Upper Harbour Local Board

13 December 2018

ITEM TABLE OF CONTENTS PAGE

1 Welcome 5

2 Apologies 5

3 Declaration of Interest 5

4 Confirmation of Minutes 5

5 Leave of Absence 5

6 Acknowledgements 5

7 Petitions 5

8 Deputations 6

9 Public Forum 6

10 Extraordinary Business 6

11 Minutes of the Upper Harbour Local Board meeting held Thursday, 15 November 2018 7

12 Regional Facilities Auckland first quarter report: For the quarter ending 30 September 2018 39

13 Approval of additional scope and funding for Rosedale Park disc golf course 69

14 Caribbean Drive sports field provision assessment 73

15 Auckland Transport monthly report - December 2018 77

16 Local board feedback on Auckland Transport's Regional Public Transport Plan 83

17 Annual Budget 2019/2020 consultation 285

18 Two new road names for lanes created by way of subdivisions at 61-117 Clark Road, Hobsonville 293

19 Governance forward work calendar - January to December 2019 303

20 Record of the Upper Harbour Local Board workshops held on Thursday 8 and 22 November 2018 307

21 Board Members' reports - December 2018 313

22 Consideration of Extraordinary Items

1 Welcome

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

The Auckland Council Code of Conduct for Elected Members (the code) requires elected members to fully acquaint themselves with, and strictly adhere to, the provisions of Auckland Council’s Conflicts of Interest Policy. The policy covers two classes of conflict of interest:

i. a financial conflict of interest, which is one where a decision or act of the local board could reasonably give rise to an expectation of financial gain or loss to an elected member

ii. a non-financial conflict interest, which does not have a direct personal financial component. It may arise, for example, from a personal relationship, or involvement with a non-profit organisation, or from conduct that indicates prejudice or predetermination.

The Office of the Auditor General has produced guidelines to help elected members understand the requirements of the Local Authority (Member’s Interest) Act 1968. The guidelines discuss both types of conflicts in more detail, and provide elected members with practical examples and advice around when they may (or may not) have a conflict of interest.

Copies of both the Auckland Council Code of Conduct for Elected Members and the Office of the Auditor General guidelines are available for inspection by members upon request.

Any questions relating to the code or the guidelines may be directed to the Relationship Manager in the first instance.

4 Confirmation of Minutes

That the Upper Harbour Local Board:

a) confirm the ordinary minutes of its meeting, held on Thursday, 15 November 2018, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Upper Harbour Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

At the close of the agenda no requests for deputations had been received.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

No.	Title	Page
a ⇩	Upper Harbour Local Board open unconfirmed minutes - 15 November 2018	9
b ⇩	Upper Harbour Local Board minutes attachments - 15 November 2018	21

Upper Harbour Local Board

13 December 2018

Regional Facilities Auckland first quarter report: For the quarter ending 30 September 2018

File No.: CP2018/22362

Te take mō te pūrongo / Purpose of the report

1. To present the first quarter report from Regional Facilities Auckland (RFA).

Whakarāpopototanga matua / Executive summary

2. This report is to provide the board with highlights of RFA’s activities and programmes for the quarter ending 30 September 2018.

Ngā tūtohunga / Recommendation/s

That the Upper Harbour Local Board:

a) receive the first quarter report, for the quarter ending 30 September 2018, from Regional Facilities Auckland.

Horopaki / Context

3. The attached report (Attachment A) provides the Upper Harbour Local Board with an overview of RFA’s quarter one programmes.

4. Highlights of the first quarter included:

· At the Auckland Art Gallery, Gordon Walters: New Vision opened on 7 July, the first comprehensive survey of the artist’s complete body of work, and the contemporary art award Walters Prize 2018 exhibition opened 18 August.

· Auckland Conventions - The ANZ Viaduct Events Centre also saw close to 10,000 people attend New Zealand Fashion Week in August, which was followed by Auckland on Water Boat Show, New Zealand’s largest on-water boat show, held late September 2018.

· Auckland Live held the multi-award-winning Broadway and West End musical Chicago at The Civic in August/September. The Silo Theatre, supported by Auckland Live, presented the subversive comedy HIR at the Herald Theatre.

· Auckland Live – the New Zealand exclusive of Aladdin the Musical went on sale in August and Auckland Live is working closely with Disney on the marketing and ticketing strategies. Also, the National Theatre of Great Britain’s Tony Award-winning production of War Horse went on sale which will open at The Civic next June.

· The Maritime Museum celebrated its 25th Anniversary, partnering with Ngāti Whātua Ōrākei, the event was attended by the Museum's Patron, the Governor General Rt. Hon Dame Patsy Reddy GNZM, QSO, who was welcomed to the Museum on a waka in a special ceremony.

· Auckland Stadiums - The Vodafone Warriors enjoyed a hugely successful season at Mt Smart Stadium during this quarter, with two sell-out games and an exceptional 49 per cent year-on-year increase in average home-crowd numbers.

· Auckland Zoo – the Bug Lab exhibition concluded at the zoo. It was the first exhibition of this type held at the Auckland Zoo in an effort to diversify offerings to visitors and to improve financial sustainability.

· Two key capital projects are well underway, which will transform the Aotea Centre and Auckland Zoo.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

5. This report is for information only.

Tauākī whakaaweawe Māori / Māori impact statement

6. As stakeholders in Auckland Council, Māori are affected and have an interest in any report on local activities. However, this performance report does not impact specific outcomes or activities and as such, the content of this report has no particular benefit to, or adverse effect on Māori.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Regional Facilities Auckland first quarter report, for the quarter ending 30 September 2018	41

Ngā kaihaina / Signatories

Author	Cindy Lynch - Democracy Advisor
Authoriser	Eric Perry - Relationship Manager

Upper Harbour Local Board

13 December 2018

Approval of additional scope and funding for Rosedale Park disc golf course

File No.: CP2018/22612

Te take mō te pūrongo / Purpose of the report

1. To present options to the local board for the addition of tee-pads (platforms from which the disc golfer plays the discs) to the recently installed Rosedale Park disc golf course.

2. To seek approval from the local board for installation of the recommended option of tee-pads (option four).

3. To seek approval for funding of the additional tee-pads from the locally driven initiatives capital expenditure fund (LDI capex).

Whakarāpopototanga matua / Executive summary

4. In April 2018, the local board approved installation of a new disc golf course at Rosedale Park as it supports the 2017 Upper Harbour Local Board Plan objective, ‘Upper Harbour has a range of world-class, multi-use sports and recreation facilities’.

5. During delivery of the project, it became clear that the park is very wet during the winter months.

6. To ensure the disc golf course can be safely played all year round and to maintain a good level of quality play, it was recognised that tee-pads needed to be installed at each hole, providing solid footing when throwing and mitigating the risk of slipping.

7. Below are the four options investigated:

· Option one: do nothing

· Option two: install boxed tee-pads made from self-binding gravel (hoggin 50mm) – cost estimate $11,000

· Option three: install boxed tee-pads made from concrete (broom finish) – cost estimate $13,000

· Option four: install boxed tee-pads made from ‘Probounce’ artificial grass – cost estimate $16,000.

Ngā tūtohunga / Recommendation/s

That the Upper Harbour Local Board:

a) approve option four (installation of boxed tee-pads made from ‘Probounce’ artificial grass) as an addition to the recently installed Rosedale Park disc golf course.

b) allocate $16,000 from its locally driven initiative (LDI) capital budget to enable construction and installation of option four, as indicated in resolution a).

Horopaki / Context

8. In April 2018, the local board approved installation of a new disc golf course at Rosedale Park as it supports the 2017 Upper Harbour Local Board Plan objective, ‘Upper Harbour has a range of world-class, multi-use sports and recreation facilities’.

9. Disc golf is an informal recreation activity consisting of nine holes (also known as baskets) where players throw a frisbee or disc at the basket. The infrastructure required is minimal, consisting of baskets and tee markers (wooden posts with signs). Players use their own discs or frisbees.

10. Disc golf courses have been successfully installed in Auckland Council parks, most recently at Henderson Park in Henderson.

11. The original project scope consisted of installation of the disc golf baskets, signage and relevant health and safety measures for crossing points.

12. While tee-pads for the disc golf course had initially been discussed, these had been excluded from the project scope. During delivery of the project, it became clear that the park is very wet during the winter months.

13. The starting point for each hole faces a high level of wearing and thereby would potentially limit the usability of the course during the wet season, becoming unplayable or posing a health and safety risk due to increased possibility of slipping.

14. Installing tee-pads will also create an ideal surface for players to throw from, which will make the course more appealing to new and experienced players alike.

15. Below are the four options investigated:

· Option one: do nothing

· Option two: install boxed tee-pads made from self-binding gravel (hoggin 50mm) – cost estimate $11,000

· Option three: install boxed tee-pads made from concrete (broom finish) – cost estimate $13,000

· Option four: install boxed tee-pads made from ‘Probounce’ artificial grass – cost estimate $16,000 (provides solid footing when throwing).

Tātaritanga me ngā tohutohu / Analysis and advice

16. Council staff support the additional installation of tee-pads for the recently installed disc golf course at Rosedale Park.

17. The tee-pads will allow for all year round play with minimal damage to the grass surface and safe play without increased slip hazards during the wet season.

18. Installation of the tee-pads is proposed in a way that blends with the surroundings and remains easy to maintain, while not interfering with use of the park by other user groups, e.g. Movies in Parks.

19. Option one (to do nothing) is likely to limit playability of the new disc golf course, particularly during winter months. The course can become very wet and players risk slipping and falling, resulting in an undesirable and negative play experience.

20. Option two (hoggin tee-pads) provides a cost-effective way to install tee-pads. However, these pads require a significant level of maintenance as they are prone to weeds and would require regular spraying. Therefore, this option is not recommended.

21. Option three (concrete tee-pads) is a standard option used for several disc golf courses as it creates a textured surface (broom finish) that allows players sure footing in most weather conditions. However, it is not a recommended solution for this golf course as the tee-pads will be highly visible and will not blend into the surroundings. This could become an issue for events that are held at the park. Concrete also has a high impact on the environment, greater than any of the other recommended options.

22. Option four (artificial turf tee-pads) is the only option which will allow for the tee-pads to fully blend with their surroundings and thereby cause minimal impact to the overall look of the park. Turf usually lasts up to 20 years (based on pads installed for cricket pitches). It also provides a very natural feel and can be easily maintained. This option also provides the benefit that the tee-pad could be relocated if, in the future, the layout of the course was to be amended or extended. Option four is therefore, the recommended option for the course upgrade.

Tauākī whakaaweawe Māori / Māori impact statement

23. No culturally significant factors have been identified in this report.

24. Therefore, it is proposed that no further consultation with the Parks and Recreation North West Mana Whenua Engagement Forum is required.

Ngā ritenga ā-pūtea / Financial implications

25. All additional funding requested in this report would be funded through the local board’s LDI capex 2018/2019 budget.

26. The following table summarises the additional expenditure required for the project:

Project	Previously approved budget	Additional budget required	Total project cost
Rosedale disc golf	$19,900	$16,000	$35,900

Ngā koringa ā-muri / Next steps

27. If additional funding is approved, council staff will confirm design and tender for the physical works.

Ngā tāpirihanga / Attachments

There are no attachments for this report.

Ngā kaihaina / Signatories

Author

Barbara Heise – Project Manager

Authorisers

Rod Sheridan - General Manager Community Facilities

Eric Perry - Relationship Manager

Upper Harbour Local Board

13 December 2018

Caribbean Drive sports field provision assessment

File No.: CP2018/22614

Te take mō te pūrongo / Purpose of the report

1. To request approval to complete a service provision assessment of the Caribbean Drive sports field funded through the reallocation of locally driven initiatives operating budget (LDI opex).

Whakarāpopototanga matua / Executive summary

2. Funding a feasibility study on the use of the Caribbean Drive sports field is a key initiative in the Upper Harbour Local Board Plan 2017.

3. The Upper Harbour Local Board 2017/2018 work programme included an assessment for the provision of a new toilet facility in Unsworth Heights (work programme reference number 899). The assessment was not completed.

4. The Caribbean Drive sports field and Unsworth Reserve are adjoining reserves in Unsworth Heights.

5. This report recommends the completion of a Caribbean Drive sports field service provision assessment funded through a budget reallocation. The assessment would include a feasibility and options assessment of sports provision at the Caribbean Drive sports field, and incorporate an assessment of toilet facility provision for this location and Unsworth Reserve.

Ngā tūtohunga / Recommendation/s

That the Upper Harbour Local Board:

a) approve the inclusion of the Caribbean Drive sports field service provision assessment within the 2018/2019 Upper Harbour Local Board work programme.

b) approve the reallocation of $10,000 locally driven initiatives operating expense from the Upper Harbour locally driven initiatives scoping fund (work programme reference number 2731) to fund the delivery of the Caribbean Drive sports field service provision assessment.

Horopaki / Context

6. Funding a feasibility study on the use of the Caribbean Drive sports field is a key initiative in the Upper Harbour Local Board Plan 2017.

7. The Upper Harbour Local Board 2017/2018 work programme included an assessment for the provision of a new toilet facility in Unsworth Heights (work programme reference number 899). This work programme item was not completed.

8. The Caribbean Drive sports field and Unsworth Reserve are adjoining reserves in Unsworth Heights.

9. This report recommends the completion of a Caribbean Drive sports field service provision assessment. The assessment would include a feasibility and options assessment of sport provision at the Caribbean Drive sports field, and incorporate an assessment of toilet facility provision for this location and Unsworth Reserve.

10. A budget allocation of $10,000 LDI opex is required to complete the assessment. If allocated, Parks Sport and Recreation would complete the assessment within the 2018/2019 financial year.

11. The Upper Harbour Local Board 2018/2019 work programme includes an LDI scoping fund of $25,000 LDI opex (work programme reference number 2731). Community Facilities support the reallocation of $10,000 from this fund to deliver the assessment.

Tātaritanga me ngā tohutohu / Analysis and advice

12. The proposed assessment incorporates consideration for sports provision and toilet provision across two adjoining reserves.

13. Unsworth Reserve provides the community with access to a variety of services, including a recently installed outdoor basketball court, a playground and fitness equipment.

14. The Caribbean Drive sports field includes two fields, both of which are unlit. One field (number one) is a full-sized soil field and the other (number two) is a three-quarter-sized soil field.

15. Field number one has 12 hours capacity per week and number two has nine hours capacity per week, which includes weekend competition play. The fields cater for football; however, they have been predominantly used for rugby league weekday training over the course of the 2018 winter season.

16. The following shortfalls occur within the local board area on a weekly basis:

· football – 23 hours of weekday lit training

· rugby league – seven hours of weekday lit training

· rugby league – 22 hours of weekday unlit training

· rugby league – three hours of weekend competition play.

17. The assessment will examine how the Caribbean Drive sports field might be optimised to meet the winter sport code shortfall. This will include the consideration of lighting and field upgrades.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

18. Funding a feasibility study on the use of the Caribbean Drive sports field is a key initiative in the Upper Harbour Local Board Plan 2017.

19. Support for the development of a feasibility study on the use of the Caribbean Drive sports field is also detailed within the Upper Harbour Open Space Network Plan 2018.

20. Completion of the assessment will guide the development of service provision for the local community.

Tauākī whakaaweawe Māori / Māori impact statement

21. The Caribbean Drive sports field and Unsworth Reserve are areas of public open space. Components of the assessment are likely to be of particular interest to Māori.

22. Early engagement with Māori will take place during completion of the assessment.

Ngā ritenga ā-pūtea / Financial implications

23. A budget allocation of $10,000 LDI opex is required to complete the assessment. If allocated, Parks Sport and Recreation will complete the assessment within the 2018/2019 financial year.

Ngā raru tūpono / Risks

24. No significant risks are associated with the recommendations detailed in this report.

Ngā koringa ā-muri / Next steps

25. Subject to approval by the Upper Harbour Local Board, the assessment will be initiated and completed during the 2018/2019 work programme period. Progress updates will be provided on a quarterly basis.

Ngā tāpirihanga / Attachments

There are no attachments for this report.

Ngā kaihaina / Signatories

Author

Mark Maxlow - PSR Portfolio Manager

Authorisers

Mace Ward - General Manager Parks, Sports and Recreation

Eric Perry - Relationship Manager

Upper Harbour Local Board

13 December 2018

Auckland Transport monthly report - December 2018

File No.: CP2018/24251

Te take mō te pūrongo / Purpose of the report

1. To provide:

· an update and recommendation on the current status of the Local Board Transport Capital Fund

· a summary of consultation material sent to the local board

· transport-related information on matters of specific application and interest to the Upper Harbour Local Board and its community.

Whakarāpopototanga matua / Executive summary

2. No specific decision is required this month. In particular, this report:

· notes the recommendation to the local board to approve their preferred footpath route option for Rame Road, a Local Board Transport Capital Fund (LBTCF) project

· notes the updates on Auckland Transport’s major capital works in the Upper Harbour area

· notes consultation information sent to the local board for feedback and decisions of the Traffic Control Committee (TCC) as they affect the local board area.

Ngā tūtohunga / Recommendation/s

That the Upper Harbour Local Board:

a) receive the Auckland Transport update for December 2018.

b) approve a preferred footpath route for Rame Road in order that Auckland Transport can move into the detailed design stage.

Horopaki / Context

3. This report addresses transport-related matters in the Upper Harbour Local Board area.

4. Auckland Transport (AT) is responsible for all of Auckland’s transport services, excluding state highways. AT reports monthly to local boards, as set out in the local board engagement plan. This reporting commitment acknowledges the important engagement role local boards play within and on behalf of their local communities.

Tātaritanga me ngā tohutohu / Analysis and advice

Local Board Transport Capital Fund (LBTCF) update

5. The LBTCF is a capital budget provided to all local boards by Auckland Council and delivered by AT. Local boards can use this fund to deliver transport infrastructure projects that they believe are important but are not part of AT’s work programme. Projects must also:

· be safe

· not impede network efficiency

· be in the road corridor (although projects running through parks can be considered if there is a transport outcome).

6. The Upper Harbour Local Board’s LBTCF allocation, as outlined in the following table, is $1,835,080 for the current political term. In addition, there is a sum of $764,795 which has been approved by the council and is available from 1 July 2018. This takes into account the increase of the LBTCF approved by the Governing Body during the council’s long-term plan (LTP) budgeting process.

Electoral term allocation 2016/17 to 2019/20 as at 30/06/18			$1,835,080
Budget committed to date (projects below)			$1,938,222
		STATUS
Gills Road pedestrian bridge	$297,222	Complete
School stay-put signs	$45,000	Complete
Chester/Wickham cycle route	$56,000	Complete
Rame Road upgrade	$1,540,000	Design
Current budget remaining to allocate in term			-$103,142
Additional budget in RLTP for 18/19 and 19/20			$764,795
New total budget remaining for electoral term			$661,653

Rame Road upgrade

7. The Upper Harbour Local Board is asked to indicate the preferred footpath route option to allow AT to move into detailed design.

8. AT have investigated the positioning of the new footpath along Rame Road and have prepared two options for the route:

· Option 1: the kerbside footpath option will be constructed over an existing open drain. This option will require footpath construction over existing open swale drains, which will require installation of pipes, kerbs, channel and cess-pits. This will then trigger the requirement for additional stormwater treatment. This option is costlier and will considerably increase the duration of the programme due to consent applications to Auckland Council.

· Option 2: constructing the footpath towards the property side to avoid possible consenting requirements and additional stormwater infrastructure. This will negate the requirement for kerb and channel as existing swale drainage would be utilised. Minor supplementary drainage will be required, and no resource consent application would be necessary.

9. AT recommends Option 2 as the preferred option. It is recommended that the local board approve this option in order that AT can proceed to detailed design phase.

Auckland Transport major capital works update

Gills Road link project

10. AT is planning to procure a single contract for the detailed design and construction of the proposed new Gills Road link. This procurement is subject to approval from the AT Board for the procurement strategy and from the New Zealand Transport Agency (NZTA) for the funding subsidy in February 2019. The project is planned to begin in October 2019 with an expected construction period of 18 months.

Dairy Flat Highway / The Avenue project

11. The project is presently in the investigation phase. AT’s next steps are to undertake public consultation, detailed design, NZTA funding, and to secure resource consents. Construction is programmed to start in 2020/2021, subject to designation and funding approval.

Medallion Drive link project

12. Design completion for the project is estimated by February 2019. Land negotiations, purchases and consenting will begin in February 2019 and be completed by the end of 2019. The project is planned to begin in October 2019 with an expected construction period of 18 months.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

Issues investigated and responses

13. The local board has requested that the following issues be investigated:

Bush Road parking removal and afternoon/evening (PM) clearway update

14. AT has undertaken observations on the length of queues in Bush Road and have also conducted a parking occupancy survey. The survey results support installation of a clearway and AT is expecting to have this ready for external consultation in December 2018.

Hobsonville Road, Brigham Creek Road and Williams Road intersection safety

15. AT has undertaken an initial review of the concerns raised and further detailed investigation now needs to be undertaken. The local board can expect to receive an update by early March 2019.

Issues still under investigation

16. The following issues are still under investigation on behalf of the local board and AT will report back once the work is completed:

· Bomb Point Drive and Wallace Road intersection

· Caribbean Drive pedestrian crossing request

· Greenhithe Residents and Ratepayers Association roading issues.

Consultation documents on proposed improvements

17. Consultation documents for the following proposals have been provided to the Upper Harbour Local Board for feedback, and are summarised here for information purposes only.

18. Following consultation, AT considers the feedback received and determines whether to proceed further with the proposal as consulted on, or amend the proposal if changes are considered necessary:

· proposal to install new bus stops on Bush Road as part of the new network for the North Shore

· proposal to install new flexi-posts and to improve the road layout at the intersection of Constellation Drive and East Coast Road

· proposal to improve accessibility by introducing no stopping at all times (NSAAT) yellow lines in Knights Road, Rosedale

· proposal to improve traffic flow by implementing a weekday evening clearway along the south side of Constellation Drive, Rosedale

· proposal to improve road safety in Rising Parade, Fairview Heights

· proposal to improve road safety in Fairview Avenue, Fairview Heights.

Auckland Transport’s Traffic Control Committee (TCC) report

19. Decisions of the TCC during the month of November 2018 affecting the Upper Harbour Local Board area are listed in the following table:

Street (suburb)	Type of report	Nature of restriction	Decision
Albany – Don McKinnon Drive, Civic Crescent, Munroe Lane, Cornerstone Drive, Appian Way, Corban Avenue, Davies Drive, Elliot Rose Avenue, Kapiho Lane, Ray Street, Spray Rise, Corinthian Drive, Mercari Way, Oracle Drive, Data Way	Permanent traffic and parking changes	Paid parking zone	CARRIED
Rosedale – Constellation Bus Station Park and Ride, Parkway Drive	Permanent traffic and parking changes combined	Lane arrows, angle parking, one-way travel, no stopping at all times (NSAAT), motorcycle parking, P5 parking, P240 parking, mobility parking, traffic signal, footpath, pedestrian crossing, no passing	CARRIED
Schnapper Rock – Laurel Oak Drive, Oakway Drive. Pin Oak Drive	Permanent traffic and parking changes combined	NSAAT, road hump, roundabout, traffic island	CARRIED
Schnapper Rock – Schnapper Rock Road, Aberley Road, Fitzwillliam Drive	Written decision	Temporary bus stops	CARRIED

Tauākī whakaaweawe Māori / Māori impact statement

20. Receipt of this monthly report has no impacts or opportunities for Māori. Any engagement with Māori, or consideration of impacts and opportunities, will be carried out on an individual project basis.

Ngā ritenga ā-pūtea / Financial implications

21. There are no financial implications in receiving this monthly update.

Ngā raru tūpono / Risks

22. Receipt of this monthly report has no risks. AT has risk management strategies in place for the transport projects undertaken in the local board area.

Ngā koringa ā-muri / Next steps

23. AT provides the Upper Harbour Local Board with the opportunity to comment on transport projects being delivered in the local board area.

Ngā tāpirihanga / Attachments

There are no attachments for this report.

Ngā kaihaina / Signatories

Author

Owena Schuster – Elected Member Relationship Manager, Auckland Transport

Authorisers

Jonathan Anyon – Elected Member Relationship Team Manager, Auckland Transport

Eric Perry - Relationship Manager

Upper Harbour Local Board

13 December 2018

Local board feedback on Auckland Transport's Regional Public Transport Plan

File No.: CP2018/23934

Te take mō te pūrongo / Purpose of the report

1. To provide feedback on Auckland Transport’s (AT) Regional Public Transport Plan (RPTP).

Whakarāpopototanga matua / Executive summary

2. This Regional Public Transport Plan (RPTP) has been prepared in accordance with the requirements of Part 5 of the Land Transport Management Act 2003 (LTMA). It sets out the changes that will occur to Auckland’s public transport system.

3. The RPTP describes the public transport network that AT proposes for the region, identifies the services that are integral to that network and sets out the objectives and policies that apply to those services. It is a 10-year plan, focusing on the next three years.

4. The scope of the RPTP is to:

· identify all public transport services in the Auckland region that are integral to the public transport (PT) network and that receive financial support from AT

· focus on the metropolitan area and parts of the region where PT services operate

· include school bus services that receive AT subsidies as part of the urban network, and non‐scheduled targeted passenger services such as total mobility services

· describe some existing services that are deemed exempt services under the LTMA but are considered integral to the PT network. Unless specifically identified, the policies and actions in the RPTP do not apply to exempt services

· include provision for integration of non-financially supported, complementary services into the public transport system

· it does not include services provided primarily as tourist services, charter services, or school bus services provided by the Ministry of Education. These services are excluded under the LTMA but are considered in wider strategic planning for transport.

5. It is important to note that this plan is not a full transport plan for Auckland, nor does it allocate budget to specific projects or programmes. The budget allocation for public transport is already outlined in the Regional Land Transport Plan (RLTP), Auckland Transport Alignment Project and council’s 10-year Budget. Instead, the core focus of this document outlines:

· what changes will be made to each specific public transport service

· policies and actions that will be used by AT to drive our approach to public transport planning

· design, implementation and operation.

Key focus areas

6. The follow section details the key focus areas of the RPTP:

Focus area	Outcome
Expanding and enhancing rapid and frequent networks	· Delivering a step-change in the rapid transit network · Integrated Corridor Priority Programme · Increasing services on the RTN and FTN: goal of 10-minute frequencies · Funded service improvements
Improving customer access to public transport	· Wayfinding · Walking and cycling · Park and ride facilities · Placemaking
Improving Māori responsiveness	· Services · Te Reo Māori · Te Aranga Māori Design Principles
Harnessing emerging technologies	· Insights and forecasting · Digital customer interface · Next-generation payments · Trial on-demand services · Future-proof for mobility as a service
Other areas	· Ferry services · Moving to a low emissions public transport network · Wider initiatives

Implementation and policies

7. The RLTP includes a 10-year prioritised delivery programme of transport services and activities for Auckland. It combines transport programmes of the New Zealand Transport Agency (NZTA), AT and KiwiRail.

8. The RLTP allocates anticipated funding from Auckland Council, revenue from transport services and forms the prioritisation process for seeking funds from the National Land Transport Fund. It is a statutory requirement that NZTA and AT revise the RLTP every three years.

9. The RLTP outlines and prioritises the public transport infrastructure projects that will be funded over the next three years.

10. The bulk of major infrastructure outlined in this RPTP will be delivered and operational post 2024.

11. Nine policy areas are outlined in the following sections

· Network Design

· Network Infrastructure

· Network Operation and Service Quality

· Fares and ticketing

· Customer interface

· Assisting the transport-disadvantaged;

· Procurement and exempt services

· Funding and prioritisation

· Monitoring and review.

12. AT have reviewed the policies to improve clarity and specificity. Some policies have had significant changes, which include:

· restructuring of the policies around services and infrastructure to reflect the changes to the network which have occurred in the last three. The new categories are Network Design, Network Operations and Service Quality, replacing Network Structure, Integrated Service Network and Service Quality

· amendments to the Infrastructure policy area to broaden the scope of the infrastructure elements which will be considered and prioritised

· minor changes to the Service Quality area to reflect the changes to the network and to articulate the revised quality priorities

· a broader section of elements within the Customer Interface section, to reflect its central focus across the PT operation

· procurement and exempt services – change of focus from establishing and enforcing Public Transport Operating Mode (PTOM)

· funding and prioritisation – amending focus on farebox recovery to include revenue protection requirement.

Feedback

13. The local board is requested to provide feedback to inform the development and preparation of the final RPTP. The consultation period on the RPTP closes on 14 December 2018.

14. Please refer to Attachment A for a full copy of the RPTP.

Ngā tūtohunga / Recommendation/s

That the Upper Harbour Local Board:

a) provide feedback on Auckland Transport’s Regional Public Transport Plan, noting that feedback is required by 14 December 2018.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Auckland Transport Regional Public Transport Plan	87

Ngā kaihaina / Signatories

Author	Tristan Coulson - Senior Local Board Advisor Devonport-Takapuna
Authoriser	Eric Perry - Relationship Manager

Upper Harbour Local Board

13 December 2018

Upper Harbour Local Board

13 December 2018

Annual Budget 2019/2020 consultation

File No.: CP2018/23681

Te take mō te pūrongo / Purpose of the report

1. To consider a local engagement event and adopt local content and supporting information for consultation as part of the Annual Budget 2019/2020 process.

Whakarāpopototanga matua / Executive summary

2. Auckland Council is required to have a local board agreement (as agreed between the Governing Body and the relevant local board) for each local board area for each financial year. The local board agreement will be included in the council’s Annual Budget 2019/2020.

3. Consultation on the Annual Budget 2019/2020 will take place from 17 February – 17 March 2019. Local boards will be consulting on areas of focus for their 2019/2020 local board agreement.

4. In December, the Governing Body will consider whether to consult on a proposal to transfer legal ownership of waterfront land and related assets to the council parent. If the Governing Body decides to consult on that proposal, the consultation would take place at the same time as the consultation on the Annual Budget 2019/2020. As a result, the consultation on the Annual Budget 2019/2020 would require the use of the special consultative procedure.

5. There will also be concurrent consultation on the Auckland Water Strategy discussion document. A report will be going to the Environment and Community Committee on 4 December 2018 to approve the discussion document for public consultation.

6. This report seeks consideration from local boards regarding a Have Your Say event that may be held in their local board area during the consultation period, to give Aucklanders an opportunity to provide face-to-face feedback. It also seeks approval of their local content and supporting information for consultation.

7. The Governing Body and local boards will agree regional and local items respectively for consultation by 13 December 2018. The regional and local consultation items will then be incorporated into the annual budget consultation document and supporting information, which will be approved by the Governing Body on 13 February 2019.

Ngā tūtohunga / Recommendation/s

That the Upper Harbour Local Board:

a) consider, subject to approval by the Governing Body, holding a Have Your Say event in the local board area during the Annual Budget 2019/2020 consultation period.

b) delegate to the following elected members and staff the power and responsibility to hear from the public through ‘spoken (or New Zealand sign language) interaction’ in relation to the local board agreement at the council’s public engagement events during the consultation period for the Annual Budget 2019/2020.

i) local board members and chairperson

ii) General Manager Local Board Services, Local Board Relationship Manager, Local Board Senior Advisor, Local Board Advisor, Local Board Engagement Advisor

iii) any additional staff approved by the General Manager Local Board Services or the Chief Financial Officer.

c) adopt Attachment A to the agenda report: Local content for consultation, and Attachment B to the agenda report: Local supporting information for consultation.

d) delegate authority to the chairperson to approve any final changes required following review by the council’s legal team of the consultation content of the Annual Budget 2019/2020 prior to publication, including online consultation content.

Horopaki / Context

8. Auckland Council is required to have a local board agreement (as agreed between the Governing Body and the relevant local board) for each local board area for each financial year. The local board agreement will be included in the council’s Annual Budget 2019/2020.

9. Local Board agreements set out (among other things) how the council will, in the year to which the agreement relates, reflect the priorities and preferences in the local board’s plan in respect of the local activities to be provided in the local board area.

10. For the purposes of consulting on each local board agreement to be included in the council’s annual budget, the consultation document for the annual budget must include content relating to each agreement.

11. Public consultation on the Annual Budget 2019/2020 will take place from 17 February – 17 March 2019.

12. In December 2018, the Governing Body will consider whether to consult on a proposal to transfer legal ownership of waterfront land and related assets to the council parent. If the Governing Body decides to consult on that proposal, the consultation would take place at the same time as the consultation on the Annual Budget 2019/2020. As a result, the consultation on the Annual Budget 2019/2020 would require the use of the special consultative procedure as a decision to proceed with the proposal would require an amendment to the council’s long-term plan. Where an amendment to the long-term plan is being consulted on at the same time as consultation on the annual budget, the Local Government Act 2002 requires the council to use the special consultative procedure in relation to both matters.

13. There will also be concurrent consultation on the Auckland Water Strategy discussion document. A report will be going to the Environment and Community Committee on 4 December 2018 to approve the discussion document for public consultation.

14. Aucklanders will be able to provide feedback during the consultation process through a variety of channels which include verbal (or face-to-face), written and social media.

Tātaritanga me ngā tohutohu / Analysis and advice

15. The special consultative procedure requires the council to provide an opportunity for people to present their views to the council in a manner that enables ‘spoken (or New Zealand sign language) interaction’ between the person and the council’s decision-makers, or their official delegates. The council provides for this through its Have Your Say events where people can have a face-to-face dialogue with elected members or other council representatives with an appropriate delegation. The local board is requested to consider holding a Have Your Say event in its area.

16. Local boards held workshops during October and November 2018 to determine their key activities for their 2019/2020 Local Board Agreement. Local boards are now requested to agree their local content and supporting information for consultation, as per Attachments A and B.

17. Any new local business improvement district (BID) targeted rates must be consulted on before they can be implemented. Local boards are therefore also requested to agree any new proposals for consultation.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

18. Local boards will have further opportunities to provide information and views as the council progresses through the Annual Budget 2019/2020 process.

19. Aucklanders will have the opportunity to give feedback on regional and local proposals contained in the Annual Budget 2019/2020. All feedback received from submitters residing in the local board area will be analysed by staff and made available for consideration by the local board, prior to finalising their local board agreement.

Tauākī whakaaweawe Māori / Māori impact statement

20. Many local board decisions are of importance to and impact on Māori. Local board agreements and the annual budget are important tools that enable and can demonstrate the council’s responsiveness to Māori. Local board plans, which were adopted in September and October of 2017, form the basis for local priorities.

21. The approach to Māori engagement for the annual budget will be finalised once consultation topics are confirmed, including development of bespoke materials subject to interest level of topics and confirmation of budget.

22. Regionally supported local Māori engagement in the south and west will be provided subject to interest level of topics and confirmation of budget; this will be integrated with Water Strategy engagement.

23. Mana whenua engagement on the Water Strategy is already underway and will run throughout the March 2019 consultation period. Annual budget discussions will be integrated with this process.

24. There is a need to continue to build relationships between local boards and iwi and, where relevant, the wider Māori community. Ongoing conversations will assist local boards and Māori to understand each other’s priorities and issues. This in turn, can influence and encourage Māori participation in the council’s decision-making processes.

Ngā ritenga ā-pūtea / Financial implications

25. The local board would be expected to fund event associated costs, including venue hire and catering, for any locally resolved or authorised Have Your Say event.

Ngā raru tūpono / Risks

26. Local boards must agree their local consultation content and supporting information by 13 December 2018 in order for it to be formatted and reviewed in time to be incorporated into the Annual Budget 2019/2020 consultation document and supporting information.

Ngā koringa ā-muri / Next steps

27. The Governing Body will approve the consultation document, supporting information and consultation process for the Annual Budget 2019/2020 on 13 February 2019.

28. Following consultation, the Governing Body and local boards will make decisions on the Annual Budget 2019/2020 and Local Board Agreements 2019/2020 respectively.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Local content for consultation - Upper Harbour	289
b ⇩	Local supporting information for consultation - Upper Harbour	291

Ngā kaihaina / Signatories

Author

Beth Corlett – Strategic Project Advisor

Authorisers

Anna Bray - Policy and Planning Manager - Local Boards

Louise Mason - GM Local Board Services

Eric Perry - Relationship Manager

Upper Harbour Local Board

13 December 2018

Two new road names for lanes created by way of subdivisions at 61-117 Clark Road, Hobsonville

File No.: CP2018/23730

Te take mō te pūrongo / Purpose of the report

1. To seek approval from the Upper Harbour Local Board to name two new private roads created by way of subdivisions at 61-117 Clark Road, Hobsonville.

Whakarāpopototanga matua / Executive summary

2. Auckland Council has road naming guidelines that set out the requirements and criteria of the council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming across the Auckland region.

3. The applicant, Universal Homes Limited, has submitted the following names:

BB9 Laneway	Aho Lane (preferred)
	Whiri Lane
	Tuamaka Lane
BB10 Laneway	Hāpine Lane (preferred)
	Tarikarakia Lane
	Pāaraharaha Lane

Ngā tūtohunga / Recommendation/s

That the Upper Harbour Local Board:

a) approve road names for two new private roads constructed within the subdivisions being undertaken by Universal Homes Limited at 61-117 Clark Road, Hobsonville:

i) BB9 Laneway –

ii) BB10 Laneway –

Horopaki / Context

4. Resource consent has been obtained for 61-117 Clark Road, Hobsonville, for the following subdivisions:

· BB9, a 45-lot subdivision (council reference numbers BUN60315939 and SUB60316021)

· BB10, a 29-lot subdivision (council reference numbers BUN60322350 and SUB60322352).

5. In accordance with national standards, the private roads require a name as they serve more than five lots.

6. A site plan of the subdivision for BB9 Laneway is included in Attachment A and BB10 Laneway in Attachment B. A locality plan for both laneways is included in Attachment C.

Tātaritanga me ngā tohutohu / Analysis and advice

7. Auckland Council’s road naming criteria typically require that road names reflect:

· a historical or ancestral linkage to an area

· a particular landscape, environment or biodiversity theme or feature, or

· an existing (or introduced) thematic identity in the area

· the use of Māori names is actively encouraged.

8. The applicant has proposed the road names listed in the table below, in order of preference, using the theme of Māori terms relating to the use of ‘flax’:

Laneway	Proposed new road name	Meaning	Road naming criteria
BB9	Aho Lane (preferred)	Flax is called aho once it is prepared for weaving	Meets criteria – thematic and suggested by iwi
	Whiri Lane	To twist flax	Meets criteria – thematic and suggested by iwi
	Tuamaka Lane	A five-strand rope of flax	Meets criteria – thematic and suggested by iwi
BB10	Hāpine Lane (preferred)	To scrape flax	Meets criteria – thematic and suggested by iwi
	Tarikarakia Lane	A six-strand rope of flax	Meets criteria – thematic and suggested by iwi
	Pāraharaha Lane	Flat rope of three strands of flax	Meets criteria – thematic and suggested by iwi

9. Land Information New Zealand (LINZ) has confirmed the proposed and alternative names are acceptable and no duplicates exist within the Auckland region.

10. All iwi in the Auckland area were contacted and invited to comment. Road names were suggested by Pani Gleeson from Ngati Whatua o Kaipara where the theme of the names has been drawn from pā harakeke (flax).

11. No other replies were received, and the proposed new names are deemed to meet the council’s road naming guidelines.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

12. The decision sought for this report does not trigger any significant policy and is not considered to have any immediate impact on the community.

Tauākī whakaaweawe Māori / Māori impact statement

13. The applicant has corresponded with local iwi and suggestions were provided for the new roads.

Ngā ritenga ā-pūtea / Financial implications

14. The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road name.

Ngā raru tūpono / Risks

15. There are no significant risks to council as road naming is a routine part of the subdivision development process with consultation being a key part of the process.

Ngā koringa ā-muri / Next steps

16. Approved road names are notified to LINZ which are then recorded on a New Zealand-wide land information database. This includes street addresses issued by councils.

Ngā tāpirihanga / Attachments