Waiheke Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Waiheke Local Board held in the Local Board Office, 10 Belgium Street, Ostend, Waiheke on Thursday, 13 December 2018 at 5.15pm.

 

present

 

Chairperson

Cath Handley

 

Deputy Chairperson

Paul Walden

 

Members

Shirin Brown

 

 

John Meeuwsen

 

 

ABSENT

 

Member

Bob Upchurch

 

 


Waiheke Local Board

13 December 2018

 

 

1          Welcome

 

Chairperson Cath Handley opened the meeting, welcomed everyone present and led the meeting with a karakia.

 

2          Apologies

  

Resolution number WHK/2018/240

MOVED by Chairperson C Handley, seconded by Member J Meeuwsen:  

That the Waiheke Local Board:

a)         accept the apology from Member B Upchurch for absence.

CARRIED

 

 

3          Declaration of Interest

 

Chairperson C Handley declared an interest in Item 12 - Waiheke Quick Response Round Two 2018/2019 and Waiheke Ecological Restoration Grant 2018/2019 grant allocations as she is a member of The Artworks Theatre and the Waiheke Community Art Gallery.

Member S Brown declared an interest in Item 12 - Waiheke Quick Response Round Two 2018/2019 and Waiheke Ecological Restoration Grant 2018/2019 grant allocations she is a member of The Artworks Theatre.

 

 

4          Confirmation of Minutes

 

Resolution number WHK/2018/241

MOVED by Chairperson C Handley, seconded by Member J Meeuwsen:  

That the Waiheke Local Board:

a)         confirm the ordinary minutes of its meeting, held on Thursday, 22 November 2018, including the confidential section, as a true and correct record.

CARRIED

 

 

5          Leave of Absence

 

There were no leaves of absence.

 

 

6          Acknowledgements

 

There were no acknowledgements.

 

 

7          Petitions

 

There were no petitions.

 


 

8          Deputations

There were no deputations.

 

 

9          Public Forum

9.1

Rocky Bay Ratbusters grant application - Dave Malan

 

This item was withdrawn.

 

 

9.2

Electric Island Waiheke - Doug Wilson and Darleen Tana

 

Doug Wilson and Darleen Tana were in attendance to seek support from the board for Electric Island Waiheke.

 

Resolution number WHK/2018/242

MOVED by Member J Meeuwsen, seconded by Deputy Chairperson P Walden:  

That the Waiheke Local Board:

a)      thank Doug Wilson and Darleen Tana for their attendance and presentation.

b)      agree in principle to endorse Electric Island Waiheke and request Electric Island Waiheke to draft a letter requesting support for consideration at the 31 January 2019 business meeting.

CARRIED

 

 

9.3

Sealing 250 metres of Man of War Road - Ryan Downtown

 

Ryan Downtown was in attendance to request the board’s support for sealing the first 250 metres of Man of War Road.

 

Resolution number WHK/2018/243

MOVED by Chairperson C Handley, seconded by Member J Meeuwsen:  

That the Waiheke Local Board:

a)      thank Ryan Downtown for his attendance and presentation.

CARRIED

 

 

9.4

Downtown ferry terminal - Roger Bryant

 

A document was provided. A copy has been placed on the official minutes and is

available on the Auckland Council website as minutes attachments.

 

Roger Bryant was in attendance to speak to the board about the downtown ferry terminal resource consent.

 

Resolution number WHK/2018/244

MOVED by Chairperson C Handley, seconded by Deputy Chairperson P Walden:  

That the Waiheke Local Board:

a)      thank Roger Bryant for his attendance and presentation.

CARRIED

 

Attachments

a     13 December 2018, Waiheke Local Board, Item 9.4 - Downtown ferry terminal, Roger Bryant

9.5

Rakino Hall - Chris Clews and Sue Plimmer

 

A presentation was provided. A copy has been placed on the official minutes and is

available on the Auckland Council website as minutes attachments.

 

Chris Clews and Sue Plimmer were in attendance to speak to the board about Rakino Hall.

 

Resolution number WHK/2018/245

MOVED by Chairperson C Handley, seconded by Deputy Chairperson P Walden:  

That the Waiheke Local Board:

a)      thank Chris Clews and Sue Plimmer for their attendance and presentation.

CARRIED

 

Attachments

a     13 December 2018, Waiheke Local Board, Item 9.5 - Rakino Hall, Chris Clews and Sue Plimmer, presentation

 

 

Note:   Member J Meeuwsen vacated his position as a board member to present at public forum at 6.01pm.

 

9.6

Community Shed - John Meeuwsen

 

A photo was provided. A copy has been placed on the official minutes and is

available on the Auckland Council website as minutes attachments.

 

John Meeuwsen was in attendance to speak to the board about the Community Shed.

 

Resolution number WHK/2018/246

MOVED by Chairperson C Handley, seconded by Member S Brown:  

That the Waiheke Local Board:

a)      thank John Meeuwsen for his attendance and presentation.

b)      agree in principle to support land owner approval for the Community Shed container to be located at the Ostend Sports Park.

CARRIED

 

Attachments

a     13 December 2018, Waiheke Local Board, Item 9.6 - Community Shed, John Meeuwsen, photo

 

Note:   Member J Meeuwsen assumed his position as a board member at 6.06pm.

 

 

9.7

Oneroa Sunday Market - Simon Pope

 

Simon Pope was in attendance to speak to the board about the Oneroa Sunday Market.

 

Resolution number WHK/2018/247

MOVED by Chairperson C Handley, seconded by Deputy Chairperson P Walden:  

That the Waiheke Local Board:

a)         thank Simon Pope for his attendance and presentation.

CARRIED

 

10        Extraordinary Business

There was no extraordinary business.

 

 

11

Councillor's update

 

This item was withdrawn.

 

 

12

Waiheke Quick Response Round Two 2018/2019 and Waiheke Ecological Restoration Grant 2018/2019 grant allocations

 

Chairperson C Handley declared an interest in applications QR1918-203 and QR1918-214.

Member S Brown declared an interest in application QR1918-214.

 

Resolution number WHK/2018/248

MOVED by Member J Meeuwsen, seconded by Deputy Chairperson P Walden:  

That the Waiheke Local Board:

a)      agree to fund, part-fund or decline each application in Quick Response Round Two 2018/2019, as outlined in table one:

Table one: Waiheke Quick Response Round Two 2018/2019 applications

App ID

Organisation

Requesting funding for

Amount requested

Amount allocated

Comments

QR1918-202

Waiheke Playgroup Incorporated

Towards volunteer and general costs for the playgroup.

$3,966.00

$2,000.00

Partial contribution towards supplies and equipment.

QR1918-203

Waiheke Community Art Gallery Incorporated

Towards the weaving to ceramic engagement project

$4,000.00

$1,330.00

Partial contribution through Courtyard Activation budget.

QR1918-204

Youthline Auckland Charitable Trust

Towards the Youth work team leader salary.

$500.00

$500.00

 

QR1918-205

Waiheke Amateur Radio and Electronics Club
umbrella’ed by

Community Networks Waiheke Incorporated

Towards equipment and venue hire costs for the club.

$4,000.00

Decline

Application insufficiently developed. Recommend working with council staff and reapply.

QR1918-208

Auckland Table Tennis Association Incorporated

Towards costs for a table tennis table and table tennis balls.

$953.00

   $953.00

 

QR1918-210

Waiheke Youth Centre Trust

Towards hireage costs of the Waiheke Recreation Centre for the multisport programme.

$3,024.00

$3,024.00

 

QR1918-211

Waiheke Special Needs Group

Towards storage costs for equipment from November 2018 to 26 March 2019.

$1,000.00

$1,000.00

 

QR1918-213

Renew Rehabilitation Charitable Trust

Towards the mindful parenting course participation costs.

$3,825.00

Decline

Low priority for funding.

QR1918-214

The Artworks Theatre Incorporated

Towards website and online advertising upgrades.

$5,500.00

$3,000.00

$1,500.00 

$1,500.00 towards a courtyard ambassador through Courtyard Activation budget.

$3,000.00 contribution towards website and advertising.

QR1918-215

Waiheke Hope Centre

Towards furniture for the emergency accommodation.

$2,328.88

$2,328.88

Low priority for funding.

Total

 

 

$27,596.00

 $15,635.88

 

 

b)      agree to fund, part-fund or decline each application deferred from Waiheke Local Grant Round One 2018/2019, as outlined in table two:

Table Two: Waiheke Local Grant Round One 2018/2019 deferred applications:

App ID

Organisation

Requesting funding for

Amount requested

Amount allocated

Comments

LG1918-102

Kashmir Postel

Towards the operational costs of "Taiao's Journey," a theatre play.

$3,990.00

$2,000.00

Partial contribution through Courtyard Activation budget.

LG1918-111

Joe McCracken
Umbrella’ed by

Community Networks Waiheke Incorporated

Towards the Waiheke Arts and Innovation Festival in 2019

$7,496.00

$3,500.00

Partial contribution through Courtyard Activation budget.
Funding tagged to artists, license, marketing and sound system.

Total

$11,486.00

$5,500.00

 

 

c)      agree to fund, part-fund or decline each application in Waiheke Ecological Restoration Grant 2018/2019, as outlined in table three below:

Table three: Waiheke Ecological Restoration Grant 2018/2019 applications:

 

App ID

Organisation

Requesting funding for

Amount requested

Amount allocated

Comments

WER1819-04

Omiha Welfare and Recreation Society Incorporated

Towards the Rocky Bay Ratbusters project costs.

$4,135.00

Withdrawn

Withdrawn

WER1819-05

Kaitiaki of Newton Reserve (KNR)

Towards professional weed removal and native plant costs.

$2,500.00

$2,500.00

 

WER1819-06

Royal Forest and Bird Protection Society - Hauraki Islands Branch

Towards bait and bait stations costs.

$2,302.00

$2,255.50

 

WER1819-08

Te Matuku Bay Landcare Group

Towards a weed control project at Te Matuku Scenic Reserve.

$10,000.00

Decline

Contractor costs are not a high priority.  

WER1819-10

Waiheke Island Society for the Care of Animals (WISCA)

Towards the companion animal de-sexing campaign.

$10,000.00

$5,000.00

Partial contribution towards project.

Total

 

 

$28,937.00

 $9,755.50

 

 

d)         reallocate the remaining Waiheke Ecological Grant balance to the Community Grants budget for reallocation during future grant rounds.

CARRIED

 

 

13

Rakino Hall future options

 

MOVED by Chairperson C Handley, seconded by Member J Meeuwsen:  

That the Waiheke Local Board:

a)      agree to allocate $290,000 in renewals funding to lift and shift Rakino Hall as per Option 1 in the Tonkin and Taylor Rakino Hall coastal hazard issues and options assessment final report dated November 2018, subject to the following:

i)        the proposal being considered alongside other renewals priorities in the 2019/20 work programme

ii)       the proposal being consulted on through the 2019/20 Waiheke Local Board Agreement process and sufficient support being received for this proposal

iii)      on project completion Rakino Hall is either transferred to the Rakino Ratepayers Association at no cost or managed in a manner agreed between the local board and the association

iv)      associated land lease and reserve classification processes which include iwi consultation, being completed.

 

 

Resolution number WHK/2018/249

MOVED by Deputy Chairperson P Walden, seconded by Member S Brown, an amendment removing original clause a) ii):  

That the Waiheke Local Board:

a)      agree to allocate $290,000 in renewals funding to lift and shift Rakino Hall as per Option 1 in the Tonkin and Taylor Rakino Hall coastal hazard issues and options assessment final report dated November 2018, subject to the following:

i)        the proposal being considered alongside other renewals priorities in the 2019/20 work programme

ii)       on project completion Rakino Hall is either transferred to the Rakino Ratepayers Association at no cost or managed in a manner agreed between the local board and the association

iii)      associated land lease and reserve classification processes which include iwi consultation, being completed.

CARRIED

 

The substantive motion was put.

 

Resolution number WHK/2018/250

MOVED by Chairperson C Handley, seconded by Member J Meeuwsen:  

That the Waiheke Local Board:

a)      agree to allocate $290,000 in renewals funding to lift and shift Rakino Hall as per Option 1 in the Tonkin and Taylor Rakino Hall coastal hazard issues and options assessment final report dated November 2018, subject to the following:

i)       the proposal being considered alongside other renewals priorities in the 2019/20 work programme

ii)      on project completion Rakino Hall is either transferred to the Rakino Ratepayers Association at no cost or managed in a manner agreed between the local board and the association

iii)     associated land lease and reserve classification processes which include iwi consultation, being completed.

CARRIED

 

 

14

Waiheke local parks land classification programme

 

Documents were provided. A copy has been placed on the official minutes and is

available on the Auckland Council website as minutes attachments.

 

Resolution number WHK/2018/251

MOVED by Member J Meeuwsen, seconded by Chairperson C Handley:  

That the Waiheke Local Board:

a)      approve amendments to parcels marked in yellow in the tabled Attachment E and G to be changed to the classification of scenic reserve 19(1)(b) with the exception of the parcels approved by the Chairperson.

b)      confirm five parcels of land will continue to be held under the Local Government Act 2002 as described in Attachment B of the agenda report (dated 13 December 2018) will continue to be held under the Local Government Act 2002.

c)      approve public notification of the intention to declare and classify 14 parcels of land pursuant to section 14(2) of the Reserves Act 1977 as described in Attachment C and D of the agenda report (dated 13 December 2018).

d)      approve seeking feedback in writing on the proposed classification of 93 parcels of reserve land under section 16(2A) of the Reserves Act 1977 as described in the tabled Attachment E of the agenda report (dated 13 December 2018) while noting that public notification is not a statutory requirement under the Reserves Act.

e)      approve public notification of proposals to classify 15 parcels of reserve land pursuant to section 16(4) of the Reserves Act 1977 as described in Attachment F of the agenda report (dated 13 December 2018).

f)       approve public notification of the proposals to reclassify 14 parcels of reserve land pursuant to section 24(2)(b) of the Reserves Act 1977 as described in the tabled Attachment G of the agenda report (dated 13 December 2018).

g)      approve a hearing panel, consisting of a minimum of three local board members in preparation for any requests to speak to objections or submissions on the proposed classifications that have been publicly notified under clause e) above. The role of the hearings panel will be to hear submissions and make recommendations to the local board on classification decisions.

CARRIED

 

Attachments

a     13 December 2018, Waiheke Local Board, Item 14 - Waiheke local parks land classification programme, Attachment E

b     13 December 2018, Waiheke Local Board, Item 14 - Waiheke local parks land classification programme, Attachment G

 

 

15

Auckland Transport Waiheke Local Board update - December 2018

 

Resolution number WHK/2018/252

MOVED by Member J Meeuwsen, seconded by Deputy Chairperson P Walden:  

That the Waiheke Local Board:

a)      receive the Auckland Transport Waiheke Local Board update - December 2018.

b)      note that in paragraph two of the Auckland Transport Waiheke Local Board update - December 2018 report, June 2018 should read June 2019.

 

CARRIED

 

 

16

Proposed Regional Public Transport Plan

 

A document was provided. A copy has been placed on the official minutes and is

available on the Auckland Council website as minutes attachments.

 

Resolution number WHK/2018/253

MOVED by Member J Meeuwsen, seconded by Member S Brown:  

That the Waiheke Local Board:

a)      provide the attached feedback on the Regional Public Transport Plan focus areas of:

i)       Expanding and enhancing rapid and frequent networks

ii)      Improving customer access to public transport

iii)     Improving Māori responsiveness

iv)     Harnessing emerging technologies

b)      provide the attached additional feedback on local specific interests.

 

CARRIED

 

Attachments

a     13 December 2018, Waiheke Local Board, Item 16 - Proposed Regional Public Transport Plan

 

 

17

Annual Budget 2019/2020 consultation

 

Resolution number WHK/2018/254

MOVED by Member J Meeuwsen, seconded by Member S Brown:  

That the Waiheke Local Board:

a)      agree, subject to approval by the Governing Body, to hold the following Have Your Say events in the local board area during the Annual Budget 2019/2020 consultation period:

i)       Round table Have Your Say event, Wednesday 6 March, 6pm, Local Board Office, 10 Belgium Street, Ostend.

ii)      Round table Have Your Say event, Saturday 9 March, 10am, Local Board Office, 10 Belgium Street, Ostend

b)      delegate to the following elected members and staff the power and responsibility to hear from the public through “spoken (or New Zealand sign language) interaction” in relation to the local board agreement at the council’s public engagement events during the consultation period for the Annual Budget 2019/2020

i)       local board members and chairperson

ii)      General Manager Local Board Services, Local Board Relationship Manager, Local Board Senior Advisor, Local Board Advisor, Local Board Engagement Advisor

iii)     any additional staff approved by the General Manager Local Board Services or the Chief Financial Officer          

c)      adopt Attachment A: local content for consultation and Attachment B: local supporting information for consultation, following the addition of Rakino Hall and ferry strategy wording as approved by the chairperson

d)      delegate authority to the local board chairperson to approve any final changes required following review by the council’s legal team of the consultation content of the Annual Budget 2019/2020 prior to publication, including online consultation content.

CARRIED

 

 

18

Panuku Development Auckland Local Board six-monthly update 1 May - 31 October 2018

 

Resolution number WHK/2018/255

MOVED by Member S Brown, seconded by Member J Meeuwsen:  

That the Waiheke Local Board:

a)      receive the Panuku Development Auckland Local Board update for 1 May to 31 October 2018.

b)      request Panuku Development Auckland demonstrate consultation with both Ngati Paoa Iwi Trust and Ngati Paoa Trust Board, as well as consulting directly with the Waiheke Local Board with respect to the Hoporata Quarry lease prior to formalising any extension of the lease.

CARRIED

 

 

19

Chairperson's report

 

A document was provided. A copy has been placed on the official minutes and is

available on the Auckland Council website as minutes attachments.

 

Resolution number WHK/2018/256

MOVED by Member S Brown, seconded by Member J Meeuwsen:  

That the Waiheke Local Board:

a)      note the report from Chairperson Cath Handley.

b)      note the tabled feedback on Auckland Transport ferry basin changes notified consent application and attach it to the minutes.

CARRIED

 

Attachments

a     13 December 2018, Waiheke Local Board, Item 19 - Chairperson's report, Waiheke Local Board feedback on Auckland Transport ferry basin changes notified consent application

 

 

20

Waiheke Local Board workshop record of proceedings

 

Resolution number WHK/2018/257

MOVED by Chairperson C Handley, seconded by Member J Meeuwsen:  

That the Waiheke Local Board:

a)      note the record of proceedings of the Waiheke Local Board workshops held on 15 November, 22 November and 29 November 2018.

CARRIED

 

 

21

Governance Forward Work Programme

 

Resolution number WHK/2018/258

MOVED by Chairperson C Handley, seconded by Deputy Chairperson P Walden:  

That the Waiheke Local Board:

a)      note the Governance Forward Work Programme.

 

CARRIED

 

22

List of resource consents

 

Resolution number WHK/2018/259

MOVED by Member J Meeuwsen, seconded by Deputy Chairperson P Walden:  

That the Waiheke Local Board:

a)         note the lists of resource consents lodged related to Waiheke Island from 3 to 9 November, 10 to 16 November, 19 to 25 November and 26 to 30 November 2018.

 

CARRIED

 

 

23        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.   

 

 

Member Shirin Brown closed the meeting with the following karakia.

Waiho i te toipoto kaua i te toiroa

Let us keep close together, not far apart

 

 

 

7.50 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Waiheke Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................