Agenda of Papakura Local Board

Papakura Local Board

12 December 2018

ITEM TABLE OF CONTENTS PAGE

1 Welcome 5

2 Apologies 5

3 Declaration of Interest 5

4 Confirmation of Minutes 5

5 Leave of Absence 5

6 Acknowledgements 5

7 Petitions 5

8 Deputations 5

8.1 Deputation - Manukau Beautification Trust 5

9 Public Forum 5

10 Extraordinary Business 6

11 Councillors' Update 7

12 Chairperson's Update 9

13 Auckland Transport December 2018 report to the Papakura Local Board 11

14 Local Board Transport Capital Fund December report to the Papakura Local Board 39

15 Takanini Community Hub Concept Plan 45

16 Development of pocket parks within the Waiata Shores development 63

17 Papakura Small Grants Round Two 2018/2019 grant allocations 75

18 Papakura Pathways and Excellence Grants 2018/2019 177

19 Amendment to the Papakura Youth Council Terms of Reference 181

20 Annual Budget 2019/2020 consultation 195

21 Proposed Regional Public Transport Plan 203

22 Papakura Local Board feedback on the Public Safety and Nuisance Bylaw 223

23 For Information: Reports referred to the Papakura Local Board 231

24 Papakura Local Board Achievements Register for the 2016-2019 Political Term 233

25 Papakura Local Board Governance Forward Work Calendar for December 2018 261

26 Papakura Local Board Workshop Records 267

27 Consideration of Extraordinary Items

1 Welcome

A board member will lead the meeting in prayer.

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Papakura Local Board:

a) confirm the ordinary minutes of its meeting, held on Wednesday 28 November 2018, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Papakura Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Deputation - Manukau Beautification Trust

Ngā tūtohunga / Recommendation/s

That the Papakura Local Board:

a) thank Graeme Bakker and Barbara Carney from the Manukau Beautification Charitable Trust, for updating on the trust’s activities.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

Papakura Local Board

12 December 2018

Auckland Transport December 2018 report to the Papakura Local Board

File No.: CP2018/23446

Te take mō te pūrongo / Purpose of the report

1. To update the Papakura Local Board about transport related matters in its area.

Whakarāpopototanga matua / Executive summary

2. This month’s report includes:

· update on the Papakura Park & Ride and bus expansion project

· update on new footpath and road rehabilitation for Pararekau Road

· progress update on Takanini Park & Ride project

· update on the Safer Communities Project

· update on residential speed management – Rosehill

· update on parking modifications on Opaheke Road & Chapel Street

· responses to resolutions - Takaanini Station name change

· AT quarterly reporting from July to September 2018.

Ngā tūtohunga / Recommendation/s

That the Papakura Local Board:

a) receive the Auckland Transport December 2018 report to the Papakura Local Board.

Horopaki / Context

3. This report addresses transport related matters in the local board area. A separate report on the agenda provides information and requests a decision on the Local Board Transport Capital Fund (LBTCF).

4. Auckland Transport (AT) is responsible for all of Auckland’s transport services, excluding state highways. It reports on a monthly basis to local boards, as set out in the Local Board Engagement Plan. This monthly reporting supports the important engagement role local boards play within and on behalf of their local communities on transport matters.

Tātaritanga me ngā tohutohu / Analysis and advice

Papakura Park & Ride and bus expansion

5. This project is included in the Auckland Regional Land Transport Plan 2018-2028 (RLTP) as a funded project, with approximately $12 million allocated for the Park and Ride development in years 2018-2020. A further $6 million is identified for the bus station interchange, but is currently unfunded.

6. AT and Aurecon Ltd are nearing completion of the Single Stage Business Case (SSBC) for Papakura Rail Station Access (including park and ride, bus, walking, cycling and on-demand services).

7. AT and Aurecon are developing investment options with a view to establishing a recommended option to take forward for a funding application to NZTA before design and construction.

8. Preliminary findings have been presented to the local board at a workshop on the 21 November 2018.

9. The local board’s feedback was recorded as:

· a preference for 300 additional park & ride spaces to meet current and future demand for the Papakura area, which is identified as a Metropolitan area in the Unitary Plan

· a preference for the bus station capacity issue to be resolved with an off-street solution

· support investigation into alternative park & ride solutions

· request an opportunity to review the SSBC before it is submitted to NZTA.

10. The Papakura Rail Station Access SSBC is due to be completed in December 2018 and shared with the local board, if timing permits, before the Christmas break.

Pararekau Road

11. AT has completed informing residents about the construction of a new 3m wide footpath between 17-143 Pararekau Road, Karaka.

12. This will be located on the berm of the shopping centre side of the road to link up with the residential development at Karaka Harbourside. The footpath will enable pedestrians, cyclists and mobility scooters to travel separated from the road. The project is scheduled to commence prior to Christmas

13. AT is also conducting an engineering investigation into the options to rehabilitate and upgrade the road pavement. Testing will be complete by mid-December and a timeframe and plan for implementation will be available once complete. This will be reported back to the local board once details are confirmed.

14. The additional lamp post at the shopping centre end of Pararekau Road will be removed during the construction of the footpath.

15. AT continues to work with Summerset Ltd and their contractor regarding their contribution to the final solution.

Takanini Park & Ride

16. AT is currently in the process of delivering an at-grade park and ride at Takanini Rail Station early in 2019. KiwiRail has agreed to lease terms and Auckland Council’s Property team is finalising the agreement.

17. Kiwi Rail has also approved the detailed design. Resource consent and an outline plan of works now has now been lodged with Auckland Council. A final decision is expected on 12 December 2018.

18. Tender for the construction contract closed on Thursday 29 November. At the time of writing this update, AT anticipates awarding the construction contract on Friday 14 December. This is subject to NZTA funding approval expected in early December 2018.

19. An additional budget has been approved by the Capital Programme Control Group to address the increased cost of disposing of contaminated soil.

20. Work is expected to complete by the end of April 2019

Safer Communities Project

21. Papakura is one of three trial locations for the Safer Communities Project. This project is focused on improving road safety in local communities and promoting active modes of transport by improving pedestrian infrastructure

22. Initial community consultation was carried out in October 2017, with feedback used to develop a priority list of projects to improve the ‘walkability’ in and around Papakura, including the town centre as a focal point.

23. Targeted engagement with key stakeholders included Papakura Local Board, Papakura Commercial Group, the Integrated Area Plan team for Manurewa, Takanini and Papakura, the Park & Ride project team and AC’s Parks team.

24. It was initially expected that the programme would deliver some quick wins in the 2018/19 financial year, but with the complexities of the programme, including work currently underway on the Papakura Park & Ride/ Papakura Station Access Project, this has had to be reconsidered.

25. The local board was briefed on the current status of the project in a workshop on the 5 December 2018.

26. AT is currently expecting to begin public consultation in March/April 2019, complete scheme designs by June 2019, undertake detailed design in 2019/2020 with the projects scheduled to begin in the first half of 2020/2021.

Residential Speed Management - Rosehill, Papakura

27. AT is undertaking a regional programme to deliver road safety improvements on local streets to create safer environments for all road users, including pedestrians and people on bikes.

28. The Rosehill area, bounded by Chichester Drive, Park Estate Road, Rosehill Drive, and the side streets leading off Great South Road has been identified as one of the top priority areas in the region. Rosehill was prioritised based on a number of reasons such as safety concerns raised by local residents, local crash data, vehicle speeds on Rosehill streets and the location of community facilities and primarily schools.

29. Improvements will include speed-calming measures such as speed humps, raised tables (some with zebra crossings) and raised intersections.

30. AT has also prioritised other locations in Papakura for pedestrian safety improvements in AT’s Safer Communities Project.

31. The local board was briefed on the preliminary feedback from the public consultation at a workshop on the 5 December 2018.

Bus Lane/T2-3 Lane Great South Road, Takanini

32. AT is in the process of planning and delivering improved bus priority lanes throughout Auckland, and in this local board area, on Great South Road, Takanini.

33. Since the initial briefing to the local board in October 2017, this project has been revised, in part due to local board feedback.

34. In August, the local board formally resolved their preference for a T2-3 lane Great South Road, Takanini, cycle lane to be removed from the road carriageway and for parking restrictions to be during peak hours only.

35. This has been referred to the AT project team for consideration and options and cost implications are currently being reviewed.

Parking on Opaheke Road & Chapel Street

36. In mid-2018, bus layovers on Railway Street West and O’Shannessey Street were relocated to Chapel Street and Opaheke Road to address concerns raised by local businesses and residents about safety and visual amenity within the Papakura town centre.

37. The relocation of the bus layovers displaced a number of time-restricted car parking serving the community service providers located on the corner of Opaheke Road and Chapel Street.

38. The local board requested AT to resolve the parking issues. AT has been working with the community services operating out of the Central Park and AC’s Parks and Places staff to resolve the parking issues.

39. The community service providers have asked for disability parking and additional time restricted car parking spaces for their clients.

40. AT is currently in the process of re-designing the parking configuration on Opaheke Road and Chapel Street to address the concerns of the local community.

Responses to resolutions

Takaanini Station signage

41. At the local board meeting on the 24 October 2018, the local board resolved to “acknowledge Auckland Transport’s recent name change of the Takanini train station to reflect the correct spelling of Takaanini, and is concerned that the public was not engaged in this process, and therefore request Auckland Transport to install a plinth explaining the name change and the Maori history that prompted the name change” (resolution number PPK/2018/196).

42. In response, the name Takaanini has now been adopted by AT as the correct grammatical spelling for any and all AT physical assets and/or digital and printed media. This has been a consequence of AT’s engagement with Treaty partners as it starts to implement the Te Reo Māori Policy of Auckland Council on its train and bus network. Te Ākitai descendants of Ihaka Wirihana Takaanini requested AT to correct their ancestor’s name correctly in their Reo a Iwi.

43. Auckland Council has also previously changed the spelling of the nearby reserve at 24R Taka Road to Takaanini Reserve in response to a similar request.

44. The spelling change at the reserve and rail station does not affect the spelling of the suburb of Takanini as neither Council or AT have the authority to change a suburb’s name. That responsibility lies with the New Zealand Geographic Board Ngā Pou Taunaha o Aotearoa

45. The installation of plinth or mana whenua signs was not within the scope of the nearly completed platform upgrade project at the Takaanini station and currently, there is no budget within AT for the installation for such signs.

46. If the local board wished to fund the development and installation of mana whenua signage, AT would be happy to support the design process as at Te Mahia station.

47. At Te Mahia station, the Manurewa Local Board sought to install Mana Whenua signage and subsequently directly approached Te Ākitai with an offer to work in partnership to design and deliver signage for the station. Te Ākitai agreed and identified Te Mahia station as the appropriate location for the signage, which is funded by the local board and delivered by AT.

48. A separate report on the agenda requests a decision on the Local Board Transport Capital Fund, which if approved, will exhaust all of the board’s LBTCF for this electoral term. The board will therefore have no LBTCF funding for the signage at Takaanini Station.

49. Alternately, Auckland Transport can, at its own cost, install a small sign or plaque at the Takaanini Station on either side of the platform shelter.

50. A local board resolution is required to initiate this work.

Bellfield Subdivision signalisation

51. At the local board meeting on 26 September 2018, it was resolved that the local board write a formal letter of complaint to the Auckland Transport Chief Executive and Executive GM Planning and Investment, to express the board’s dissatisfaction in Auckland Transport’s refusal to engage with customers concerned by the proposed Bellfield road traffic signals. The board reiterated that the board is fully aware that Auckland Transport cannot change the resource consent, but wants to make sure Auckland Transport experts can explain to customers why the signals are necessary from a traffic management standpoint (resolution number PPK/2018/165).

52. At the time of the writing of this report, it is noted that the local board chair is having ongoing discussions with the AT Chief Executive regarding this matter. The outcome of those discussions will determine future actions.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

Local Board Advocacy

53. This section provides a regular report about how AT is supporting the Papakura Local Board’s advocacy initiatives as recorded in the Papakura Local Board Plan. The Papakura Local Board’s advocacy initiatives from the 2016-19 term are recorded in table 1 below.

Table 1 – Advocacy Initiative Status

Advocacy Initiative	Key Initiative	Status
Papakura’s cycleway and walkways provide safe, connected alternative routes to get us to where we need to go.	Begin implementation of the Papakura Greenways Local Paths Plan and Cycleway Plan.	Through the LBTCF, AT is currently supporting the delivery of Projects 12 &13 of the Papakura Greenways Plan, which delivers a walking and cycling link from the Papakura town centre to the Karaka Harbourside community. Utilising the local boards LBTCF, road-to-road pathways through McLennan Park are being delivered by AC. This will improve walking and cycling links between the existing communities in the area and the new communities in the McLennan Park development.
	Establish safe, clear, walk and cycle links between key facilities.	AT is in the process of delivering the Safer Communities Project, which aims to improve pedestrian safety and connectivity in Papakura, focusing on the Papakura Train Station.
	Improve, through AT, pathway safety including lighting and accessibility.	AT is in the process of upgrading street lighting within the Papakura Town Centre. These upgrades are linked to a Safety Review of Papakura Town Centre by BECA Ltd commissioned by the local board in 2017. This will improve lighting within the Papakura Town Centre.
Public transport is safe, convenient, reliable and affordable.	Advocate to AT to improve park and ride facilities at the Papakura and Takanini railway stations.	AT is currently investigating the development of an expanded park and ride and an extended bus interchange at the Papakura Station.

Quarterly report on Auckland Transport projects and activities

54. Attached for the board’s information is a summary of Auckland Transport’s activities over the past quarter in the local board area as well as regionally. Attachment A is Auckland Transport’s activities in the Papakura Local Board area and regionally for the July – September 2018 quarter. Attachment B is Travelwise Schools activities in the Papakura Local Board area for the July - September 2018 quarter.

Auckland Transport consultations

55. There were no consultations provided for the local board to provide feedback in October and November 2018 in Papakura.

56. Traffic Control Committee decisions within the local board area are reported on a monthly basis. The decisions affecting the Papakura Local Board area in September 2018 are listed below in Table 2.

Table 2: TCC decision for Papakura in October 2018

Street name	Type of Report	Nature of Restriction	Committee Decision
Battalion Drive, Grove Road, Matheson Street, Corkill Place, Bellbird Street, Road 1, Road 2, Road 3	Permanent Traffic and Parking changes Combined	No Stopping At All Times, Removal of No Stopping At All Times, Give-Way Control, Flush Median, Edge Lines.	Approved in Principle

Tauākī whakaaweawe Māori / Māori impact statement

57. The proposed decision of receiving the report has no impacts or opportunities for Māori. Any engagement with Māori, or consideration of impacts and opportunities will be carried out on an individual project basis.

Ngā ritenga ā-pūtea / Financial implications

58. The proposed decision of receiving the report has no financial implications

Ngā raru tūpono / Risks

59. The proposed decision of receiving the report has no risks. AT has risk management strategies in place for the transport projects undertaken in the Papakura local board area.

Ngā koringa ā-muri / Next steps

60. AT will provide another update report to the Papakura Local Board at its next meeting.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Auckland Transport activities in the Papakura Local Board area and regionally for the July – September 2018 quarter	19
b ⇩	Travelwise Schools activities in the Papakura Local Board area for the July - September 2018 quarter	35

Ngā kaihaina / Signatories

Author

Kenneth Tuai - Elected Member Relationship Manager

Authorisers

Jonathan Anyon – Manager Elected Member Relationship Unit, Auckland Transport

Manoj Ragupathy - Relationship Manager Manurewa & Papakura

Papakura Local Board

12 December 2018

Local Board Transport Capital Fund December report to the Papakura Local Board

File No.: CP2018/24026

Te take mō te pūrongo

Purpose of the report

1. To allocate the remaining Local Board Transport Capital Fund (LBTCF) for this electoral term to progress the construction of a shared path and associated lighting at Central Park in Papakura.

Whakarāpopototanga matua

Executive summary

2. Local boards can use the LBTCF to deliver transport infrastructure projects that are not part of AT’s work programme. There is currently $249,606 in the Papakura Local Board’s LBTCF which can be allocated by end of the electoral term.

3. The local board directed staff to investigate the feasibility of constructing a shared path and associated lighting through Central Park linking the Papakura Station via Railway Street West to King Edward Avenue in June 2018.

4. This report seeks the allocation of the board’s remaining LBTCF to progress the shared path and lighting project.

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a) allocate $249,606 from the Auckland Transport Local Board Transport Capital Fund to construct a 3m wide shared path and provide additional lighting through Central Park linking the Papakura Station via Railway Street West to King Edward Avenue.

Horopaki

Context

5. The LBTCF is a capital budget provided to all local boards by Auckland Council (AC) and delivered by Auckland Transport (AT). Local boards can use this fund to deliver transport infrastructure projects that they believe are important but are not part of Auckland Transport’s work programme. Projects must also:

· be safe

· not impede network efficiency

· be in the road corridor (although projects running through parks can be considered if there is a transport outcome).

Local Board Transport Capital Fund (LBTCF)

6. Through Auckland Council’s Long-term Plan 2018-2028, LBTCF funding has been increased to a total of $20.8 million per annum across all 21 local boards.

7. The allocation for the Papakura Local Board has therefore increased, with the updated figures for the remainder of this electoral term reflected in Table 1 below:

Table 1: Papakura Local Board Transport Capital Fund Financial Summary

Total Funds Available in current political term	$2,082,843
Amount committed to date on projects approved for design and/or construction	$1,833,237
Remaining budget left (including additional funding)	$249,606

8. Table 2 below reflects the status of projects to which the LBTCF has already been committed.

Table 2: Papakura Local Board LBTCF current project status

Project	Description	Current status	Status change over last month	Funds allocated
Footpath links for McLennan Park	Construct 2 shared paths in McLennan Park linking the new roads to the north of the park to Artillery Drive	Community Facilities are delivering the project. It is currently in the investigation phase.	Yes	$397,000
Priority Projects 12 & 13; Papakura Greenways Plan - Elliot Street to Freelance Terrace	Develop a pedestrian and cycling link from the town centre and existing boardwalk to the new Pescara Way footbridge over SH1	Council’s Community Facilities is delivering the project. It is currently in the investigation phase.	No	$1,280,000
Covered Walkway	Covered walkways on Railway St West	Completed in this term	No	$ 156,237
			TOTAL	$1,833,237

9. There is currently $249,606 remaining in the Papakura Local Board’s LBTCF. This should be allocated by 30 June 2019.

Tātaritanga me ngā tohutohu

Analysis and advice

10. There is currently an unformed footpath (shown in yellow in Diagram 1) leading from the north-east corner of Central Park on Railway Street West to King Edward Avenue. Commuters normally park in the surrounding streets to the south of Central Park and use the unformed path as a shortcut between the Papakura Station and King Edward Avenue.

Diagram 1: Map of Central Park and unformed Path

11. This was identified by the local board as a potential safety issue, particularly at night in winter, due to lack of lighting.

12. At the Papakura Local Board’s June 2018 meeting, the local board requested AT staff to work with Parks, Sports and Recreation to provide a rough order of costs for the development of a pathway including lighting from King Edward Avenue to Railway Street West through central park as identified in a report by BECA Ltd (PPK/2018/104).

13. The BECA report referred to above was commissioned by the local board in 2017 and recommended that: “Following the completion of the proposed park and ride for the train station, assess if the number of cars using Chapel Street and King Edward Avenue remains the same or decreases. If the number of cars remains the same/increases Council should pursue to create a formal paved path with adequate lighting across Central Park towards Chapel Street and King Edward Avenue.”.

14. At the time of writing of this report, the proposed park and ride for the Papakura train station has not yet been developed. A parking study by AT is also currently underway and not due to be completed until the first half of 2019.

15. The completion of the park and ride may impact on parking demand on King Edward Avenue and the surrounding area. At this time, the impacts are yet to be determined.

16. Subsequently, in response to the local board request, AT have worked with AC Community Facilities and provided a rough order of costs of $300,000 to construct a 3m wide shared path and associated lighting through Central Park linking Papakura Station via Railway Street West to King Edward Avenue.

17. The concept includes:

· a 160 metre long by 3 metre wide shared path, constructed of exposed aggregate and with longitudinal drainage

· 5 LED light poles

· all arborist reports and consenting costs

· a 30% contingency which is standard at predesign stage.

18. AC Parks and Places support the installation of the shared path and lighting through Central Park.

19. The Papakura Local Board Plan supports improving pathway safety including lighting and accessibility as a transport initiative.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

20. Local board views were incorporated in the investigation and development of the planning for the delivery of this project.

21. Local board plan outcomes are one of the criteria against which potential projects are assessed against and this project was assessed positively against the plan.

22. Local boards will continue to be engaged with LBTCF projects as they progress, through Auckland Transport’s local board monthly update reports.

Tauākī whakaaweawe Māori

Māori impact statement

23. Any engagement with, or impact on, Māori will be assessed on a project by project basis. The construction of the shared pathway and provision of lighting has not been assessed to have a particular impact on Maori.

Ngā ritenga ā-pūtea

Financial implications

24. The board’s remaining LBTCF is $249,606 and the board does not have sufficient LBTCF to meet the rough order of costs estimate of $300,000 for the project.

25. Auckland Transport’s Programme Manager for Local Boards has advised that the board is able to allocate its remaining budget for the project, which will move the project to detailed design and provide a firmer estimate of cost.

26. The built in 30% contingency for the project is also available to meet any shortfall in funding.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

27. There is a risk that the remaining LBTCF budget may not meet all the costs of the project. Once staff receive a firm estimate of costs, further options to deliver the project will be presented to the boards if there is a shortfall.

28. Auckland Transport will put risk management strategies in place on a project by project basis.

Ngā koringa ā-muri

Next steps

29. Auckland Transport will progress the decisions made by the local board as a result of this report and provide updates through the monthly reporting process. Any underspend of LBTCF or shortfall of budget to meet projects, and the progression of projects themselves, will be reported to the board at future business meetings.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author

Kenneth Tuai – Elected Member Relationship Manager - Papakura

Authoriser

Jonathan Anyon – Manager Elected Member Relationship Unit, Auckland Transport

Manoj Ragupathy - Relationship Manager Manurewa & Papakura

Papakura Local Board

12 December 2018

Takanini Community Hub Concept Plan

File No.: CP2018/22793

Te take mō te pūrongo / Purpose of the report

1. To seek approval of the Takanini Community Hub Concept Plan.

Whakarāpopototanga matua / Executive summary

2. Budget of $2.9M is in place to allow for the design, consenting and interior fit-out of a leased building to establish the Takanini Community Hub.

3. The Takanini Community Hub Concept Plan as provided in Attachment B requires local board approval to enable developed design and consenting to proceed.

4. Input from the local board as well as an extensive public consultation process has been followed to ensure the concept plan will deliver a facility that meets the community’s needs and aspirations.

5. Developer handover of the building to council is scheduled for early 2020 with a three month fit-out period prior to opening in April/May 2020.

Ngā tūtohunga / Recommendation/s

That the Papakura Local Board:

a) approve the Takanini Community Hub Concept Plan.

Horopaki / Context

6. Takanini Community Hub is a key priority in the Papakura Local Board Plan, Community Facilities Network Plan, and is also an investment priority for Auckland Libraries in the short (0-five years) term. It is required to cater for population growth in the area and existing gaps in provision.

7. A comprehensive locations analysis was reported to the local board in June 2016 and further discussed in a workshop in March 2017. Takanini Village Stage two (owned by Tonea Property (NZ) Ltd) best met the assessment criteria and is the preferred location for the community hub. It is in a central town centre location, convenient for the community, has good access and visibility, and shared amenities and car parking. The site is a lease option only and not available for purchase.

8. Panuku Development Auckland Ltd has negotiated lease terms with Tonea Property (NZ) Ltd on behalf of council and it is expected the lease will be signed shortly.

9. The Papakura Local Board approved entering into a conditional Memorandum of Terms with Tonea Properties (NZ) Ltd for a multi-purpose community hub of 600m2 at Takanini Village Stage 2 at its meeting on 7 June 2017(resolution PPK/2017/116).

10. A community consultation and activation process was then held between November 2017 and March 2018 to ensure services and design brief for the fit-out meet identified community needs, build community awareness and ownership of the Takanini Community Hub.

11. The outcome from this consultation was used to help develop the design brief which has informed development of the concept design for the fit-out of the Takanini Community Hub.

12. The design brief also recognised this facility as a co-located library and community centre and requires a new approach with different challenges to a traditional stand alone library or community centre. One of the key design objectives is to ‘provide for flexibility to enable changes in use both operationally (day to day) and longer term change’.

13. The results of the consultation were presented to the board at a workshop in April 2018 followed by presentation of the design brief at a further workshop in May 2018.

Tātaritanga me ngā tohutohu / Analysis and advice

14. A draft concept design was presented to the local board at a workshop in August 2018 for discussion and feedback.

15. Following the feedback from the local board on the concept design, further public consultation was undertaken between 21 August and 21 September 2018. The aim of the consultation was to loop back with the community following the earlier engagement, to demonstrate how community feedback shaped the plans and to receive final feedback on the concept plans.

16. Feedback was sought mostly through online channels and via email and e-newsletters. There were 442 unique views of the consultation pages and 387 downloads of the concept plans, with 43 responses to the online and People’s Panel survey. There were also comments on the Papakura Local Board and Takanini Village Facebook pages.

17. The survey responses showed 78 per cent support for the concept plans as well as a number of suggestions for changes that could be made. These have been categorised by:

· recommended changes to the concept plans

· consideration at developed/detailed design

· consideration in operational planning and programming

· no change to the concept plans.

18. All comments, suggestions and recommended responses are listed in Attachment A.

19. Results from this final consultation were presented to the local board at a workshop on 31 October 2018.

20. Changes have been made to the concept plan to reflect the final consultation and local board input, as set out below.

Changes to concept plan

21. The recommended changes to the concept plan are shown in Attachment B and include:

· provision of filtered drinking water supply

· provision of lockers

· improved passive surveillance in the toilet corridor.

22. It is considered that these changes will enhance the user experience of the Takanini Community Hub and can be provided in the general layout without compromising spaces or flow.

Suggestions recommended for further consideration at developed/detailed design

23. The suggestions that are recommended to be further considered in developed/detailed design include:

· requirement to deal with heat from the north-facing windows

· more comfortable couches and armchairs

· specific suggestions for booking and information signage related to partner organisations using the consultation room

· inclusive gender-neutral toilets.

24. These suggestions will be further assessed and incorporated where possible as the design moves into a more detailed phase.

Suggestions recommended for consideration in operational planning and programming

25. There are a number of suggestions that are recommended to be considered by operational planning and programming, including:

· more books and provision and management of quiet spaces. The design brief included provision for 10,000 books and the level of book stock will be monitored from opening

· programming of spaces, particularly for noisy and quiet activities, will be key to the success of the Takanini Community Hub.

26. It is important to note that the service offer from the Takanini Community Hub is planned to be different from Papakura and Manurewa Libraries as it incorporates the community centre and community services. The service offer will need to be communicated and promoted in the lead up to opening.

Suggestions for which no change is recommended

27. There are two suggestions for changes to the concept plans which are not supported:

· moving the parent’s lounge to the children’s zone

· including blinds to the think pods for privacy.

28. The purpose of the parent’s lounge is to feed and change infants and young children and it has been co-located with other water and waste water services. It could not be moved without compromising other spaces.

29. The blinds on the think pods are not supported as it is important for safety and security that there is good passive surveillance of all spaces.

Other feedback received

30. Feedback was also received that does not require changes to the concept plans, is out of scope for the concept plans or relates to decisions already made by the local board. These include comments that support the Takanini Community Hub generally, concerns about the location of the Takanini Community Hub and car parking. It is recommended that this feedback is noted.

‘Wind Lobby’ design

31. The board requested the design team look at the proposed ‘wind lobby’ suggesting it was overscaled relative to the size of the whole facility. This was discussed with the design team however the recommendation is to keep it as is noting the following points:

· the entrance is south east facing meaning it will be cold and subject to inclement weather conditions

· the wind lobby is designed to allow people to enter the facility and for the external doors to close before the internal doors to the main lobby open

· the option of using a ‘heat curtain’ to replace the internal set of doors and potentially reduce the amount of space required for the wind lobby has been discounted as experience in other facilities has proven this to be too expensive operationally to run

· the wind lobby can be used as a display area meaning the space does serve multiple functions.

32. The lobby generally is important as an open, welcoming space to draw people in and for afterhours circulation.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

33. The development of this facility at Takanini will have a significant positive impact on the local community through the provision of a central, convenient, accessible community facility in an area experiencing rapid population growth and underserved by current provision.

34. Local community needs and aspirations have been sought through an extensive consultation process. This has driven the development of the concept design and will inform the way the facility is managed and the programmes on offer once the facility opens.

35. Some negative feedback was received around the chosen location. However, this has been thoroughly tested and agreed as the preferred site for this facility and approved by the local board (resolution PPK/2017/116).

36. Additionally, some feedback suggested this facility would be in competition to the Papakura Library. However, the objectives for this facility are considered to be complementary and serve a local community not currently provided for.

Tauākī whakaaweawe Māori / Māori impact statement

37. The consultation process for the Takanini Community Hub included running a Te Kākano pilot aimed specifically at making council services more responsive to whānau with tamariki Māori under five years of age. Key findings from this process have helped develop the design brief and will inform the operational management of this facility.

38. Consultation with mana whenua on the design of the fit out of the Takanini Community Hub and opportunities for inclusion of cultural narrative is ongoing with mana whenua design representatives working alongside the design team.

39. The Papakura Local Board community has a higher number of people identifying as Māori than the Auckland average (28 per cent compared to 10.7 per cent). Improvements to facilities and services are likely to benefit Māori as a significant percentage of the community.

Ngā ritenga ā-pūtea / Financial implications

40. Budget of $2.9M has been allocated in the Long-term Plan 2015-2025 over financial years 2018/2019, 2019/2020 and 2020/2021 to allow for the design, consenting and construction phases of the Takanini Community Hub interior fit-out.

41. As design work progresses and cost estimates become more accurate, the fit-out detail will be managed to ensure the project stays within the available budget.

Ngā raru tūpono / Risks

42. Original developer timeframes have slipped and we now expect to gain access to the facility to begin the three month fit-out period in early 2020 with facility opening in April/May 2020.

43. Any further delays by the developer risk public disappointment. However, this is out of council’s control and will need to be managed through clear communications as timelines and facility opening date gets nearer.

Ngā koringa ā-muri / Next steps

44. Following local board endorsement of the concept plan, developed and detailed design phases will proceed including working with mana whenua on incorporation of cultural narratives into the design of the facility. Updates to the board will be provided through regular community facilities updates.

45. Final design and building consents are expected to be complete prior to the end of 2019 in readiness for interior fit-out early 2020.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Takanini Hub - Consultation feedback on concept plans	51
b ⇩	Takanini Hub Concept Plan	55

Ngā kaihaina / Signatories

Author

Tim Keat - Senior Growth Development Specialist

Authorisers

Kris Bird - Manager Sports Parks Design & Programme

Rod Sheridan - General Manager Community Facilities

Manoj Ragupathy - Relationship Manager Manurewa & Papakura

Papakura Local Board

12 December 2018

Development of pocket parks within the Waiata Shores development

File No.: CP2018/21740

Te take mō te pūrongo / Purpose of the report

1. To seek approval of the proposed detailed design of two pocket parks within the Waiata Shores development located at 1V Great South Road, Papakura.

Whakarāpopototanga matua / Executive summary

2. In 2017, council approved the vesting of four pocket parks within the Waiata Shores development. As part of the vesting, the developer is to develop the parks and pay $25,000 to maintain the four parks for seven years. The Papakura Local Board supported the acquisition, the development, and the maintenance contribution from the developer.

3. Following the receipt of detailed design, the estimated maintenance costs are higher than originally estimated. It was originally estimated that the developer’s $25,000 contribution to maintain the 4 parks would cover 7 years of maintenance. It is now estimated that the funding will only cover 2.5 years of maintenance for the 4 parks. Future maintenance of all 4 parks will be funded from the general maintenance budget and not the board’s Locally Driven Initiatives (LDI) budget.

4. The local board has been presented with a fully developed park option as provided in Attachment A of this report. The local board can also choose a landscaping only option which would require further design. The landscaping only option will have a slightly lower maintenance cost but will also have a lower amenity value.

Ngā tūtohunga / Recommendation/s

That the Papakura Local Board:

a) approve the detailed landscape design for the development of pocket parks 1 and 2 as shown in Attachment A of this report (identified as Lot 90 and 91 and lot 134 respectively on approved scheme plan “Overall subdivision Plan of Pt Lot DP26562, Lots 1-2 DP 47559 Section 7 & 23 BLK XIV Otahuhu”, revision 14, prepared by Harrison Grierson, dated 22.09.17 for resource consent LUC60135619-E)

b) delegate the detailed landscape design of the two remaining pocket parks (3 and 4) in the development, to the General Manager Parks, Sport and Recreation noting that they will be designed to the same quality as parks 1 and 2 above

c) note that due to the nature of the detailed design, the developer’s contribution of $25,000 is expected to cover 2.5 years of maintenance for the 4 parks and that future maintenance costs for all 4 parks will be funded through the council’s general maintenance budget.

Horopaki / Context

5. At its meeting on 25^th October 2017, the Papakura Local Board resolved not to support the proposed vesting of four pocket parks at 1V Great South Road, Papakura (PPK/2017/241). The report identified an estimated maintenance cost of $3,500 per annum.

6. The local board was then advised through a confidential report (CP2017/25756) dated 1 December 2017 that the developer had agreed to pay the costs of developing the four pocket parks and would contribute $25,000 for the maintenance costs. This amount would cover seven years of maintenance at an estimated $3,500 per annum.

7. The local board agreed to support the acquisition through a Confidential Urgent Decision Memo from the Acting Local Board Relationship Manager dated 1 December 2017, signed by the local board chair and deputy chair. The memo notes, “There would be no budget implications for the local board if council accepted the vesting of these parks both in the current or future budgets” and “Staff have assured the board that there will be no impact on the local board locally driven initiative budget post seven years.”

8. The Environment and Community Committee then resolved to approve the acquisition at its 5 December 2017 meeting.

9. Council officers have now received detailed designs for the development for pocket parks 1 and 2 and estimated maintenance costs provided by the Community Facilities (CF AMIS) department.

10. The estimated maintenance costs for parks 1 and 2 are between $3,155 and $13,938, with a median cost of $4,936 per year. Spread out over 7 years the cost to maintain the two parks would be between $22,085 and $97566, with a median of $34,552.

11. Following detailed design and assuming the remaining two parks 3 and 4 cost approximately the same to maintain, the estimated maintenance cost for the 4 parks over seven years is between $44,170 and $195,132 with a median cost over 7 years of $69,104 or $9872 per year. This means the developer’s contribution of $25,000 will now cover approximately 2.5 years instead of the 7 years that the board was originally advised of.

12. The board needs to decide if it will support the fully landscaped option of parks 1 and 2 and accept that the maintenance costs will be higher as a result, or request that a lower maintenance cost landscaping option is provided for further review.

Tātaritanga me ngā tohutohu / Analysis and advice

13. As the local board and council have already agreed to the vesting of the pocket parks, they need to be landscaped appropriately.

14. The developer has a consent condition which requires footpaths be provided to the private lots. These paths cannot be removed.

15. To reduce the maintenance cost significantly would result in much of the four parks becoming mown grass areas and potentially looking undeveloped or unattractive spaces.

16. Fully landscaping the four parks would appear to be the best use of the space and contribute significantly to the visual amenity of the area.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

17. The local board discussed the design options at its workshop on 10 September 2018. The options presented included full development as shown in Attachment A of this report, and landscaping only options. Landscaping only would reduce hard landscaping components, some planting, and a rubbish bin. Additional mowing would still be required, though this is a minimal cost.

18. The removal of these components is unlikely to reduce the cost by a significant amount but the amenity of the parks will reduce considerably.

19. The local board were presented with the below cost estimates for the fully developed option in Attachment A of this report. A reduced landscaping option through the removal of the hard landscaping components and rubbish bin would reduce the maintenance cost by approximately $1600 per year based on the median cost. A reduced landscaping only option would require further design.

20. The local board was supportive of the fully developed landscape option but wanted staff to confirm that future maintenance of the parks after the $25,000 contribution by the developer is exhausted would not come from the local board’s LDI budget.

21. Staff can confirm that the budget will not come from the local boards LDI budget and that it will be funded from the general maintenance pool.

Tauākī whakaaweawe Māori / Māori impact statement

22. There are no particular impacts on Maori as a result of the decisions requested in this report.

Ngā ritenga ā-pūtea / Financial implications

23. The local board, in supporting the vesting of the reserves, understood that the maintenance would be funded from the Long-term Plan 2015-2025 as a percentage of the acquisition cost and would have no financial impact on the LDI budget.

24. Full reserve development of parks 1 and 2 in accordance with the designs provided in this report will result in ongoing maintenance costs of between $3,155 and $13,938 per annum. After exhaustion of the $25,000 contribution from the developer, the additional maintenance costs will be met from the general maintenance budget.

25. A landscape only option would result in slightly less maintenance costs but the reduction is not predicted to be significant.

Ngā raru tūpono / Risks

26. The addition of four extra parks to be maintained within the existing budgets (after the exhaustion of the $25,000 contribution by the developer) presents a risk of deferred or lower standards of maintenance across the network, or that the parks in this subdivision not maintained to the high specification in the design.

Ngā koringa ā-muri / Next steps

27. Maintenance costs of between $3,155 and $13,938 per annum for parks 1 and 2 will be allocated within existing maintenance budgets by the Community Facilities department.

28. If the board accepts the designs proposed in this report the developer can proceed with park development.

29. If the board wish to promote a landscaping only option then council officers will need to request a redesign of the parks for approval.

30. If the board approve the recommendations in this report, detailed design will be received from the developer for parks 3 and 4 and sent for approval to the General Manager Parks Sports and Recreation. The landscaping for parks 3 and 4 will be to the same specification as what is approved for parks 1 and 2.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Pocket Park Landscape Plans	67

Ngā kaihaina / Signatories

Author

Mimouk Hannan - Parks and Open Space Specialist

Authorisers

Mace Ward - General Manager Parks, Sports and Recreation

Manoj Ragupathy - Relationship Manager Manurewa & Papakura

Papakura Local Board

12 December 2018

Papakura Small Grants Round Two 2018/2019 grant allocations

File No.: CP2018/22868

Te take mō te pūrongo / Purpose of the report

1. To fund, part-fund or decline the applications received for Papakura Small Grants round two 2018/2019.

Whakarāpopototanga matua / Executive summary

2. This report presents applications received in Papakura Small Grants round two 2018/2019 as provided in Attachment B of this report.

3. The Papakura Local Board adopted the Papakura Local Grants Programme 2018/2019 on 18 April 2018 as provided in Attachment A of this report. The document sets application guidelines for contestable grants.

4. The Papakura Local Board has set a total community grants budget of $129,000 for the 2018/2019 financial year.

5. A total of $2,000 has already been allocated to the senior citizen programme in the Arts, Community and Events work programme 2018/2019 (resolution PPK/2017/110). The local board has also allocated $2,000 to Counties Manukau Softball Association (resolution PPK/2018/184) from the community grants budget.

6. A total of $8,654 has been allocated in the Papakura Small Grants 2018/2019 round one, and $62,626 allocated from the Papakura Local Grants round one 2018/2019. A total of $53,720 is now available for allocation in the remaining local board grants, small grants and multi-board grant rounds.

7. A total of fourteen applications have been received for the Papakura Small Grants round two 2018/2019, requesting a total of $25,312. One additional application from the Blind Foundation (MB1819-126) is requesting $2,000 from the Papakura Local Grants round one 2018/2019 to also be considered in Attachment C of this report..

Ngā tūtohunga / Recommendation/s

That the Papakura Local Board:

a) agree to fund, part-fund or decline each application in this round, listed in Table One.

Table One: Papakura Small Grants Round Two 2017/2018 applications:

Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Eligibility
QR1914-202	Auckland Country Music Association	Arts and culture	Towards venue hire for the 2019 Auckland Country Music Awards.	$1,712	Eligible
QR1914-206	Drury United Football Club	Sport and recreation	Towards the cost of the 2019 football coach courses.	$1,600	Eligible
QR1914-207	Karaka Lakes Beautification Group	Environment	Towards the cost of plants, soil and mulch for the beautification of Karaka Lakes.	$2,000	Eligible
QR1914-208	New Netball Team Limited	Sport and recreation	Towards venue hire and promotion of the Northern Stars round robin netball match and paint the town purple promotion.	$2,000	Eligible
QR1914-210	Papakura Neighbourhood Support Society Incorporated	Community	Towards the safety text alert service in the local board area.	$2,000	Eligible
QR1914-211	Papakura Business Association	Community	Towards the cost associated with the installation and removal of commemorative Australia New Zealand Army Corp (ANZAC) flags.	$2,000	Eligible
QR1914-212	Papakura Netball Centre Incorporated	Sport and recreation	Toward contract player costs to promote netball in the local board area.	$2,000	Eligible
QR1914-213	YMCA North Incorporated	Environment	Towards the cost of plants for the waterway project.	$2,000	Eligible
QR1914-215	Papakura City Football Club Incorporated	Sport and recreation	Towards physiotherapy supplies, for the football teams.	$1,010	Eligible
QR1914-216	Papakura Learn to Swim	Sport and recreation	Towards pool hire for the learn to swim programme.	$1,000	Eligible
QR1914-217	Papakura Music School	Arts and culture	Towards the purchase of guitars for music students to loan.	$1,990	Eligible
QR1914-218	Life Education Trust Counties Manukau	Community	Towards Life Education workbooks to help build a healthier Papakura community.	$2,000	Eligible
QR1914-219	Papakura Marae Society Incorporated	Community	Towards the cost of uniforms for new Maori wardens.	$2,000	Eligible
QR1914-220	Papakura Athletics and Harriers Club Limited	Community	Towards the cost of the “Kuraconnect” event.	$2,000	Eligible
Total				$25,312

b) to agree to fund, part-fund or decline the Blind Foundation (MB1819-126) multiboard application towards digital talking books for the Blind Foundation library, from the Papakura Local Grants Round One 2018/2019.

Horopaki / Context

8. The local board allocates grants to groups and organisations delivering projects, activities and services that benefit Aucklanders and contribute to the vision of being a world class city.

9. The Auckland Council Community Grants Policy supports each local board to adopt a grants programme.

10. The local board grants programme sets out:

· local board priorities

· lower priorities for funding

· exclusions

· grant types, the number of grant rounds and when these will open and close

· any additional accountability requirements.

11. The Papakura Local Board adopted its grants programme for 2018/2019 on 18 April 2018 and will operate three quick response and two local grants rounds for this financial year.

12. The community grant programmes have been extensively advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications, radio, and community networks.

13. For the 2018/2019 financial year, the Papakura Local Board has set a total grants budget of $129,000 for the financial year.

Tātaritanga me ngā tohutohu / Analysis and advice

14. The aim of the local board grant programme is to deliver projects and activities which align with the outcomes identified in the local board plan. All applications have been assessed utilising the Community Grants Policy and the local board grant programme criteria. The eligibility of each application is identified in the report recommendations.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

15. Local boards are responsible for the decision-making and allocation of local board community grants. The Papakura Local Board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the local board grant programme.

16. Section 48 of the Community Grants Policy states “we will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time”.

17. A summary of each application received through the Papakura Small Grants Round Two 2018/2019 is provided in Attachment B.

Tauākī whakaaweawe Māori / Māori impact statement

18. The local board grants programme aims to respond to Auckland Council’s commitment to improving Maori wellbeing by providing grants to individuals and groups who deliver positive outcomes for Maori. Auckland Council’s Maori Responsiveness Unit has provided input and support towards the development of the community grant processes.

Ngā ritenga ā-pūtea / Financial implications

19. The allocation of grants to community groups is within the adopted Long-term Plan 2018-2028 and local board agreements.

20. The Papakura Local Board has set a total community grants budget of $129,000. A total of $2,000 has been allocated to the senior citizen programme (PPK/2017/110). The local board also allocated $2,000 to Counties Manukau Softball Association (PPK/2018/184).

21. A total of $8,654 was allocated in Papakura Small Grants 2018/2019 round one and $62,626 was allocated for Papakura Local Grants 2018/2019 round one. This leaves a total of $53,720 available to be allocated to the remaining small grant rounds and local board and multi-board grant round two.

22. A total of fourteen applications were received for the Papakura Small Grants round two 2018/2019, requesting a total of $25,312. One additional application has been received for the Papakura Local Grants 2018/2019 round one from the Blind Foundation (MB1819-126), requesting $2,000 for digital talking books for the Blind Foundation library.

Ngā raru tūpono / Risks

23. The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy and the local board grants programme. The assessment process has identified a low risk associated with funding the applications in this round.

Ngā koringa ā-muri / Next steps

24. Following the Papakura Local Board allocating funding for the small grants round two, Commercial and Finance staff will notify the applicants of the local board’s decision.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Papakura Local Board Grants Programme 2018/2019	81
b ⇩	Papakura Small Grants Round Two 2018/2019 grant applications	127
c ⇩	Papakura Local Grants Round two 2018/2019 grant application	171

Ngā kaihaina / Signatories

Author

Helen Taimarangai - Senior Community Grants Advisor

Authorisers

Marion Davies - Grant Operations Manager

Shane King - Head of Operations Support

Manoj Ragupathy - Relationship Manager Manurewa & Papakura

Papakura Local Board

12 December 2018

Papakura Pathways and Excellence Grants 2018/2019

File No.: CP2018/23661

Te take mō te pūrongo / Purpose of the report

1. To approve the 2018/2019 Papakura Youth Pathways and Excellence grants.

Whakarāpopototanga matua / Executive summary

2. The local board allocated $30,000 in the 2018/2019 work programme for the Youth Pathways and Excellence grants.

3. Sixteen applications were received, with a total of $36,734 requested.

4. The local board reviewed the applications at a workshop on 14 November 2018.

5. Staff recommend that the local board approve grants to 16 applicants totaling $16,734.

Ngā tūtohunga / Recommendation/s That the Papakura Local Board: a) approve the 2018/2019 Papakura Youth Pathways and Excellence grants applications as follows:
	Application ID	Requesting funding for	Amount requested	Recommended amount
	Daryn Govender PLBYS-04	Towards conference registration fee and accommodation (one night) to attend the Institute of Directors in New Zealand Leadership Conference - 'Beyond Now' held 2-3 April 2019 at SKYCITY Auckland.	$1,684	$1,684
	Levi Turner PLBYS-06	Towards flight fare to attend the UN Youth North America Leadership Tour 2019.	$2,000	$2,000
	Jacqueline Paul PLBYS-07	Towards flight fare to attend the United Nations Permanent Forum on Indigenous Issues (UNPFII) in New York from 22 April – 3 May 2019. Lower priority: supported to attend New York UN Conference in 2017.	$2,000	$0
	Rusila Matilda Patricia Waqasobasoba PLBYS-09	Towards course related cost to complete Certificate in Business Studies in 2019. Note: Applicant has not identified wider community involvement.	$2,000	$0
	Arnika Singh PLBYS-12	Towards course textbooks and travel cost to assist with completing honours programme for Marketing at the University of Auckland 2019. Note: Applicant has not identified wider community involvement.	$2,000	$0
	Chelsea Ross PLBYS-13	Towards living cost and course books and equipment cost to study Bachelor of Architecture at Victoria University.	$2,000	$2,000
	Mikaela Woodroffe PLBYS-16	Towards living cost for first year to study Bachelor of Health, Sport and Human Performance, a Bachelor of Business and a Bachelor of Psychology at Waikato University 2019. Note: application exceeds maximum amount of $2,000 per grant. Has not identified wider community involvement.	$8,000	$0
	Emma PLBYS-17	Towards studying a Bachelor of Nursing at MIT in July 2019. Note: applicant has not identified wider community involvement.	$2,000	$0
	Renee Wilson PLBYS-27	Towards attending a Jazz Workshop at Victoria University, Wellington; including registration fee, accommodation (5 x nights 14 -18 Jan 2019), airport transfers and return flight.	$1,050	$1,050
	Desiree Rickard PLBYS-29	Towards travel cost, accommodation and food for two to participate in the New Zealand Maori Football in Australia on the 19-20th January 2019. Note: applicant does not meet eligibility requirements as they outside the Papakura local board area	$2,000	$0
	Taalia Joosten PLBYS-31	Towards course fees for second and third year and accommodation cost to complete double major in Psychology and Marketing at The University of Waikato.	$2,000	$2,000
	Jayden Key PLBYS-32	Towards travel costs, course books (Semester 1 and 2), workshop fees to complete fourth and final year in a Bachelor of Engineering with Honours at the University of Auckland.	$2,000	$2,000
	Makayla Su'a PLBYS-33	Towards course books and accommodation fees to study Bachelor of Management Studies with Honours- Majoring in Strategic management and Psychology at University of Waikato in 2019. Note: applicant does not meet eligibility requirements as they live outside the Papakura local board area	$2,000	$0
	Carlin Dempster PLBYS-34	Towards New Zealand Certificate in Electrical Engineering Theory and Practice Level 4 (Trade), including purchase of personal protection equipment, tool belt, hand tools, course fees and power tools.	$2,000	$2,000
	Chhavi Breja PLBYS-35	Towards studying the Bachelor of Science - Psychology at the University of Auckland, including student services levy, public transport costs, course fees and textbooks.	$2,000	$2,000
	Phillip Liu PLBYS-37	Towards grade 6 music lessons, new instrument and maintenance of instruments.	$2,000	$2,000
		Total:	$36,734	$16,734

Horopaki / Context

6. The aim of the grants is to support the development of local young people through tertiary study, trades and vocational training, which contributes to the local board’s outcome of fostering a strong local economy.

7. The grants were advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications, radio, and community networks.

8. Staff engaged with local trades training providers and hosted a community information session to share information on the grant criteria, how to apply, and share information about options to train for trades and other occupations.

9. Targeted advertising was implemented for migrant and refugee groups, disability groups, Māori and iwi organisations.

10. The local board allocated $30,000 in the 2018/2019 work programme for the grants.

Tātaritanga me ngā tohutohu / Analysis and advice

11. The aim of the local board grant programme is to deliver projects and activities which align with the outcomes identified in the local board plan.

12. All applications have been assessed using the Community Grants Policy, the Papakura Youth Pathways and Excellence Grants criteria and the local board grant programme criteria.

13. The scholarship is open to young people aged 14-24 who:

· live and attend high school in the Papakura Local Board area

· will be undertaking tertiary study, trades and vocational training or leadership development courses in 2019

· provide documentation confirming enrolment in tertiary study or bookings for leadership courses in 2019

· include a reference letter from the school principal, teacher, tutor, community leader or employer in support of the application.

Those who receive a scholarship must provide a written report to the local board outlining how the scholarship was used to support their education and training for 2019.

14. The grants contribute to delivering the 2017 local board plan outcome “fostering a strong local economy” by helping more young people with skills and clear goals that enable successful transitions into employment.

15. Sixteen applications were received, with a total of $36,734 requested. Staff recommend approving applications totaling $16,734.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

16. The applications are assessed against the local board priorities identified in the local board grant programme.

17. The local board reviewed the applications at a workshop on 14 November 2018.

Tauākī whakaaweawe Māori / Māori impact statement

18. The local board grants programme aims to respond to council’s commitment to improving Māori wellbeing by providing grants to individuals and groups who deliver positive outcomes for Māori.

19. The grants were locally advertised through the local board and council channels. Targeted advertising and promotion was included for priority communities, including Māori and iwi organisations.

20. In this grant round, five of the applicants identified as Māori.

Ngā ritenga ā-pūtea / Financial implications

21. The local board allocated $30,000 in the 2018/2019 work programme for the grants.

22. Staff recommend granting $16,734 to 16 applicants.

Ngā raru tūpono / Risks

23. The annual Papakura Youth Pathways and Excellence Grants is a low-risk programme.

Ngā koringa ā-muri / Next steps

24. Staff will notify applicants of the local board’s decision and process grant payments.

25. Feedback will be provided to unsuccessful applicants about why they have been declined, to increase their chances of success next time.

26. Grant recipients will be invited to provide a verbal report at a future local board business meeting.

Ngā tāpirihanga / Attachments

There are no attachments for this report.

Ngā kaihaina / Signatories

Author

Daylyn Braganza, Advisor

Authorisers

Graham Bodman - General Manager Arts, Community and Events

Manoj Ragupathy - Relationship Manager Manurewa & Papakura

Papakura Local Board

12 December 2018

Amendment to the Papakura Youth Council Terms of Reference

File No.: CP2018/23656

Te take mō te pūrongo / Purpose of the report

1. To approve the proposed amendment to the Papakura Youth Council Terms of Reference.

Whakarāpopototanga matua / Executive summary

2. The Papakura Youth Council Terms of Reference sets out the purpose, role and protocols of the Papakura Youth Council.

3. The current terms of reference allows for the appointment of a minimum of nine and a maximum of 15 members, plus co-opted members as necessary.

4. The 15 positions include nine positions assigned to specific schools or organisations, and six general member positions open to the wider youth community.

5. The proposed amendment would change the number of assigned positions specified in the current terms of reference from nine to six, and the general member positions from six to nine, and maintain a total of 15 positions.

Ngā tūtohunga / Recommendation/s

That the Papakura Local Board:

a) approve the amended Papakura Youth Council Terms of Reference by changing the number of assigned positions from nine to six, and the general member positions from six to nine in the current document provided in Attachment A to this report.

Horopaki / Context

6. The Papakura Youth Council is a youth voice initiative of the Papakura Local Board. The purpose of the group is to provide representation or a voice for young people in the Papakura community.

7. It is expected that council’s membership will provide a broad representation of Papakura’s youth population, with consideration given to:

· gender balance

· diverse range of cultural backgrounds

· diverse range of experience and skills.

8. The Terms of reference sets out the purpose, role and protocols of the youth council. Section 4 of the current terms of reference as provided in Attachment B covers the establishment of the youth council, including membership, terms of appointment and the responsibilities of the members. According to the terms of reference the youth council will include a minimum of 9 and a maximum of 15 members, excluding co-opt members.

9. Youth council membership specifies nine assigned positions for schools and organisations in Papakura, plus six independent general member positions, totalling 15 members aged between 12-24 at the time of election.

10. The current terms of reference was reviewed as required during the time of the youth council annual appointment of new members in November 2018.

11. All changes to the terms of reference is subject to the approval of the local board.

12. A full review of the terms of reference is planned in January 2019. This is an annual process undertaken by the incoming youth council.

Tātaritanga me ngā tohutohu / Analysis and advice

13. The proposed amendment to the attached terms of reference will amend section 4 to retain the current number of a maximum of 15 members, plus co-opted members.

14. Of these 15 members, the number of positions assigned to specific schools and organisations will decrease from nine to six, and the number for general members will increase from six to nine.

15. This proposed change is in response to recent non-participation by some local schools and organisations, leaving assigned positions unfilled and incomplete youth council membership.

16. This change will enable more flexibility in appointments, and encourage greater participation by the local youth community.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

17. The youth council contributes to local board plan outcome 2: “People in Papakura lead active, healthy and connected lives”, by supporting communities to achieve their goals and aspirations, and helping our young people to contribute, prosper and thrive.

18. This also aligns with I Am Auckland – Auckland Council’s Children and Young People’s Strategic Action Plan.

19. The youth council will formally report to the local board on a three-monthly basis. The report will outline work undertaken, attendance and number of meetings held, the group’s achievements and any issues or initiatives it wishes the local board to consider further.

Tauākī whakaaweawe Māori / Māori impact statement

20. A specific initiative of the youth council in 2018/2019 is to increase participation and engagement of Māori youth through partnerships with mana whenua and mātāwaka.

Ngā ritenga ā-pūtea / Financial implications

21. In 2018/2019, the local board allocated $32,000 in locally driven initiatives (LDI) funding to support the operations and initiatives of the youth council.

22. There is no additional cost to the local board associated with this amendment.

Ngā raru tūpono / Risks

23. The amendment of the terms of reference is low-risk.

Ngā koringa ā-muri / Next steps

24. Following approval of the amended terms of reference, youth council membership for 2019 will be appointed under the revised terms.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Proposal for Amending Papakura Youth Council Terms of Reference	185
b ⇩	Papakura Youth Council Terms of Reference 2017	187

Ngā kaihaina / Signatories

Author

Daylyn Braganza, Advisor

Authorisers

Graham Bodman - General Manager Arts, Community and Events

Manoj Ragupathy - Relationship Manager Manurewa & Papakura

Papakura Local Board

12 December 2018

Annual Budget 2019/2020 consultation

File No.: CP2018/23675

Te take mō te pūrongo / Purpose of the report

1. To agree a local engagement event and adopt local content and supporting information for consultation as part of the Annual Budget 2019/2020 process.

Whakarāpopototanga matua / Executive summary

2. Auckland Council is required to have a local board agreement (as agreed between the Governing Body and the relevant local board) for each local board area for each financial year. The local board agreement will be included in the Council’s Annual Budget 2019/2020.

3. Consultation on the Annual Budget 2019/2020 will take place from 17 February – 17 March 2019. Local boards will be consulting on their areas of focus for their 2019/2020 local board agreement.

4. In December, the Governing Body will consider whether to consult on a proposal to transfer legal ownership of waterfront land and related assets to the council parent. If the Governing Body decides to consult on that proposal, the consultation would take place at the same time as the consultation on the Annual Budget 2019/2020. As a result, the consultation on the Annual Budget 2019/2020 would require the use of the special consultative procedure.

5. There will also be concurrent consultation on the Auckland Water Strategy discussion document. A report will be going to the Environment and Community Committee on 4 December 2018 to approve the discussion document for public consultation.

6. This report seeks agreement from local boards on the Have Your Say event that will be held in their local board area during the consultation period, to give Aucklanders an opportunity to provide face-to-face feedback. It also seeks approval of their local content and supporting information for consultation.

7. The Governing Body and local boards will agree regional and local items respectively for consultation by December 13. The regional and local consultation items will then be incorporated into the annual budget consultation document and supporting information, which will be approved by the Governing Body on 13 February 2019.

Ngā tūtohunga / Recommendation/s

That the Papakura Local Board:

a) agree, subject to approval by the Governing Body, to hold the following Have Your Say event in the local board area during the Annual Budget 2019/2020 consultation period:

i) Wednesday 13 March 2019, 5pm at the Papakura Library

b) delegate to the following elected members and staff the power and responsibility to hear from the public through “spoken (or New Zealand sign language) interaction” in relation to the local board agreement at the council’s public engagement events during the consultation period for the Annual Budget 2019/2020.

i) local board members and chairperson

ii) General Manager Local Board Services, Local Board Relationship Manager, Local Board Senior Advisor, Local Board Advisor, Local Board Engagement Advisor

iii) any additional staff approved by the General Manager Local Board Services or the Chief Financial Officer.

c) adopt Attachment A: local content for consultation and Attachment B: local supporting information for consultation.

d) delegate authority to the local board chair to approve any final changes required following review by the council’s legal team of the consultation content of the Annual Budget 2019/2020 prior to publication, including online consultation content.

Horopaki / Context

8. Auckland Council is required to have a local board agreement (as agreed between the Governing Body and the relevant local board) for each local board area for each financial year. The local board agreement will be included in the Council’s Annual Budget 2019/2020.

9. Local Board agreements set out (among other things) how the council will, in the year to which the agreement relates, reflect the priorities and preferences in the local board’s plan in respect of the local activities to be provided in the local board area.

10. For the purposes of consulting on each local board agreement to be included in the council’s Annual Budget, the consultation document for the Annual Budget must include content relating to each agreement.

11. Public consultation on the Annual Budget 2019/2020 will take place from 17 February – 17 March 2019.

12. In December, the Governing Body will consider whether to consult on a proposal to transfer legal ownership of waterfront land and related assets to the council parent. If the Governing Body decides to consult on that proposal, the consultation would take place at the same time as the consultation on the Annual Budget 2019/2020. As a result, the consultation on the Annual Budget 2019/2020 would require the use of the special consultative procedure, as a decision to proceed with the proposal would require an amendment to the council’s long-term plan. Where an amendment to the long-term plan is being consulted on at the same time as consultation on the Annual Budget, the Local Government Act 2002 requires the council to use the special consultative procedure in relation to both matters.

13. There will also be concurrent consultation on the Auckland Water Strategy discussion document. A report will be going to the Environment and Community Committee on 4 December 2018 to approve the discussion document for public consultation.

14. Aucklanders will be able to provide feedback during the consultation process through a variety of channels which include verbal (or face-to-face), written and social media.

Tātaritanga me ngā tohutohu / Analysis and advice

15. The special consultative procedure requires the council to provide an opportunity for people to present their views to the council in a manner that enables “spoken (or New Zealand sign language) interaction” between the person and the council’s decision-makers, or their official delegates. The council provides for this through its ‘Have Your Say’ events where people can have a face-to-face dialogue with elected members or other council representatives with an appropriate delegation. The Have Your Say event recommended to be held in the Papakura Local Board area is:

· Wednesday 13 March 2019, 5pm at the Papakura Library

16. Local boards held workshops during October and November 2018 to determine their key activities for their 2019/2020 local board agreement. Boards are now requested to agree their local content and supporting information for consultation, as attached in Attachment A and B.

17. Any new local BID targeted rates must be consulted on before they can be implemented. Local boards are therefore also requested to agree any new proposals for consultation.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

18. Local boards will have further opportunities to provide information and views as the council progresses through the Annual Budget 2019/2020 process.

19. Aucklanders will have the opportunity to give feedback on regional and local proposals contained in the Annual Budget 2019/2020. All feedback received from submitters residing in the local board area will be analysed by staff and made available for consideration by the board, prior to finalising their local board agreement.

Tauākī whakaaweawe Māori / Māori impact statement

20. Many local board decisions are of importance to and impact on Māori. Local board agreements and the annual budget are important tools that enable and can demonstrate the council’s responsiveness to Māori. Local board plans, which were adopted in September and October of 2017, form the basis for local priorities.

21. The approach to Māori engagement for the Annual Budget will be finalised once consultation topics are confirmed, including development of bespoke materials subject to interest level of topics and confirmation of budget.

22. Regionally supported local Māori engagement in the South and West will be provided subject to interest level of topics and confirmation of budget, this will be integrated with Water Strategy engagement.

23. Mana Whenua engagement on the Water Strategy is already underway, and will run throughout the March consultation period, annual budget discussions will be integrated with this process.

24. There is a need to continue to build relationships between local boards and iwi, and where relevant the wider Māori community. Ongoing conversations will assist local boards and Māori to understand each other’s priorities and issues. This in turn can influence and encourage Māori participation in the council’s decision-making processes.

Ngā ritenga ā-pūtea / Financial implications

25. Event associated costs include venue hire and catering.

Ngā raru tūpono / Risks

26. Local boards must agree their local consultation content and supporting information by 13 December 2018, in order for it to be formatted and reviewed in time to be incorporated into the Annual Budget 2019/2020 consultation document and supporting information.

Ngā koringa ā-muri / Next steps

27. The Governing Body will approve the consultation document, supporting information and consultation process for the Annual Budget 2019/2020 on 13 February 2019.

28. Following consultation, the Governing Body and local boards will make decisions on the Annual Budget 2019/2020 and Local Board Agreements 2019/2020 respectively.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Local content for consultation	199
b ⇩	Local supporting information for consultation	201

Ngā kaihaina / Signatories

Authors

Beth Corlett – Strategic Project Advisor

Authorisers

Anna Bray – Policy and Planning Manager

Louise Mason - GM Local Board Services

Manoj Ragupathy - Relationship Manager Manurewa & Papakura

Papakura Local Board

12 December 2018

Proposed Regional Public Transport Plan

File No.: CP2018/23911

Te take mō te pūrongo / Purpose of the report

1. To provide the Papakura Local Board the opportunity to provide formal feedback on the proposed Regional Public Transport Plan.

Whakarāpopototanga matua / Executive summary

2. Auckland Transport is required to review its ten year Regional Public Transport Plan every three years. The plan describes the services that are integral to Auckland’s public transport network for the next 10-year period. This report requests the Papakura Local Board’s feedback on the plan, with special emphasis on the following four focus areas:

· Expanding and enhancing rapid and frequent networks

· Improving customer access to public transport

· Improving Māori responsiveness

· Harnessing emerging technologies.

Ngā tūtohunga / Recommendation/s

That the Papakura Local Board:

a) provides feedback on the Regional Public Transport Plan focus areas of:

i) Expanding and enhancing rapid and frequent networks

ii) Improving customer access to public transport

iii) Improving Māori responsiveness

iv) Harnessing emerging technologies.

b) provide additional feedback on any other specific local interests relating to public transport.

Horopaki / Context

3. The Regional Public Transport Plan (RPTP) is a requirement of the Land Transport Management Act. It sets out the changes to Auckland’s public transport.

4. Transport is a key component of a city’s success. Auckland is growing and as more people live and visit here, the number of trips taken on our transport networks is increasing. The space available for transport networks is finite. This means that we need as many people as possible to travel using efficient forms of transport such as walking, cycling and public transport. These alternative transport options take less space and are more environmentally sustainable than private motor vehicles.

5. With less pressure on the road network there is more capacity available for critical vehicles that need the road, including road-based public transport, emergency services and freight.

Tātaritanga me ngā tohutohu / Analysis and advice

6. A summary document for the RPTP is provided as Attachment A. This document outlines the main changes proposed over the next ten years by focusing on four key areas.

Focus area one

Expanding and enhancing rapid and frequent networks

7. The RPTP plans an enhanced rapid transit network through four main city-shaping projects to dramatically increase the speed and coverage of the rapid transit network. These are:

· City Rail Link

· City to Mangere Light Rail and Northwest Light Rail

· SH20B upgrade and Puhinui Interchange

· Eastern Busway.

8. The RPTP also seeks to implement improvements on key arterial routes to move more people. This will include bus priority, safety improvements and cycling and walking facilities. Increased services on the rapid and frequent networks will provide services every 10 minutes during peak travel times.

Focus area two

Improving customer access to public transport

9. The RPTP seeks to continue to deliver improved wayfinding sign systems across the public transport network to make it easier for people to find their way across the network. The RPTP provides increased and improved walking and cycling and other choices to access public transport services, focussing on safety.

Focus area three

Improving Māori responsiveness

10. The RPTP plans to:

· partner with mana whenua to trial services such as on-demand ride share connecting to marae which are hard to access by conventional public transport

· ensuring te reo Māori audio announcements and signs for rapid transit stations (train and busway) and extending this across all public transport

· apply Te Aranga principles when designing major interchanges and stations, with future potential to apply in the planning and design of the Light Rail Transit projects, Puhinui upgrade and stormwater management

· secure opportunities for Māori and local community employment, training and business development when constructing major public transport projects.

Focus area four

Harnessing emerging technologies

11. The RPTP seeks to improve customer insights and data and undertake more thorough analytics of travel data to directly inform service improvements. Under the plan AT mobile apps will continue to evolve to meet increasing customer needs.

12. The RPTP will provide simpler and improved payment options for fares to make travel easier and use new transport modes generated by new digital technology to supplement and complement existing services.

13. The full text of the proposed RPTP can be accessed through Auckland Transport’s website on www.at.govt.nz/rptp.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

14. Public transport has an impact right across the Auckland Region and therefore impacts all local boards in some way. This report seeks feedback from local boards on the most appropriate enhancements to Auckland’s public transport over the next ten years.

Tauākī whakaaweawe Māori / Māori impact statement

15. The proposed Regional Public Transport Plan has a focus area of Improving Maori Responsiveness and includes initiatives such as:

· trialing new modes connecting marae with the public transport system

· te reo announcements and signage across the public transport system

· incorporating Te Aranga design principles into new facilities, such as bus and rail stations.

Ngā ritenga ā-pūtea / Financial implications

16. The report has no financial implications for local boards.

Ngā raru tūpono / Risks

17. The report has no direct risks for local boards. Each individual project has its own set of unique risks and these will be managed as these projects are developed and implemented.

Ngā koringa ā-muri / Next steps

18. Public consultation on the RPTP will be carried out until December 14, 2018. Feedback will be analysed over mid to late January 2019. The final proposed plan is expected to be presented to the Auckland Transport Board in February or March 2019.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Regional Land Transport Plan summary document	207

Ngā kaihaina / Signatories

Author

Stuart Knarston - Planning Projects Manager

Authorisers

Jonathan Anyon - Manager Elected Member Relationship Management team

Manoj Ragupathy - Relationship Manager Manurewa & Papakura

Papakura Local Board

12 December 2018

Papakura Local Board Governance Forward Work Calendar for December 2018

File No.: CP2018/21889

Te take mō te pūrongo / Purpose of the report

1. To present the three months Governance Forward Work Calendar to the Papakura Local Board.

Whakarāpopototanga matua / Executive summary

2. This report presents the Governance Forward Work Calendar: a schedule of items that will come before local boards at business meetings and workshops over the next three months. The Governance Forward Work Calendar for the Papakura Local Board is included in Attachment A of this report.

3. The calendar aims to support local boards’ governance role by:

i) ensuring advice on agendas and workshop material is driven by local board priorities

ii) clarifying what advice is required and when

iii) clarifying the rationale for reports.

4. The calendar will be updated every month, be included on the agenda for business meetings and distributed to relevant council staff. It is recognised that at times items will arise that are not programmed. Board members are welcome to discuss changes to the calendar.

Ngā tūtohunga / Recommendation/s

That the Papakura Local Board:

a) note the Governance Forward Work Calendar as at 28 November 2018.

Horopaki / Context

5. The council’s Quality Advice Programme aims to improve the focus, analysis, presentation and timeliness of staff advice to elected representatives. An initiative under this is to develop forward work calendars for Governing Body committees and local boards. These provide elected members with better visibility of the types of governance tasks they are being asked to undertake and when they are scheduled.

6. The calendar brings together in one schedule reporting on all of the board’s projects and activities that have been previously approved in the local board plan, long-term plan, departmental work programmes and through other board decisions. It includes Governing Body policies and initiatives that call for a local board response.

7. This initiative is intended to support the boards’ governance role. It will also help staff to support local boards by providing an additional tool to manage workloads and track activities across council departments, and it allows greater transparency for the public.

8. The calendar is arranged in three columns, “Topic”, “Governance Role” and “Purpose”:

i) Topic describes the items and may indicate how they fit in with broader processes such as the annual plan.

ii) Purpose indicates the aim of the item, such as formally approving plans or projects, hearing submissions or receiving progress updates.

iii) Governance role is a higher-level categorisation of the work local boards do. Examples of the seven governance categories are tabled below:

Governance role	Examples
Setting direction / priorities / budget	Capex projects, work programmes, annual plan
Local initiatives / specific decisions	Grants, road names, alcohol bans
Input into regional decision-making	Comments on regional bylaws, policies, plans
Oversight and monitoring	Local board agreement, quarterly performance reports, review projects
Accountability to the public	Annual report
Engagement	Community hui, submissions processes
Keeping informed	Briefings, cluster workshops

9. Board members are welcome to discuss changes to the calendar. The calendar will be updated and reported back every month to business meetings. Updates will also be distributed to relevant council staff.

Tātaritanga me ngā tohutohu / Analysis and advice

10. This report is an information report providing the governance forward work programme for the next three months.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

11. All local boards are being presented with Governance Forward Work Calendars for their consideration.

Tauākī whakaaweawe Māori / Māori impact statement

12. The projects and processes referred to in the Governance Forward Work Calendar will have a range of implications for Māori which will be considered when the work is reported.

Ngā ritenga ā-pūtea / Financial implications

13. There are no financial implications relating to this report.

Ngā raru tūpono / Risks

14. This report is a point in time of the governance forward work calendar. It will be updated monthly. It minimises the risk of the board being unaware of planned topics for their consideration.

Ngā koringa ā-muri / Next steps

15. Staff will review the calendar each month in consultation with board members and will report an updated calendar to the board.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Governance Forward Work Calendar as at 18 November 2018	265

Ngā kaihaina / Signatories

Author	Paula Brooke - Democracy Advisor
Authoriser	Manoj Ragupathy - Relationship Manager Manurewa & Papakura

Chairperson	Brent Catchpole
Deputy Chairperson	Felicity Auva'a
Members	Hon. George Hawkins, QSO
	Bill McEntee
	Michael Turner
	Katrina Winn

Author	Lee Manaia - Local Board Democracy Advisor
Authoriser	Manoj Ragupathy - Relationship Manager Manurewa & Papakura