Minutes of Kaipātiki Local Board

Hine Grindlay, a long-time North Shore resident and Maori Warden, passed away on 30 November at the age of 74. Ms Grindlay may be best known for her role in helping to qwell the December 1984 Queen Street riot, for which she was awarded the Queen’s Service Medal (QSM) for bravery. She also received an Auckland City Council Good Citizen Award for her peace-keeping efforts in the riot.

Grindlay’s Maori Warden service continued until not long before her passing, and included supporting people at the North Shore District Court. A mother and a grandmother, Ms Grindlay was buried at an urupa near Cape Runaway in the eastern Bay of Plenty following a funeral at Kauaetangohia.

Resolution number KT/2018/240

MOVED by Chairperson J Gillon, seconded by Member A Hartley:

That the Kaipātiki Local Board:

a) acknowledge the passing of Hine Grindlay and express its condolences to her family.

CARRIED

7 Petitions

There were no petitions.

8 Deputations

There were no deputations.

9 Public Forum

9.1

Netball North Harbour

Lynette Brady on behalf of Netball North Harbour was in attendance to address the board in support of this item.

Resolution number KT/2018/241

MOVED by Chairperson J Gillon, seconded by Member A Tyler:

That the Kaipātiki Local Board:

a) receive the public forum item on behalf of Netball North Harbour.

b) thank Lynette Brady for her attendance and presentation.

CARRIED

10 Extraordinary Business

There was no extraordinary business.

Māori naming of parks and places in the Kaipātiki Local Board area

Siani Walker, Te Kete Rukuruku Programme Manager, Richard Nahi, Kaihautu Tai-ranga-whenua and members representing ‘Te Runanga o Ngāti Whātua’, Ngaio Kemp, Tyrone Raumati and Ostar Sione, were in attendance to address the board in support of this item.

Resolution number KT/2018/242

MOVED by Chairperson J Gillon, seconded by Deputy Chairperson D Grant:

That the Kaipātiki Local Board:

a) note the Auckland Council Māori Language Policy 2016 (Attachment A).

b) endorse the Te Kete Rukuruku programme, including the Māori naming of parks and places, noting that it supports the visibility of te reo Māori and seeks to capture and tell the unique Māori stories of Kaipātiki and Tāmaki Makaurau.

c) invite mana whenua to provide a Māori name and narrative for the list of parks detailed in Attachment B of this report with the following amendments:

i) remove Cadness Loop Reserve and Plantation Reserve – Beach Haven.

ii) include Lynn Reserve and Leigh Scenic Reserve

c) note it is expected that the gifted names and narratives will be adopted by the local board for use as dual names to enrich the stories of parks and support the Māori language to be visible, heard, spoken and learnt.

d) thank Mana whenua representatives Ngaio Kemp, Tyronne Raumati and Ostar Sione from ‘Te Runanga o Ngati Whatua’ for their attendance

CARRIED

Approval of kauri dieback management actions in local parks in the Kaipātiki Local Board area

George McMahon, Parks and Places Specialist, Richard Balm, Biosecurity Team Manager, and Grant Jennings, Programme Principal, were in attendance to address the board in support of this item.

Resolution number KT/2018/243

MOVED by Chairperson J Gillon, seconded by Deputy Chairperson D Grant:

That the Kaipātiki Local Board:

a) note the regional kauri dieback parks mitigation programme and approach for assessing and recommending actions for kauri dieback management in local parks, and the specific assessment for local parks within the Kaipātiki Local Board area.

b) endorse in principle the following recommended actions to mitigate kauri dieback in local parks and reserves in the Kaipātiki Local Board area (as detailed in attachments A and B), noting that the proposed solution will be refined through the development of a detailed work programme, and will include the amount of funding required through either the natural environment targeted rate budget or the local board’s renewals budgets:

i) Leigh Scenic Reserve and Lynn Reserve - upgrade tracks to protect kauri or undertake similar works so that tracks can be re-opened

ii) Eskdale Reserve Network (including Birkenhead Domain, Eskdale Reserve Lauderdale Reserve and Francis Kendall Reserve) - upgrade tracks to protect kauri or undertake similar works so that tracks can be re-opened, and install hygiene stations

iii) Kauri Glen Reserve and Cecil Eady Reserve - upgrade tracks to protect kauri and keep the reserves open

iv) City View Reserve - remain closed until further notice.

v) Le Roys Bush Reserve and Little Shoal Bay Reserve (including Dudding Park Sportsfield) - upgrade tracks to protect kauri or undertake similar works so that tracks can continue to be used, and install hygiene stations

vi) Birkenhead War Memorial Park - close the north-eastern part of the ‘horseshoe track’ (cemetery track) until further notice and upgrade other tracks where needed to protect kauri

vii) Chatswood Reserve - rationalise entrances, close some tracks and upgrade other tracks (commuter routes) to protect kauri, and install hygiene stations

viii) Chelsea Estate Heritage Park - upgrade tracks to protect kauri in Chatswood Reserve or install hygiene stations

ix) Kauri Point Centennial Park – investigate to determine appropriate upgrade solution to protect kauri

x) Fernglen Reserve - upgrade tracks to retain access to the botanical garden and the rest of the park

xi) Kauri Park – remain closed until further notice due to the confirmed instance of kauri dieback disease.

xii) Muriel Fisher Reserve – remain closed until further notice due to the confirmed instance of kauri dieback disease.

xiii) Hadfield Street Reserve – keep open but close the eastern part of this the reserve

xiv) Odin Place reserve – remain closed until further notice

xv) Rangatira Reserve - the informal track through the kauri stand closed until further notice

c) note that while some funding for protection of high value kauri ecosystems in high recreational use local parks may be provided for within the plant pathogen budget of the region-wide natural environment targeted rate, some renewals funding may be required to complete works and keep parks open.

d) request information as soon as possible regarding required renewals and funding reprioritisation, as the board are considering their draft three year rolling Community Facilities work programme in March 2019.

e) request communication and signage at temporarily closed tracks is regularly updated and includes greater level of detail including alternative nearby tracks, noting that such communication will be funded via Natural Environment Targeted Rate.

CARRIED

13	Marlborough Park Skate Park Playspace Concept Design
	Julie Crabb, Principal Project Manager, was in attendance to address the board in support of this item.
	MOVED by Deputy Chairperson D Grant, seconded by Member K McIntyre: That the Kaipātiki Local Board: a) approve the Marlborough Park design concepts for the skate park renewal and the adjoining youth play space, as in Attachments A and B of the agenda report. b) approve the proposed works programme to complete the renewal of the youth play space zone in the current financial year ending 30 June 2019, with construction expected to commence from March 2019. c) endorse the inclusion of a mural artwork on the existing rear wall of the youth play space zone, of a nature theme with a youth “vibe”. d) approve the proposed design and build procurement for the renewal of the skate park to be delivered in the 2019/20 financial year, noting that there is a current shortfall of $530,519 required to be funded from 2019/2020 works renewal CAPEX programme. e) allocate $20,000 from its locally driven initiative capital budget line of additional play items at Marlborough Park to enhance the renewal of the youth play space zone, as detailed in Attachment B of the agenda report. f) delegate authority to the Chairperson, in consultation with the Deputy Chairperson, to approve any minor amendments to the concept design of the Youth Play Space in Attachment B.
	Member A Tyler moved an amendment by replacement of c) with the following. Resolution number KT/2018/244 MOVED by Member A Tyler, seconded by Member P Gillon: That the Kaipātiki Local Board: c) approve the inclusion of a mural artwork on the existing rear wall of the youth play space zone with a youth “vibe”, that reflects the environment, history and community of Kaipatiki. CARRIED

The Chairperson put the substantive motion.

Resolution number KT/2018/245

MOVED by Deputy Chairperson D Grant, seconded by Member K McIntyre:

That the Kaipātiki Local Board:

a) approve the Marlborough Park design concepts for the skate park renewal and the adjoining youth play space, as in Attachments A and B of the agenda report.

b) approve the proposed works programme to complete the renewal of the youth play space zone in the current financial year ending 30 June 2019, with construction expected to commence from March 2019.

c) approve the inclusion of a mural artwork on the existing rear wall of the youth play space zone with a youth “vibe”, that reflects the environment, history and community of Kaipatiki.

d) approve the proposed design and build procurement for the renewal of the skate park to be delivered in the 2019/20 financial year, noting that there is a current shortfall of $530,519 required to be funded from 2019/2020 works renewal CAPEX programme.

e) allocate $20,000 from its locally driven initiative capital budget line of additional play items at Marlborough Park to enhance the renewal of the youth play space zone, as detailed in Attachment B of the agenda report.

f) delegate authority to the Chairperson, in consultation with the Deputy Chairperson, to approve any minor amendments to the concept design of the Youth Play Space in Attachment B.

The substantive motion was declared.

CARRIED

Kaipātiki Nature Spaces and Trails Feasibility Assessment

George McMahon, Parks and Places Specialist and Mark Maxlow, PSR Portfolio Manager, were in attendance to address the board in support of this item.

Resolution number KT/2018/246

MOVED by Chairperson J Gillon, seconded by Member P Gillon:

That the Kaipātiki Local Board:

a) adopt the Kaipātiki Nature Spaces and Trails Feasibility Assessment September 2018, as provided in Attachment A to this report, to assist the local board, recognised community groups associated with sites, and council staff in making decisions to improve nature spaces and trails within the Kaipātiki area.

b) approve the Monarch Park nature spaces and trails proceeding to the investigation and design stage based on the recommendations contained in the Kaipātiki Nature Spaces and Trails Feasibility Assessment September 2018.

CARRIED

Secretarial note: Item 15 was taken after item 17.

Kaipātiki Age Friendly Community Report

Challen Wilson, Strategic Broker, was in attendance to address the board in support of this item.

Resolution number KT/2018/247

MOVED by Chairperson J Gillon, seconded by Member A Smithson:

That the Kaipātiki Local Board:

a) receive the Kaipātiki Age-friendly Community Report

CARRIED

Auckland Transport Monthly Update

Marilyn Nicholls, Elected Member Relationship Manager for Auckland Transport, was in attendance to address the board in support of this item.

Resolution number KT/2018/248

MOVED by Chairperson J Gillon, seconded by Deputy Chairperson D Grant:

That the Kaipātiki Local Board:

a) note the Auckland Transport Monthly Update Kaipātiki Local Board December 2018.

b) allocate the below amounts from the Kaipātiki Local Board Auckland Transport Capital Fund to progress the following transport projects that have been scoped by Auckland Transport and were reported back to the local board in October 2018:

i) Birkenhead War Memorial Park Shared Path project (#605): additional $260,000 (making the total allocation $460,000)

ii) Bayview Refuges (#602): $118,000 for pedestrian refuges on Manuka Road at the intersection with Lynn Road, and Bayview Road outside the Bayview Community Centre (making the total allocation $238,000)

iii) Rangatira Road Refuge (#603): additional $10,000 for a pedestrian refuge on Rangatira Road in the vicinity of Lysander Crescent Reserve (making the total allocation $70,000)

iv) Lynn Road Crossing Point (#601): additional $20,000 towards the replacement of the pedestrian refuge with a raised pedestrian crossing, including “SLOW” on-road markings, on Lynn Road in the vicinity of Lynn Reserve (making the total allocation $120,000)

CARRIED

Kaipātiki Local Grant Round Two 2018/2019 grant allocations

Marion Davies, Grants Operations Manager and Challen Wilson, Strategic Broker, were in attendance to address the board in support of this item.

Resolution number KT/2018/249

MOVED by Chairperson J Gillon, seconded by Member A Tyler:

That the Kaipātiki Local Board:

a) agree to fund, part-fund or decline each application in the Local Grants Round Two 2018/2019 grant applications as outlined in Table One:

Table One: Kaipātiki Local Grants Round Two 2018/2019 applications

Application Identification	Organisation name	Project	Total Granted	Comments (including for decline)
LG1908-204 Environment	The Auckland King Tides Initiative under the umbrella of The Institution of Professional Engineers New Zealand Incorporated".	Towards costs for tidal wave signage, installation of tidal gauges, administration, reporting and coordination of a public launch for the programme at Little Shoal Bay Reserve for the period 1 January 2019 to 31 March 2019.	$5,000	For the period from 1 January to 31 March 2019
LG1908-205 Community	Birkenhead Playcentre Society Incorporated	Towards the purchase of a laptop computer and a tablet.	$1,500.00
LG1908-207 Events	Harbour Sport Trust	Towards costs of buses, traffic management and timing chips for the 2019 Shore to Shore five-kilometre fun run and walk.	$2,000.00
LG1908-208 Community	Auckland North Newcomers Network under the umbrella of Birkdale Beach Haven Community Project Incorporated	Towards hireage of meeting spaces – for six months from 1 January 2019.	$2,780.00	For six months from 1 January 2019.
LG1908-210 Community	Literacy Auckland North Incorporated	Towards the programme delivery of four family literacy groups in the Kaipātiki Local Board area.	$6,400.00
LG1908-211 Sport and Recreation	North Shore Artistic Roller Skating Club Incorporated	Towards rink hirecosts at ActivZone Glenfield from 8 February to 14 December 2019.	$1,000.00	For the period from 8 February to 14 December 2019
LG1908-212 Community	North Shore Woodturners Guild Incorporated	Towards purchase costs for a new demonstrator lathe and equipment.	$4,369.00
LG1908-213 Community	Beach Haven Scout Group under the umbrella of The Scout Association of New Zealand	Towards the expenses for 150 scouts to attend the annual scout camp at Camp Adair in 2019.	$2,600.00
LG1908-214 Community	Auckland Regional Migrant Services Charitable Trust	Towards salary cost of the Wise collective hub at Northcote De Paul House.	$3,500.00
LG1908-216 Sport and Recreation	Birkenhead United Association Football and Sports Club Incorporated	Towards costs of repairing and fixing the club-room roof for the Birkenhead United Football Club.	$25,000.00
LG1908-217 Sport and Recreation	Marlborough Park Tennis Club Incorporated	Towards coaching of the senior nights for 24 sessions for two hours per session.	$0.00	Grant round is oversubscribed
LG1908-218 Community	Willow Christian Trust	Towards 20 folding tables and a trolley for the Rawene Community Centre in Birkenhead.	$3,230.00
LG1908-219 Community	Youthline Auckland Charitable Trust	Towards a portion of the salary costs for the Youthline helpline for calls in the Kaipātiki area.	$2,000.00
LG1908-220 Community	Hearts and Minds New Zealand Incorporated	Towards the operational expenses for the Hearts and Minds community hub in Northcote from January – June 2019.	$10,000.00	For the period of January – June 2019.
LG1908-221 Community	Beach Haven Placemaking Group under the umbrella of Beach Haven Birkdale Residents Association	Towards the installing of a wharf themed garden including wharf piles and native plants at the entrance of the Beach Haven Hall.	$1,500.00
LG1908-222 Arts and Culture	The Operating Theatre Trust (trading as Tim Bray Productions).	Towards the "Gift a seat" outreach programme for the "Man Whose Mother was a Pirate" play in April 2019.	$0.00	Grant round is oversubscribed
LG1908-223 Environment	Pest Free Kaipātiki Restoration Society Incorporated	Towards tools, resources, education and engagement (coordinator time, collateral, printing, volunteer events, contractors for key sites, educator time and media release for weed bins and administration.	-	To defer application until more information is received
LG1908-224 Community	Netball North Harbour Incorporated	Towards costs for the collection of waste for the period 2 January 2019 to 30 December 2019 at the netball centre.	$7,500.00	For the period from 2 January – 30 December 2019.
LG1908-225 Arts and Culture	Northart Society Incorporated	Towards the salary of a Mandarin speaking arts co-ordinator at the Northart gallery from 6 months of salary.	$9,000.00	For 6 months of salary.
LG1908-226 Community	Alcohol Healthwatch Trust	Towards conducting an audit of off-licence alcohol signage to assess compliance in the local board area including printing of factsheets, mileage, koha for peer review, venue hire and catering.	$0.00	Ineligible
LG1908-227 Community	Birkenhead Residents Association Incorporated	Towards competition prizes, cultural advice and travel expenses for a school story telling competition about mana whenua to bring Birkenhead's Maori history to life.	$1,200.00
		Total	$88,579.00

b) agree to fund, part-fund or decline each application in the Local Grants Round One 2018/2019 deferred grant applications as outlined in Table Two:

Table Two: Kaipātiki Local Grants Round One 2018/2019 deferred applications

Application ID	Organisation name	Project	Total Granted	Comments (including for decline)
LG1908-131	Glenfield Community Centre Incorporated	Towards the purchase and installation of a bike rack and repair station at the Glenfield Community Centre.	-	To defer application to an upcoming grant round.
LG1908-125	Kaipātiki Project Incorporated	Towards staffing the stalls, developing community relationships and developing collateral (stalls and quizzes).	$2,200.00
LG1908-105	Northcote Point Community Creche Incorporated	Towards materials and labour costs to paint the interior of the Northcote Point Community Creche.	$3,500.00
		Total	$5,700.00

c) request information and advice from relevant staff as to why waste disposal services for Netball North Harbour have ceased as of 2012, and include as part of that advice options as to how this situation can be rectified through inclusion as part of operational maintenance contracts as soon as possible.

CARRIED

Meeting adjournment from 8.03pm – 8.09pm

Renewal of community lease to Northcote and Birkenhead Boatowners Association Incorporated at Gold Hole, Northcote Point

Resolution number KT/2018/250

MOVED by Chairperson J Gillon, seconded by Member A Hartley:

That the Kaipātiki Local Board:

a) grant the second and final renewal of the community lease with no variations to Northcote and Birkenhead Boatowners Association Incorporated at the reclamation south of Gold Hole on Princes Street, Northcote Point, described as part bed of Waitemata Harbour on survey office plan 45029 and contained in certificate of title 93D/704 (refer Attachment A) on the following terms and conditions:

i) term - 11 years commencing 1 January 2018, with final expiry on 31 December 2028

ii) rent - $1.00 plus GST per annum, if demanded;

b) note all other terms and conditions will be in accordance with the original lease agreement dated 1 January 1996.

c) note that access over the adjoining council land is formalised by way of a licence dated 15 April 1978 for an indefinite term, and that access for the general public is limited to pedestrian-only.

CARRIED

19	Annual Budget 2019/2020 consultation
	Paul Edwards, Senior Local Board Advisor and Pramod Nair, Planning Lead – Local Board, was in attendance to address the board in support of this item. Document’s titled ‘Consultation document – Kaipātiki Local board’ and ‘Supporting information – Kaipātiki Local Board’ was tabled. A copy of the tabled document has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number KT/2018/251 MOVED by Chairperson J Gillon, seconded by Deputy Chairperson D Grant: That the Kaipātiki Local Board: a) will not hold a locally supported Have Your Say event in the local board area, however would support the Governing Body resolving to hold a regionally supported event within the local board area on a date and at a time and venue as chosen by the Governing Body. b) delegate to the following elected members and staff the power and responsibility to hear from the public through “spoken (or New Zealand sign language) interaction” in relation to the local board agreement at the council’s public engagement events during the consultation period for the Annual Budget 2019/2020: i) local board members and Chairperson; ii) General Manager Local Board Services, Local Board Relationship Manager, Local Board Senior Advisor, Local Board Advisor, Local Board Engagement Advisor; or iii) any additional staff approved by the General Manager Local Board Services or the Chief Financial Officer. c) adopt the tabled documents on local content for consultation and local supporting information for consultation. d) delegate authority to the Chairperson, in consultation with the Deputy Chairperson, to approve any final changes required following review by the council’s legal team of the consultation content of the Annual Budget 2019/2020 prior to publication, including online consultation content. CARRIED
	Attachments a 12 December 2018 - Kaipātiki Local Board Business Meeting - Consultation document - Kaipātiki Local Board' b 12 December 2018 - Kaipātiki Local Board Business Meeting - Supporting information - Kaipātiki Local Board'

20	Local board feedback on resource consent for six new ferry berths at Queens Wharf, Auckland Central
	Paul Edwards, Senior Local Board Advisor, was in attendance to address the board in support of this item. A document titled ‘Feedback on the Downtown Ferry Basin redevelopment’ was tabled. A copy of the tabled document has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number KT/2018/252 MOVED by Member A Tyler, seconded by Chairperson J Gillon: That the Kaipātiki Local Board: a) provide the tabled feedback on the resource consent for six new ferry berths at Queens Wharf, Auckland Central. CARRIED
	Attachments a 12 December 2018 - Kaipātiki Local Board Business Meeting - Feedback on the Downtown Ferry Basin redevelopment'

21	Local board feedback on Auckland Transport's Regional Public Transport Plan
	Paul Edwards, Senior Local Board Advisor, was in attendance to address the board in support of this item. A document titled ‘Feedback – Regional Public Trust Plan 2018-2028’ was tabled. A copy of the tabled document has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number KT/2018/253 MOVED by Chairperson J Gillon, seconded by Deputy Chairperson D Grant: That the Kaipātiki Local Board: a) provide the tabled feedback on Auckland Transport’s Regional Public Transport Plan, noting that feedback is required by 14 December 2018. CARRIED
	Attachments a 12 December 2018 - Kaipātiki Local Board Business Meeting - Feedback - Regional Public Transport Plan 2018 - 2028

22	Kaipātiki Local Board Chairperson's Report
	A document titled ‘John Gillon Chairperson Report’ was tabled. A copy of the tabled document has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number KT/2018/254 MOVED by Chairperson J Gillon, seconded by Deputy Chairperson D Grant: That the Kaipātiki Local Board: a) note the chairperson’s report. CARRIED
	Attachments a 12 December 2018 - Kaipātiki Local Board Business Meeting - John Gillon Chair Report December 2018

23	Members' Reports

23.1	Member Report - Adrian Tyler
	Member Adrian Tyler provided a verbal update on the letter tabled regarding Onewa road. A letter regarding Onewa Road was tabled. A copy of the tabled document has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number KT/2018/255 MOVED by Member A Tyler, seconded by Chairperson J Gillon: That the Kaipātiki Local Board: a) note the update from Member Adrian Tyler. CARRIED
	Attachments a 12 December 2018 - Kaipātiki Local Board Business Meeting - Letter from Member Adrian Tyler

23.2

Verbal Update - Member Ann Hartley

Member Ann Hartley provided a verbal update regarding Rawene slip.

Resolution number KT/2018/256

MOVED by Member A Hartley, seconded by Chairperson J Gillon:

That the Kaipātiki Local Board:

a) note the update from Member Ann Hartley.

CARRIED

24	Governing Body and Independent Maori Statutory Board Members' Update
	There was no update provided by the Governing Body and Independent Maori Statutory Board Members’.

Workshop Records - Kaipātiki Local Board - November 2018

Resolution number KT/2018/257

MOVED by Chairperson J Gillon, seconded by Member K McIntyre:

That the Kaipātiki Local Board:

a) note the records for the Kaipātiki Local Board workshops held on Wednesday 7 November, Wednesday 14 November and Wednesday 28 November 2018.

CARRIED

Governance Forward Work Calendar

Resolution number KT/2018/258

MOVED by Chairperson J Gillon, seconded by Member A Tyler:

That the Kaipātiki Local Board:

a) note the Kaipātiki Local Board February – March 2019 governance forward work calendar and February – March 2019 workshop forward work plan.

CARRIED

27 Consideration of Extraordinary Items

There was no consideration of extraordinary items.

8.29 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Kaipātiki Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................

Chairperson	John Gillon
Deputy Chairperson	Danielle Grant
Members	Paula Gillon
	Ann Hartley, JP
	Kay McIntyre, QSM
	Anne-Elise Smithson
	Adrian Tyler