I hereby give notice that an ordinary
meeting of the Waiheke Transport Forum will be held on:
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Date:
Time:
Meeting Room:
Venue:
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Thursday, 6
December 2018
5:00PM
Waiheke Local
Board Office
10 Belgium Street
Ostend
Waiheke
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Waiheke Transport Forum
OPEN AGENDA
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MEMBERSHIP
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Chairperson
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Cath Handley
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Deputy Chairperson
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Members
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Shirin Brown
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Michael Cox
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Grant Crawford
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Melanie Dale
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Martin Felton
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Chris Howard
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Andrew Ison
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Tony King Turner
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Linda Simpson
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(Quorum 5 members)
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Lisa Young
Local Board PA Liaison
3 December 2018
Contact Telephone: 09 980 5328
Email: lisa.young@aucklandcouncil.govt.nz
Website: www.aucklandcouncil.govt.nz
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Terms of Reference
Purpose
To form an
advisory group which considers proposals on transport matters and provides local input on transport initiatives.
Proposed
Scope:
To provide:
·
a forum to
consider presentations on transport issues and proposed projects on Waiheke.
·
input into a 10
Year Transport Plan.
·
community input
on design and planning of roads, cycle-ways and footpaths.
·
advice on community
engagement on local transport projects.
Persons able
to make presentations to the forum include:
·
members of the
community.
·
members of
transport organisations.
·
officers of
council family organisations.
·
elected members.
Meeting
Frequency
Meetings will be
held on either a monthly or quarterly basis dependent on a decision by forum
members at the first meeting of the forum.
Structure
An advisory
group constituted as a subcommittee of the Waiheke Local Board made up of the
following members:
·
two local board
members including the chair of the Waiheke Local Board.
·
one Auckland
Transport Elected Member Relationship Manager.
·
one ex-officio
position for the Waiheke Officer in Charge, New Zealand Police.
·
up to seven
community members to be selected from public applications and invitations to
community organisations including the following:
o Cycle Action Waiheke
o Transport Operators
o Walking Groups
o School representatives
o Residents Associations
·
other
council or Auckland Transport officers may be invited as necessary
·
subject
matter experts may be co-opted as necessary depending upon expertise required
for each agenda.
Officer Support
Officer Support will be provided by the following staff:
- Programme
Manager, Waiheke and Gulf Islands
- Relationship
Manager, Aotea Great Barrier and Waiheke Local Boards
- Local
Board Advisor, Waiheke Local Board
- Waiheke
Local Board PA/Liaison
Administration
1. As a subcommittee of the
Waiheke Local Board, standing orders will apply and subcommittee administration
will be undertaken using the council’s Infocouncil application.
2. Written proposals must be
submitted by the agenda closing date to the Waiheke Local Board email address
using the prescribed format and documentation.
3. Recommendations for proposed
actions will be put forward to the Waiheke Local Board business meeting by means
of formal resolution.
4. Agenda, prior
notification of meetings, public forum and deputations are to be undertaken as
per Waiheke Local Board standing orders.
5. The forum will agree on
meeting dates for 2019 at its first meeting.
Quorum
·
A quorum is made
up of five committee members.
Budget and Delegated Authority
·
There is no
allocated budget for the Waiheke Transport Forum.
·
Delegated
Authority – nil (advisory only).
·
Waiheke Local
Board Office facilities, staff and catering may be available as necessary to
support the activities of the forum.
Mana Whenua Involvement
·
Mana Whenua
organisations will be sent the minutes of each meeting and invited on a
case-by-case basis.
Review
·
The operations of
the forum will be reviewed one year after commencement.
ITEM TABLE
OF CONTENTS PAGE
1 Apologies 5
2 Declaration of
Interest 5
3 Confirmation
of Minutes 5
4 Deputations 5
5 Public Input 5
6 Extraordinary
Business 5
7 The first
meeting of the Waiheke Transport Forum - meeting procedures, dates, and accessibility
appointment 7
8 Consultation on
Belgium Street roadmarking 79
9 Consideration
of Extraordinary Items
At the close of
the agenda no apologies had been received.
2 Declaration
of Interest
Members are
reminded of the need to be vigilant to stand aside from decision making when a
conflict arises between their role as a member and any private or other
external interest they might have.
3 Confirmation
of Minutes
This is the
inaugural meeting of the Waiheke Transport Forum, so there are no minutes to
confirm.
4 Deputations
At the close of
the agenda no requests to present deputations had been received.
5 Public
Input
A period of
time (approximately 30 minutes) is set aside for members of the public to
address the meeting on matters within its delegated authority. A maximum of 3
minutes per item is allowed, following which there may be questions from
members.
At the close of
the agenda no requests for public input had been received.
6 Extraordinary
Business
Section 46A(7)
of the Local Government Official Information and Meetings Act 1987 (as amended)
states:
“An item
that is not on the agenda for a meeting may be dealt with at that meeting if-
(a) The local
authority by resolution so decides; and
(b) The presiding member
explains at the meeting, at a time when it is open to the public,-
(i) The
reason why the item is not on the agenda; and
(ii) The reason why the
discussion of the item cannot be delayed until a subsequent meeting.”
Section 46A(7A)
of the Local Government Official Information and Meetings Act 1987 (as amended)
states:
“Where an
item is not on the agenda for a meeting,-
(a) That item may be discussed
at that meeting if-
(i) That item is a minor
matter relating to the general business of the local authority; and
(ii) the presiding member
explains at the beginning of the meeting, at a time when it is open to the
public, that the item will be discussed at the meeting; but
(b) no resolution, decision or
recommendation may be made in respect of that item except to refer that item to
a subsequent meeting of the local authority for further discussion.”
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Waiheke
Transport Forum
06 December
2018
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The
first meeting of the Waiheke Transport Forum - meeting procedures, dates, and
accessibility appointment
File No.: CP2018/23219
Te take mō te pūrongo / Purpose of the report
1. To
provide guidance to members of the Waiheke Transport Forum on procedural
matters, meeting dates for 2019 and the appointment of an accessibility
representative.
Whakarāpopototanga matua / Executive summary
2. The
Waiheke Transport Forum, will consider transport matters which fall within the
remit of Auckland Transport for the Waiheke Local Board area.
3. The
forum is a subcommittee of the Waiheke Local board which is subject to Waiheke
Local Board standing orders.
4. The
report recommends that an accessibility representative be appointed to the
forum and suggests a process for doing so.
5. The
report provides forward planning dates for 2019 meetings namely: 14 February, 2
May, 1 August and 7 November.
6. Advice
is provided for the inaugural meeting such as the election of the chair, the
size of the quorum and advance notice of agenda items.
Ngā
tūtohunga / Recommendations
That the Waiheke Transport
Forum:
a) approve
the recommended dates for Waiheke Transport Forum meetings in 2019 of: 14
February, 2 May, 1 August, 7 November to be held at the Waiheke Local Board
Office commencing at 5pm.
b) approve
the establishment of an accessibility representative on the Waiheke Transport
Forum.
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Horopaki / Context
7. This
report provides procedural information to guide the new members of the Waiheke
Transport, in deciding on procedural matters.
8. The
Waiheke Transport Forum can consider transport-related actions, improvements,
proposals and initiatives associated with roading, cycling, walking,
horse-riding, ferries, wharves, and coastal matters which fall within the
statutory scope of Auckland Transport. Regional transport initiatives which may
have an impact on the islands and seas of the Waiheke Local Board area can also
be considered. A map of the area under the jurisdiction of the Waiheke Local
Board is included in this report as Attachment A. The forum can also identify
and refer actions for the Waiheke 10 Year Transport Plan and consider
strategies for meaningful community engagement on transport matters. The terms
of reference for the forum are contained in Attachment B.
9. The
forum is an official subcommittee of the Waiheke Local Board and as such must
use Waiheke Local Board standing orders, a copy of which is attached as
Attachment C. Members should familiarise themselves with standing orders before
the first meeting.
10. The following
persons have been appointed to the forum:
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Name
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Position
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The sitting chair
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Chair Waiheke Local Board
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The sitting deputy chair
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The deputy chair of the
Waiheke Local Board will act as alternate when the chair of the local board
is sick or on leave
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Shirin Brown
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Member Waiheke Local Board
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Bob Upchurch
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Member Waiheke Local Board
(alternate when Member S Brown is sick or on leave)
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Melanie Dale
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Auckland Transport representative
-Auckland Transport Elected Member Relationship Manager
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Sergeant Martin Felton
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New Zealand Police
representative
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Tony King Turner
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Community representative -
member Cycle Action Waiheke
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Grant Crawford
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Community representative -
member Waiheke Tourism Forum
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Linda Simpson
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Community representative -
Trustee Waiheke Walking Trust
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Christopher Howard
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Community representative
- committee member Omiha Welfare and Recreation Society
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Andrew Ison
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Community representative -
Manager Waiheke Bus Company
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Michael Cox
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Community representative -
manager Waiheke Executive Transport
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Tātaritanga me ngā tohutohu / Analysis and advice
Election of Chairperson and Deputy Chairperson
11. The
chairperson and deputy chairperson of the forum will be elected at a subsequent
meeting using System B from Waiheke Local Board standing orders, as cited in
clause 1.11.1 page 23. In the interim, the chair of the local board will
preside. Further information on the procedures for electing the chairperson and
deputy chairperson will be provided for the relevant meeting.
Introductions by Waiheke Transport Forum members
12. Provision
will be made in the agenda for new members of the forum to introduce themselves,
share some information on their background, their reason for standing and their
vision for transport on Waiheke.
Approval of meeting dates for 2019
13. It is
recommended that the forum meets quarterly at 5pm at the Waiheke Local Board
office, on the first Thursday of the month, every three months (except for
February). The following dates are suggested for 2019:
· 14
February
· 2
May
· 1
August
·
7 November.
Establishment of accessibility representative
14. Six of the
maximum seven community representatives have been appointed. Accessibility to
footpaths, public transport, beaches and ferries is a key challenge on
semi-rural Waiheke Island. A need has been identified for a representative on
the forum to consider transport issues through an accessibility
lens and to advocate for improved public access in the local board area.
It is recommended that the position of accessibility representative be
established on the forum, with applications to be considered at the next
meeting of the forum.
Explanation of procedures affecting forum members
15. The agenda
will close two calendar weeks before the meeting date.
16. Members of
the public and representatives of community, the council, government and
transport forum organisations are eligible to submit presentations to the forum
using the presentation template which is attached to this report as Attachment
D. Additional documents providing extra information on the project such as a
power point presentation, a site plan, consultants reports, letters of support
can be attached to ensure that presenters are well prepared and forum members
well informed on each project.
17. An agenda
containing presentations from the public in the deputations section and staff
reports on proposals in the reports section, will be circulated during the week
before the meeting.
18. Meetings will
take place at the Waiheke Local Board Office using the standard Waiheke Local
Board open agenda and will be open to members of the public, except when there
is a confidential agenda.
19. The
forum may resolve to exclude the public from a meeting. The grounds for
exclusion are those specified in Section 48 of the Local Government Official
Information and Meetings Act 1987 where:
· discussion in open
forum would be likely to result in the disclosure of information for which good
reason for withholding would exist.
· discussion in open
forum would be contrary to the provisions of a specified enactment.
· discussion in open
forum would constitute contempt of court or of the House of Representatives.
· the exclusion of the public from the
whole or the relevant part of the proceedings of the meeting is necessary to
enable the forum to deliberate in private on its decision or recommendation.
20. Requests to
speak at public forum may be accepted at the discretion of the chair before the
meeting and each speaker may have up to three minutes to present, followed by
questions from forum members.
21. Each
deputation can present for up to 10 minutes, with a maximum of two speakers,
followed by questions from forum members.
22. Under
standing orders, forum members cannot pass a resolution about a deputation, or
public forum item, at the same meeting. However, members can call for
additional information. After each presentation, members will discuss the benefits
and risks of the proposal and can request additional information through the
Relationship Manager (as representative of the Chief Executive) on topics such
as project feasibility, costings, risks, or alignment with existing programmes.
The information will be prepared for the next meeting of the forum and
presented as a report on the agenda.
23. Under the
reports section of the agenda, members will consider transport project reports
requested at previous meetings and can make resolutions to the Waiheke Local
Board recommending specific actions for these projects.
24. The chair may
invite subject matter experts from the council, Auckland Transport, iwi and
other organisations as required to advise on agenda items.
25. A report will
be submitted to the Waiheke Local Board after each forum meeting detailing
matters for investigation and recommendations for approval by the local board.
26. A quorum will
be made up of five members and the chair will have a casting vote.
Ngā whakaaweawe ā-rohe me ngā
tirohanga a te poari ā-rohe /
Local impacts and local board views
27. Board members
have indicated support for this proposal and believe that the transport forum
would provide meaningful community input into transport matters on Waiheke.
28. Agreement has
also been reached that the proposals presented at the forum can contribute to
Waiheke’s proposed 10-Year Transport Plan.
Tauākī whakaaweawe Māori / Māori impact statement
29. Development
of transport initiatives on Waiheke is an area of interest for mana whenua -
consequently minutes of the transport forum will be circulated to mana whenua
representatives.
30. A mana whenua
representative will be invited to attend the transport forum when matters of
interest are on the agenda.
Ngā ritenga ā-pūtea / Financial implications
31. There is no
budgetary allocation required for the transport forum and the forum has no
delegated authority. Any financial resources required to support approved
recommendations will be approved by the board from existing budgets.
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No.
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Title
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Page
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a⇩ 
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Waiheke Local Board Area
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13
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b⇩
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Terms of Reference
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15
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c⇩
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Waiheke Local Board Standing Orders
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17
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d⇩
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Presentation Summary Template
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77
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Ngā kaihaina / Signatories
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Author
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Mark Inglis - Local Board Advisor
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Authoriser
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Helgard Wagener - Relshp Mgr - Great Barrier and
Waiheke
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Waiheke
Transport Forum
06 December
2018
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Waiheke Transport
Forum
06 December
2018
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Waiheke Transport
Forum
06 December
2018
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Waiheke Transport
Forum
06 December
2018
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Waiheke Transport
Forum
06 December
2018
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Consultation on Belgium Street
roadmarking
File No.: CP2018/23642
Te take mō te pūrongo / Purpose of the report
1. To
seek feedback from the Waiheke Transport Forum on the installation of an
eastbound cycle lane on Belgium Street.
Whakarāpopototanga matua / Executive summary
2. Auckland
Transport is proposing to install an eastbound cycle lane on Belgium Street.
3. Feedback
is requested from the Waiheke Transport Forum on the proposal which is detailed
in Attachment A.
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Ngā tūtohunga / Recommendation
That the Waiheke Transport
Forum:
a) recommend
to the Waiheke Local Board that it endorses the proposed road-marking of an
eastbound cycle lane on Belgium Street, Ostend, as recommended by Auckland
Transport.
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Horopaki / Context
4. Auckland
Transport is proposing to undertake road-marking on Belgium Street as proposed
in the document “Belgium Street and the Surrounding Network –
Pedestrian and Cycle Improvements June 2017”. Concept plans for the
proposal are attached to the report as Attachment A.
5. The
road-marking proposal is one of a number of measures proposed for the Belgium
Street precinct in the report cited above. Whilst the plan is titled Option
Two, the options under discussion in this report are simply to install the
eastbound cycle lane or not to install the cycle lane.
Tātaritanga me ngā tohutohu /
Analysis and advice
6. The
key change proposed is to reduce the width of the median strip which is
currently marked along Belgium Street and install an eastbound on-road cycle
lane on the northern side of the street between Wharf Road and Ostend Road. The
cycle lane is 1.8m wide and is adjacent or on-street car parking. The cycle
lane will be delineated by a painted line on the road, clearly indicated by
cycle symbols in green boxes.
7. The
cycle lane will improve cycle amenity through the Belgium Street shopping
centre.
8. Belgium
Street is not considered wide enough for cycle lanes on both sides of the road.
Auckland Transport considers that introducing a cycle lane for eastbound
cyclists on the northern side provides the best safety option.
9. The
proposal is presented to the Waiheke Transport Forum for its feedback.
Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari
ā-rohe /
Local impacts and local board views
10. Board
members have indicated support for the transport forum and have advised that
the transport forum members should be consulted on this matter as per the
agreed terms of reference.
Tauākī whakaaweawe Māori
/ Māori impact statement
11. There are no
specific implications for Māori in relation to this proposal. The proposal
is likely to provide better road safety for all cyclists.
Ngā ritenga ā-pūtea /
Financial implications
12. The costs of
the proposed road-marking will be borne by Auckland Transport via its Transport
Safety Fund.
Ngā tāpirihanga / Attachments
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No.
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Title
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Page
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a⇩ 
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Proposed Belgium Street Road-marking
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81
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Ngā kaihaina / Signatories
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Author
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Mark Inglis - Local Board Advisor
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Authoriser
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Helgard Wagener - Relshp Mgr - Great Barrier and
Waiheke
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Waiheke
Transport Forum
06 December
2018
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