Minutes of Whau Local Board - 12 December 2018

Whau Local Board

12 December 2018

Chairperson Mulholland opened the meeting and welcomed everyone present.

There were no apologies.

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

Specifically members are asked to identify any new interests they have not previously disclosed, an interest that might be considered as a conflict of interest with a matter on the agenda.

The following are declared interests of the Whau Local Board.

Board Member	Organisation / Position
Tracy Mulholland	· New Lynn Business Association – Business Associate/Contractor
Susan Zhu	· Chinese Oral History Foundation – Committee member · The Chinese Garden Steering Committee of Auckland – Board Member
Derek Battersby	· New Lynn Tennis Club – Patron · West Lynn Gardens – Patron · Tag Out Trust – Deputy Chairman · New Lynn Bowling Club - Patron · New Lynn RSA - Member
Catherine Farmer	· Avondale-Waterview Historical Society – Member · Blockhouse Bay Historical Society – Member · Portage Licensing Trust – Trustee · Blockhouse Bay Bowls – Patron · Forest and Bird organisation – Member · Grey Power - Member
Duncan Macdonald	· Avondale Community Society – Chairman · Avondale-Waterview Historical Society - Member · Avondale Jockey Club – Member
Te’eva Matafai	· Pacific Events and Entertainment Trust - Co-Founder · Miss Samoa NZ - Director · Malu Measina Samoan Dance Group - Director/Founder · Pasifika Festival Village Coordinators Trust ATEED - Chairperson · Aspire Events – Director
David Whitley	· Rosebank Business Association - Member · REINZ - Member · Chamber of Trade - Mentor · Lopdell House - Trustee · Amalgamated Hardware Merchants (AHM) Apprenticeship Trust – Trustee · Rotary New Lynn – Head director of Public Relations New Lynn

The register was updated for member Duncan Macdonald with deletion of Avondale Business Association – Chairman.

4 Confirmation of Minutes

Resolution number WH/2018/138

MOVED by Member D Whitley, seconded by Member C Farmer:

That the Whau Local Board:

a) confirm the ordinary minutes of its meeting, held on Wednesday, 28 November 2018, as a true and correct record.

CARRIED

5 Leave of Absence

There were no leaves of absence.

6 Acknowledgements

There were no acknowledgements.

7 Petitions

7.1	Petition - Ladi Ajayi - Return of football tournament back to Riversdale Reserve in Avondale
	Ladi Ajayi was in attendance to address the local board asking for the return of football tournament back to Riversdale Reserve in Avondale. A copy of signed petition along with supporting document was tabled at the meeting. A copy signed petition has been placed on the official minutes and copy of supporting document has been placed on the official minutes and is available on the Auckland Council website.
	Resolution number WH/2018/139 MOVED by Member T Matafai, seconded by Deputy Chairperson S Zhu: That the Whau Local Board: a) thank Ladi Ajayi for his verbal presentation requesting return of football tournament back to Riversdale Reserve in Avondale and receive the petition. b) refer the petition to the staff for response back to the petitioner and the board on the matters raised. CARRIED
	Attachments a 12 December 2018 - Petition - Ladi Ajayi - Return of football tournament back to Riversdale Reserve in Avondale, Supporting document

8 Deputations

8.1	Deputation - Healthy Families Waitakere
	Kerry Allan and Lynette Adams from Sport Waitakere were in attendance and provided an overview of Healthy Families Waitakere to the board and introduced the Healthy Environments framework (developed in partnership with Healthy Families Manukau, Manurewa – Papakura and Auckland Regional Public Health Service). A document with overview of the Healthy Families Waitakere and the Healthy Environments Framework Project was tabled and a PowerPoint presentation was provided; copies of the tabled document and the presentation have been placed on the official minutes and are available on the Auckland Council website.
	Resolution number WH/2018/140 MOVED by Member T Matafai, seconded by Member D Whitley: That the Whau Local Board: a) receive the deputation from Kerry Allan and Lynette Adams from Sport Waitakere and thank them for the presentation. CARRIED
	Attachments a 12 December 2018 - Whau Local Board: Item 8.1 - Deputation - Healthy Families Waitakere - Overview of the Healthy Families Waitakere and the Healthy Environments Framework Project, Tabled document b 12 December 2018 - Whau Local Board: Item 8.1 - Deputation - Healthy Families Waitakere, Presentation

9 Public Forum

There was no public forum.

10 Extraordinary Business

There was no extraordinary business.

11	Whau Ward Councillor update
	An apology from Councillor Ross Clow for lateness was received.

Road Name Approval: New Road at 30 & 30A Links Road, New Lynn

Resolution number WH/2018/141

MOVED by Deputy Chairperson S Zhu, seconded by Member C Farmer:

That the Whau Local Board:

a) approve Korowha Place as the name for the new private road created by way of subdivision at 30 & 30A Links Road, New Lynn, in accordance with section 319(1)(j) of the Local Government Act 1974 (resource consent references LUC-2011-1362 (LUC60014222) & SUB-2016-1166 (SUB60039170).

CARRIED

Annual Budget 2019/2020 consultation

Resolution number WH/2018/142

MOVED by Member D Battersby, seconded by Member C Farmer:

That the Whau Local Board:

a) agree, subject to approval by the Governing Body, to hold the following Have Your Say event in the local board area during the Annual Budget 2019/2020 consultation period:

i) Annual Budget 2019/2020 Have your Say at the Public Forum section of the Whau Local Board Business Meeting scheduled for 6pm, 27 February 2019 in the Whau Local Board office, 31 Totara Avenue, New Lynn.

b) delegate to the following elected members and staff the power and responsibility to hear from the public through “spoken (or New Zealand sign language) interaction” in relation to the local board agreement at the council’s public engagement events during the consultation period for the Annual Budget 2019/2020.

i) local board members and chairperson.

ii) General Manager Local Board Services, Local Board Relationship Manager, Local Board Senior Advisor, Local Board Advisor, Local Board Engagement Advisor.

iii) any additional staff approved by the General Manager Local Board Services or the Chief Financial Officer.

c) adopt Attachment A: local content for consultation and Attachment B: local supporting information of the agenda report for consultation.

d) delegate authority to the local board chair to approve any final changes required following review by the council’s legal team of the consultation content of the Annual Budget 2019/2020 prior to publication, including online consultation content.

CARRIED

Proposed Regional Public Transport Plan

Resolution number WH/2018/143

MOVED by Chairperson T Mulholland, seconded by Member D Battersby:

That the Whau Local Board:

a) provide the following feedback on the Regional Public Transport Plan focus areas:

i) the Whau Local Board supports expanding and enhancing rapid and frequent transit networks, in particular where this enables mode shift away from single occupancy vehicles, noting increasing commute times for residents in the Whau;

ii) the Whau Local Board supports increasing access to the rapid and frequent transit networks through improved walking and cycling connections, and through the construction of new park and ride facilities where required;

iii) the Whau Local Board supports improving customer access to public transport through enhanced pedestrian and mobility access in town centres and around transport hubs;

iv) the Whau Local Board supports improving customer access to public transport through improvements to the safety and amenity of transport hubs and the pedestrian links that provide access to the public transport network;

v) the Whau Local Board supports improving customer access to public transport through provision of cycle storage facilities;

vi) the Whau Local Board supports improving Māori responsiveness in respect of public transport;

vii) the Whau Local Board supports harnessing emerging technologies to increase awareness of local transport links; and

viii) the Whau Local Board supports harnessing emerging technologies to reduce CO² emissions and reduce the impact of the public transport system on the environment.

b) provide additional feedback on the following local specific interests:

i) the Whau Local Board supports the expansion of the rapid transit network through the implementation of the proposed Northwest Rapid Transit Network and notes the need for as stop at Rosebank to support business commute and ease congestion for freight;

ii) the Whau Local Board supports the construction of a new park and ride facility in the Whau, noting the current pressure for parking around Fruitvale, Avondale and in particular New Lynn stations;

iii) the Whau Local Board requests that Auckland Transport investigate parking supply and demand in New Lynn that could be used by Auckland Transport or the private sector to develop a business case to respond to current and future demand;

iv) the Whau Local Board supports the increased frequency of buses on key routes but notes the lack of layover capacity at New Lynn Interchange and urges Auckland Transport to address this growing issue;

v) the Whau Local Board notes that work is underway to improve integration of bus and train timetables in New Lynn and reiterates the importance of this; and

vi) the Whau Local Board notes that the completion of key walking and cycling routes including the Te Whau Pathway and the New Lynn to Avondale Shared Path will improve access to public transport hubs and have potential to increase public transport patronage.

CARRIED

Governance forward work calendar - December 2018

Resolution number WH/2018/144

MOVED by Chairperson T Mulholland, seconded by Member T Matafai:

That the Whau Local Board:

a) receive the governance forward work calendar for December 2018, as set out in Attachment A to this agenda report.

CARRIED

16 Consideration of Extraordinary Items

There was no consideration of extraordinary items.

17 Procedural motion to exclude the public

Resolution number WH/2018/145

MOVED by Deputy Chairperson S Zhu, seconded by Member D Whitley:

That the Whau Local Board:

a) exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

C1 Avondale Library and Community Centre and urban renewal

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

In particular, the report contains information that may prejudice the council's ability to negotiate property acquisitions or other procurement relating to the proposed development.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

6.27pm The public was excluded.

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

6.31pm The public was re-admitted.

restatementS

It was resolved while the public was excluded:

Avondale Library and Community Centre and urban renewal

Resolution number WH/2018/146

That the Whau Local Board:

c) approve that the resolutions, report and attachments remain confidential until public communication has been released in line with the communication and engagement plan.

d) approve that the financial implication section remains confidential until all sale and purchase transactions are complete.

6.32pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Whau Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................

Chairperson	Tracy Mulholland
Deputy Chairperson	Susan Zhu
Members	Derek Battersby, QSM, JP
	Catherine Farmer
	Duncan Macdonald, JP
	Te'eva Matafai
	David Whitley