I hereby give notice that an extraordinary meeting of the Ōrākei Local Board will be held on:
Date: Time: Meeting Room: Venue:
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Thursday, 13 December 2018 5.00pm Ōrākei
Local Board Office, |
Ōrākei Local Board
OPEN AGENDA
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MEMBERSHIP
Chairperson |
Kit Parkinson |
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Deputy Chairperson |
Carmel Claridge |
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Members |
Troy Churton |
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Colin Davis, JP |
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Toni Millar, QSM, JP |
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Ros Rundle |
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David Wong, JP |
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(Quorum 4 members)
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Kim Lawgun Democracy Advisor
13 December 2018
Contact Telephone: 021 302 163 Email: kim.lawgun@aucklandcouncil.govt.nz Website: www.aucklandcouncil.govt.nz
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Ōrākei Local Board 13 December 2018 |
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1 Welcome 5
2 Apologies 5
3 Declaration of Interest 5
4 Leave of Absence 5
5 Acknowledgements 5
6 Petitions 5
7 Deputations 5
8 Public Forum 5
8.1 Public Forum - Unisports Centre for Sports Medicine 5
9 Extraordinary Business 6
10 Commercial lease to UniSportsMed, 71 Merton Road, St Johns 7
11 Annual Budget 2019/2020 consultation 11
12 Proposed Regional Public Transport Plan 15
13 Consideration of Extraordinary Items
Apologies from Member R Rundle and Member D Wong have been received.
Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.
At the close of the agenda no requests for leave of absence had been received.
At the close of the agenda no requests for acknowledgements had been received.
At the close of the agenda no requests to present petitions had been received.
Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Ōrākei Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.
At the close of the agenda no requests for deputations had been received.
A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.
Te take mō te pūrongo / Purpose of the report 1. To deliver a presentation to the Board during the Public Forum segment of the business meeting. Whakarāpopototanga matua / Executive summary 2. Stewart Walsh, Managing Partner of Unisports Centre for Sports Medicine will be in attendance to address the meeting regarding Item 10 - Commercial lease to UniSportsMed, 71 Merton Road, St Johns. 3. Mr Walsh will provide a background summary of the Unisports Centre for Sports Medicine and the vision for the environment that the centre is currently located.
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Ngā tūtohunga / Recommendation That the Ōrākei Local Board: a) receive the presentation and thank Stewart Walsh for his attendance.
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Attachments a Unisports Centre for Sports Medicine overview............................................. 37 |
Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
“An item that is not on the agenda for a meeting may be dealt with at that meeting if-
(a) The local authority by resolution so decides; and
(b) The presiding member explains at the meeting, at a time when it is open to the public,-
(i) The reason why the item is not on the agenda; and
(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”
Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
“Where an item is not on the agenda for a meeting,-
(a) That item may be discussed at that meeting if-
(i) That item is a minor matter relating to the general business of the local authority; and
(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but
(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”
Ōrākei Local Board 13 December 2018 |
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Commercial lease to UniSportsMed, 71 Merton Road, St Johns
File No.: CP2018/21383
Te take mō te pūrongo / Purpose of the report
1. To approve an additional three-year lease extension to apply to the entire building to support leasing of the ground floor of Building 750A at 71-73 Merton Road, St Johns.
Whakarāpopototanga matua / Executive summary
2. Panuku Development Auckland (Panuku) manages the commercial leases at Colin Maiden Park.
3. In 2016 the Ōrākei Local Board made two resolutions in respect of Building 750A:
· Resolution OR/2016/10 to grant a new lease to UniSportsMed Limited (UniSportsMed) on the first floor in Building 750A for a term of 3 years commencing 1 August 2016 with an option of two further terms of 3 years each on commercial terms.
· Resolution R/2016/67 to approve an option for UniSportsMed to expand their use onto the ground floor of Building 750A from 1 January 2018 (or other date) to be incorporated into their approved lease and approve officers to negotiate with Auckland Radiology for a lease of available space not used by UniSportsMed on the ground floor of Building 750A.
4. The lease for the first floor premises commenced on 1 August 2016 and remains unsigned in its current form as both Panuku and UniSportsMed have been unable to reach agreement on some of the terms and conditions of the lease.
5. The ground floor has been unoccupied since the University of Auckland vacated the premises on 31 March 2018.
6. Following the vacation of University of Auckland from the ground floor, UniSportsMed has expressed interest in leasing this space. They require both floors to be included in one lease.
7. UniSportsMed requires that the term for both floors be extended by three years to enable them to refurbish the ground floor space with sufficient term on the lease to justify the cost of improvements.
8. Panuku seeks local board approval for an additional three-year term to UniSportsMed for Building 750A at 71-73 Merton Road, St Johns with final expiry date being 31 July 2028.
Horopaki / Context
9. In July 2016 the Ōrākei Local Board made two resolutions in respect of the lease term for Building 750A, as per following:
· Resolution OR/2016/10 to grant a new lease to UniSportsMed on the first floor in Building 750A for a term of 3 years commencing 1 August 2016 with an option of two further terms of 3 years each on commercial terms.
· Resolution R/2016/67 to approve an option for UniSportsMed to expand their use onto the ground floor of Building 750A from 1 January 2018 (or other date) to be incorporated into their approved lease and approve officers to negotiate with Auckland Radiology for a lease of available space not used by UniSportsMed on the ground floor of Building 750A.
10. UniSportsMed has occupied the first floor since 1998 and following the local board resolution in June 2016, Panuku issued a new lease for a nine-year term with a final expiry date on 31 July 2025. The lease hasn’t been executed to date and aspects of the lease have been the subject of on-going negotiations.
11. The ground floor has been unoccupied since the University of Auckland vacated on 31 March 2018.
12. When the ground floor became vacant, UniSportsMed advised they were interested in leasing the ground floor. During this time, Panuku advised the tenant that they were required to sign the first floor lease before further negotiations for the ground floor were entered into. UniSportsMed has most recently advised it now wishes to have one lease for the two floors and an additional term to justify their fit-out cost.
13. Despite not signing the lease, UniSportsMed has been reliable with rent payments and their line of business is in keeping with the wider plans for Colin Maiden Park.
14. Terms for the ground floor are to be agreed based on local board approval for the additional term required with lease dates being aligned for both floors.
15. Panuku is now seeking local board approval to extend the term.
16. Panuku will ensure that the finalised lease for both floors is signed prior to the tenant having access to the ground floor, as is the usual market practice. Panuku would also advise the tenant of the timeframe to reach agreement before the property is taken to the open market.
Tātaritanga me ngā tohutohu / Analysis and advice
Options |
Pros |
Cons |
Option 1 - No approval for term extension |
N/A
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· Panuku would market the Ground Floor to occupiers, however it may take some time to find a ‘sports medicine’ tenant to align with the plan for the park. · The property would remain vacant for a longer period of time, increasing exposure to risk of vandalism and diminishing return to Council. · Most tenants would require equivalent term given the spend on fitout they will need to undertake, so it is likely this issue wont resolve if approval not granted now. · Tenant may choose to not renew lease for first floor and seek larger space elsewhere to accommodate their business, increasing vacancy risk at the time. |
Option 2 (recommended) – Grant extension of term for the entire building |
· This option represents best and fastest financial return to Council. · The proposed new lease arrangement will be an incentive for the documentation to be signed. · Tenant will expand their business onto the Ground Floor and fit out the premises to improve the appearance of the building and offering of services in closer proximity within the Park. · UniSportsMed will be responsible for both floors in the building which will assist to clarify cost and maintenance responsibilities to Building 750A. |
· Opportunity cost by not going out to market for Ground Floor premises.
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Option 3 - Extend the term for additional 3 years for the Ground Floor only |
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· When managing buildings it is helpful to have leased areas expire at the same time to enable greater flexibility over building use at expiry. · Greater likelihood of retaining UniSportsMed at each renewal as their accommodation would not be disparate. · Higher rents able to be agreed as space would be a ‘unique offering’ in St Johns. · This option seems to have little benefit, if UniSportsMed vacate the first floor prior to the second floor as difficult to achieve same expiry dates across two different periods of occupation. |
17. An extension of the term would provide security of tenure for the tenant to enable them to invest in their business and plan their future business at Colin Maiden Park.
18. The rent will be reviewed to market level every three years.
19. It is not anticipated that the lease running until the final expiry date in July 2028 will have a deleterious impact on Colin Maiden Park, as the activity is consistent with the approved Colin Maiden Masterplan.
Ngā whakaaweawe ā-rohe me ngā tirohanga a te
poari ā-rohe /
Local impacts and local board views
20. The local board was updated by Memorandum (dated 4 October 2018) on progress with the leasing of both floors.
21. Panuku understands that the services provided by UniSportsMed are aligned with the overall plan for Colin Maiden Park.
Tauākī whakaaweawe Māori / Māori impact statement
22. Panuku has a comprehensive iwi engagement process that engages with the 19 key mana whenua groups in the Auckland region.
23. As there is no real change to the current Colin Maiden Park use, there has been no iwi engagement undertaken in respect of the lease extension.
Ngā ritenga ā-pūtea / Financial implications
24. Council revenue would be optimised by offering the term required and acting promptly to get premises leased and receiving rent for the tenancy which is currently vacant.
Ngā raru tūpono / Risks
25. If the recommendation is not supported by the local board this may adversely impact on the optimal negotiation outcomes we are seeking.
26. Panuku is not aware of any adverse implications of the recommended lease extension.
Ngā koringa ā-muri / Next steps
27. Panuku to conclude negotiations with UniSportsMed on lease terms for the ground floor.
28. Panuku to instruct legal advisor to amend existing lease to include ground floor premises and other terms with final expiry date 31 July 2028.
29. Panuku will require executed documents returned before granting access to the ground floor.
Ngā tāpirihanga / Attachments
There are no attachments for this report.
Ngā kaihaina / Signatories
Author |
Sergey Kiz - Assistant Property Manager, Panuku Development Auckland |
Authorisers |
Pene Jackson - Team Leader Commercial Property Portfolio, Panuku Development Auckland Adam Milina - Relationship Manager - Albert-Eden & Ōrākei Local Boards |
Ōrākei Local Board 13 December 2018 |
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Annual Budget 2019/2020 consultation
File No.: CP2018/23660
Te take mō te pūrongo / Purpose of the report
1. To consider a local engagement event and adopt local content and supporting information for consultation as part of the Annual Budget 2019/2020 process.
Whakarāpopototanga matua / Executive summary
2. Auckland Council is required to have a local board agreement (as agreed between the Governing Body and the relevant local board) for each local board area for each financial year. The Local Board Agreement will be included in the Council’s Annual Budget 2019/2020.
3. Consultation on the Annual Budget 2019/2020 will take place from 17 February – 17 March 2019. Local boards will be consulting on their areas of focus for their 2019/2020 Local Board Agreement.
4. In December, the Governing Body will consider whether to consult on a proposal to transfer legal ownership of waterfront land and related assets to the council parent. If the Governing Body decides to consult on that proposal, the consultation would take place at the same time as the consultation on the Annual Budget 2019/2020. As a result, the consultation on the Annual Budget 2019/2020 would require the use of the special consultative procedure.
5. There will also be concurrent consultation on the Auckland Water Strategy discussion document. A report will be going to the Environment and Community Committee on 4 December 2018 to approve the discussion document for public consultation.
6. This report seeks consideration from local boards regarding the Have Your Say event that will be held in their local board area during the consultation period, to give Aucklanders an opportunity to provide face-to-face feedback. It also seeks approval of their local content and supporting information for consultation.
7. The Governing Body and local boards will agree regional and local items respectively for consultation by 13 December 2018. The regional and local consultation items will then be incorporated into the annual budget consultation document and supporting information, which will be approved by the Governing Body on 13 February 2019.
Horopaki / Context
8. Auckland Council is required to have a local board agreement (as agreed between the Governing Body and the relevant local board) for each local board area for each financial year. The Local Board Agreement will be included in the Council’s Annual Budget 2019/2020.
9. Local Board Agreements set out (among other things) how the council will, in the year to which the agreement relates, reflect the priorities and preferences in the local board’s plan in respect of the local activities to be provided in the local board area.
10. For the purposes of consulting on each Local Board Agreement to be included in the council’s Annual Budget, the consultation document for the Annual Budget must include content relating to each agreement.
11. Public consultation on the Annual Budget 2019/2020 will take place from 17 February – 17 March 2019.
12. In December, the Governing Body will consider whether to consult on a proposal to transfer legal ownership of waterfront land and related assets to the council parent. If the Governing Body decides to consult on that proposal, the consultation would take place at the same time as the consultation on the Annual Budget 2019/2020. As a result, the consultation on the Annual Budget 2019/2020 would require the use of the special consultative procedure, as a decision to proceed with the proposal would require an amendment to the council’s long-term plan. Where an amendment to the long-term plan is being consulted on at the same time as consultation on the Annual Budget, the Local Government Act 2002 requires the council to use the special consultative procedure in relation to both matters.
13. There will also be concurrent consultation on the Auckland Water Strategy discussion document. A report will be going to the Environment and Community Committee on 4 December 2018 to approve the discussion document for public consultation.
14. Aucklanders will be able to provide feedback during the consultation process through a variety of channels which include verbal (or face-to-face), written and social media.
Tātaritanga me ngā tohutohu / Analysis and advice
15. The special consultative procedure requires the council to provide an opportunity for people to present their views to the council in a manner that enables “spoken (or New Zealand sign language) interaction” between the person and the council’s decision-makers, or their official delegates. The council provides for this through its ‘Have Your Say’ events where people can have a face-to-face dialogue with elected members or other council representatives with an appropriate delegation. The local board is requested to consider holding a Have Your Say event in its area.
16. Local boards held workshops during October and November 2018 to determine their key activities for their 2019/2020 Local Board Agreement. Boards are now requested to agree their local content and supporting information for consultation, as attached in Attachment A and B.
17. Any new local BID targeted rates must be consulted on before they can be implemented. Local boards are therefore also requested to agree any new proposals for consultation.
Ngā whakaaweawe ā-rohe me ngā tirohanga a te
poari ā-rohe /
Local impacts and local board views
18. Local boards will have further opportunities to provide information and views as the council progresses through the Annual Budget 2019/2020 process.
19. Aucklanders will have the opportunity to give feedback on regional and local proposals contained in the Annual Budget 2019/2020. All feedback received from submitters residing in the local board area will be analysed by staff and made available for consideration by the board, prior to finalising their Local Board Agreement.
Tauākī whakaaweawe Māori / Māori impact statement
20. Many local board decisions are of importance to and impact on Māori. Local Board Agreements and the annual budget are important tools that enable and can demonstrate the council’s responsiveness to Māori. Local board plans, which were adopted in September and October of 2017, form the basis for local priorities.
21. The approach to Māori engagement for the Annual Budget will be finalised once consultation topics are confirmed, including development of bespoke materials subject to interest level of topics and confirmation of budget.
22. Regionally supported local Māori engagement in the South and West will be provided subject to interest level of topics and confirmation of budget, this will be integrated with Water Strategy engagement.
23. Mana Whenua engagement on the Water Strategy is already underway, and will run throughout the March consultation period, annual budget discussions will be integrated with this process.
24. There is a need to continue to build relationships between local boards and iwi, and where relevant the wider Māori community. Ongoing conversations will assist local boards and Māori to understand each other’s priorities and issues. This in turn can influence and encourage Māori participation in the council’s decision-making processes.
Ngā ritenga ā-pūtea / Financial implications
25. Event associated costs include venue hire and catering.
Ngā raru tūpono / Risks
26. Local boards must agree their local consultation content and supporting information by 13 December 2018, in order for it to be formatted and reviewed in time to be incorporated into the Annual Budget 2019/2020 consultation document and supporting information.
Ngā koringa ā-muri / Next steps
27. The Governing Body will approve the consultation document, supporting information and consultation process for the Annual Budget 2019/2020 on 13 February 2019.
28. Following consultation, the Governing Body and local boards will make decisions on the Annual Budget 2019/2020 and Local Board Agreements 2019/2020 respectively.
Ngā tāpirihanga / Attachments
No. |
Title |
Page |
Local content for consultation (Under Separate Cover) |
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Local supporting information for consultation (Under Separate Cover) |
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Ngā kaihaina / Signatories
Author |
Beth Corlett - Strategic Project Advisor |
Authorisers |
Anna Bray - Policy and Planning Manager - Local Boards Louise Mason - GM Local Board Services Adam Milina - Relationship Manager - Albert-Eden & Ōrākei Local Boards |
Ōrākei Local Board 13 December 2018 |
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Proposed Regional Public Transport Plan
File No.: CP2018/23812
Te take mō te pūrongo / Purpose of the report
1. To provide the Ōrākei Local Board the opportunity to provide formal feedback on the proposed Regional Public Transport Plan.
Whakarāpopototanga matua / Executive summary
2. Auckland Transport is required to review its ten year Regional Public Transport Plan every three years. The plan describes the services that are integral to Auckland’s public transport network for the next 10-year period. This report requests the Ōrākei Local Board give feedback on the plan, with special emphasis on the following four focus areas:
· Expanding and enhancing rapid and frequent networks
· Improving customer access to public transport
· Improving Māori responsiveness
· Harnessing emerging technologies
Horopaki / Context
3. The Regional Public Transport Plan (RPTP) is a requirement of the Land Transport Management Act. It sets out the changes to Auckland’s public transport. Transport is a key component of a city’s success. Auckland is growing and as more people live and visit here, the number of trips taken on our transport networks is increasing. The space available for transport networks is finite. This means that we need as many people as possible to travel using efficient forms of transport; such as walking, cycling and public transport. These alternative transport options take less space and are more environmentally sustainable than private motor vehicles. With less pressure on the road network there is more capacity available for critical vehicles that need the road, including road-based public transport, emergency services and freight.
Tātaritanga me ngā tohutohu / Analysis and advice
4. Attached is the summary document for the Regional Public Transport Plans. This document outlines the main changes proposed over the next ten years by focusing on four key areas:
Focus area one
Expanding and enhancing rapid and frequent networks
5. Planning an enhanced rapid transit network through four main city-shaping projects to dramatically increase the speed and coverage of the rapid transit network:
· City Rail Link
· City to Mangere Light Rail and Northwest Light Rail
· SH20B upgrade and Puhinui Interchange
· Eastern Busway.
6. Implementing improvements on key arterial routes to move more people. This will include bus priority, safety improvements and cycling and walking facilities. Increasing services on the rapid and frequent networks, with the aim to have services every 10 minutes during peak travel times. Using the rapid and frequent networks to help make great public spaces.
Focus area two
Improving customer access to public transport
7. Continuing to deliver improved wayfinding sign systems across the public transport network to make it easier for people to find their way across the network. Increasing and improving the walking and cycling and other choices for access to public transport services, focussing on improving safety. Changing park and ride facilities to meet public demand.
Focus area three
Improving Māori responsiveness
8. Partnering with mana whenua to trial services such as on-demand ride share connecting to marae, which are hard to access by conventional public transport. Ensuring te reo Māori audio announcements and signs for rapid transit stations (train and busway) and extending this across all public transport.
9. Applying Te Aranga Principles when designing major interchanges and stations, with future potential to apply in the planning and design of the Light Rail Transit projects, Puhinui upgrade and stormwater management. Securing opportunities for Māori and local community employment, training and business development when constructing major public transport projects.
Focus area four
Harnessing emerging technologies
10. Improving customer insights and data, and undertaking more thorough analytics of travel data to directly inform service improvements. Continuing to evolve AT mobile apps to meet increasing customer needs. Providing simpler and improved payment options for fares to make travel easier. Using new transport modes generated by new digital technology to supplement and complement existing services, increasing access. Ensuring we future proof for mobility-as-a-service models, which will change how people make travel choices.
11. The full text of the proposed Regional Public Transport Plan can be accessed through Auckland Transport’s website on www.at.govt.nz/rptp.
Ngā whakaaweawe ā-rohe me ngā tirohanga a te
poari ā-rohe /
Local impacts and local board views
12. Public transport has an impact right across the Auckland Region and therefore impacts all local boards in some way. This report seeks feedback from local boards on the most appropriate enhancements to Auckland’s public transport over the next ten years.
Tauākī whakaaweawe Māori / Māori impact statement
13. The proposed Regional Public Transport Plan has a focus area of Improving Maori Responsiveness and includes initiatives such as: trialing new modes connecting marae with the public transport system, te reo announcements and signage across the public transport system and incorporating Te Aranga design principles into new facilities, such as bus and rail stations.
Ngā ritenga ā-pūtea / Financial implications
14. The report has no financial implications for local boards.
Ngā raru tūpono / Risks
15. The report has no direct risks for local boards. Each individual project has its own set of unique risks and these will be dealt with as these projects are developed and implemented.
Ngā koringa ā-muri / Next steps
16. In terms of what happens to the proposed plan.
· Public consultation runs until December 14
· Feedback will be analysed over mid to late January 2019
· The draft plan will be amended
· The final proposed plan will go to the Auckland Transport Board in February or March 2019.
Ngā tāpirihanga / Attachments
No. |
Title |
Page |
a⇩ |
Regional Land Transport Plan summary document |
19 |
Ngā kaihaina / Signatories
Author |
Stuart Knarston - Planning Projects Manager |
Authorisers |
Jonathan Anyon - Manager Elected Member Relationship Management team Adam Milina - Relationship Manager - Albert-Eden & Ōrākei Local Boards |
Ōrākei Local Board 13 December 2018 |
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Item 8.1 Attachment a Unisports Centre for Sports Medicine overview Page 37