Waitākere Ranges Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Waitākere Ranges Local Board held in the Waitākere Ranges Local Board Office, 39 Glenmall Place, Glen Eden on Thursday, 13 December 2018 at 6.00pm.

 

present

 

Chairperson

Greg Presland

 

Deputy Chairperson

Saffron Toms

 

Members

Sandra Coney, QSO

 

 

Neil Henderson

 

 

Steve Tollestrup

 

 

Ken Turner

 

 

ALSO PRESENT

 

Councillors

Penny Hulse

 

 

 

Linda Cooper

 

 

 

 


Waitākere Ranges Local Board

13 December 2018

 

 

 

1          Welcome

Chairperson Greg Presland opened the meeting and welcomed those present.

 

2          Apologies

 There were no apologies.

 

3          Declaration of Interest

Members were reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

            Specifically members are asked to identify any new interests they have not previously disclosed, an interest that might be considered as a conflict of interest with a matter on the agenda.

The following are declared interests of the Waitākere Ranges Local Board:

Board Member

Organisation/Position

Sandra Coney

-   Waitemata District Health Board – Elected Member

-   Women’s Health Action Trust – Patron

-   New Zealand Society of Genealogists – Member

-   New Zealand Military Defence Society – Member

-   Cartwright Collective – Member

-   Titirangi RSA – Member

-   Portage Trust – Member

-   West Auckland Trust Services - Director

Neil Henderson

-   Portage Trust – Elected Member

-   West Auckland Trust Services (WATS) Board – Trustee/Director

-   Kaipatiki Project - Employee

Greg Presland

-   Lopdell House Development Trust – Trustee

-   Whau Coastal Walkway Environmental Trust – Trustee

-   Combined Youth Services Trust – Trustee

-   Glen Eden Bid – Member

-   Titirangi Ratepayers and Residents Association - Member

-   Waitakere Ranges Protection Society - Member

-   Titirangi RSA - Member

-   Maungakiekie Golf Club - Member

Steve Tollestrup

-   Waitakere Licensing Trust – Elected Member

-   Waitakere Task force on Family Violence – Appointee

-   Piha RSA - Member

Saffron Toms

Nil

Ken Turner

Nil

Member appointments

Board members are appointed to the following bodies. In these appointments the board members represent Auckland Council:

Board

Organisation/Position

Sandra Coney

-   Friends of Arataki Incorporated – Trustee

Neil Henderson

-   Friends of Arataki Incorporated – Trustee

-   Rural Advisory Panel - Member

Steve Tollestrup

-   Glen Eden Business Improvement District - Member

-   Aircraft Noise Consultative Committee Group - Member

-   Local Government New Zealand Zone One Committee - Member

Greg Presland

-   Glen Eden Business Improvement District (alternate)

Saffron Toms

-   Ark in the Park

-   Manukau Harbour Forum - Chair

 

4          Confirmation of Minutes

 Resolution number WTK/2018/166

MOVED by Chairperson G Presland, seconded by Member S Tollestrup:  

That the Waitākere Ranges Local Board:

a)         confirm the ordinary minutes of its meeting, held on Thursday, 22 November 2018, including the confidential section, as a true and correct.

CARRIED

 

5          Leave of Absence

There were no leaves of absence.

 

6          Acknowledgements

There were no acknowledgements.

 

7          Petitions

There were no petitions.

 

8          Deputations

8.1

Deputation: Anti-social behaviour at Atkinson Park

 

A powerpoint presentation was provided.  A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number WTK/2018/167

MOVED by Chairperson G Presland, seconded by Member S Coney:  

That the Waitākere Ranges Local Board:

a)      receive the presentation on anti-social behaviour at Atkinson Park and thank Chris Joel for his attendance.

CARRIED

 

Attachments

a     13 December 2019 Waitākere Ranges Local Board Item 8.1 Deputation: Anti-social behalf at Atkinson Park - presentation

 

9          Public Forum

 

 

Andrew Geddes, Titirangi resident, attended to address the meeting regarding the Titirangi toilet proposal and the potential effect on the rimu tree.

 

 

Megan Fitter, Titirangi resident, attended to address the meeting regarding Waima water treatment plant.

 

 

A powerpoint presentation was provided.  A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Barbara Adler, Henderson Valley resident, attended to address the meeting regarding the safety issues on Candia Road.

 

 

Heather Tanguay, Glen Eden resident, attended to address the meeting in support of item 14 regarding the installation of a pump track in the Waitākere Ranges Local Board area.

 

 

Mate Marinovich of Grey Power, attended to address the meeting regarding the development of the Glen Eden.

 

9.1

Public Forum - various

 

Resolution number WTK/2018/168

MOVED by Chairperson G Presland, seconded by Member S Coney:  

That the Waitākere Ranges Local Board:

a)      receive the presentation on the Titirangi toilet proposal and the potential effect on the rimu tree and thank Andrew Geddes for his attendance.

b)      receive the presentation regarding the Waima water treatment plant and thank Megan Fitter for her attendance.

c)      receive the presentation on the Candia Road safety issues and thank Barbara Adler for her attendance.

d)      receive the presentation on in support of Item 14 regarding the installation of a pump track in the Waitākere Ranges Local Board area and thank Heather Tanguay for her attendance.

e)      receive the presentation regarding the development of the Glen Eden and thank Mate Marinovich of Grey Power for his attendance.

CARRIED

 

Attachments

a     13 December 2018 Waitākere Ranges Local Board Item 9.1 Public Forum - various, presentation by B Adler

 

10        Extraordinary Business

There was no extraordinary business.

 

11

Waitākere Ward Councillor Update

 

Resolution number WTK/2018/169

MOVED by Chairperson G Presland, seconded by Member S Tollestrup:  

That the Waitākere Ranges Local Board:

a)      thank Waitākere Ward Councillors Linda Cooper and Penny Hulse for their update.

CARRIED

 

12

Waitākere Ranges Quick Response Round Two 2018/2019

 

Resolution number WTK/2018/170

MOVED by Member N Henderson, seconded by Member S Tollestrup:  

That the Waitākere Ranges Local Board

a)      fund, part fund or decline applications received for Waitākere Ranges Local Board Quick Response Grants, Round Two 2018/2019.

Table One: Waitākere Ranges Quick Response, Round Two 2018/2019

Application ID

Organisation

Requesting funding for

Amount requested

Amount Approved

QR1919-201

Pasifika Migrant Services Trust

Funding towards three sessions on nutrition and six sessions on sports and physical activities.

$1,500.00

$500

QR1919-202

Waitakere Japanese Supplementary School (WJSS)

Towards costs for the WJSS after-school Programme Term Two, 2019

$500.00

$500

QR1919-203

Daphne Latzelsberger

Funding towards producing and delivering candles to the Grief Centre and Waitakere Hospital, including the cost of a candle making workshop for the local community.

DECLINED due to Insufficient evidence of specific benefits to the community

$1,000.00

0

QR1919-209

Piha Surf Life Saving Club Incorporated

Towards rescue tubes for the Junior Surf Programme.

$1,360.00

$1,200

QR1919-210

Empowerment Trust

Funding requested towards the facilitation and delivery costs of Kidpower for the young childrens programme, resource kits and Kidpower Confident Kids programme to two primary schools in the Waitakere area.

DECLINED due to grant round oversubscribed

Note: this item was taken separately

$1,500.00

0

QR1919-211

VisionWest Community Trust

Towards traditional Christmas trimmings and treats to add to the hampers being distributed by VisionWest in the local board area.

DECLINED due to grant round oversubscribed.

$1,500.00

0

QR1919-213

Te Roopu Manutaki Trust

Towards accommodation and catering for Te Matatini National Kapahaka Competition.

$1,500.00

$1,250

QR1919-215

Euphoria Entertainment Incorporated

Towards venue hire for the Youth Festival at the Waitakere Playhouse Theatre.

DECLINED due to Insufficient evidence of specific benefits to the community.

$1,000.00

0

QR1919-216

Glen Eden Baptist Church

Towards the Water Weekend 2019 camp.

$1,500.00

$1,000

QR1919-217

Tuilaepa Youth Mentoring Trust Board

Towards the “Polyjam Summer Basketball Classic” event on 1 December 2019.

Applicant or project NOT ELIGIBLE under the terms of the Community Grants Policy.

$1,000.00

0

QR1919-219

Titirangi Community House Incorporated Society

Towards replacement card tables for the community house

$700.00

$700

QR1919-220

Oratia Folk Museum Incorporated

Towards a corrugated iron water tank for the museum.

$1,412.00

$1,412

QR1919-221

Woodlands Park School

Towards the one year hireage of two 240 litre commercial compost bins.

$1,500.00

$1,250

QR1919-222

Kaurilands Kindergarten Incorporated

Towards 100 chairs for general use and two childrens car seats.

$1,500.00

$500

TOTALS

$17,472.00

$8,312.00

 

CARRIED

 

 

Note: This item was taken separately

 

Deputy Chair Saffron Toms declared an interest in Item QR1919210 and took no part in the discussion or voting on the matter.

 

Resolution number WTK/2018/171

MOVED by Member N Henderson, seconded by Member S Tollestrup:  

That the Waitākere Ranges Local Board:

a)         decline the application received for Waitākere Ranges Local Board Quick Response Grants, Round Two 2018/2019.

QR1919-210

Empowerment Trust

Funding requested towards the facilitation and delivery costs of Kidpower for the young childrens programme, resource kits and Kidpower Confident Kids programme to two primary schools in the Waitakere area.

DECLINED due to grant round oversubscribed

$1,500.00

0

 

CARRIED

 

13

Concordia Reserve Te Wāhi Mahara

 

Dawn Bardsley, Parks & Places Specialist, was in attendance to speak to this item.

 

Resolution number WTK/2018/172

MOVED by Member S Coney, seconded by Member N Henderson:  

That the Waitākere Ranges Local Board:

a)      approve the name Concordia Reserve Te Wāhi Mahara for the reserve land located at 4-10 Sunnyvale Rd, Massey

b)      adopt the Concordia Reserve Te Wāhi Mahara Outcomes Plan

c)      request staff investigate retention and restoration of the memorial grove in Concordia Reserve Te Wāhi Mahara as an open grass area with daffodils for passive recreation as outlined in the outcomes plan

d)      request staff proceed with preliminary design of track renewal as outlined in the plan and report back to the board with costings and funding options

e)      request staff organise testing of kauri in Concordia Reserve Te Wāhi Mahara for the presence of kauri dieback disease.

f)       thank officer Dawn Bardsley for her attendance.

CARRIED

 

14

Reloctable pump track for Waitākere Ranges Local Board

 

Dawn Bardsley, Parks & Places Specialist, and Nick Harris, Sport & Recreation Lead, were in attendance to speak to this item.

 

Resolution number WTK/2018/173

MOVED by Member S Coney, seconded by Deputy Chairperson S Toms:  

That the Waitākere Ranges Local Board:

a)      approve the purchase of a relocatable modular pump track for use in the Waitākere Ranges Local Board area

b)      allocate $90,500 LDI capex for purchase, resource consent and installation of a relocatable modular pump track

c)      allocate $3,500 LDI opex for relocation and set up costs at Piha

d)      approve the first installation of the pump track at Sunvue Reserve, Glen Eden and the second installation at Les Waygood Park, Piha

e)      delegate authority for finalising time periods and future relocation of the pump track to the Chair in liaison with staff.

f)       request officers to advise on the potential of re-zoning of Les Waygood Park, Piha, to better accommodate a range of recreational uses.

g)      thank officers Dawn Bardsley and Nick Harris for their attendance.

CARRIED

 

15

Approval of Kauri Dieback Management Actions in Local Parks in the Waitākere Ranges Local Board Area

 

Dawn Bardsley, Parks & Places Specialist, Grant Jennings and Richard Balm were in attendance to speak to this item.

 

Resolution number WTK/2018/174

MOVED by Chairperson G Presland, seconded by Deputy Chairperson S Toms:  

That the Waitākere Ranges Local Board:

a)   note the regional Kauri Dieback parks mitigation programme and approach for assessing and recommending actions for kauri dieback management in local parks, and the specific assessment for local parks within the Waitākere Ranges Local Board area.  

b)   endorse the following recommended actions to mitigate kauri dieback disease in local parks and reserves defined as Category A in the Waitākere Ranges Local Board area, subject to further asset management and technical analysis:

i)      Concordia Reserve: Continue closure until tracks are of a kauri-safe standard[1]

ii)     Swanson Scenic Reserve: Indefinite closure of bush areas to protect healthy kauri, with the grass frontage area to remain open to the public

iii)    Henderson Valley Scenic Reserve: Upgrade existing track where needed to kauri-safe standard to prevent possibly infected kauri in the park becoming a source of infection, and erect signage to avoid use of informal track through western part

iv)    Seibel Scenic Reserve: Upgrade track where needed to protect healthy kauri

v)     Bill Haresnape Walk: Upgrade track to kauri-safe standard to prevent infected kauri in the park becoming a source of infection

vi)    Mahoe Walk: Upgrade track to kauri-safe standard to prevent infected kauri in the park becoming a source of infection

vii)   Tinopai Reserve: Upgrade track to kauri-safe standard

viii)  Opou Reserve: Upgrade track to kauri-safe standard to prevent infected kauri in the park becoming a source of infection and retain access to viewing platform

ix)    Paturoa Way: Upgrade track to kauri-safe standard to prevent infected kauri in the park becoming a source of infection

x)     Rahui Kahika Reserve: Upgrade track to kauri-safe standard to prevent infected kauri in the park becoming a source of infection and maintain existing connections, combined with the indefinite closure of other tracks.

xi)    Titirangi War Memorial: Upgrade the main track to kauri-safe standard to prevent infected kauri in the park becoming a source of infection, combined with methods to deter use of informal desire lines

xii)   Okewa Reserve: Maintain hygiene station and install signage

xiii)  Glen Eden Picnic ground: Installation of signage, hygiene stations and other measures to protect kauri as required.

c)   request officers to install, as soon as possible, good quality cleaning stations on all Category A tracks that remain open.

d)   note that these actions will be refined through the development of a detailed work programme which will brought back to the Waitākere Ranges Local Board for formal approval in early 2019.

d)   thank officers Dawn Bardsley, Grant Jennings and Richard Balm for their attendance.

CARRIED

 

Note: Pursuant to Standing Order 1.9.7, Member K Turner requested his dissenting vote be recorded.

 

Member S Tollestrup left the meeting at 8.09 pm.

Member S Tollestrup returned to the meeting at 8.11 pm.

 

16

Approval of coastal and marine environment projects as part of the 2018/2019 Waitākere Ranges local environment work programme

 

Simon Mills, Biodiversity Team Manager (North/West), was in attendance to speak to this item.

 

Resolution number WTK/2018/175

MOVED by Member S Coney, seconded by Deputy Chairperson S Toms:  

That the Waitākere Ranges Local Board:

a)      allocate $15,000 of the board’s 2018/2019 coastal and marine budget towards a seabird survey

b)      allocate $15,000 of the board’s 2018/2019 coastal and marine budget towards a shorebird survey and breeding monitoring

c)      request that volunteers and regional parks staff protecting and monitoring shorebirds and seabirds are included in the design and implementation of the surveys

c)      thank officer Simon Mills for his attendance.

CARRIED

 

Member N Henderson left the meeting at 8.40 pm.

Member N Henderson returned to the meeting at 8.44 pm.

 

Member S Tollestrup left the meeting at 8.44 pm.

Member S Tollestrup returned to the meeting at 8.49 pm.

 

17

Auckland Transport Update – December 2018

 

Owena Schuster, Elected Member Relationship Manager for Auckland Transport, was in attendance to speak to this item.

 

Resolution number WTK/2018/176

MOVED by Chairperson G Presland, seconded by Member N Henderson:  

That the Waitākere Ranges Local Board:

a)      receive the Auckland Transport Update for December 2018 report.

b)      thank officer Owena Schuster for her attendance.

CARRIED

 

 

18

Proposed Regional Public Transport Plan

 

Resolution number WTK/2018/177

MOVED by Member N Henderson, seconded by Chairperson G Presland:  

That the Waitākere Ranges Local Board:

a)      provide its feedback on the Proposed Regional Public Transport Plan in Attachment A.

CARRIED

 

Attachments

a     13 December Meeting Waitākere Ranges Local Board Item 18: Auckland Regional Public Transport Plan - Feedback on the Proposed Regional Public Transport Plan  

 

Deputy Chairperson S Toms left the meeting at 8.50 pm.

Deputy Chairperson S Toms returned to the meeting at 8.53 pm.

 

19

Waitākere Ranges Local Board Open Space Network Plan

 

Resolution number WTK/2018/178

MOVED by Member N Henderson, seconded by Member S Tollestrup:  

That the Waitākere Ranges Local Board:

a)      approve the scope of work for the development of an open space network plan for the local board area.

b)      that staff work alongside Local Board Services Engagement Team to identify opportunties for community engagement.

CARRIED

 

20

Annual Budget 2019/2020 consultation

 

Resolution number WTK/2018/179

MOVED by Chairperson G Presland, seconded by Member N Henderson:  

That the Waitākere Ranges Local Board:

a)      agree, subject to approval by the Governing Body, to hold the following Have Your Say event in the local board area during the Annual Budget 2019/2020 consultation period:

i)       Annual Budget 2019/2020 Have your Say at the Public Forum section of the Waitākere Ranges Local Board Business Meeting scheduled for 6pm, 28 February 2019 in the Waitākere Ranges Local Board office, 39 Glenmall Place, Glen Eden.

ii)      host a community information session at Titirangi Village Market on Sunday 24 February 2019

b)      delegate to the following elected members and staff the power and responsibility to hear from the public through “spoken (or New Zealand sign language) interaction” in relation to the local board agreement at the council’s public engagement events during the consultation period for the Annual Budget 2019/2020.

i)       local board members and chairperson

ii)      General Manager Local Board Services, Local Board Relationship Manager, Local Board Senior Advisor, Local Board Advisor, Local Board Engagement Advisor

iii)     any additional staff approved by the General Manager Local Board Services or the Chief Financial Officer.

c)      adopt Attachment A: local content for consultation and Attachment B: local supporting information for consultation.

d)      delegate authority to the local board chair to approve any final changes required following review by the council’s legal team of the consultation content of the Annual Budget 2019/2020 prior to publication, including online consultation content.

CARRIED

 

21

Waitākere Ranges Local Board 2017-2020 Progress Report

 

Glenn Boyd, Relationship Manager Henderson-Massey Waitākere Ranges Whau, was in attendance to speak to this item.

 

Resolution number WTK/2018/180

MOVED by Chairperson G Presland, seconded by Member S Tollestrup:  

That the Waitākere Ranges Local Board:

a)      receive the Waitākere Ranges Local Board Plan 2017-2020 Progress Report, October 2017– October 2018.

b)      thank officer Glenn Boyd for his attendance.

CARRIED

 

 

Chair’s report – Greg Presland

 

Resolution number WTK/2018/181

MOVED by Chairperson G Presland, seconded by Member N Henderson:  

That the Waitākere Ranges Local Board:

a)         receive Chair Greg Presland’s December 2018 report.

CARRIED

 

22

Board Member report - Steve Tollestrup

 

Resolution number WTK/2018/182

MOVED by Member S Tollestrup, seconded by Deputy Chairperson S Toms:  

That the Waitākere Ranges Local Board:

a)      receive member S Tollestrup’s December 2018 report.

CARRIED

 

23

Confirmation of Workshop Records

 

Resolution number WTK/2018/183

MOVED by Chairperson G Presland, seconded by Member N Henderson:  

That the Waitākere Ranges Local Board:

a)      receive the workshop records for 1, 8, 15 and 22 November 2018.

CARRIED

 

24        Consideration of Extraordinary Items

There was no consideration of extraordinary items.   

 

 

 

 

25        Procedural motion to exclude the public

Resolution number WTK/2018/184

MOVED by Chairperson G Presland, seconded by Deputy Chairperson S Toms:  

That the Waitākere Ranges Local Board:

a)      exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

 

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

 

C1       Sites and Places of Significance to Mana Whenua – Tranche 1: Plan Changes to the Auckland Unitary Plan (Operative in Part) and Auckland Council District Plan - Hauraki Gulf Islands Section 2018

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(ba) - The item relates to an application for a resource consent or water conservation order or a requirement for a designation or heritage order under the Resource Management Act 1991 and the withholding of the information is necessary to avoid serious offence to tikanga Maori or to avoid the disclosure of the location of waahi tapu.

In particular, the report contains information on nominated sites and places of significance to mana whenua that has been provided to Council on a confidential basis until the plan change has been approved for public notification.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

8.59pm            The public was excluded.

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

 

9.01pm            The public was re-admitted.

 

restatementS

 

It was resolved while the public was excluded:

 

 

C1

Sites and Places of Significance to Mana Whenua – Tranche 1: Plan Changes to the Auckland Unitary Plan (Operative in Part) and Auckland Council District Plan - Hauraki Gulf Islands Section 2018

 

Resolution number WTK/2018/185

MOVED by Chairperson G Presland, seconded by Deputy Chairperson S Toms:  

That the Waitākere Ranges Local Board:

b)        note that the report, resolutions and the feedback remain confidential until the plan change is publicly notified.

CARRIED

  

 

9.02 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Waitākere Ranges Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................



[1]         ‘Kauri-safe’ means that a track has a dry, mud-free surface 100 metres before and after the location of kauri/kauri roots.