Zealand sign language) interaction” in relation to the local board agreement at the council’s public engagement events during the consultation period for the Annual Budget 2019/2020 i) local board members and chairperson ii) General Manager Local Board Services, Local Board Relationship Manager, Local Board Senior Advisor, Local Board Advisor, Local Board Engagement Advisor iii) any additional staff approved by the General Manager Local Board Services or the Chief Financial Officer c) adopt Attachment A: local content for consultation and Attachment B: local supporting information of the agenda report, for consultation d) delegate authority to the local board chairperson to approve any final changes required following review by the council’s legal team of the consultation content of the Annual Budget 2019/2020 prior to publication, including online consultation content. |
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Panuku Development Auckland Local Board six-monthly update 1 May - 31 October 2018 |
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Resolution number HB/2018/218 MOVED by Chairperson J Parfitt, seconded by Deputy Chairperson J Fitzgerald: That the Hibiscus and Bays Local Board: a) receive the Panuku Development Auckland Local Board update for 1 May to 31 October 2018.
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Governance Forward Work Calendar |
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Resolution number HB/2018/219 MOVED by Chairperson J Parfitt, seconded by Deputy Chairperson J Fitzgerald: That the Hibiscus and Bays Local Board: a) receive the Governance Forward Work Calendar.
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Record of Workshop Meetings |
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Resolution number HB/2018/220 MOVED by Member D Cooper, seconded by Chairperson J Parfitt: That the Hibiscus and Bays Local Board: a) endorse the record of the workshop meetings held on 15 and 29 November 2018. |
22 Consideration of Extraordinary Items
There was no consideration of extraordinary items.
Adjournment 5.35pm – 6.20pm.
Councillor J Watson entered the meeting at 6.20pm.
Councillor W Walker entered the meeting at 6.25pm.
Ward Councillors Update |
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Councillors John Watson and Wayne Walker were in attendance for this item. |
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Resolution number HB/2018/221 MOVED by Chairperson J Parfitt, seconded by Member G Holmes: That the Hibiscus and Bays Local Board: a) thank Councillors Walker and Watson for their update.
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9.1 |
Silverdale matters |
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Mrs Lorraine Sampson was in attendance to discuss her concerns regarding Silverdale Village signage. A copy of the presentation has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment. |
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Resolution number HB/2018/222 MOVED by Chairperson J Parfitt, seconded by Member C Watson: The Hibiscus and Bays Local Board: a) thank Mrs Sampson for her presentation. |
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a 12 December 2018 - Hibiscus and Bays Local Board, Item 9.1 - Silverdale Matters - presentation |
6.50 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Hibiscus and Bays Local Board HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................