Minutes of Papakura Local Board

b) acknowledge the New Zealand Under-17 Women’s Football Team for their 3^rd place finish at the FIFA Under 17 Women’s World Cup in Uruguay. The best result for any New Zealand football team in a FIFA tournament.

CARRIED

7 Petitions

There were no petitions.

8 Deputations

Secretarial note: The Deputy Chair Felicity Auva’a, advised the board her husband had recently been appointed to the Manukau Beautification Charitable Trust.

8.1	Deputation - Manukau Beautification Trust
	Graeme Bakker and Barbara Carney spoke to a powerpoint presentation. A copy of this presentation can be viewed on the Auckland Council website as an attachment to the minutes.
	Resolution number PPK/2018/211 MOVED by Member W McEntee, seconded by Member MV Turner: That the Papakura Local Board: a) thank Graeme Bakker and Barbara Carney from the Manukau Beautification Charitable Trust, for providing an update on the trust’s activities. CARRIED
	Attachments a 12 December 2018 - Papakura Local Board meeting - Deputation - Manukau Beautification Charitable Trust

9 Public Forum

9.1	Public Forum – Oakland Residents Group - Freedom Camping
	Paula Edie tabled a petition on behalf of the Oakland Residents Group requesting freedom camping be prohibited from Bottletop Bay. She also tabled photographs to support her presentation. A copy of these documents can be found on the Auckland Council website as an attachment to the minutes.
	Resolution number PPK/2018/212 MOVED by Deputy Chairperson F Auva'a, seconded by Member G Hawkins: That the Papakura Local Board: a) thank Paula Edie from the Oakland Residents Group for her presentation on freedom camping. b) receive the petition from the Oakland Residents Group, requesting freedom camping be prohibited at Bottletop Bay. c) encourage the Oakland residents Group to put in a formal submission to the Proposed Freedom Camping in Vehicles Bylaw, which closes on 18 February 2019. d) request Auckland Transport review the road surface erosion and council staff investigate the coastal erosion at Bottletop Bay. CARRIED
	Attachments a 12 December 2018 - Papakura Local Board - item 9.1 - Petition - Oakland Residents Group b 12 December 2018 - Papakura Local Board - item 9.1 - Petition - Pictures

10 Extraordinary Business

There was no extraordinary business.

Councillors' Update

No councillors were present for this item.

Chairperson's Update

Resolution number PPK/2018/213

MOVED by Chairperson B Catchpole, seconded by Deputy Chairperson F Auva'a:

That the Papakura Local Board:

a) receive the verbal report from the Papakura Local Board Chairperson on the following:

· Papakura Theatre Company “Big Fish” performance

· McLennan Residents and Ratepayers Group

· Orion Street Award for the Neighbourhood Support Street of the Year National Award

· Papakura Santa Parade

· Papakura Carols in the Park, organised by the Harvest Church

· Town centre street art in collaboration with The Corner and The Papakura Business Association

· Finance and Performance Committee meeting resolution to defer the sale of 36 Coles Crescent and 26-32 O’Shannessey Street for up to 3 years.

CARRIED

Auckland Transport December 2018 report to the Papakura Local Board

Resolution number PPK/2018/214

MOVED by Member W McEntee, seconded by Member K Winn:

That the Papakura Local Board:

a) receive the Auckland Transport December 2018 report to the Papakura Local Board.

b) request Auckland Transport, at its own cost, install a sign or plaque at the Takaanini Station on both sides of the platform shelter, ensuring appropriate consultation is undertaken with Te Ākitai Waiohua.

c) reiterate the local board’s expectation that the Papakura Park and Ride will be a multi storey facility as recorded in the Regional Land Transport Plan with at least 300 car parks.

d) request Auckland Transport to agree a scope and methodology for the Parking Study with the Papakura Local Board before commencing the work.

CARRIED

Local Board Transport Capital Fund December report to the Papakura Local Board

Resolution number PPK/2018/215

MOVED by Deputy Chairperson F Auva'a, seconded by Member MV Turner:

That the Papakura Local Board:

a) allocate $249,606 from the Auckland Transport Local Board Transport Capital Fund to construct a 3 metre wide shared path and provide additional lighting through Central Park linking the Papakura Station via Railway Street West to King Edward Avenue.

CARRIED

Takanini Community Hub Concept Plan

Resolution number PPK/2018/216

MOVED by Member K Winn, seconded by Member W McEntee:

That the Papakura Local Board:

a) approve the Takanini Community Hub Concept Plan as detailed in Attachment D to the report entitled “Takanini Hub Concept Plan”.

CARRIED

Development of pocket parks within the Waiata Shores development

Resolution number PPK/2018/217

MOVED by Member MV Turner, seconded by Deputy Chairperson F Auva'a:

That the Papakura Local Board:

a) approve the detailed landscape design for the development of pocket parks 1 and 2 as shown in Attachment A of the report entitled “Development of pocket parks within the Waiata Shores development” (identified as Lot 90 and 91 and lot 134 respectively on approved scheme plan “Overall subdivision Plan of Pt Lot DP26562, Lots 1-2 DP 47559 Section 7 & 23 BLK XIV Otahuhu”, revision 14, prepared by Harrison Grierson, dated 22.09.17 for resource consent LUC60135619-E).

b) delegate the detailed landscape design of the two remaining pocket parks (3 and 4) in the development to the General Manager Parks, Sport and Recreation noting that they will be designed to the same quality as parks 1 and 2 above.

c) note that due to the nature of the detailed design, the developer’s contribution of $25,000 is expected to cover 2.5 years of maintenance for the four parks and that future maintenance costs for all four parks will be funded through the council’s general maintenance budget.

d) express surprise at the degree of change for the maintenance cost from the original estimate in 2017 of $3,500 per annum to maintain all four parks, to the current estimate of maintenance costs being anywhere between $6,310 and $27,876 per annum, noting that if the actual maintenance cost was to be toward the upper end of the estimate, the developer’s contribution will not cover even one year of maintenance for the four parks.

CARRIED

Papakura Small Grants Round Two 2018/2019 grant allocations

Resolution number PPK/2018/218

MOVED by Member W McEntee, seconded by Member K Winn:

That the Papakura Local Board:

a) agree to fund, part-fund or decline the Papakura Small Grants 2018/2019 round two applications as follows:

Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Amount funded
QR1914-202	Auckland Country Music Association	Arts and culture	Towards venue hire for the 2019 Auckland Country Music Awards.	$1,712	$1,712
QR1914-206	Drury United Football Club	Sport and recreation	Towards the cost of the 2019 football coach courses.	$1,600	$1,600
QR1914-207	Karaka Lakes Beautification Group	Environment	Towards the cost of plants, soil and mulch for the beautification of Karaka Lakes.	$2,000	$2,000
QR1914-208	New Netball Team Limited	Sport and recreation	Towards venue hire and promotion of the Northern Stars round robin netball match and paint the town purple promotion.	$2,000	$1,000
QR1914-210	Papakura Neighbourhood Support Society Incorporated	Community	Towards the safety text alert service in the local board area.	$2,000	$1,000
QR1914-211	Papakura Business Association	Community	Towards the cost associated with the installation and removal of commemorative Australia New Zealand Army Corp (ANZAC) flags.	$2,000	$2,000
QR1914-212	Papakura Netball Centre Incorporated	Sport and recreation	Toward contract player costs to promote netball in the local board area.	$2,000	$2,000
QR1914-213	YMCA North Incorporated	Environment	Towards the cost of plants for the waterway project.	$2,000	$0.00 Franklin Local Board remit, suggest approach Healthy Waters
QR1914-215	Papakura City Football Club Incorporated	Sport and recreation	Towards physiotherapy supplies, for the football teams.	$1,010	$0.00
QR1914-216	Papakura Learn to Swim	Sport and recreation	Towards pool hire for the learn to swim programme.	$1,000	$1,000
QR1914-217	Papakura Music School	Arts and culture	Towards the purchase of guitars for music students to loan.	$1,990	$1,990
QR1914-218	Life Education Trust Counties Manukau	Community	Towards Life Education workbooks to help build a healthier Papakura community.	$2,000	$2,000
QR1914-219	Papakura Marae Society Incorporated	Community	Towards the cost of uniforms for new Maori wardens.	$2,000	$2,000
QR1914-220	Papakura Athletics and Harriers Club Limited	Community	Towards the cost of the “Kuraconnect” event.	$2,000	$2,000
Total				$25,312	$20,302

b) agree to fund the Blind Foundation (MB1819-126) multi-board application towards digital talking books for the Blind Foundation Library, from the Papakura Local Grants Round One 2018/2019 for $2,000.

CARRIED

Papakura Pathways and Excellence Grants 2018/2019

Resolution number PPK/2018/219

MOVED by Member K Winn, seconded by Deputy Chairperson F Auva'a:

That the Papakura Local Board:

a) approve the 2018/2019 Papakura Youth Pathways and Excellence grants applications as follows:

Application ID	Requesting scholarship for	Amount requested	Allocated amount
Daryn Govender PLBYS-04	Towards conference registration fee and accommodation (one night) to attend the Institute of Directors in New Zealand Leadership Conference - 'Beyond Now' held 2-3 April 2019 at SKYCITY Auckland.	$1684.00	$1,684.00
Levi Turner PLBYS-06	Towards flight fare to attend the UN Youth North America Leadership Tour 2019.	$2,000.00	$2,000.00
Jacqueline Paul PLBYS-07	Towards flight fare to attend the United Nations Permanent Forum on Indigenous Issues (UNPFII) in New York from 22 April – 3 May 2019 in New York.	$2,000.00	$0.00 Did not meet one of the criteria
Rusila Matilda Patricia Waqasobasoba PLBYS-09	Towards course related cost to complete Certificate in Business Studies in 2019.	$2,000.00	$2,000.00
Arnika Singh PLBYS-12	Towards course textbooks and travel cost to assist with completing honours programme for Marketing at the University of Auckland 2019.	$2,000.00	$0.00 Did not meet one of the criteria
Chelsea Ross PLBYS-13	Towards living cost and course books and equipment cost to study Bachelor of Architecture at Victoria University.	$2,000.00	$2,000.00
Mikaela Woodroffe PLBYS-16	Towards living cost for first year to study Bachelor of Health, Sport and Human Performance, a Bachelor of Business and a Bachelor of Psychology at Waikato University 2019.	$2,000.00	$0.00 Did not meet one of the criteria
Emma PLBYS-17	Towards studying a Bachelor of Nursing at MIT in July 2019.	$2,000.00	$0.00 Did not meet one of the criteria
Renee Wilson PLBYS-27	Towards attending a Jazz Workshop at at Victoria University, Wellington; including registration fee, accommodation (5 x nights 14 -18 Jan 2019), airport transfers and return flight.	$1,050.00	$1,050.00
Desiree Rickard PLBYS-29	Towards travel cost, accommodation and food for two to participate in the New Zealand Maori Football in Australia on the 19-20th January 2019.	$0.00 not eligible	$0.00 Did not meet one of the criteria
Taalia Joosten PLBYS-31	Towards course fees for second and third year and accommodation cost to complete double major in Psychology and Marketing at The University of Waikato.	$2,000.00	$2,000.00
Jayden Key PLBYS-32	Towards travel costs, course books (Semester 1 and 2), workshop fees to complete fourth and final year in a Bachelors of Engineering with Honours at the University of Auckland.	$2,000.00	$2,000.00
Makayla Su'a PLBYS-33	Towards course books and accommodation fees to study Bachelor of Management Studies with Honours- Majoring in Strategic management and Psychology at University of Waikato in 2019.	$2,000.00	$0.00 Not eligible
Carlin Dempster PLBYS-34	Towards New Zealand Certificate in Electrical Engineering Theory and Practice Level 4 (Trade), including purchase of personal protection equipment, tool belt, hand tools, course fees and power tools.	$2,000.00	$2,000.00
Chhavi Breja PLBYS-35	Towards studying the Bachelor of Science - Psychology at the University of Auckland, including student services levy, public transport costs, course fees and textbooks.	$2,000.00	$2,000.00
Phillip Liu PLBYS-37	Towards grade 6 music, including music lessons payment, new instrument and maintenance	$2,000.00	$2,000.00
Total		$27,050	$18,734

CARRIED

Amendment to the Papakura Youth Council Terms of Reference

Resolution number PPK/2018/220

MOVED by Deputy Chairperson F Auva'a, seconded by Member W McEntee:

That the Papakura Local Board:

a) approve the amended Papakura Youth Council Terms of Reference by changing the number of assigned positions from nine to six, and the general member positions from six to nine as detailed in Attachment A of the report entitled “Amendment to the Papakura Youth Council Terms of Reference”.

CARRIED

Annual Budget 2019/2020 consultation

Resolution number PPK/2018/221

MOVED by Member W McEntee, seconded by Member G Hawkins:

That the Papakura Local Board:

a) agree, subject to approval by the Governing Body, to hold the following Have Your Say event in the local board area during the Annual Budget 2019/2020 consultation period:

i) Wednesday 13 March 2019, 5pm at the Papakura Library

b) delegate to the following elected members and staff the power and responsibility to hear from the public through “spoken (or New Zealand sign language) interaction” in relation to the local board agreement at the council’s public engagement events during the consultation period for the Annual Budget 2019/2020.

i) local board members and chairperson

ii) General Manager Local Board Services, Local Board Relationship Manager, Local Board Senior Advisor, Local Board Advisor, Local Board Engagement Advisor

iii) any additional staff approved by the General Manager Local Board Services or the Chief Financial Officer.

c) adopt Attachment A: local content for consultation and Attachment B: local supporting information for consultation as attached to the report entitled “Annual Budget 2019/2020 consultation”.

d) delegate authority to the local board chair to approve any final changes required following review by the council’s legal team of the consultation content of the Annual Budget 2019/2020 prior to publication, including online consultation content.

CARRIED

21	Proposed Regional Public Transport Plan
	A copy of the Papakura Local Board feedback on the Regional Public Transport Plan can be viewed on the Auckland Council website as an attachment to the minutes.
	Resolution number PPK/2018/222 MOVED by Member K Winn, seconded by Member MV Turner: That the Papakura Local Board: a) endorse the Papakura Local Board feedback on the Regional Public Transport Plan. CARRIED
	Attachments a 12 December 2018 - Papakura Local Board - Regional Public Transport Plan Feedback

Papakura Local Board feedback on the Public Safety and Nuisance Bylaw

Resolution number PPK/2018/223

MOVED by Deputy Chairperson F Auva'a, seconded by Member K Winn:

That the Papakura Local Board:

a) formally adopt the Papakura Local Board feedback on the Public Safety and Nuisance Bylaw.

CARRIED

For Information: Reports referred to the Papakura Local Board

Resolution number PPK/2018/224

MOVED by Member W McEntee, seconded by Member MV Turner:

That the Papakura Local Board:

a) note the information from the following local board meetings:

No.	Report Title	Item	Meeting Date	Governing Body Committee or Forum or Local Board
1	Draft Contributions Policy	22	15 November 2018	Manurewa Local Board
2	Auckland Transport's Monthly Update	14	15 November 2018	Puketāpapa Local Board
3	Quarterly Health and Safety Performance Report – December 2018	12	5 December 2018	Audit and Risk Committee

CARRIED

Papakura Local Board Achievements Register for the 2016-2019 Political Term

Resolution number PPK/2018/225

MOVED by Member K Winn, seconded by Deputy Chairperson F Auva'a:

That the Papakura Local Board:

a) request the following new achievements be added to the Papakura Local Board Achievements Register for the 2016 - 2019 political term:

Date	Achievement
8 December 2018	Attended the “Wall to Action” collective artists wall transformation
8 December 2018	Attended the Christmas gift wrapping session organised by Counties Manukau Sport
7 December 2018	Supported and Attended the Papakura Carols in the Park
6 December 2018	Attended the Annual Ardmore Airport Tenants & Community Christmas Party
6 December 2018	Attended the Papakura Community Networks Christmas Gathering
5 December 2018	Attended the Drury Community group meeting
5 December 2018	Attended the Papakura Business Association first meeting of the month
3 December 2018	Attended the Crimewatch Patrol Christmas Party
2 December 2018	Attended the Counties Manukau 27^th Annual Sporting Excellence Awards
2 December 2018	Supported and attended the Papakura Rotary Santa Parade
1 December 2018	Attended the Freedom Camping public meeting
1 December 2018	Attended the Senior Citizens lunch
1 December 2018	Attended the Orion Street celebration
30 November 2018	Attended the Papakura Business Association end of year Christmas function
27 November 2018	Attended the Neighbourhood Support meeting
27 November 2018	Attended the Papakura Business Association monthly meeting
22 November 2018	Organised and supported the Papakura Citizenship ceremony
21 November 2018	Attended the TRAG meeting
20 November 2018	Attended the Papakura High School Annual Prize Giving
20 November 2018	Attended the Finance and Performance Committee meeting
19 November 2018	Attended the McLennan residents & ratepayers meeting
17 November 2018	Attended the Conifer Grove School Parent’s Group Association Christmas and Book Market Fair
17 November 2018	Attended the Papakura Theatre Company opening night of the production “Big Fish”
17 November 2018	Attended the Opaheke School 50^th Jubilee dinner

CARRIED

Papakura Local Board Governance Forward Work Calendar for December 2018

Resolution number PPK/2018/226

MOVED by Member W McEntee, seconded by Member G Hawkins:

That the Papakura Local Board:

a) note the Governance Forward Work Calendar as at 28 November 2018.

CARRIED

Papakura Local Board Workshop Records

Resolution number PPK/2018/227

MOVED by Member W McEntee, seconded by Chairperson B Catchpole:

That the Papakura Local Board:

a) note the records for the Papakura Local Board workshops held on:

i) Wednesday, 14 November 2018

ii) Wednesday 21 November 2018

iii) Wednesday 28 November 2018.

CARRIED

27 Consideration of Extraordinary Items

There was no consideration of extraordinary items.

6.00pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Papakura Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................

Chairperson	Brent Catchpole
Deputy Chairperson	Felicity Auva'a
Members	Bill McEntee
	Hon. George Hawkins, QSO
	Michael Turner
	Katrina Winn

Councilor	Daniel Newman, JP
Councilor	Sir John Walker, KNZM, CBE