I hereby give notice that an ordinary meeting of the Ōtara-Papatoetoe Local Board will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Tuesday, 11 December 2018

5.00pm

Manukau Chambers
Level 1, Manukau Civic Building
31-33 Manukau Station Road
Manukau

 

Ōtara-Papatoetoe Local Board

 

OPEN AGENDA

 

 

 

 

MEMBERSHIP

 

Chairperson

Lotu Fuli

 

Deputy Chairperson

Ross Robertson, QSO, JP

 

Members

Apulu Reece Autagavaia

 

 

Dr Ashraf Choudhary, QSO, JP

 

 

Mary Gush

 

 

Donna Lee

 

 

Dawn Trenberth

 

 

(Quorum 4 members)

 

 

 

Carol McGarry

Democracy Advisor Otara-Papatoetoe

 

5 December 2018

 

Contact Telephone:  +64 27 591 5024

Email: carol.mcgarry@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 

 


Ōtara-Papatoetoe Local Board

11 December 2018

 

 

ITEM   TABLE OF CONTENTS                                                                                         PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Confirmation of Minutes                                                                                               5

5          Leave of Absence                                                                                                          5

6          Acknowledgements                                                                                                       5

7          Petitions                                                                                                                          5

8          Deputations                                                                                                                    5

8.1     Deputation - Metrocare                                                                                        5

8.2     Deputation - Papatoetoe Historical Society                                                      6

8.3     Deputation - Free Wesleyan Church of Tonga                                                  6

9          Public Forum                                                                                                                  6

10        Extraordinary Business                                                                                                6

11        Governing Body Member Update                                                                                9

12        Board Members' Report                                                                                              11

13        Chairperson's Announcements                                                                                 13

14        Auckland Transport December 2018 update: Ōtara-Papatoetoe Local Board     15

15        Proposed Regional Public Transport Plan                                                               41

16        New community lease - PHAB Association (Auckland) Incorporated - Allan Brewster Centre, Tavern Lane, Papatoetoe                                                                              61

17        Contract for Service for Clover Park Community House                                        69

18        Otara-Papatoetoe Quick Response Round Two 2018/2019 and Business Improvement District Event Fund 2018/2019 grant allocations                             77

19        Release of community safety and economic development funding to business associations 2018/2019                                                                                               91

20        Annual Budget 2019/2020 consultation                                                                    97

21        Ōtara-Papatoetoe Local Board  Achievements Register 2016-2019 Electoral Term                                                                                                                                     105

22        Local board resolution responses and information report                                  113

23        Governance Forward Work Calendar                                                                      127

24        Ōtara-Papatoetoe Local Board Workshop Notes                                                   133  

25        Consideration of Extraordinary Items 

 

 


1          Welcome

 

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

4          Confirmation of Minutes

 

That the Ōtara-Papatoetoe Local Board:

a)         confirm the ordinary minutes of its meeting, held on Tuesday, 20 November 2018, as a true and correct record.

 

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

8          Deputations

 

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Ōtara-Papatoetoe Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

8.1       Deputation - Metrocare

Te take mō te pūrongo / Purpose of the report

1.       Aaron Tindall and Roger Shakes from Metrocare will be in attendance to make a presentation to the board on an innovative new technology that could hold a number of benefits for the local board’s community.

 

2        It is a new carbon zero heating system that uses a combination of hydro and solar energy to power a unique piece of equipment that can be adapted to control;

·    weed growth in parks, garden beds, footpaths, road edges etc,

·    remove chewing gum/graffiti

·    clean/sanitise toilet blocks/rubbish bins/bus-stops etc.

 

Ngā tūtohunga / Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a)      thank Aaron Tindall and Roger Shakes from Metrocare for their attendance and presentation.

 

Attachments

a          Metrocare - maintenance today, protecting tomorrow................................. 143

 

 

8.2       Deputation - Papatoetoe Historical Society

Te take mō te pūrongo / Purpose of the report

Jenny Clark, Secretary of the Papatoetoe Historical Society will be in attendance to provide the board with a brief update of the society’s activities this year.

 

Ngā tūtohunga / Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a)      thank Jenny Clark from the Papatoetoe Historical Society for her attendance and presentation.

 

 

 

8.3       Deputation - Free Wesleyan Church of Tonga

Te take mō te pūrongo / Purpose of the report

Pastor Namoa from the Free Wesleyan Church of Tonga in New Zealand, Otara branch, will be in attendance to present to the board.

 

Ngā tūtohunga / Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a)      thank Pastor Namoa from the Free Wesleyan Church of Tonga in New Zealand, Otara branch for his attendance and presentation.

 

 

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”


Ōtara-Papatoetoe Local Board

11 December 2018

 

 

Governing Body Member Update

 

File No.: CP2018/20659

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       A period of time (10 minutes) has been set aside for the Manukau Ward Councillors to have an opportunity to update the Otara-Papatoetoe Local Board on regional matters.

 

 

Ngā tūtohunga / Recommendation/s

a)      That the Ōtara-Papatoetoe Local Board receive the verbal reports from the Manukau Ward Councillors.

 

 

Ngā tāpirihanga / Attachments

There are no attachments for this report.      

Ngā kaihaina / Signatories

Authors

Carol McGarry - Democracy Advisor Otara-Papatoetoe

Authorisers

 

 


Ōtara-Papatoetoe Local Board

11 December 2018

 

 

Board Members' Report

 

File No.: CP2018/20668

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       Providing board members with an opportunity to update the local board on the projects and issues they have been involved with since the last meeting.

 

 

Ngā tūtohunga / Recommendation/s

That the Ōtara-Papatoetoe Local Board;

a)      receive the board members’ written and oral reports.

 

 

Ngā tāpirihanga / Attachments

There are no attachments for this report.     

Ngā kaihaina / Signatories

Authors

Carol McGarry - Democracy Advisor Otara-Papatoetoe

Authorisers

 

 


Ōtara-Papatoetoe Local Board

11 December 2018

 

 

Chairperson's Announcements

 

File No.: CP2018/20663

 

  

 

Te take mō te pūrongo / Purpose of the report

This item gives the chairperson an opportunity to update the board on any announcements.

 

Ngā tūtohunga / Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a)      receive the chairperson’s verbal update.

 

 

Ngā tāpirihanga / Attachments

There are no attachments for this report.     

Ngā kaihaina / Signatories

Authors

Carol McGarry - Democracy Advisor Otara-Papatoetoe

Authorisers

 

 


Ōtara-Papatoetoe Local Board

11 December 2018

 

 

Auckland Transport December 2018 update: Ōtara-Papatoetoe Local Board

File No.: CP2018/24115

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide an update to the Ōtara-Papatoetoe Local Board (OPLB) on transport related matters in their area including the Local Board Transport Capital Fund (LBTCF).

Whakarāpopototanga matua

Executive summary

2.       This month’s report includes updates on the following:

·        Progress update on the Station / Shirley / Gray roads intersection upgrade

·        Progress update on Bairds Road safety improvements

·        Update on Airport to Botany Rapid Transit

·        Response to parking issues on residential roads in Papatoetoe

·        Response on speed management in the Manukau metropolitan area.

·        AT quarterly reporting from July to September 2018.

3.       This report also provides an update on delivery of various LBTCF projects commissioned by the local board, which has approximately $312,035 remaining in its fund. The local board has until the end of the current electoral term to allocate the remaining funds.

 

Ngā tūtohunga

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a)      receive the Auckland Transport December 2018 update report.

 

 

Horopaki

Context

4.       This report addresses transport related matters in the local board area and includes information on the status of the LBTCF.

5.       Auckland Transport (AT) is responsible for all of Auckland’s transport services, excluding state highways.  It reports on a monthly basis to local boards, as set out in the Local Board Engagement Plan. This monthly reporting supports the important engagement role local boards play within and on behalf of their local communities on transport matters. 

6.       The Local Board Transport Capital Fund is a capital budget provided to all local boards by Auckland Council and delivered by AT. Local boards can use this fund to deliver transport infrastructure projects that they believe are important to their communities but are not part of AT’s work programme. Projects must also:

·   be safe

·   not impede network efficiency

·   be in the road corridor (although projects running through parks can be considered if there is a transport outcome).

Tātaritanga me ngā tohutohu

Analysis and advice

7.       The Station / Shirley / Gray Roads roundabout upgrade was put out to tender on Friday 23 November 2018. AT will award the project to the preferred contractor in early 2019.

8.       In the meantime, Auckland Transport is in the process of securing NZTA funding for this project. Funding approval is expected to be confirmed by early February 2019.

9.       AT proposes to start construction in March 2019 and carry out the construction in 3 months with an expectation to complete all works by the end of the financial year, 30 June 2019.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

10.     AT is currently in detailed design phase for the Ōtara town centre area, which is a significant focus for this project. Delivery of the improvements is programmed for next financial year 2019/20.

 

Diagram 1: Plan of the roundabout at the intersection of Bairds Road & Hayman Street.

11.     The Bairds Road scheme between East Tamaki Road & Preston Road, south of the Ōtara Town Centre, began with obtaining detailed measurements of the kerb-to-kerb width of Bairds Road.

12.     This identified that installing protected cycle lanes will not be feasible due to the presence of a few narrow points along the corridor that may cause a significant risk to motorists.

13.     The most feasible alternative was to proceed with replacing the cycle lanes with edge lines to create the narrow lane effect to mitigate speeds and retain the proposed raised features.

14.     The next stage is consultation, which is scheduled for January 2019.

 

Airport to Botany Rapid Transit

15.     The project team briefed the local board on the 6 November 2018. They presented the information boards on the Southwest Gateway (SWG) and advised on key SWG issues including speed limit change and community engagement.

16.     The local board advised engagement should be with local churches and youth if community views were to be captured. In response, the project team has arranged an engagement session at the Tupu Youth Library, as per the local board recommendation.

17.     The local board also recommended having Tongan and Samoan speakers included as part of the engagement team. Tongan and Samoan speakers will be attending the events tabled below.

Date

Time

Event

Sat, 24 Nov

6 am-12 pm

Ōtara Markets

Sat, 1 Dec

7 am – 2 pm (7 hrs)

Mangere Markets

Sun, 2 Dec

10 am – 2 pm (4 hrs)

Manurewa Southmall Shopping Centre

Fri, 7 Dec

5 pm – 8 pm (3 hrs)

Tupu Youth Library

 

18.     The full list of events is available on the A2B webpage: https://at.govt.nz/AtoB

Diagram 2: Artist impression of the upgraded Puhinui Station

19.     Puhinui Station is being redesigned and upgraded to become a major interchange similar to Ōtāhuhu, Panmure and Manukau. This will improve its connection to other transport services and be the critical link for a fast and reliable rapid transit service to the airport.

20.     The project team will brief the local board in February / March 2019 on the consultation results.

 

Parking issues on residential roads in Papatoetoe

21.     At the local board meeting on the 20 November 2018, a group of local residents from Papatoetoe attended public forum to raise issues regarding the increase in on-street parking as a result of recent residential intensification due to Unitary Plan zonings.

22.     The local residents raised issues of illegal parking and safety issues due to the narrowness of the roads due to parked cars on narrow residential roads.

23.     They raised concerns about the possible hazard to emergency vehicles as well as private vehicles driving through a number of streets which are narrowed by parked cars. Streets included Central Ave and Raymond Ave.

24.     AT is currently increasing parking enforcement in the indicated areas and will investigate the feasibility of Broken Yellow Lines along Central Ave as requested by the resident’s group.

25.     Results of the current actions will be reported back to the local board in February 2019.

 

Speed reductions in Manukau Metropolitan Area

26.     At the local board meeting on 16 October 2018, a local board member requested that AT provide the timing for the speed reduction in the Manukau Metropolitan area.

27.     In response, the 2018/19 changes (bylaw consultation due to happen in February-March 2019) do not include any roads in the Manukau Metropolitan area.

28.     It is, however, likely that the following year 2019/20 will include some changes around the Manukau area, in particular tackling safety issues with the existing 60km/h speed limits on the surrounding arterial roads.

29.     At this early stage, it is uncertain whether the review of the core town centre area will be looked at for a town centre speed zone either in year 2 of the programme or in later years.

30.     As soon as the speed limit changes for Manukau Metropolitan area are confirmed, these will be reported back to the local board. 

 

Electronic Gating Project – Middlemore train station

31.     Auckland Transport is currently nearing the completion of a region-wide programme to install electronic ticket gates at selected stations on the rail network that included Papatoetoe, now completed, and Middlemore stations.

32.     Delays in the programme mean that the gating at the Middlemore Station is now expected to be operational by February 2019. See table 4 below:

Table 4: Schedule of Electronic Gating Project operational dates

Station

Enabling works commence

Install ticket gates

The ticket gating to be in use:

Middlemore

January

 February

February

Parnell

February

February

February

Papakura

February

February

March

 

Additional stairs are included as part of the works for the Shirley Road side later this year, with a request from the local board being investigated by AT, to relocate short-term pick-up and drop-off parking along Shirley Road closer to the ramp.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

33.     The LBTCF is a capital budget provided to all local boards by Auckland Council (AC) and delivered by Auckland Transport. Local boards can use this fund to deliver transport infrastructure projects that they believe are important but are not part of Auckland Transport’s work programme. Projects must also:

·        be safe

·        not impede network efficiency

·        be in the road corridor (although projects running through parks can be considered if there is a transport outcome).

34.     Through Auckland Council’s Long Term Plan 2018-2028, LBTCF funding has been increased to a total of $20.8 million per annum across all 21 local boards.

35.     The allocation for the Ōtara-Papatoetoe Local Board has also increased, with the updated figures for the remainder of this electoral term reflected in Table 1 below:

 Table 1: Ōtara-Papatoetoe Local Board Transport Capital Fund Financial Summary

Ōtara Papatoetoe Local Board Transport Capital Fund Financial Summary

Total Funds Available in current political term

$2,815,162

Amount committed to date on projects approved for design and/or construction

$2,503,127

Remaining Budget left

$312,035

 

36.     Table 2 below shows the status of projects to which LBTCF has already been committed.

Table 2: Status update on current Local Board Transport Capital Fund projects

Project

Description

Current status

Status change

Funds allocated

Footpath link from Belinda Ave to Rongomai Park footpath

Construct a new footpath link from Belinda Ave to existing footpath on Rongomai Park behind Tangaroa College.

Project set up complete, Funding Agreement sent to CF who will be delivering the project.

Yes

$176,000

Pedestrian Safety upgrades on East Tamaki Road

Upgrades to pedestrian crossing facilities to improve disability access crossing East Tamaki Road

Project is in the initial start-up phase.

No

$100,000

Upgrade of Hunters Corner Streetscape

Improving the amenity of Great South Road at Hunters Corner through street furniture upgrades

Board approved option and allocated funds. Workshop with Board to consider options on 4 December 2018

Yes

$925,000

Completion of Rongomai Walkway

Complete footpath link from East Tamaki Road to Te Irirangi Road

Delivery by Community Facilities. Design complete. Transpower refused to permit path under lines due to proposed works. CF looking at alternative route.

No

$180,000

Canopy for Ōtara Town Centre

Canopy to provide all-weather access from eastern car park to the library

Project being delivered by Community Facilities.

New option for canopy being prepared to work in with adjacent building roof works

Yes

$262,000

Welcome to Ōtara signage

Place-making signage

Signage design and procurement progressing

Yes

$55,000

Footpath upgrade at Ōtara Town Centre

Upgrade of the footpath at the Ōtara Town Centre (along the southern side of town centre including 15-17 Fair Mall)

The Scope has increased to include a second section. Design work in progress

Yes

$203,000

A path through Milton Park to Papatoetoe North School

Provide an alternate all-weather access for students from Papatoetoe North School

Board approved an option in July and allocated funds. Community Facilities have commenced design

Yes

$87,000

All-weather footpath upgrade from East Tamaki Road to Lovegrove Crescent

Upgrade of the two paths connecting to the renewed Ōtara Creek Bridge - Greenway

This project is being delivered by Community Facilities. Funding agreement signed by AC. Public consultation to take place prior to design starting.

No

$480,000

Projects from Previous term 

N/A

N/A

No

$35,127

 

 

 

Total

$2,503,127

 

Quarterly report on Auckland Transport projects and activities

37.     Attached for the board’s information is a summary of Auckland Transport’s activities over the past quarter in the local board area as well as regionally. Attachment A is Auckland Transport activities in the Ōtara-Papatoetoe Local Board area and regionally for the July – September 2018 quarter. Attachment B is Travelwise Schools activities in the Ōtara-Papatoetoe Local Board area for the July - September 2018 quarter.

Local Board Advocacy

38.     This section provides a regular report about how Auckland Transport is supporting the OPLB advocacy initiatives in the Local Board Plan, as outlined in the table below.


 

Table 3: Advocacy Initiative Status

Advocacy Initiative

Key Initiative

Status

Transform Manukau’s Metropolitan area through good planning and sustainable development.

Improve connectivity through providing public Wi-Fi and improving walking routes between Manukau Square and transport centre, Hayman Park, and public carparks.

Auckland Transport completed the $50m Manukau Bus Station in early April 2018. The bus station has been successfully operating for the past 6 months. Intercity buses have now moved from the eastern entrance of the Manukau Mall to the bus station, also improving the stations ability to service commuters.

 

Putney way is now completed with the streetscape and connectivity between Manukau Square, Hayman Park, and the bus and train stations now better able to service customers.

 

Promote economic development and public safety in the town centres and strengthen their roles as community hubs.

Investigate opportunities for funding public facility improvements in town centres, e.g. toilets, footpaths, parking and public.

 

Auckland Transport is currently delivering, through the LBTCF, footpath upgrades in Ōtara Town Centre and streetscape upgrades in Hunters Corner, Papatoetoe to improve town centre amenity.

 

AT is also currently progressing its road safety programme along Bairds road, which includes Ōtara Town Centre to improve pedestrian safety pedestrian safety through speed reduction and increased pedestrian facilities.

 

 

Redesigning the entrances to Ōtara library and Ōtara

Music and Arts Centre, including the courtyard between the council buildings in Ōtara Mall.

A new canopy linking the western car park to the courtyard between the council buildings in Ōtara Mall is currently being programmed for delivery and funded through the LBTCF.

 

Advocate to AT to realign Station Road / Portage Road / Gray Avenue intersection.

Auckland Transport is in the process of upgrading the Portage Road and Station Road intersection by installing a roundabout to improve vehicle and pedestrian safety at this junction.

 

 

Work with AT to allocate funding and develop priority routes through parks and other public spaces for cyclists and walkers, as identified in the Ōtara‑Papatoetoe Greenways Plan.

The local board is currently funding an upgraded section of the OPLB Greenways Plan from East Tamaki Road to Lovegrove Crescent in Ōtara via their LBTCF.

 

Footpath links in Rongomai Park are also under development, which links Te Irirangi Drive to Preston Road.

 

Auckland Transport consultations

Local Board Transport consultations

39.     Auckland Transport provides local boards with the opportunity to comment on transport projects being delivered in this Ōtara-Papatoetoe Local Board area.

40.     In the reporting period for October and November 2018, no projects were put forward for comment by the Ōtara-Papatoetoe Local Board. 

Traffic Control Committee resolutions

41.     Traffic Control Committee (TCC) decisions within the Ōtara-Papatoetoe local board area are reported on a monthly basis. There were no decisions within the local area in October.

 

Tauākī whakaaweawe Māori

Māori impact statement

42.     The proposed decision of receiving the report has no impacts or opportunities for Māori. Any engagement with Māori, or consideration of impacts and opportunities, will be carried out on an individual project basis.

Ngā ritenga ā-pūtea

Financial implications

43.     The proposed decision of receiving the report has no financial implications.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

44.     The proposed decision of receiving the report has no risks. Auckland Transport has risk management strategies in place for the transport projects undertaken in the local board area.

45.     In terms of its LBTCF, the local board currently has $312,035 of unallocated LBTCF funding for this electoral term. The local board can allocate this funding to projects prior to the end of their electoral term.

Ngā koringa ā-muri

Next steps

46.     Auckland Transport will provide another update report to the local board next month.

47.     Discussions with the local board for the allocation of their LBTCF will be held over the upcoming months.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

20181212_OPLB _AT December monthly update_Attachment A - Quarterly Report

25

b

20180822_OPLB _AT December monthly update_Attachment B - Travel Wise

39

     

Ngā kaihaina

Signatories

Authors

Kenneth Tuai – Elected Member Relationship Manager

Authorisers

Jonathon Anyon - Elected Member Relationship Team Manager

Carol McKenzie-Rex - Relationship Manager

 


Ōtara-Papatoetoe Local Board

11 December 2018

 

 


 


 


 


 


 


 


 


 


 


 


 


 


 


Ōtara-Papatoetoe Local Board

11 December 2018

 

 


 


Ōtara-Papatoetoe Local Board

11 December 2018

 

 

Proposed Regional Public Transport Plan

 

File No.: CP2018/24072

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To provide the Ōtara-Papatoetoe Local Board the opportunity to provide formal feedback on the proposed Regional Public Transport Plan.

Whakarāpopototanga matua / Executive summary

2.       Auckland Transport is required to review its ten year Regional Public Transport Plan every three years. The plan describes the services that are integral to Auckland’s public transport network for the next 10-year period. This report requests the Ōtara-Papatoetoe Local Board give feedback on the plan, with special emphasis on the following four focus areas:

·   Expanding and enhancing rapid and frequent networks

·   Improving customer access to public transport

·   Improving Māori responsiveness

·   Harnessing emerging technologies

 

Ngā tūtohunga / Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a)      provides the following feedback on the Regional Public Transport Plan focus areas of:

i)        Expanding and enhancing rapid and frequent networks

ii)       Improving customer access to public transport

iii)      Improving Māori responsiveness

iv)      Harnessing emerging technologies

b)      provide additional feedback on local specific interests.

 

Horopaki / Context

3.       The Regional Public Transport Plan (RPTP) is a requirement of the Land Transport Management Act. It sets out the changes to Auckland’s public transport. Transport is a key component of a city’s success. Auckland is growing and as more people live and visit here, the number of trips taken on our transport networks is increasing. The space available for transport networks is finite. This means that we need as many people as possible to travel using efficient forms of transport; such as walking, cycling and public transport. These alternative transport options take less space and are more environmentally sustainable than private motor vehicles. With less pressure on the road network there is more capacity available for critical vehicles that need the road, including road-based public transport, emergency services and freight.

Tātaritanga me ngā tohutohu / Analysis and advice

4.       Attached is the summary document for the Regional Public Transport Plans. This document outlines the main changes proposed over the next ten years by focusing on four key areas:

Focus area one

Expanding and enhancing rapid and frequent networks

5.       Planning an enhanced rapid transit network through four main city-shaping projects to dramatically increase the speed and coverage of the rapid transit network:

·   City Rail Link

·   City to Mangere Light Rail and Northwest Light Rail

·   SH20B upgrade and Puhinui Interchange

·   Eastern Busway.

6.       Implementing improvements on key arterial routes to move more people. This will include bus priority, safety improvements and cycling and walking facilities. Increasing services on the rapid and frequent networks, with the aim to have services every 10 minutes during peak travel times. Using the rapid and frequent networks to help make great public spaces.

Focus area two

Improving customer access to public transport

7.       Continuing to deliver improved wayfinding sign systems across the public transport network to make it easier for people to find their way across the network. Increasing and improving the walking and cycling and other choices for access to public transport services, focussing on improving safety. Changing park and ride facilities to meet public demand.

Focus area three

Improving Māori responsiveness

8.       Partnering with mana whenua to trial services such as on-demand ride share connecting to marae, which are hard to access by conventional public transport. Ensuring te reo Māori audio announcements and signs for rapid transit stations (train and busway) and extending this across all public transport.

9.       Applying Te Aranga Principles when designing major interchanges and stations, with future potential to apply in the planning and design of the Light Rail Transit projects, Puhinui upgrade and stormwater management. Securing opportunities for Māori and local community employment, training and business development when constructing major public transport projects.

Focus area four

Harnessing emerging technologies

10.     Improving customer insights and data, and undertaking more thorough analytics of travel data to directly inform service improvements. Continuing to evolve AT mobile apps to meet increasing customer needs. Providing simpler and improved payment options for fares to make travel easier. Using new transport modes generated by new digital technology to supplement and complement existing services, increasing access. Ensuring we future proof for mobility-as-a-service models, which will change how people make travel choices.

11.     The full text of the proposed Regional Public Transport Plan can be accessed through Auckland Transport’s website on www.at.govt.nz/rptp.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

12.     Public transport has an impact right across the Auckland Region and therefore impacts all local boards in some way. This report seeks feedback from local boards on the most appropriate enhancements to Auckland’s public transport over the next ten years.

Tauākī whakaaweawe Māori / Māori impact statement

13.     The proposed Regional Public Transport Plan has a focus area of Improving Maori Responsiveness and includes initiatives such as: trialing new modes connecting marae with the public transport system, te reo announcements and signage across the public transport system and incorporating Te Aranga design principles into new facilities, such as bus and rail stations.

Ngā ritenga ā-pūtea / Financial implications

14.     The report has no financial implications for local boards.

Ngā raru tūpono / Risks

15.     The report has no direct risks for local boards. Each individual project has its own set of unique risks and these will be dealt with as these projects are developed and implemented.

Ngā koringa ā-muri / Next steps

16.     In terms of what happens to the proposed plan.

·   Public consultation runs until December 14

·   Feedback will be analysed over mid to late January 2019

·   The draft plan will be amended

·   The final proposed plan will go to the Auckland Transport Board in February or March 2019.

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Regional Land Transport Plan summary document

45

     

Ngā kaihaina / Signatories

Authors

Stuart Knarston - Planning Projects Manager

Authorisers

Jonathan Anyon - Manager Elected Member Relationship Management team

Carol McKenzie-Rex - Relationship Manager

 


Ōtara-Papatoetoe Local Board

11 December 2018

 

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


Ōtara-Papatoetoe Local Board

11 December 2018

 

 

New community lease - PHAB Association (Auckland) Incorporated - Allan Brewster Centre, Tavern Lane, Papatoetoe

 

File No.: CP2018/23041

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To seek the grant of a new community lease at the Allan Brewster Centre, Tavern Lane, Papatoetoe to PHAB Association (Auckland) Incorporated, subject to the public notification and iwi engagement of the proposal.

Whakarāpopototanga matua / Executive summary

2.       Auckland Council owns the Allan Brewster Recreation Centre on Stadium Reserve, Tavern Lane, Papatoetoe.

3.       There are three leased spaces on the top floor of the centre.  One space is leased by Panuku Development Auckland to Blue Light Ventures Incorporated.  The second space is a community lease to South Auckland Woodturners Guild and the third space had been occupied by Manukau Central Toy Library.  The toy library vacated the space in mid-June 2018.

4.       The local board advised that they did not wish the space to be advertised and tenanted by way of calling for expressions of interest.  PHAB (Physically Handicapped Able Bodied) have asked to be relocated from The Chambers building on St George Street to the Allan Brewster Centre.

5.       Staff recommend that, subject to public notification of the intention to lease (a requirement of the Local Government Act 2002) and the resolution of any objections, the Ōtara-Papatoetoe Local Board grant a new lease to PHAB Association (Auckland) Incorporated to occupy the space on the first floor of the Allan Brewster Centre (marked “C” on Attachment A), Stadium Reserve, Tavern Lane, Papatoetoe, for five years commencing on 1 February 2019 with a single five year right of renewal.

 

Ngā tūtohunga / Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a)      note the public notification and iwi engagement of an intention to grant a lease for the area marked “C” on Attachment A, at the Allan Brewster Centre, Stadium Reserve, Tavern Lane, Papatoetoe.

b)      appoint a hearings panel to consider any submissions or objections received following the public notification and for the panel to make a decision.

c)      grant, under section 138 of the Local Government Act 2002, subject to the resolution of any objections to the lease, a new community lease to PHAB Association (Auckland) Incorporated for the room marked “C” on Attachment A, an area of 130 square meters (more or less) being Part Lot 29 Deposited Plan 7551 (3356 m2) NA394/126 (Part-Cancelled), subject to the following conditions:

i)        term – five (5) years commencing 1 February 2019 with a single five-year right-of-renewal and a final expiry on 31 January 2029

ii)       rent – one dollar ($1.00) plus GST per annum, if requested

iii)      rent review date – on renewal

iv)      operational charge – three thousand, two hundred and fifty dollars ($3,250) (plus GST) per annum

v)      permitted use – for the operation and in accordance with the objectives of PHAB Pasifika

vi)      the approved community outcomes plan (Attachment B), to be included in the deed of lease as Schedule 3

vii)     all other terms and conditions in accordance with the Auckland Council Community Occupancy Guidelines 2012 and the Local Government Act 2002.

 

Horopaki / Context

The property

6.       Auckland Council owns the land at Stadium Reserve, Tavern Lane, Papatoetoe.  The vacant space is located on the western side of the first floor of the centre.  The building is located on land described as Part Lot 29 Deposited Plan 7551 (3356 m2) NA394/126 (Part-Cancelled) and is held in fee simple by Auckland Council under the Local Government Act 2002.

7.       Under the Local Government Act 2002, the granting of a lease of more than six-months requires iwi engagement and public notification of the intention to lease the property.

8.       Any objections received as result of the notification will be heard by a hearings panel, appointed by the local board; that will hear, consider and decide on the objections.

9.       The space available is a single room of 130m2 (more or less) with an area separated off by a counter.  The tenant will share a small kitchen area and toilets (including a disabled toilet) with the neighbouring tenant, the South Auckland Woodturners Guild.

The tenant

10.     PHAB Association (Auckland) Incorporated became registered as an incorporated society with the New Zealand Companies Office on 21 October 1996 with the aim of promoting and encouraging people with and without disabilities to come together on equal terms, to achieve complete integration within the wider community and to arrange and assist with holiday programmes, workshops and social activities that promote independence, increase self-esteem and build self-confidence.

11.     PHAB Association (Auckland) Incorporated currently operates a Pasifika based group from the Papatoetoe Chambers building at 35 St George Street, Papatoetoe.  They have asked to relocate to the room at the Allan Brewster Centre as it will better serve their needs.

12.     PHAB has 380 members; 220 aged between 14 and 21 years; and 160 aged between 22 and 50 years of age.  Members are 50% male and 50% female.  The ethnic mix of members is European 48%; Pacific Island 32%, Maori 10% and other 10%.

13.     The group’s services include twice weekly social and recreational clubs, dance performance practices; open days with families and service providers; youth development workshops; CV writing; cultural awareness workshops and Pasifika exercise and nutrition courses.

14.     The group makes their space available to a local church group for weekly services.

15.     The statement of financial position provided as at 30 June 2017 indicates that the funds are sufficient to meet the group’s liabilities and are being managed appropriately.

16.     PHAB Auckland has the necessary public liability insurance in place.

Tātaritanga me ngā tohutohu / Analysis and advice

17.     Auckland Council’s Community Occupancy Guidelines 2012 sets out the criteria for community occupancy agreements.

18.     Under the guidelines the application process for a vacant building or space is to seek applications through:

·        public advertisement

·        an expression of interest process

·        direct notification to groups who have registered interest.

this process can be varied by the local board.  The Ōtara-Papatoetoe Local Board has agreed to receive the application from PHAB Association (Auckland) Incorporated for the space without public notification.

19.     PHAB Association (Auckland) Incorporated satisfies the required criteria in the following ways:

·       it is a registered body incorporated under the Incorporated Societies Act 1908

·       it meets the definition of a community group as defined in the guidelines

·       it provides activities, services and programmes that align with, and promotes strategic outcomes for the community as defined by the Ōtara-Papatoetoe Local Board Plan 2017 as follows:

·       Outcome 5: Empowered, inclusive and prosperous communities

·       it has a history of delivering its services to the local community since at least 2004.

The lease terms

20.     The standard terms for a community lease for a council-owned building, as outlined in the Community Occupancy Guidelines 2012, are:

·       a lease term of five years, plus a single five-year right of renewal

·       an annual rent of one dollar ($1.00) plus GST, if requested

·       an annual operational charge for the exclusive space occupied of $25.00 (plus GST) per square meter

·       a community outcomes plan that identifies the benefits that the group will provide to the community and the measures used to review the group’s performance against the plan over time.  The group reports annually against the agreed performance measures.

21.     Following the previous tenant vacating the property in June 2018 an asset condition report was done that showed some leaking from the roof of the building.  This is being attended to by council’s operational management and maintenance team.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

22.     The tenanting of the property at Allan Brewster Centre is in addition to the approved 2018/2019 OŌtara-Papatoetoe Local Board programme.

23.     The request from PHAB Auckland to take on the tenancy was discussed with the local board at the August, September and October monthly Mahi Tahi workshops.  The board supports the lease to PHAB Association (Auckland) Incorporated.

Tauākī whakaaweawe Māori / Māori impact statement

24.     Auckland Council is committed to meeting its responsibilities under Te Tiriti Waitangi and its broader legal obligations to Māori.  The council recognises these responsibilities are distinct from the Crown’s Treaty obligations and fall within a local government Tamaki Makaura context.  These combinations are articulated in the council’s key strategic planning documents the Auckland Plan, the 2015-2025 Long Term Plan, the Auckland Unitary Plan and local board plans.

25.     Support for Māori initiatives and outcomes are detailed in Whiria Te Muka Tangata, Auckland Council’s Māori Responsiveness Framework.  An aim of community leasing is to increase Māori wellbeing through targeted support for Māori community development projects.  Additionally, it seeks to improve access to facilities and participation for Māori living in the Ōtara-Papatoetoe Local Board area.

26.     PHAB Pasifika will host up to two community events per annum to celebrate Māori culture as part of their community outcomes plan commitments.  Additionally, at least 10% of PHAB members identify as Māori.

27.     The proposed new lease to PHAB Association (Auckland) Incorporated was discussed at the south/central Mana Whenua Forum of 28 November 2018, the forum members in attendance did not oppose the proposed lease to PHAB (Auckland).  Mana whenua will also have the opportunity to make submissions on the proposed lease when public notification is carried out.

Ngā ritenga ā-pūtea / Financial implications

28.     There are no direct cost implications associated with the grant of a new community lease to PHAB Association (Auckland) Incorporated.

Ngā raru tūpono / Risks

29.     If the local board does not grant the lease to PHAB Association (Auckland) Incorporated, then the public notification/expression of interest process will need to be undertaken to find a suitable community tenant for the space.  This will mean a delay in tenanting of the space.

Ngā koringa ā-muri / Next steps

30.     Subject to successfully resolving any objections received as a outcome of the public notification and hearing process, and local board grant of a new community lease, council staff will work with PHAB Association (Auckland) Incorporated to formalise the lease document.

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Site Plan-Allan Brewster Centre, Papatoetoe

65

b

Community Outcomes Plan-PHAB (Auckland) Incorporated  -  (Pasifika)

67

     

Ngā kaihaina / Signatories

Authors

Jenny Young - Community Lease Advisor

Authorisers

Rod Sheridan - General Manager Community Facilities

Carol McKenzie-Rex - Relationship Manager

 


Ōtara-Papatoetoe Local Board

11 December 2018

 

 


Ōtara-Papatoetoe Local Board

11 December 2018

 

 


Ōtara-Papatoetoe Local Board

11 December 2018

 

 

Contract for Service for Clover Park Community House

 

File No.: CP2018/23477

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To approve a provider and the contract for service terms for Community Centre Management at Clover Park Community House.

Whakarāpopototanga matua / Executive summary

2.       The current contract for service between Clover Park Community House Incorporated (CPCH Inc) and council for the governance and management of the house will end on 30 December 2018.

3.       An expression of interest process was used to invite applications from organisations to operate and manage the community house for next contract term.

4.       The following three groups submitted expression of interest applications for the contract for service:

·        Strive Community Trust

·        Lets Get Legal (trading as Community Builders NZ)

·        Te Ama Charity Aotearoa Charitable Trust.

5.       Applications were assessed by a panel, including council staff and local board members, with support of procurement specialists to ensure each application was assessed objectively.

6.       Lets Get Legal was rated highest overall and is the recommended provider.

7.       Feedback from the panel process highlighted that the scale and very local nature of Lets Get Legal membership and proposed programme most closely matched the local boards aspirations for Clover Park Community House.

 

Ngā tūtohunga / Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a)      approve Lets Get Legal (trading as Community Builders NZ) as the preferred provider for Community Centre Management at Clover Park Community House.

b)      approve the Community Centre Management Contract for Service, for a term of three years, from 1 July 2019, for $46,084 per annum, annually adjusted for inflation.

 

 

Horopaki / Context

8.       Council’s community centres, houses and hubs provide opportunities for social interaction, arts and recreation, events, programmes and interest-based groups or activities. These facilities generally have meeting spaces which can be booked, coordinated programming and are often staffed by an on-site manager.

9.       Clover Park Community House is a former residential house situated at 16a Israel Avenue, Clover Park. The house has four bookable activity rooms, ranging in capacity from eight to 50 people, and provides hireable office space for community organisations. The house also contains kitchen facilities, onsite parking and an administration office.

10.     The current contract for service between CPCH Inc and council for the governance and management of the house will end on 30 December 2018.

11.     The end of the contract term provided an opportunity to invite organisations, including CPCH Inc, to make a case that their skills, experience and capabilities are best suited to operate and manage the community house for next contract term.

12.     At a workshop with the local board, staff discussed how operational delivery and management of Clover Park Community House would be measured to develop service levels and focus areas to be used in the expression of interest process. These measures were also used to develop the new contract for service for Clover Park Community House (Attachment A).

13.     An advertisement seeking expressions of interest was placed in the Manukau Courier and council’s website, as well as distributed through community email networks and placed on the local board’s Facebook page.

14.     The initial timeline for the expression of interest process saw the new contract starting from 1 January 2019. At a workshop on 6 November 2018, staff discussed an updated timeline with the local board, to support a well-managed, timely handover and transition, with the new provider taking over full operations from 1 July 2019.

Tātaritanga me ngā tohutohu / Analysis and advice

15.     The following three groups submitted expression of interest applications for the contract:

Group

Entity purpose or mission

Strive Community Trust

Vision:

Strive is committed to providing services that collectively address the social, economic educational and cultural needs of all people that reside in our rohe/communities.

 

Mission:

To bring together key people who have a passion for and commitment to proactively work towards assisting Whanau/Family achieve “self-determination” and thriving community.

Lets Get Legal,

(trading as Community Builders NZ)

The Community Builders NZ is a registered charitable trust that exists to support the empowerment and wellbeing of our communities across Aotearoa.

We do this through community Led projects, capacity building and youth development. We are from the community – for the community. We focus on: Social Capital, Resources and capability, Youth Citizenship, Placemaking and Community Wellbeing.

Te Ama Charity Aotearoa Charitable Trust

Vision:

To make a difference in people’s life and offer support.

 

Mission:

To provide a FREE programme service to community.

Be a vocal point of communication for local community services.

Provide Healthy lifestyle workshops, counselling services for low income families in wellbeing, mentally, emotionally spiritually.

To secure a permanent office venue to provide our weekly programmes/ services.

 

16.     Applications were assessed by a panel including council staff and local board members, with support of procurement specialists to ensure each application was assessed objectively on the range of criteria outlined in the application documents. The results are presented below:

 

Prioritisation

Service delivery, Strategic alignment, Local Board priorities

Suitability

Maori outcomes, Collaboration

Due diligence

Letter of support, Funding plan

Eligibility

Registration, Insurance, Annual report

Strive Community Trust

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Lets Get Legal,

(trading as Community Builders NZ)

CheckmarkCheckmarkCheckmark

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Te Ama Charity Aotearoa Charitable Trust

CheckmarkCheckmark

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17.     Lets Get Legal was rated highest overall and is the recommended provider.

18.     Feedback from the panel process highlighted that the scale and very local nature of Lets Get Legal membership and proposed programme most closely matched the local boards aspirations for Clover Park Community House.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

19.     A workshop was held with the local board on 3 July 2018, staff discussed service levels and focus areas to be used in the expression of interest process.

20.     The local board indicated a preference for very local, neighbourhood focused service to be provided from Clover Park Community House, requesting that the successful applicant will demonstrate how they will:

·          ensure participation reflects the local neighbourhood with a strong focus on young families, children and seniors

·          maintain strong local membership, ideally half of the member of the successful organisation will live in the Otara area

·          maintain a strong local connection – ideally the success organisation will have existing network connections in the Otara area.

21.     The panel that assessed the three applications included two local board members.

Tauākī whakaaweawe Māori / Māori impact statement

22.     An ability to providing opportunities for Māori to pursue social, cultural and wellbeing outcomes is included as part of the expression of interest criteria.

23.     Through the application process, the recommended provider, Lets Get Legal, showed strong evidence of alignment with Māori outcomes.

Ngā ritenga ā-pūtea / Financial implications

24.     This recommendation allocates the existing annual asset based services budget of $46,084 for delivery of activities and programmes at Clover Park Community House to Lets Get Legal through a contract for service for a period of three years, commencing 1 July 2019.

25.     Operational funding amount will be adjusted annually in accordance with Auckland Council’s agreed inflationary mechanism once confirmed.

Ngā raru tūpono / Risks

26.     The following risks associated with the expression of interest process and implementation of a new contract for service were discussed with the local board at a workshop:

·          a new untested community group could dissolve over time

·          potential catchment or domination by one community group

·          time may be required for a new organisation to develop and deliver.

27.     These risks and any impact will be mitigated through clear key performance indicators in the contract for service and close monitoring and support provided by council staff.

28.     As the recommended provider, Lets Get Legal, is a new community group staff will work closely with the group to develop a clear capability and capacity building plan. Staff will include this is development of the local boards work programme for 2019/2020 and estimate that $20,000 will be required to be allocated, from the local board’s locally driven initiatives budget.

Ngā koringa ā-muri / Next steps

29.     Due to changes in the initial timeline council staff will now support operational delivery from Clover Park Community House for 12-24 weeks while council and Lets Get Legal work closely together to plan and deliver a well-managed, timely handover and transition for 1 July 2019.

Timeline

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Service levels and focus areas for Clover Park Community House

75

     

Ngā kaihaina / Signatories

Authors

Kat Teirney - Team Leader – Community Facilities, South

Authorisers

Graham Bodman - General Manager Arts, Community and Events

Carol McKenzie-Rex - Relationship Manager

 


Ōtara-Papatoetoe Local Board

11 December 2018

 

 

PDF Creator


 

PDF Creator


Ōtara-Papatoetoe Local Board

11 December 2018

 

 

Otara-Papatoetoe Quick Response Round Two 2018/2019 and Business Improvement District Event Fund 2018/2019 grant allocations

 

File No.: CP2018/22052

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To fund, part-fund or decline applications received for the Ōtara-Papatoetoe Quick Response Grant, Round Two and Business Improvement District (BID) Event Fund 2018/2019.

Whakarāpopototanga matua / Executive summary

2.       The Ōtara-Papatoetoe Local Board adopted the Ōtara-Papatoetoe Local Grants Programme 2018/2019 on 17 April 2018 (see Attachment A). The document sets application guidelines for contestable community grants submitted to the local board.

3.       This report presents applications received for the Ōtara-Papatoetoe Quick Response Round Two 2018/2019 (see Attachment B) and BIDs Event Fund 2018/2019.

4.       The Ōtara-Papatoetoe Local Board has set a total community grants budget of $329,000.00 for the 2018/2019 financial year.

5.       An amount of $15,000 has been ring fenced for the Pursuit of Excellence Awards and $60,000.00 for the Business Improvement District's (BID’s) event fund. This leaves an amount of $254,000.00 available for contestable grants.

6.       Ōtara-Papatoetoe Local Grants Round One 2018/2019 allocated a total of $153,597.91. Ōtara-Papatoetoe Quick Response Round One allocated a total of $11,550.00, leaving a total of $88,852.09 for the remaining grant rounds.

7.       Seventeen applications were received for Ōtara-Papatoetoe Quick Response Round Two 2018/2019, requesting a total of $28,789.00, for consideration by the Ōtara-Papatoetoe Local Board.

8.       This report also presents two applications received for the BIDs Event Fund 2018/2019. The two applications have requested a total $75,000. (see Attachment C)

 

 

Ngā tūtohunga / Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a)      agree to fund, part-fund or decline each application in Local Grants Round One 2018/2019, as outlined in Table One:

Table One: Ōtara-Papatoetoe Quick Response Round Two 2018/2019 applications:

Application no.

Organisation

Main focus

Requesting funding for:

Amount requested:

QR1913-202

Family Lifecare Centre at Manukau City Baptist Church

Community

Towards fees and wages for the “Space For You and Your Baby” programme.

$2,000.00

Application no.

Organisation

Main focus

Requesting funding for:

Amount requested:

QR1913-209

Manukau Taniwha BMX Club

Sport and recreation

Towards the purchase of three high quality steel picnic tables.

$2,000.00

QR1913-214

Trukat Group

Sport and recreation

Towards food and prizes for the hoodbeats holiday programme.

$1,600.00

QR1913-217

Youthline Auckland Charitable Trust

Community

Towards the helpline telecommunications costs.

$2,000.00

QR1913-218

Know Your Status Community Trust

Community

Towards project resources, projector, digi mobile and organisation banners

$1,985.00

QR1913-220

Epilepsy Association of New Zealand Incorporated

Community

Towards a replacement laptop and portable projector for use by the field educator.

$894.00

QR1913-225

Inner Wheel Club Of Howick

Community

Towards the purchase of wool, materials and toiletries for babies in Middlemore Hospital.

$1,000.00

QR1913-226

Primal Youth Trust

Events

Towards transport costs to the Primal Getaway camp.

$2,000.00

QR1913-228

Papatoetoe Adolescent Christian Trust

Community

Towards freestanding punchbags for boxing and mentoring programmes.

$2,000.00

QR1913-229

Auckland Seniors Support And Caring Group Incorporated.

Arts and culture

Towards the purchase of a speaker system, food and drink and performance costs for the support group.

$2,000.00

QR1913-230

Chanting Wheel Culture Exchange and Buddhist Charitable Organization

Community

Towards venue hire cost and writing materials for a traditional Chinese writing workshop.

$530.00

QR1913-231

Alcohol Healthwatch Trust

Community

Towards costs associated with conducting a compliance audit of off-licence premises in the Otara-Papatoetoe Local Board area.

$1,780.00

Application no.

Organisation

Main focus

Requesting funding for:

Amount requested:

QR1913-234

South Auckland Chinese Seniors Friendship Club Incorporated

Community

Towards venue hire costs for a capacity building programme for seniors from the Otara and Hills Courts.

$2,000.00

QR1913-235

Soul Feather Collective Limited

Arts and culture

Towards art framing and display costs for the Kanohi kit e Kanohi exhibition.

$2,000.00

QR1913-236

Life Education Trust Counties Manukau

Community

Towards Life Education workbooks.

$2,000.00

QR1913-237

Te Oranga Kaumatua Kuia Disability Support Services Trust

Community

Towards the cost of presenters for the Whanaungatanga Project.

$2,000.00

QR1913-238

Kedgley Intermediate Board of Trustees

Arts and culture

Towards the cost of Kapahaka costumes for Kedgley Intermediate.

$1,000.00

 

 

 Total Requested

$28,789.00

 

b)      agree to fund, part-fund or decline each application in the Business Improvement District Events Fund 2018/2019, as outlined in Table Two:

Table Two: Ōtara-Papatoetoe Business Improvement District Events Fund 2018/2019 applications:

Application no.

Organisation

Main focus

Requesting funding for:

Amount requested:

OPBID1819-01

Otara Business Association

Business

Towards the BID boundary expansion project.

$55,000

OPBID1819-02

Papatoetoe Main Street Society

Business

Towards the costs of the “Papatoetoe Christmas In the Park” event.

$20,000

 

 

 

 

Horopaki / Context

9.       The local board allocates grants to groups and organisations delivering projects, activities and services that benefit Aucklanders and contribute to the vision of being a world class city.

10.     The Auckland Council Community Grants Policy supports each local board to adopt a grants programme.

11.     The local board grants programme sets out:

· local board priorities

· lower priorities for funding

· exclusions

· grant types, the number of grant rounds and when these will open and close

· any additional accountability requirements.

12.     The Ōtara-Papatoetoe Local Board adopted their grants programme for 2018/2019 on 17 April 2018 and will operate three quick response and two local grant rounds for this financial year.

13.     The community grant programmes have been extensively advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications, radio, community networks and workshops.

Tātaritanga me ngā tohutohu / Analysis and advice

14.     The aim of the local board grant programme is to deliver projects and activities which align with the outcomes identified in the local board plan. All applications have been assessed utilising the Community Grants Policy and the local board grant programme criteria. The eligibility of each application is identified in the report recommendations.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

15.     Local boards are responsible for the decision-making and allocation of local board community grants. The Ōtara-Papatoetoe Local Board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the local board grant programme.

16.     The local board is requested to note that section 48 of the Community Grants Policy states “We will also provide feedback to unsuccessful grant applications about why they have been declined, so they will know what they can do to increase their chances of success next time”.

17.     A summary of each application received through Ōtara-Papatoetoe Quick Response Grant Round Two 2018/2019 (see Attachment B) is provided.

 

Tauākī whakaaweawe Māori / Māori impact statement

18.     The local board grants programme aims to respond to Auckland Council’s commitment to improving Maori wellbeing by providing grants to individuals and groups who deliver positive outcomes for Maori. Auckland Council’s Maori Responsiveness Unit has provided input and support towards the development of the community grants processes.

19.     Six applicants applying to Ōtara-Papatoetoe Quick Response Grant Round Two indicated that their project targets Māori or Māori outcomes.

Ngā ritenga ā-pūtea / Financial implications

20.     The allocation of grants to community groups is within the adopted Long-Term Plan 2018-2028 and local board agreements.

21.     The Otara-Papatoetoe Local Board has set a total community grants budget of $329,000.00

22.     An amount of $15,000 has been ring fenced for the Pursuit of Excellence Awards and $60,000.00 for the BID's event fund. This leaves a total of $254,000.00 available for contestable grants.

23.     Ōtara-Papatoetoe Local Grants Round One 2018/2019 allocated a total of $153,597.91. Ōtara-Papatoetoe Quick Response Round One 2018/2019 allocated a total of $11,550.00, leaving a total of $88,852.09 for the remaining grant rounds.

24.     Seventeen applications were received for Ōtara-Papatoetoe Quick Response Round Two 2018/2019, requesting a total of $28,789.00, for consideration by the Ōtara-Papatoetoe Local Board.

25.     This report also presents two applications received for BIDs Event Fund 2018/2019. The two applications have requested a total $75,000.

Ngā raru tūpono / Risks26.     The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy and the local boards programme. The assessment process has identified a low risk associated with funding the applications in this round

Ngā koringa ā-muri / Next steps

27.     Following the Ōtara-Papatoetoe Local Board allocation of funding for quick response round two and the BID’s event fund, Commercial and Finance staff will notify the applicants of the local board’s decision and facilitate payment of the grant.

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Otara-Papatoetoe Local Grants Programme 2018/2019

83

b

Otara-Papatoetoe Quick Response Grant Round Two 2018/2019 Application Summary (Under Separate Cover)

 

c

Otara-Papatoetoe Contestable Fund for Business Improvement Districts - Application Summary

87

     

Ngā kaihaina / Signatories

Authors

Helen Taimarangai - Senior Community Grants Advisor

Authorisers

Marion Davies - Grant Operations Manager

Shane King - Head of Operations Support

Carol McKenzie-Rex - Relationship Manager

 


Ōtara-Papatoetoe Local Board

11 December 2018

 

 

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Ōtara-Papatoetoe Local Board

11 December 2018

 

 


 


 


Ōtara-Papatoetoe Local Board

11 December 2018

 

 

Release of community safety and economic development funding to business associations 2018/2019

 

File No.: CP2018/23411

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To receive the bulk funding accountability reports for 2017/2018 from Hunters Corner Town Centre Society Incorporated and Ōtara Business Association Incorporated.

2.       To approve the release of $83,000 each to Hunters Corner Town Centre Society Incorporated and Ōtara Business Association Incorporated as per the allocations in the Ōtara-Papatoetoe Local Board Arts, Community and Events (ACE) Work Programme 2018/2019.

Whakarāpopototanga matua / Executive summary

3.       In 2017/2018, the local board funded Hunters Corner Town Centre Society Incorporated (HC), Ōtara Business Association Incorporated (OBA) and Papatoetoe Central Mainstreet Society Incorporated (PCMS) $103,00 each.

4.       HC and OBA have provided accountability reports for their 2017/2018 funding agreements which demonstrate:

·     how and where the local board funding was spent

·     what local board plan outcomes were achieved

·     what difference the local board funding made.

5.       Staff have reviewed the accountability reports and recommend that the 2018/2019 funding of $83,000 be allocated to HC and OBA.

 

Ngā tūtohunga / Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a)      receive the bulk funding accountability reports for 2017/2018 from Hunters Corner Town Centre Society Incorporated and Ōtara Business Association Incorporated.

b)      approve the release of $83,000 to Hunters Corner Town Centre Society Incorporated and $83,000 to Ōtara Business Association Incorporated from 2018/2019 work programme line 991.

 

 

Horopaki / Context

6.       Business Improvement Districts encourage collaboration, partnering and connecting with community groups to achieve greater local outcomes, economic development and opportunities, to support the local business community.

7.       The local board allocated $360,000 for Business Improvement Districts (BID) safety activities in the ACE 2017/2018 work programme. HC, OBA and PCMS each received $103,00 and $51,000 was allocated to CCTV operation.

8.       In June 2018, the board resolved (OP/2018/106) to allocate $83,000 to HC, OBA and PCMS to be used for the following community safety and economic development activities:

·     part funding of ambassador programme

·     part funding of crime prevention officers

·     community events

·     street decoration

·     public services and facilities

·     activities benefiting the public identified in current BID plan

·     activities in partnership with the board that further the outcomes of the local board plan.

9.       The 2017/2018 funding agreements require the business associations to provide accountability reports and for the local board to accept the reports as satisfactory, for the 2018/2019 funds to be released.

10.     HC and OBA have provided accountability reports for their 2017/2018 funding agreements which demonstrate:

·     how and where the local board funding was spent

·     what local board plan outcomes were achieved

·     what difference the local board funding made.

11.     At a local board workshop on 13 November 2018, the accountability reports were discussed with the managers of the business associations, the chair of HC, officers from the BID Partnership team and Community Empowerment Unit staff.

12.     In addition to the local board funding in 2017/2018, the HC received $126,406 and OBA received $82,017.13 from the BID targeted rate.

13.     Tables 1 and 2 detail local grants received by OBA in 2017/2018 and in 2018/2019 to date.

Table 1. 2017/2018 local grants received by OBA

Project title / Round

Allocation

White Sunday

2017/2018 Ōtara-Papatoetoe Local Grants, Round Two

$2,000

MATARIKI CELEBRATION

2017/2018 Ōtara-Papatoetoe Local Grants, Round Two

$3,000

Diversity Festival

2017/2018 Events - Ōtara-Papatoetoe

$30,000

Otara Christmas Parade

2017/2018 Ōtara-Papatoetoe Local Grants, Round One

$20,000

Easter Celebration

2017/2018 Ōtara-Papatoetoe Local Grants, Round One

$2,000

Otara Seniors Christmas Party.

2017/2018 Ōtara-Papatoetoe Local Grants, Round One

$6,500

Christmas Celebration

2017/2018 Ōtara-Papatoetoe Local Grants, Round One

$2,000

Table 2. 2018/2019 to date, local grants received by OBA

Project title / Round

Allocation

Otara Family Christmas in the Park (Stand Tall, Stand Strong)

2018/2019 Ōtara-Papatoetoe Local Grants, Round One

$4,000

Otara Sports Awards

2018/2019 Ōtara-Papatoetoe Local Grants, Round One

$15,000

Otara Seniors Christmas Party

2018/2019 Ōtara-Papatoetoe Local Grants, Round One

$6,500

Otara Christmas Parade

2018/2019 Ōtara-Papatoetoe Local Grants, Round One

$20,000

 

14.     HC did not receive any local contestable grants in 2017/2018 and has not received any local grants in the year 2018/2019 to date.

Tātaritanga me ngā tohutohu / Analysis and advice

15.     HC and OBA received $103,000 each from the local board for placemaking, activation and safety activities in 2017/2018.

16.     The accountability reports show that HC spent $141,230 and OBA spent $123,294. The additional $38,230 and $20,294 respectively was funded through the targeted rate.

17.     The HC and OBA accountability reports demonstrate how the BIDs individually responded to local board outcomes:

·     Economic Development: Town Centre Vitality

·     Community Safety: Town Centre Vitality

·     Placemaking: Thriving Communities.

18.     Table 3 highlights some key outcomes detailed in the 2017/2018 accountability reports and how they align or respond to local board outcomes.

Table 3. Highlights of outcomes achieved from 2017/2018 funding.

 

Hunters Corner

Otara

Economic Development

Local board outcome:

Town Centre Vitality

·    No unoccupied shops

·    increase in international visitor spend by 55.4 per cent

·    spending increased by 33 per cent over last five years

·    marketview shows that HC spending is in the top 25 per cent of Auckland BIDs

·    285 businesses, most employ residents of Otara-Papatoetoe area.

·    Maintain good governance and management practices for the BID

·    monthly board meetings

·    financial and reporting accountability up to date

·    strategic planning with plans to develop kiosks, weekly night/food market, community notice board.

Community Safety

Local board outcome:

Town Centre Vitality

·    Employment of Crime Prevention Officer (CPO) has reduced incidence of bag snatches, daylight robberies and break-ins.

·    eight ambassadors employed in 2017/2018 financial year

·    surveys highlight that Ambassadors increase public perception of safety

·    aim to be the cleanest town centre in Auckland with fulltime cleaner, “Be a tidy Kiwi” initiative, community clean-up day collaboration with Manukau Beautification Trust. 

·    Ambassadors’ presence leads to reduced graffiti and illegal rubbish dumping, addressing issues such as lost children, antisocial behaviour, domestic violence, bike nuisances, drunks, children left in cars, assisting elderly

·    ninety per cent of Ambassadors go on to secure further employment

·    continue to hold title as ‘safest town in South Auckland.’

Placemaking

Local board outcome:

Thriving communities

·    Eleven events / promotions including celebration of Cook Island, Tongan and Samoan language weeks, Matariki, Diwali and two new cultural events, Eid and Holi

·    completion of five roller door art projects

·    new newsletter has been well received

·    customers like HC because of accessibility, variety of goods and perception of safety.

·    Events included Waitangi Day, Easter, Manukau Diversity Festival, Music Month, White Sunday, Xmas in the Carpark, Town Centre Christmas Promotion, Otara Sports Awards, Matariki, Senior Citizen Party

·    outcomes of events include increased foot traffic, increased sales, positive media articles.

 

 

19.     Based on the accountability reports provided by HC and OBA, staff recommend that HC and OBA have provided satisfactory accountability information and delivery on local board objectives and recommend that the 2018/2019 funds to be released.

20.     PCMS has not provided an accountability report. The funding allocated to PCMS will be retained until the local board has received and approved their accountability report at a future business meeting.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

21.     At a workshop on 13 November 2018, the local board discussed the funding agreements from HC and OBA.

22.     Managers of the business associations, the chair of HC, and staff from council’s BID Partnership team and staff participated in the workshop.

Tauākī whakaaweawe Māori / Māori impact statement

23.     In the local board area, 16 per cent identify as Māori and 46 per cent identify as Pasifika, which is greater than the Auckland-wide average of 11 and 15 per cent respectively.

24.     All of the long-term unemployed participants in the ambassador programme are of Māori or Pasifika descent. Between 75 and 80 per cent of programme participants went on to find regular employment. Approximately one third of the ambassadors who are or have been employed by HC and OBA identify as Māori.

25.     All local board investment in economic and social activity that promotes Māori cultural events, celebrates community diversity, increases perceptions of safety, delivers accessible community events, and provides opportunity for training and employment to Māori is of benefit to Māori and their families within the local board area.

Ngā ritenga ā-pūtea / Financial implications

26.     The 2018/2019 work programme line 991 allocated $83,000 each to HC, OBA and PCMS.

27.     HC and OBA have provided accountability reports for the 2017/2018 financial year.

28.     Staff recommend allocating $83,000 each to HC and OBA. This will leave $83,000 remaining, to be released on receipt and approval of the PCMS accountability report.

Ngā raru tūpono / Risks

29.     If the local board does not release the 2018/2019 funding to HC and OBA local board outcomes may be compromised.

30.     It is recommended that the 2018/2019 allocated funding is not released to PCMS because they have not yet provided an accountability report for 2017/2018.

31.     There is a risk that this may limit their capacity to deliver on the local board outcomes and provide services in the community.

32.     Staff will try to mitigate the impact of this by working with PCMS to get their accountability report completed, so that it can be approved by the local board at their February business meeting and their funding can be allocated.

Ngā koringa ā-muri / Next steps

33.     Staff will prepare 2018/2019 funding agreements with HC and OBA.

34.     When the accountability report 2017/2018 from PCMS is received, it will be brought to a local board workshop for discussion and to a business meeting for approval.

 

Ngā tāpirihanga / Attachments

There are no attachments for this report.    

Ngā kaihaina / Signatories

Authors

Natia Tucker – Specialist Advisor, Community Empowerment Unit

Authorisers

Graham Bodman - General Manager Arts, Community and Events

Carol McKenzie-Rex - Relationship Manager

 


Ōtara-Papatoetoe Local Board

11 December 2018

 

 

Annual Budget 2019/2020 consultation

 

File No.: CP2018/23856

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To agree a local engagement event and adopt local content and supporting information for consultation as part of the Annual Budget 2019/2020 process.

Whakarāpopototanga matua / Executive summary

2.       Auckland Council is required to have a local board agreement (as agreed between the Governing Body and the relevant local board) for each local board area for each financial year. The local board agreement will be included in the Council’s Annual Budget 2019/2020.

3.       Consultation on the Annual Budget 2019/2020 will take place from 17 February – 17 March 2019. Local boards will be consulting on their areas of focus for their 2019/2020 local board agreement.

4.       In December, the Governing Body will consider whether to consult on a proposal to transfer legal ownership of waterfront land and related assets to the council parent.  If the Governing Body decides to consult on that proposal, the consultation would take place at the same time as the consultation on the Annual Budget 2019/2020.  As a result, the consultation on the Annual Budget 2019/2020 would require the use of the special consultative procedure.

5.       There will also be concurrent consultation on the Auckland Water Strategy discussion document. A report will be going to the Environment and Community Committee on 4 December 2018 to approve the discussion document for public consultation.

6.       This report seeks agreement from local boards on the Have Your Say event that will be held in their local board area during the consultation period, to give Aucklanders an opportunity to provide face-to-face feedback. It also seeks approval of their local content and supporting information for consultation.

7.       The Governing Body and local boards will agree regional and local items respectively for consultation by December 13. The regional and local consultation items will then be incorporated into the annual budget consultation document and supporting information, which will be approved by the Governing Body on 13 February 2019.

8.       The consultation and deliberations will inform the drafting of a local board agreement which will need to be approved by the local board in early June 2019. This report also recommends an additional meeting on 4th June 2019 to be agreed by the local board so that it can be included in the schedule of public meetings for 2019.

9.       The board is proposing to continue its policy enabling adults to use the Ōtara-Papatoetoe swimming pools without charge.  This year the targeted rate is estimated to be $30.80 per household.

 

Ngā tūtohunga / Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a)      agree to hold a Have Your Say event in the local board area during the Annual Budget 2019/2020 consultation period (details to be included at time of decision)

b)      delegate to the following elected members and staff the power and responsibility to hear from the public through “spoken (or New Zealand sign language) interaction” in relation to the local board agreement at the council’s public engagement events during the consultation period for the Annual Budget 2019/2020.

i)        local board members and chairperson

ii)       General Manager Local Board Services, Local Board Relationship Manager, Local Board Senior Advisor, Local Board Advisor, Local Board Engagement Advisor

iii)      any additional staff approved by the General Manager Local Board Services or the Chief Financial Officer.        

c)      adopt Attachment A: local content for consultation and Attachment B: local supporting information for consultation.

d)      delegate authority to the local board chair to approve any final changes required following review by the council’s legal team of the consultation content of the Annual Budget 2019/2020 prior to publication, including online consultation content.

e)      agree to hold a public meeting on 4th June 2019 starting at 12pm to consider the local board agreement 2019/2020.

 

Horopaki / Context

10.     Auckland Council is required to have a local board agreement (as agreed between the Governing Body and the relevant local board) for each local board area for each financial year. The local board agreement will be included in the Council’s Annual Budget 2019/2020.

11.     Local Board agreements set out (among other things) how the council will, in the year to which the agreement relates, reflect the priorities and preferences in the local board’s plan in respect of the local activities to be provided in the local board area.

12.     For the purposes of consulting on each local board agreement to be included in the council’s Annual Budget, the consultation document for the Annual Budget must include content relating to each agreement.

13.     Public consultation on the Annual Budget 2019/2020 will take place from 17 February – 17 March 2019.

14.     In addition to its work programme for 2018/2019, the Ōtara-Papatoetoe local board is proposing to continue its policy enabling adults to use the Mangere Otahuhu swimming pools without charge.  The rationale is that the board considers that the use of swimming pools delivers important social and public health benefits.  As in the previous financial years, the board proposes to fund this policy through a targeted rate on residential properties.  This year the targeted rate is estimated to be $32.71 per household.

15.     In December, the Governing Body will consider whether to consult on a proposal to transfer legal ownership of waterfront land and related assets to the council parent.  If the Governing Body decides to consult on that proposal, the consultation would take place at the same time as the consultation on the Annual Budget 2019/2020.  As a result, the consultation on the Annual Budget 2019/2020 would require the use of the special consultative procedure, as a decision to proceed with the proposal would require an amendment to the council’s long-term plan.  Where an amendment to the long-term plan is being consulted on at the same time as consultation on the Annual Budget, the Local Government Act 2002 requires the council to use the special consultative procedure in relation to both matters.

16.     There will also be concurrent consultation on the Auckland Water Strategy discussion document. A report will be going to the Environment and Community Committee on 4 December 2018 to approve the discussion document for public consultation.

17.     Aucklanders will be able to provide feedback during the consultation process through a variety of channels which include verbal (or face-to-face), written and social media.

18.     Feedback from the consultation will inform the drafting of the Ōtara-Papatoetoe Local Board Agreement 19/20 and associated work programmes.

Tātaritanga me ngā tohutohu / Analysis and advice

19.     The special consultative procedure requires the council to provide an opportunity for people to present their views to the council in a manner that enables “spoken (or New Zealand sign language) interaction” between the person and the council’s decision-makers, or their official delegates.   The council provides for this through its ‘Have Your Say’ events where people can have a face-to-face dialogue with elected members or other council representatives with an appropriate delegation. The Have Your Say event/s to be held in the Ōtara-Papatoetoe Local Board area and details of this event will be discussed at a local board workshop on 4th December and confirmed as part of decisions to be made pursuant to this report.

20.     Local boards held workshops during October and November 2018 to determine their key activities for their 2019/2020 local board agreement. Boards are now requested to agree their local content and supporting information for consultation, as attached in Attachment A and B.

21.     Any new local BID targeted rates must be consulted on before they can be implemented. Local boards are therefore also requested to agree any new proposals for consultation.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

22.     Local boards will have further opportunities to provide information and views as the council progresses through the Annual Budget 2019/2020 process.

23.     Aucklanders will have the opportunity to give feedback on regional and local proposals contained in the Annual Budget 2019/2020. All feedback received from submitters residing in the local board area will be analysed by staff and made available for consideration by the board, prior to finalising their local board agreement.

Tauākī whakaaweawe Māori / Māori impact statement

24.     Many local board decisions are of importance to and impact on Māori. Local board agreements and the annual budget are important tools that enable and can demonstrate the council’s responsiveness to Māori. Local board plans, which were adopted in September and October of 2017, form the basis for local priorities.

25.     The approach to Māori engagement for the Annual Budget will be finalised once consultation topics are confirmed, including development of bespoke materials subject to interest level of topics and confirmation of budget.

26.     Regionally supported local Māori engagement in the South and West will be provided subject to interest level of topics and confirmation of budget, this will be integrated with Water Strategy engagement.

27.     Mana Whenua engagement on the Water Strategy is already underway, and will run throughout the March consultation period, annual budget discussions will be integrated with this process.             

28.     There is a need to continue to build relationships between local boards and iwi, and where relevant the wider Māori community. Ongoing conversations will assist local boards and Māori to understand each other’s priorities and issues. This in turn can influence and encourage Māori participation in the council’s decision-making processes.

Ngā ritenga ā-pūtea / Financial implications

29.     Event associated costs include venue hire and catering. These costs will be charged to the Governance budget managed by Local Board Service Department.

Ngā raru tūpono / Risks

30.     Local boards must agree their local consultation content and supporting information by 13 December 2018, in order for it to be formatted and reviewed in time to be incorporated into the Annual Budget 2019/2020 consultation document and supporting information.

Ngā koringa ā-muri / Next steps

31.     The Governing Body will approve the consultation document, supporting information and consultation process for the Annual Budget 2019/2020 on 13 February 2019.

32.     Following consultation, the Governing Body and local boards will make decisions on the Annual Budget 2019/2020 and Local Board Agreements 2019/2020 respectively.

 

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Local content for consultation

101

b

Local supporting information for consultation

103

     

Ngā kaihaina / Signatories

Authors

Shirley  Coutts - Senior Local Board Advisor

Beth Corlett - Strategic Project Advisor

Authorisers

Anna Bray - Policy and Planning Manager - Local Boards

Louise Mason - GM Local Board Services

Carol McKenzie-Rex - Relationship Manager

 


Ōtara-Papatoetoe Local Board

11 December 2018

 

 


Ōtara-Papatoetoe Local Board

11 December 2018

 

 


 


Ōtara-Papatoetoe Local Board

11 December 2018

 

 

Ōtara-Papatoetoe Local Board  Achievements Register 2016-2019 Electoral Term

 

File No.: CP2018/20928

 

  

 

Te take mō te pūrongo / Purpose of the report

To provide an update on achievements of the Ōtara-Papatoetoe Local Board for the 2016 - 2019 electoral term, since the previous update in April 2018.

 

 

Ngā tūtohunga / Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a)      note the updated Achievements Register 2016-2019 electoral term report.

 

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Ōtara-Papatoetoe Local Board updated Achievements Register

107

     

Ngā kaihaina / Signatories

Authors

Carol McGarry - Democracy Advisor Otara-Papatoetoe

Authorisers

Carol McKenzie-Rex - Relationship Manager

 


Ōtara-Papatoetoe Local Board

11 December 2018

 

 


 


 


 


 


Ōtara-Papatoetoe Local Board

11 December 2018

 

 

Local board resolution responses and information report

 

File No.: CP2018/23422

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       This report provides a summary of resolution responses and information reports for circulation to the Ōtara-Papatoetoe Local Board.

 

Information reports for the local board:

 

2.       The Pursuit of Excellence Awards Panel decisions made on 20 November 2018 are attached to this report.  Some personal information in the Pursuit of Excellence applications has been redacted.

 

Ngā tūtohunga / Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a)      note the Pursuit of Excellence Awards panel decisions made on 20 November 2018 in table one below:

Table One: Ōtara-Papatoetoe Local Board Pursuit of Excellence Awards applications

 

Applicant

Conference/event

Amount applied for

Amount

Approved

 

1

Mr Kobe Atamu Anitelea

The Trans-Tasman Schoolboy’s Water Polo Cup, 09/12/2018

$2,000

$2,000

 

2

Mrs Nora Swann

Hawaii Fashion Week, 09/12/2018

$2,000

$2,000

 

3

Mr Blake Wong-Ling

MIT Pasifika Staff Excellence Award 30/11/2018

$600

$600

 

4

PACIFICA WOMEN

PACIFICA Inc National Conference and AGM 15-17/02/2019

$2,000

$2,000

 

Total

$6,600

$6,600

 

$6,600

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Pursuit of Excellence Awards panel decisions and applications.

115

     

Ngā kaihaina / Signatories

Authors

Carol McGarry - Democracy Advisor Otara-Papatoetoe

Authorisers

Carol McKenzie-Rex - Relationship Manager

 


Ōtara-Papatoetoe Local Board

11 December 2018

 

 


 


 


 


 


 


 


 


 


 


 


 


Ōtara-Papatoetoe Local Board

11 December 2018

 

 

Governance Forward Work Calendar

 

File No.: CP2018/20665

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To present the Ōtara-Papatoetoe Local Board with its updated governance forward work calendar.

Whakarāpopototanga matua / Executive summary

2.       The governance forward work calendar for the Ōtara-Papatoetoe Local Board is in Attachment A. The calendar is updated monthly, reported to business meetings and distributed to council staff.

 

3.       The governance forward work calendars were introduced in 2016 as part of Auckland Council’s quality advice programme and aim to support local boards’ governance role by:

·    ensuring advice on meeting agendas is driven by local board priorities

·    clarifying what advice is expected and when

·    clarifying the rationale for reports.

 

4.       The calendar also aims to provide guidance for staff supporting local boards and greater transparency for the public.

 

Ngā tūtohunga / Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a)      note the Governance Forward Work Calendar.

 

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Governance Work Calendar

129

     

Ngā kaihaina / Signatories

Authors

Carol McGarry - Democracy Advisor Otara-Papatoetoe

Authorisers

Carol McKenzie-Rex - Relationship Manager

 


Ōtara-Papatoetoe Local Board

11 December 2018

 

 


 


 


Ōtara-Papatoetoe Local Board

11 December 2018

 

 

Ōtara-Papatoetoe Local Board Workshop Notes

 

File No.: CP2018/20667

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       Attached are the notes for the Ōtara-Papatoetoe Local Board workshops held on Tuesday,
6, 13, 27 November 2018.

 

 

Ngā tūtohunga / Recommendation/s

That the Ōtara-Papatoetoe Local Board receive the workshop notes from the workshops held on Tuesday 6, 13 and 27 November 2018.

 

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Workshop Notes - 6 November 2018

135

b

Workshop Notes - 13 November 2018

137

c

Workshop Notes - 27 November 2018

139

     

Ngā kaihaina / Signatories

Authors

Carol McGarry - Democracy Advisor Otara-Papatoetoe

Authorisers

Carol McKenzie-Rex - Relationship Manager

 


Ōtara-Papatoetoe Local Board

11 December 2018

 

 


 


Ōtara-Papatoetoe Local Board

11 December 2018

 

 


Ōtara-Papatoetoe Local Board

11 December 2018

 

 


 

    

  


Ōtara-Papatoetoe Local Board

11 December 2018

 

 

 

 

 

 

 

 

ATTACHMENTS

 

Item 8.1      Attachment a    Metrocare - maintenance today, protecting tomorrow Page 143


Ōtara-Papatoetoe Local Board

11 December 2018