I hereby give notice that an ordinary meeting of the Manurewa Local Board will be held on:

Date:

Time:

Meeting Room:

Venue:

Thursday, 24 January 2019

6.00pm

Manurewa Local Board Office
7 Hill Road
Manurewa

Manurewa Local Board

OPEN AGENDA

MEMBERSHIP

Chairperson	Angela Dalton
Deputy Chairperson	Stella Cattle
Members	Joseph Allan
	Sarah Colcord
	Angela Cunningham-Marino
	Rangi McLean
	Ken Penney
	Dave Pizzini

(Quorum 4 members)

Paula Brooke

Democracy Advisor - Manurewa

17 January 2019

Contact Telephone: 021 715279

Email: Paula.Brooke@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

Manurewa Local Board

24 January 2019

ITEM TABLE OF CONTENTS PAGE

1 Welcome 5

2 Apologies 5

3 Declaration of Interest 5

4 Confirmation of Minutes 5

5 Leave of Absence 5

6 Acknowledgements 5

7 Petitions 5

8 Deputations 5

8.1 Deputation - Hill Park - Dmitry Mayster and Scott Oakley 5

8.2 Deputation - Auckland Teaching Gardens Trust 6

9 Public Forum 6

10 Extraordinary Business 6

11 Manurewa Ward Councillors Update 9

12 Members' Update 11

13 Chairperson's Update 13

14 Reallocation of Manurewa Locally Driven Initiatives funding for Community Empowerment initiatives in the 2018/2019 work programme 15

15 Jellicoe Park Tennis Club 21

16 Manurewa Local Board Governance Forward Work Calendar - January 2019 39

17 Manurewa Local Board Achievements Register 2016-2019 Political Term 45

18 Manurewa Local Board Workshop Records 59

19 Consideration of Extraordinary Items

1 Welcome

The meeting with begin with a Karakia (prayer).

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Manurewa Local Board:

a) confirm the ordinary minutes of its meeting, held on Thursday, 13 December 2018, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Manurewa Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Deputation - Hill Park - Dmitry Mayster and Scott Oakley

Te take mō te pūrongo

Purpose of the report guidance

1. Dmitry Mayster and Scott Oakley, residents of Hill Park Manurewa, will present to the board why they believe Hill Park should be recognised as an official suburb by the New Zealand Geographic Board, and request the board’s support for their position.

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a) thank Dmitry Mayster and Scott Oakley residents of Hill Park Manurewa for their presentation.

Attachments

a Letter to the Manurewa Local Board about why Hill Park should be recognised as an official suburb..................................................................... 67

8.2 Deputation - Auckland Teaching Gardens Trust

Te take mō te pūrongo

Purpose of the report

1. To receive a deputation from the Auckland Teaching Gardens Trust.

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a) thank Graeme Hansen, Jamie Forsman and Paul Duffy for their presentation about the Auckland Teaching Gardens Trust.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

Manurewa Local Board

24 January 2019

Reallocation of Manurewa Locally Driven Initiatives funding for Community Empowerment initiatives in the 2018/2019 work programme

File No.: CP2019/00144

Te take mō te pūrongo

Purpose of the report

1. To approve the reallocation of Locally Driven Initiatives funding for Community Empowerment initiatives in the 2018/2019 work programme.

Whakarāpopototanga matua

Executive summary

2. The 2018/2019 work programme line 1037 Manurewa Lifelong Learning and Seniors Network includes a planned grant to Age Concern Counties Manukau.

3. Age Concern Counties Manukau have advised that they do not require the full amount of the planned grant for 2018/2019, which leaves $13,000 available in the 2018/2019 work programme for the local board to reallocate.

4. The 2018/2019 work programme line 1041 Build Capacity also has remaining budget of $20,000, to support capacity building of emerging community organisations, networks and steering groups.

5. Therefore, there is $33,000 from the 2018/2019 Community Empowerment work programme currently available for reallocation.

6. Clendon Pride Project, with the support of umbrella organisation Clendon Residents Group, is a local community group that delivers programmes from the community house at 60 Maplesden Drive in Clendon, and community activations in the wider Clendon area.

7. Staff have been advised of the local board’s desire to allocate available funds totalling $39,000 to Clendon Residents Group to support the Clendon Pride Project.

8. Staff recommend a grant of $33,000 for the Clendon Pride Project, with the opportunity to make a further grant later in the financial year, as additional funds become available.

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a) approve the reallocation of funds totalling $33,000 from the following 2018/2019 work programme lines, to 1036 Localised Placemaking:

i. $13,000 from 1037 Manurewa Lifelong Learning and Seniors Network

ii. $20,000 from 1041 Build Capacity.

b) approve a grant of $33,000 to Clendon Residents Group for the Clendon Pride Project from work programme item 1036 Localised Placemaking.

Horopaki

Context

1037 Manurewa Lifelong Learning and Seniors Network

9. The 2018/2019 work programme line 1037 Manurewa Lifelong Learning and Seniors Network has an allocated budget of $15,000 for seniors’ initiatives.

10. Age Concern Counties Manukau have advised that, due to carryover of funding from 2017/2018, they do not require the full amount of the planned grant for 2018/2019.

11. This leaves $13,000 available for the local board to reallocate.

1041 Build Capacity – Community organisations, networks and steering groups

12. The 2018/2019 work programme line 1041 Build Capacity has a total budget of $30,000, to support capacity building of emerging community organisations, networks and steering groups. A total of $10,000 has been allocated to the following community organisations:

· $5,000 to Manurewa Community Network for the Manurewa and Clendon expos

· $3,000 for the 2019 Neighbours Day initiative

· $2,000 to support Manurewa Community Network administration costs.

13. This leaves $20,000 available in the 2018/2019 work programme for the local board to reallocate or provide direction on.

1043 Manurewa Town Centre CCTV Maintenance

14. The maintenance and future development of Closed Circuit Television (CCTV) in Manurewa Town Centre is in the process of being transferred to Auckland Transport.

15. As at 14 January 2019, the 2018/2019 work programme line 1043 has an unspent budget of $29,599.92, for (CCTV) in Manurewa Town Centre.

16. On completion of the transfer to Auckland Transport, any unspent maintenance funds will be available to the local board to reallocate.

Clendon Pride Project

17. Clendon Pride Project, with the support of umbrella organisation Clendon Residents Group, is a local community group that delivers programmes from the community house at 60 Maplesden Drive in Clendon, and community activations in the wider Clendon area.

18. Clendon Residents Group, have received the following 2018/2019 local board grants to support the Clendon Pride Project:

· $33,000 towards operations and programme delivery at the Maplesden Drive house from September 2018 to January 2019, from the Localised Placemaking work programme (line 1036)

· $5,000 for the 2019 Bilingual Hikoi event, from the Respond to Maori Aspirations work programme (line 1382).

19. A further $3,370 from the Localised Placemaking work programme was applied to a support package to build capacity of the organisation and Clendon Pride personnel, which included professional coaching for the project leader and child protection training for project staff and volunteers.

20. On 21 December 2018, staff were advised of the local board’s desire to allocate available funds to Clendon Residents Group to support the Clendon Pride Project.

Tātaritanga me ngā tohutohu

Analysis and advice

21. The local board has a total of $33,000 of available budget in the 2018/2019 Community Empowerment work programme, from the following lines:

· 1037 Manurewa Lifelong Learning and Seniors Network - $13,000

· 1041 Build Capacity - $20,000

22. Staff are aware that the local board would like to grant a total of $39,000 for the Clendon Pride Project over the next six months. However, at this time, only $33,000 is available from the Community Empowerment budget.

23. There may be additional funds available for reallocation from line 1043 CCTV Maintenance fund later in the 2018/2019 financial year, at which point the local board may decide to make a further grant for Clendon Pride Project.

24. Staff have considered options for reallocation of the currently available funds:

Option A – $33,000 to Clendon Residents Group for the Clendon Pride Project

25. This option is to issue a grant to Clendon Residents Group to enable the activities of the Clendon Pride Project from 1 February to 30 June 2019.

26. The funds for this grant would be reallocated from the following work programme lines:

· $20,000 from work programme item 1041 Build Capacity

· $13,000 from work programme item 1037 Manurewa Lifelong Learning and Seniors Network.

27. This grant could be used by Clendon Residents Group and Clendon Pride to operate and activate the Maplesden Drive property and community activations in the Clendon area. This could include personnel and operational costs, programme and activity costs and organisational development initiatives.

Option B – $33,000 to Manurewa Local Board Community Grants pool

28. Applications for the Manurewa Local Board community grants pool in 2018/2019 are expected to significantly exceed the amount available for distribution.

29. Reallocating funds to the community grants pool would enable the local board to support a greater number of applicants.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

30. The community house at Maplesden Drive activated by Clendon Pride is subject to a wider strategic review of council-supported community services provision in Manurewa by council’s Service Strategy and Integration department.

31. This review is being undertaken in response to a decision by Housing New Zealand to terminate the lease on the property effective 30 June 2020. The results of the review will be shared with the local board in April 2019 and will provide a comprehensive picture of council’s community service provision in the local board area.

32. This can support the local board’s decision-making relating to:

· the options for delivering community services, taking into account the expiry of the Housing New Zealand leases

· ways to address any gaps in community services provision in Manurewa

· whether a new council community facility is required in Manurewa.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

33. The Community Empowerment initiatives in the 2018/2019 work programme have a particular focus on Outcome 5 of the Local Board Plan 2017 – We treasure our home, our community.

34. In particular, the work programme lines described above contribute to the following key initiatives:

· Supporting the aspirations of community organisations to achieve family, whanau and social wellbeing.

· Partner with Age Concern and other seniors’ groups to continue developing senior, kuia, kaumatua lifelong learning opportunities, and investigate opportunities to implement more age-friendly initiatives.

· Collaborate with communities, neighbourhoods and key partners to increase public and community safety.

Tauākī whakaaweawe Māori

Māori impact statement

35. In the 2013 Census, Manurewa was ranked as having the highest population identifying as Māori in Auckland, with 3.2 percent of New Zealand’s Māori population residing in the local board area.

36. With Clendon being an area with particularly high representation of Māori, and also under-served by established community organisations, support to locally-based organisations such as Clendon Pride Project will contribute to greater capacity to respond to Māori aspirations and identified concerns.

Ngā ritenga ā-pūtea

Financial implications

37. Funding available for redistribution is as follows:

Work programme line item	Amount	Status
1041 – Build Capacity	$20,000	Currently available for redistribution
1037 – Lifelong Learning and Seniors Network	$13,000	Currently available for redistribution

38. Staff recommend reallocating the $13,000 available budget from 2018/2019 work programme line 1037 – Lifelong Learning and Seniors Network, and $20,000 from work programme line1041 – Build Capacity, making a total of $33,000, to work programme line 1036 Localised Placemaking.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

39. The re-allocation of $13,000 from work programme line item 1037 Manurewa Lifelong Learning and Seniors Network, potentially impacts on the progressing of any other initiatives in that line, beyond the provision of Lifelong Learning scholarships. However, the current programme is equivalent to what has been delivered in previous years, so there would be no reduction in service associated with this change.

40. There is a risk associated with allocating the remaining available capacity building funds, as it would not leave any budget to support other community groups in Manurewa. This would limit potential community activation and capacity building in the local board area. Staff are working with community partners to identify other opportunities to meet the needs of local organisations in the short term. A comprehensive capacity-building programme for Manurewa is being developed for the 2019/2020 work programme.

41. There is also a risk associated with reallocating funds from CCTV maintenance before the transfer to Auckland Transport is complete, because this could mean that necessary funds are not available for essential CCTV maintenance, with a flow on impact on community safety. It is for this reason that the pre-emptive reallocation of funds is not considered in this report.

Ngā koringa ā-muri

Next steps

42. Staff will update the local board 2018/2019 work programme to reflect the approved budget reallocations and progress the funding agreement.

43. Progress updates will be provided at monthly local board workshops.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author

Natalie Hansby - Practice Manager Operations, Community Empowerment Unit

Authorisers

Graham Bodman - General Manager Arts, Community and Events

Manoj Ragupathy - Relationship Manager Manurewa & Papakura

Manurewa Local Board

24 January 2019

Jellicoe Park Tennis Club

File No.: CP2019/00010

Te take mō te pūrongo

Purpose of the report

1. To request funding from the Manurewa Local Board’s locally driven initiatives (LDI) capital budget to complete a full project scope for the development of two new tennis courts in Jellicoe Park, Manurewa.

Whakarāpopototanga matua

Executive summary

2. Jellicoe Park Tennis Club has applied for land owner approval to redevelop and expand their facilities at Jellicoe Park. The club’s long-term proposal includes two new courts within its existing lease area and 4 hot shot courts within the existing car park area as well as any ancillary requirements such as fencing.

3. As a first stage the club is seeking approval and funding for the two new courts within its leased area as well as associated fencing.

4. The club has provided a quote for the work of $145,544 plus GST. The quote is based on a number of assumptions relating to site conditions and the work required, including a number of exclusions. The cost of the exclusions and validity of the assumptions is currently unknown.

5. Staff recommend that a full project scope is undertaken to provide an accurate estimate of project costs for the board to then decide whether to proceed with the proposed development.

6. This report seeks budget approval of $25,000 from the boards LDI capex budget to meet the costs associated with the preparation of the full project scope.

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a) approve $25,000 from financial year 2018/2019 locally driven initiatives (LDI) capital funding budget to complete a full project scope for the proposed redevelopment of tennis facilities at Jellicoe Park, Manurewa.

Horopaki

Context

Jellicoe Park Tennis Club proposal

7. In June 2018, the Jellicoe Park Tennis Club (JPTC) presented a proposal to the local board for the redevelopment of tennis facilities at Jellicoe Park as provided in Attachment A of this report.

8. Their proposal includes:

· two new courts within the existing lease area

· 4 hot shot courts within the existing car park area

· a range of associated work such as fencing and vegetation clearance.

9. As a first stage, JPTC is seeking land owner approval and funding for the two proposed new tennis courts within its lease area.

10. JPTC has provided a quote from Tiger Turf, as provided as an appendix to Attachment A of this report, for the two proposed new courts. The quote includes the required excavation, ground preparation, base build, drainage, synthetic turf, fencing and equipment.

11. The quote for the work is $145,544 plus GST and was valid until June 2018. The quote is based on a preliminary site assessment and design, and as a result, has a number of assumptions and exclusions.

12. Key assumptions include that the site is free from contamination and existing ground conditions and will provide a suitable sub base for construction. It is also assumed that site drainage can be disposed of into existing stormwater infrastructure at no cost.

13. The quote excludes a number of items which are identified in the JPTC proposal as needing to be completed by council, at council’s cost. These items include securing resource and/or building consents, the removal of vegetation and associated works, and the appropriate reuse or disposal of material excavated from the site of the proposed new courts.

14. The cost of the excluded items and the potential cost risk associated with the assumptions are currently unknown but have the potential to significantly increase the total cost of the proposed project.

Tātaritanga me ngā tohutohu

Analysis and advice

15. Staff recommend that a full project scope for the proposed tennis court development is completed prior to the board committing funding towards the proposal.

16. The project scope will include:

· a service need assessment for both tennis provision in Manurewa and broader open space needs within the user catchment of Jellicoe Park to identify the need for and any opportunity cost of expansion of tennis provision in Jellicoe Park

· confirmation of design and proposed construction methodology, including topographical survey to inform site drainage and any required retaining structures

· a geotechnical assessment to identify potential contamination and ground suitability issues and likely costs, if any, to mitigate these issue

· a planning assessment to identify potential planning issues and consenting requirements and likely costs required for preparation and processing of any necessary consent application

· stormwater disposal requirements, potential solutions and any associated costs

· an up to date cost for all work required to deliver the project

· an assessment of optimum delivery approach, including potential capital grant to JPTC or direct delivery by council.

17. Following completion of the project scope staff will be able to provide comprehensive advice to the board in relation to any future investment in tennis provision at Jellicoe Park.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

18. Council staff from Community Facilities and Community Services were engaged to form the advice in this report. Staff agree a full project scope is required to provide an accurate estimate of project costs prior to the board deciding whether to proceed with the proposed development. Staff will discuss all outcomes of the investigation in order to prepare and present a final report to the local board.

19. During the investigation staff will consider the best long-term strategy for JPTC and tennis provision across the local board area, including the provision of informal recreation space and space for other sporting codes to potentially consolidate the tennis provision.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

20. The JPTC proposal has been discussed at local board workshops in June and October 2018. The board has indicated its support for the club and the redevelopment proposal at those workshops.

21. Initial discussions included consideration of the board providing a grant to the JPTC to undertake the proposed work. A council led full project scope is recommended due to the unknown additional costs relating to the identified exclusions, the potential for further additional costs to arise from ground conditions, and the various planning and technical assessments required for the board and JPTC to make an informed decision.

22. This report seeks the funding required to complete that project scoping.

Tauākī whakaaweawe Māori

Māori impact statement

23. The proposal has no specific impact on Māori. The increase in facilities will provide more tennis opportunities for all members of the club and residents of Manurewa.

Ngā ritenga ā-pūtea

Financial implications

24. The estimated cost to complete the full project scope as described is $25,000. This will primarily be used for a range of technical assessments, including topographical survey, geotechnical, contamination, stormwater, and a resource consent planning assessment.

25. Any unused funds will be returned to the local board.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

26. There are no risks identified in preparing the proposed full project scope.

Ngā koringa ā-muri

Next steps

27. Following approval from the board staff will commence the investigation and update the local board with progress.

28. It is anticipated that a further report to the board on the project scope will be provided no later than April 2019.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Jellicoe Park Tennis Club proposal and funding request	25

Ngā kaihaina

Signatories

Authors

Jasmine Samuel - Community Led & LDI Specialist

Devin Grant-Miles – Land Advisor, Community Facilities

Authorisers

Rod Sheridan - General Manager Community Facilities

Manoj Ragupathy - Relationship Manager Manurewa & Papakura

Manurewa Local Board

24 January 2019

Manurewa Local Board Governance Forward Work Calendar - January 2019

File No.: CP2018/25246

Te take mō te pūrongo

Purpose of the report

1. To present to the Manurewa Local Board the six months Governance Forward Work Calendar.

Whakarāpopototanga matua

Executive summary

2. The Governance Forward Work Calendar is a schedule of items that will come before the local board at business meetings and workshops over the next six months. The Governance Forward Work Calendar for the Manurewa Local Board is included in Attachment A.

3. The calendar aims to support local boards’ governance role by:

i) ensuring advice on agendas and workshop material is driven by local board priorities

ii) clarifying what advice is required and when

iii) clarifying the rationale for reports.

4. The calendar will be updated every month, be included on the agenda for business meetings and distributed to relevant council staff. It is recognised that at times items will arise that are not programmed. Board members are welcome to discuss changes to the calendar.

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a) note the Governance Forward Work Calendar as at 9 January 2019.

Horopaki

Context

5. The council’s Quality Advice Programme aims to improve the focus, analysis, presentation and timeliness of staff advice to elected representatives. An initiative under this is to develop forward work calendars for Governing Body committees and local boards. These provide elected members with better visibility of the types of governance tasks they are being asked to undertake and when they are scheduled.

6. There are no new projects in the Governance Forward Work Calendar. The calendar brings together in one schedule reporting on all of the board’s projects and activities that have been previously approved in the local board plan, long-term plan, departmental work programmes and through other board decisions. It includes Governing Body policies and initiatives that call for a local board response.

7. This initiative is intended to support the board’s governance role. It will also help staff to support local boards, as an additional tool to manage workloads and track activities across council departments, and it will allow greater transparency for the public.

8. The calendar is arranged in three columns, “Topic”, “Purpose” and “Governance Role”:

i) Topic describes the items and may indicate how they fit in with broader processes such as the annual plan.

ii) Purpose indicates the aim of the item, such as formally approving plans or projects, hearing submissions or receiving progress updates

iii) Governance role is a higher-level categorisation of the work local boards do. Examples of the seven governance categories are tabled below:

Governance role	Examples
Setting direction / priorities / budget	Capex projects, work programmes, annual plan
Local initiatives / specific decisions	Grants, road names, alcohol bans
Input into regional decision-making	Comments on regional bylaws, policies, plans
Oversight and monitoring	Local board agreement, quarterly performance reports, review projects
Accountability to the public	Annual report
Engagement	Community hui, submissions processes
Keeping informed	Briefings, cluster workshops

9. Board members are welcome to discuss changes to the calendar. The calendar will be updated and reported back every month to business meetings. Updates will also be distributed to relevant council staff.

Tātaritanga me ngā tohutohu

Analysis and advice

10. This report is an information report providing the governance forward work programme for the next six months.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

11. The council is required to provide Governance Forward Work Calendar to the Manurewa Local Board for their consideration.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

12. All local boards are being presented with a Governance Forward Work Calendar for their consideration.

Tauākī whakaaweawe Māori

Māori impact statement

13. The projects and processes referred to in the Governance Forward Work Calendar will have a range of implications for Māori which will be considered when the work is reported.

Ngā ritenga ā-pūtea

Financial implications

14. There are no financial implications relating to this report.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

15. This report is a point in time of the Governance Forward Work Calendar. It is a living document and updated month to month. It minimises the risk of the board being unaware of planned topics for their consideration.

Ngā koringa ā-muri

Next steps

16. Staff will review the calendar each month in consultation with board members and will report an updated calendar to the board.

Ngā tāpirihanga

Attachments