Rodney Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Rodney Local Board held in the Council Chamber, Orewa Service Centre, 50 Centreway Road, Orewa on Thursday, 13 December 2018 at 2.00pm.

 

present

 

Chairperson

Beth Houlbrooke

 

Deputy Chairperson

Phelan Pirrie

 

Members

Brent Bailey

 

 

Tessa Berger

 

 

Cameron Brewer

 

 

Louise Johnston

 

 

Allison Roe, MBE

 

 

Colin Smith

 

 

Brenda Steele

 

 

 

 

 

 

 

 


Rodney Local Board

13 December 2018

 

 

 

1          Welcome

 

The chairperson opened the meeting and welcomed those in attendance.

 

 

 

2          Apologies

 

There were no apologies.

 

 

 

3          Declaration of Interest

 

            There were no declarations of interest.

 

 

 

4          Confirmation of Minutes

 

Resolution number RD/2018/156

MOVED by Deputy Chairperson P Pirrie, seconded by Member B Bailey:  

That the Rodney Local Board:

a)         confirm the ordinary minutes of its meeting, held on Thursday, 15 November 2018, as a true and correct record.

CARRIED

 

 

 

5          Leave of Absence

 

There were no leaves of absence.

 

 

 

6          Acknowledgements

 

There were no acknowledgements.

 

 

 

7          Petitions

 

There were no petitions.

 


 

 

8          Deputations

 

8.1

Wellsford Community Plan update

 

Ms Kym Burke and representatives from the Wellsford Community Voice group were in attendance for this meeting.

A PowerPoint presentation was given. A copy has been placed on the official minutes and is available on the Auckland Council website as a minute attachment.

 

Resolution number RD/2018/157

MOVED by Member B Steele, seconded by Member C Smith:  

That the Rodney Local Board:

a)         request an extension of time for three minutes.

CARRIED

 

Resolution number RD/2018/158

MOVED by Member B Steele, seconded by Chairperson B Houlbrooke: 

That the Rodney Local Board:

a)      thank Ms Burke and the representatives from the Wellsford Community Voice group for their presentation.

CARRIED

 

Attachments

a     13 December 2018 - Rodney Local Board, Item 8.1 Wellsford Community Voice - presentation.

 

 

 

8.2

Friends of Warkworth Library

 

Ms Glenys Wild on behalf of the Friends of Warkworth Library was in attendance for this meeting to present a petition.

Documents were tabled in support of this item.  A copy has been placed on the official minutes and is available on the Auckland Council website as a minute attachment.

 

Resolution number RD/2018/159

MOVED by Member B Steele, seconded by Member T Berger:  

That the Rodney Local Board:

a)      thank Ms Wild and receive the petition from Friends of Warkworth Library.

CARRIED

 

Attachments

a     13 December 2018 - Rodney Local Board, Item 8.2 - Friends of Warkworth Library - petition.

 

 


 

 

9          Public Forum

 

9.1

Proposed targeted rate for road maintenance

 

Mr Glenn Ashton was in attendance to speak regarding a proposed targeted rate for road maintenance.

 

Resolution number RD/2018/160

MOVED by Member B Steele, seconded by Member C Smith:  

That the Rodney Local Board:

a)        thank Mr Ashton for his verbal presentation.

CARRIED

 

 

 

10        Extraordinary Business

 

There was no extraordinary business.

 

 

Note:   From this point forward, agenda items were taken in the following order:

 

Item

 

15        Green Road Park master plan needs assessment and design principles

11        New community lease to Omaha Beach Bowling Club Incorporated for land on the corner of Omaha Drive and North West Anchorage, Omaha

12        Public Notification of Auckland Council’s intention to grant a new community lease to Omaha Tennis Club Incorporated for land at North West Anchorage, Omaha

13        Public notification of Auckland Council’s intention to grant a new community lease and a non-exclusive licence to occupy to Omaha Beach Golf Club Incorporated for land at Omaha

14        Public notification of Auckland Council’s intention to grant a new community lease to Omaha Beach Community Incorporated for the council-owned building at 15 North West Anchorage, Omaha

16        Annual Budget 2019/2020 consultation

17        Rodney Local Board Chairperson’s Report

18        Rodney Local Board workshop records

19        Ward Councillor update

 

 


 

 

15

Green Road Park master plan needs assessment and design principles

 

Ms Shyrel Burt, Service and Asset Planning Specialist was in attendance via Skype for this item.

 

Resolution number RD/2018/161

MOVED by Member L Johnston, seconded by Member A Roe:  

That the Rodney Local Board:

a)       approve the following vision and principles for the development of a master plan for a park at Green Road in response to mana whenua and community engagement being to establish a destination park for a range of active and passive recreational pursuits for all the community and gives effect to the following principles:

i)         a multi-use space without conflict between formal and passive recreation uses

ii)       establish a spatial framework for the park underpinned by natural patterns and processes, include vegetation, waterway and ecological features

iii)      work with the natural topography of the site to minimise earthworks

iv)      the vast openness of the park should be retained as a feature so that numbers of people can enjoy the space at the same time and value its rural setting

v)       development should respect its open and rural setting

vi)      provide strong linkages with Green Road and the surrounding growth areas

vii)     provide for the park to work at various scales including destination, local neighbourhood parks and civic park functions.

b)        approve the Green Road Park, Dairy Flat Needs Assessment (Attachment B to the agenda report dated 13 December 2018) be released to the community and key stakeholders for their information subject to grammatical changes and corrections including Wainui and Silverdale Pony Clubs having merged, and changes to Dairy Flat characterisations

 

c)         note that key stakeholders include;

i)         Hibiscus and Bays Local Board

ii)       Upper Harbour Local Board

iii)      Iwi

iv)      Silverdale Pony Club

v)       North Shore Model Aero Club

vi)      Hibiscus Coast Dog Training Club

vii)     Coatesville Residents Ratepayers

viii)   Blackbridge Environmental Protection Society and;

ix)      Sport and community groups interviewed during the development of this assessment (listed in table 5.4 of the needs assessment – Attachment B of the agenda report).

CARRIED

 

 

 

 

11

New community lease to Omaha Beach Bowling Club Incorporated for land on the corner of Omaha Drive and North West Anchorage, Omaha

 

Ms Karen Walby, Community Lease Advisor was in attendance for this meeting.

 

Resolution number RD/2018/162

MOVED by Member C Smith, seconded by Member B Bailey:  

That the Rodney Local Board:

a)      grant Omaha Beach Bowling Club Incorporated a new community lease issued under the Local Government Act 2002 for portions of Lot 680 DP 142129 and Lot 1 DP 166169 at the corner of (127) Omaha Drive and North West Anchorage, Omaha (Attachment A to the agenda report) subject to the following terms and conditions:

i)          term – 10 years commencing 14 December 2018 with one 10 year right of renewal

ii)         rent - $1.00 plus GST per annum if demanded

iii)        all other terms and conditions will be in accordance with the Auckland Council Community Occupancy Guidelines 2012

b)      approve the Omaha Beach Bowling Club Incorporated Community Outcomes Plan (Attachment B to the agenda report).

CARRIED

 

 

 

12

Public notification of Auckland Council's intention to grant a new community lease to Omaha Tennis Club Incoroporated for land at North West Anchorage, Omaha

 

Ms Karen Walby, Community Lease Advisor was in attendance for this meeting.

 

Resolution number RD/2018/163

MOVED by Member B Bailey, seconded by Member L Johnston:  

That the Rodney Local Board:

a)      approve the public notification of Auckland Council’s intention to grant Omaha Tennis Club Incorporated a new community lease to be issued under the Reserves Act 1977 and the Local Government Act 2002, for portions of Section 1 SO 524772 and Lot 680 DP 142129 at North West Anchorage, Omaha (Attachment A to the agenda report)

b)      appoint Members Houlbrooke, Bailey and Berger to be a hearings panel to consider and decide on any submissions or objections received following the public notification process

c)      note that the terms of the proposed new community lease would be:

i)    term – 10 years with one 10 year right of renewal

ii)   rent - $1.00 plus GST per annum if demanded

iii)  a community outcomes plan be appended as a schedule to the lease agreement

d)        note that all other terms and conditions of the proposed new community lease would be in accordance with the Auckland Council Community Occupancy Guidelines July 2012.

 

 

e)         request that council staff report back to the local board following public notification for a decision or final approval of the proposed new community lease.

CARRIED

 

 

 

13

Public notification of Auckland Council's intention to grant a new community lease and a non-exclusive licence to occupy to Omaha Beach Golf Club Incorporated forland at Omaha

 

Ms Karen Walby, Community Lease Advisor was in attendance for this meeting.

 

Resolution number RD/2018/164

MOVED by Chairperson B Houlbrooke, seconded by Member A Roe:  

That the Rodney Local Board:

a)        note that Omaha Beach Golf Club Incorporated has requested a new community lease for an initial term of 10 years with two rights of renewal for 10 years each.

b)      approve the public notification of Auckland Council’s intention to grant Omaha Beach Golf Club Incorporated a new community lease to be issued under the Reserves Act 1977 and the Local Government Act 2002 for a portion of Section 1 SO 524772 at Omaha Drive, Lot 906 DP 206443 at Mangatawhiri Road, Lot 1 DP 167651 at Omaha Drive and portions of Lot 680 DP 142129 and Lot 1 DP 166169 at North West Anchorage, Omaha (Attachment A to the agenda report). Any new community lease would be subject to the following terms and conditions:

i)       term – 10 years with two 10 year rights of renewal

ii)      rent - $1.00 plus GST per annum if demanded

iii)     a community outcomes plan appended as a schedule to the lease agreement.

c)      approve the public notification of Auckland Council’s intention to grant Omaha Beach Golf Club Incorporated a new community non-exclusive licence to occupy to be issued under the Reserves Act 1977 for Lot 1 DP 147396 at 31 Omaha Drive, Omaha (Attachment B to the agenda report). Any new community non-exclusive licence to occupy would be subject to the following terms and conditions:

i)       term – 10 years with two 10 year rights of renewal

ii)      rent - $1.00 plus GST per annum if demanded.

d)      appoint Members Houlbrooke, Bailey and Berger to be a hearings panel to hear, consider and decide on any submissions or objections received following the public notification process.

e)        note that all other terms and conditions of the proposed new community lease and non-exclusive licence to occupy would be in accordance with the Auckland Council Community Occupancy Guidelines July 2012.

f)        request that council staff report back to the local board following public notification for a decision or final approval of the proposed new community lease and non-exclusive licence to occupy.

CARRIED

 

 

14

Public notification of Auckland Council's intention to grant a new community lease to Omaha Beach Community Incorporated for the council-owned building at 15 North West Anchorage, Omaha

 

Ms Karen Walby, Community Lease Advisor was in attendance for this meeting.

 

Resolution number RD/2018/165

MOVED by Chairperson B Houlbrooke, seconded by Member A Roe:  

That the Rodney Local Board:

a)      approve the public notification of Auckland Council’s intention to grant Omaha Beach Community Incorporated a new community lease for the council-owned community building and associated water tanks and connections, with provision for a management agreement with Omaha Beach Golf Club Incorporated at North West Anchorage, Omaha (Attachment A to the agenda report).

b)      appoint Members Houlbrooke, Bailey and Berger to be a hearings panel to consider and decide on any submissions or objections received following the public notification process.

c)      note that Omaha Beach Community Incorporated has requested a new community lease for an initial term of 10 years with two rights of renewal for 10 years each.

d)      note that the terms of the proposed new community lease would include:

i)         term – 10 years with two 10 year rights of renewal

ii)        provision for a management agreement with the Omaha Beach Golf Club Incorporated relating to the golf club’s occupation and use of areas within the community building

iii)       permitted use – recreation and community centre, golf clubhouse and ancillary uses

iv)       rent - $1.00 plus GST per annum if demanded

v)        annual subsidized maintenance fee - $1,000.00 plus GST per annum

vi)       maintenance requirements and separate maintenance account in accordance with existing lease agreement (Attachment B to the agenda report)

e)      note that all other terms and conditions of the proposed new community lease would be in accordance with the Auckland Council Community Occupancy Guidelines July 2012.

f)       request that council staff report back to the local board following public notification for a decision or final approval of the proposed new community lease.

CARRIED

 

 


 

 

16

Annual Budget 2019/2020 consultation

 

Mr Jonathan Hope, Senior Local Board Advisor  was in attendance for this item.

 

Documents were tabled in support of this item. Copies have been placed on the official minutes and are available on the Auckland Council website as minutes attachments.

 

Resolution number RD/2018/166

MOVED by Deputy Chairperson P Pirrie, seconded by Chairperson B Houlbrooke:  

That the Rodney Local Board:

a)      agree, subject to approval by the Governing Body, to hold the following Have Your Say event in the local board area during the Annual Budget 2019/2020 consultation period:

i)       Helensville Rautawhiri Park opening, 17 February 2019.

b)      delegate to the following elected members and staff the power and responsibility to hear from the public through “spoken (or New Zealand sign language) interaction” in relation to the local board agreement at the council’s public engagement events during the consultation period for the Annual Budget 2019/2020.

i)       local board members and chairperson

ii)      General Manager Local Board Services, Local Board Relationship Manager, Local Board Senior Advisor, Local Board Advisor, Local Board Engagement Advisor

iii)     any additional staff approved by the General Manager Local Board Services or the Chief Financial Officer.         

c)      adopt the amended Attachment A: local content for consultation and the amended Attachment B: local supporting information for consultation, tabled at the meeting and both dated 13 December 2018.

d)      delegate authority to the local board chair to approve any final changes required following review by the council’s legal team of the consultation content of the Annual Budget 2019/2020 prior to publication, including online consultation content.

CARRIED

 

Attachments

a     13 December 2018 - Rodney Local Board, Item 16 - Annual Budget 201/2020 consultation - summary document

b     13 December 2018 - Rodney Local Board, Item 16 - Annual Budget 201/2020 consultation - consultation document

 

 

 

17

Rodney Local Board Chairperson's Report

 

Resolution number RD/2018/167

MOVED by Member T Berger, seconded by Member L Johnston:  

That the Rodney Local Board:

a)      note the chairperson’s report for December 2018.

CARRIED

 

 

18

Rodney Local Board workshop records

 

Resolution number RD/2018/168

MOVED by Member B Bailey, seconded by Deputy Chairperson P Pirrie:  

That the Rodney Local Board:

a)      note the workshop records for 6 December 2018.

CARRIED

 

 

 

19

Ward Councillor Update

 

Documents were tabled in support of this item. Copies have been placed on the official minutes and are available on the Auckland Council website as minutes attachments.

 

Resolution number RD/2018/169

MOVED by Member B Steele, seconded by Member T Berger:  

That the Rodney Local Board:

a)      thank Cr Sayers for his December 2018 update to the Rodney Local Board on the activities of the Governing Body.

CARRIED

 

Attachments

a     13 December 2018 - Rodney Local Board, Item 19 - Ward Councillor Update - report

 

 

 

20        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.  

 

 

 

3.25pm                                               The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Rodney Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................