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Rodney Local
Board
13 December
2018
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1 Welcome
The chairperson
opened the meeting and welcomed those in attendance.
2 Apologies
3 Declaration
of Interest
There
were no declarations of interest.
4 Confirmation
of Minutes
5 Leave
of Absence
There were no leaves
of absence.
6 Acknowledgements
There were no
acknowledgements.
7 Petitions
There were no
petitions.
8 Deputations
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8.1
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Wellsford Community Plan update
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Ms Kym Burke and
representatives from the Wellsford Community Voice group were in attendance
for this meeting.
A PowerPoint
presentation was given. A copy has been placed on the official minutes and is
available on the Auckland Council website as a minute attachment.
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Resolution
number RD/2018/157
MOVED by Member B Steele, seconded by Member C
Smith:
That the
Rodney Local Board:
a)
request an extension of time for three
minutes.
CARRIED
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Resolution
number RD/2018/158
MOVED
by Member B Steele, seconded by Chairperson B Houlbrooke:
That the Rodney Local
Board:
a) thank
Ms Burke and the representatives from the Wellsford Community Voice group for
their presentation.
CARRIED
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Attachments
a 13 December 2018 - Rodney Local Board, Item 8.1 Wellsford
Community Voice - presentation.
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8.2
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Friends of Warkworth Library
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Ms Glenys
Wild on behalf of the Friends of Warkworth Library was in attendance for this
meeting to present a petition.
Documents
were tabled in support of this item. A copy has been placed on the
official minutes and is available on the Auckland Council website as a minute
attachment.
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Resolution
number RD/2018/159
MOVED by Member B Steele, seconded by Member T Berger:
That the Rodney Local
Board:
a) thank
Ms Wild and receive the petition from Friends of Warkworth Library.
CARRIED
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Attachments
a 13 December 2018 - Rodney Local Board, Item 8.2 - Friends
of Warkworth Library - petition.
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9 Public
Forum
10 Extraordinary
Business
There was no
extraordinary business.
Note: From this point forward, agenda items were taken in the
following order:
Item
15 Green
Road Park master plan needs assessment and design principles
11 New community lease to
Omaha Beach Bowling Club Incorporated for land on the corner of Omaha Drive and
North West Anchorage, Omaha
12 Public Notification of
Auckland Council’s intention to grant a new community lease to Omaha
Tennis Club Incorporated for land at North West Anchorage, Omaha
13 Public notification of
Auckland Council’s intention to grant a new community lease and a
non-exclusive licence to occupy to Omaha Beach Golf Club Incorporated for land
at Omaha
14 Public notification of
Auckland Council’s intention to grant a new community lease to Omaha
Beach Community Incorporated for the council-owned building at 15 North West
Anchorage, Omaha
16 Annual Budget 2019/2020
consultation
17 Rodney Local Board
Chairperson’s Report
18 Rodney Local Board
workshop records
19 Ward Councillor update
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15
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Green Road Park master plan needs assessment and design
principles
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Ms Shyrel Burt, Service and Asset
Planning Specialist was in attendance via Skype for this item.
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Resolution
number RD/2018/161
MOVED by Member L Johnston, seconded by Member A Roe:
That the Rodney Local
Board:
a) approve
the following vision and principles for the development of a master plan for
a park at Green Road in response to mana whenua and community engagement
being to establish a destination park for a range of active and passive
recreational pursuits for all the community and gives effect to the following
principles:
i)
a multi-use space without conflict between formal and passive
recreation uses
ii) establish
a spatial framework for the park underpinned by natural patterns and
processes, include vegetation, waterway and ecological features
iii) work
with the natural topography of the site to minimise earthworks
iv) the
vast openness of the park should be retained as a feature so that numbers of
people can enjoy the space at the same time and value its rural setting
v) development
should respect its open and rural setting
vi) provide
strong linkages with Green Road and the surrounding growth areas
vii) provide
for the park to work at various scales including destination, local
neighbourhood parks and civic park functions.
b)
approve the Green Road Park, Dairy Flat Needs Assessment
(Attachment B to the agenda report dated 13 December 2018) be released to the
community and key stakeholders for their information subject to grammatical
changes and corrections including Wainui and Silverdale Pony Clubs having
merged, and changes to Dairy Flat characterisations
c)
note that key stakeholders include;
i)
Hibiscus and Bays Local Board
ii)
Upper Harbour Local Board
iii)
Iwi
iv)
Silverdale Pony Club
v)
North Shore Model Aero Club
vi)
Hibiscus Coast Dog Training Club
vii)
Coatesville Residents Ratepayers
viii)
Blackbridge Environmental Protection Society and;
ix)
Sport and community groups interviewed during the development
of this assessment (listed in table 5.4 of the needs assessment –
Attachment B of the agenda report).
CARRIED
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11
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New community lease to Omaha Beach Bowling Club
Incorporated for land on the corner of Omaha Drive and North West Anchorage,
Omaha
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Ms Karen Walby,
Community Lease Advisor was in attendance for this meeting.
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Resolution
number RD/2018/162
MOVED by Member C Smith, seconded by Member B Bailey:
That the Rodney Local
Board:
a) grant
Omaha Beach Bowling Club Incorporated a new community lease issued under the
Local Government Act 2002 for portions of Lot 680 DP 142129 and Lot 1 DP
166169 at the corner of (127) Omaha Drive and North West Anchorage, Omaha
(Attachment A to the agenda report) subject to the following terms and
conditions:
i) term
– 10 years commencing 14 December 2018 with one 10 year right of
renewal
ii) rent
- $1.00 plus GST per annum if demanded
iii) all
other terms and conditions will be in accordance with the Auckland Council
Community Occupancy Guidelines 2012
b) approve the Omaha Beach Bowling Club Incorporated Community
Outcomes Plan (Attachment B to the agenda report).
CARRIED
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12
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Public notification of Auckland Council's
intention to grant a new community lease to Omaha Tennis Club Incoroporated
for land at North West Anchorage, Omaha
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Ms Karen Walby,
Community Lease Advisor was in attendance for this meeting.
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Resolution
number RD/2018/163
MOVED by Member B Bailey, seconded by Member L Johnston:
That the Rodney Local
Board:
a) approve the public notification of Auckland Council’s
intention to grant Omaha Tennis Club Incorporated a new community lease to be
issued under the Reserves Act 1977 and the Local Government Act 2002, for
portions of Section 1 SO 524772 and Lot 680 DP 142129 at North West
Anchorage, Omaha (Attachment A to the agenda report)
b) appoint Members Houlbrooke, Bailey and Berger to be a hearings
panel to consider and decide on any submissions or objections received
following the public notification process
c) note that the terms of the proposed new community lease would be:
i) term
– 10 years with one 10 year right of renewal
ii) rent
- $1.00 plus GST per annum if demanded
iii) a
community outcomes plan be appended as a schedule to the lease agreement
d)
note that all other terms and
conditions of the proposed new community lease would be in accordance with
the Auckland Council Community Occupancy Guidelines July 2012.
e)
request that council staff report back
to the local board following public notification for a decision or final
approval of the proposed new community lease.
CARRIED
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13
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Public notification of Auckland Council's
intention to grant a new community lease and a non-exclusive licence to
occupy to Omaha Beach Golf Club Incorporated forland at Omaha
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Ms Karen Walby,
Community Lease Advisor was in attendance for this meeting.
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Resolution
number RD/2018/164
MOVED by Chairperson B Houlbrooke, seconded by Member A
Roe:
That the Rodney Local
Board:
a) note that Omaha
Beach Golf Club Incorporated has requested a new community lease for an
initial term of 10 years with two rights of renewal for 10 years each.
b) approve
the public notification of Auckland Council’s intention to grant Omaha
Beach Golf Club Incorporated a new community lease to be issued under the Reserves
Act 1977 and the Local Government Act 2002 for a portion of Section 1 SO
524772 at Omaha Drive, Lot 906 DP 206443 at Mangatawhiri Road, Lot 1 DP
167651 at Omaha Drive and portions of Lot 680 DP 142129 and Lot 1 DP 166169
at North West Anchorage, Omaha (Attachment A to the agenda report). Any new
community lease would be subject to the following terms and conditions:
i) term
– 10 years with two 10 year rights of
renewal
ii) rent
- $1.00 plus GST per annum if demanded
iii) a
community outcomes plan appended as a schedule to the lease agreement.
c) approve the public notification of Auckland Council’s
intention to grant Omaha Beach Golf Club Incorporated a new community
non-exclusive licence to occupy to be issued under the Reserves Act 1977 for
Lot 1 DP 147396 at 31 Omaha Drive, Omaha (Attachment B to the agenda report).
Any new community non-exclusive licence to occupy would be subject to the
following terms and conditions:
i) term
– 10 years with two 10 year rights of renewal
ii) rent
- $1.00 plus GST per annum if demanded.
d) appoint Members Houlbrooke, Bailey and Berger to be a hearings
panel to hear, consider and decide on any submissions or objections received
following the public notification process.
e) note that all other terms and conditions of the proposed new
community lease and non-exclusive licence to occupy would be in accordance
with the Auckland Council Community Occupancy Guidelines July 2012.
f) request that council staff report back to the local board
following public notification for a decision or final approval of the
proposed new community lease and non-exclusive licence to occupy.
CARRIED
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14
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Public notification of Auckland Council's
intention to grant a new community lease to Omaha Beach Community
Incorporated for the council-owned building at 15 North West Anchorage, Omaha
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Ms Karen Walby,
Community Lease Advisor was in attendance for this meeting.
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Resolution
number RD/2018/165
MOVED by Chairperson B Houlbrooke, seconded by Member A
Roe:
That the Rodney Local
Board:
a) approve the public notification of Auckland Council’s
intention to grant Omaha Beach Community Incorporated a new community lease
for the council-owned community building and associated water tanks and
connections, with provision for a management agreement with Omaha Beach Golf
Club Incorporated at North West Anchorage, Omaha (Attachment A to the agenda
report).
b) appoint Members Houlbrooke, Bailey and Berger to be a hearings
panel to consider and decide on any submissions or objections received
following the public notification process.
c) note that Omaha
Beach Community Incorporated has requested a new community lease for an
initial term of 10 years with two rights of renewal for 10 years each.
d) note that the terms of the proposed new community lease would
include:
i) term – 10 years with two 10 year rights of renewal
ii) provision
for a management agreement with the Omaha Beach Golf Club Incorporated
relating to the golf club’s occupation and use of areas within the
community building
iii) permitted
use – recreation and community centre, golf clubhouse and ancillary
uses
iv) rent
- $1.00 plus GST per annum if demanded
v) annual
subsidized maintenance fee - $1,000.00 plus GST per annum
vi) maintenance
requirements and separate maintenance account in accordance with existing
lease agreement (Attachment B to the agenda report)
e) note that all other terms and conditions of the proposed new
community lease would be in accordance with the Auckland Council Community
Occupancy Guidelines July 2012.
f) request that council staff report back to the local board
following public notification for a decision or final approval of the
proposed new community lease.
CARRIED
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16
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Annual Budget 2019/2020 consultation
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Mr Jonathan Hope,
Senior Local Board Advisor was in attendance for this item.
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Documents
were tabled in support of this item. Copies have been placed on the official
minutes and are available on the Auckland Council website as minutes
attachments.
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Resolution
number RD/2018/166
MOVED by Deputy Chairperson P Pirrie, seconded by
Chairperson B Houlbrooke:
That the Rodney Local
Board:
a) agree,
subject to approval by the Governing Body, to hold the following Have Your
Say event in the local board area during the Annual Budget 2019/2020
consultation period:
i) Helensville
Rautawhiri Park opening, 17 February 2019.
b) delegate
to the following elected members and staff the power and responsibility to
hear from the public through “spoken (or New Zealand sign language)
interaction” in relation to the local board agreement at the
council’s public engagement events during the consultation period for
the Annual Budget 2019/2020.
i) local
board members and chairperson
ii) General
Manager Local Board Services, Local Board Relationship Manager, Local Board
Senior Advisor, Local Board Advisor, Local Board Engagement Advisor
iii) any
additional staff approved by the General Manager Local Board Services or the
Chief Financial Officer.
c) adopt
the amended Attachment A: local content for consultation and the amended
Attachment B: local supporting information for consultation, tabled at the
meeting and both dated 13 December 2018.
d) delegate
authority to the local board chair to approve any final changes required
following review by the council’s legal team of the consultation
content of the Annual Budget 2019/2020 prior to publication, including online
consultation content.
CARRIED
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Attachments
a 13 December 2018 - Rodney Local Board, Item 16 - Annual
Budget 201/2020 consultation - summary document
b 13 December 2018 - Rodney Local Board, Item 16 - Annual
Budget 201/2020 consultation - consultation document
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19
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Ward Councillor Update
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Documents
were tabled in support of this item. Copies have been placed on the official
minutes and are available on the Auckland Council website as minutes
attachments.
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Resolution
number RD/2018/169
MOVED by Member B Steele, seconded by Member T Berger:
That the Rodney Local
Board:
a) thank
Cr Sayers for his December 2018 update to the Rodney Local Board on the activities
of the Governing Body.
CARRIED
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Attachments
a 13 December 2018 - Rodney Local Board, Item 19 - Ward
Councillor Update - report
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20 Consideration
of Extraordinary Items
There was no
consideration of extraordinary items.
3.25pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Rodney Local Board HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................
