Agenda of Auckland Domain Committee

AUCKLAND DOMAIN COMMITTEE - Terms of Reference

Background

The Auckland Domain is an important regional park and also has areas within it managed by the Waitemata Local Board. This committee is set up jointly by the Governing Body and Waitemata Local Board to co-ordinate decisions relating to the Domain.

Responsibilities

Decision-making responsibility for parks, recreation and community services and activities in Auckland Domain including those anticipated in the Auckland Domain Act 1987, which are the responsibility of the Governing Body or the Waitemata Local Board.

Powers

All powers of the Governing Body and Waitemata Local Board necessary to perform the committee’s responsibilities including those powers conferred on Auckland Council pursuant to the Auckland Domain Act 1987.

Except:

(a) powers that the Governing Body cannot delegate or has retained to itself (section 2)

(b) where a matter is the responsibility of another committee or local board

(d) the approval of expenditure of more than $2 million

(e) the approval of final policy

(f) deciding significant matters for which there is high public interest and which are controversial.

Exclusion of the public – who needs to leave the meeting

Members of the public

All members of the public must leave the meeting when the public are excluded unless a resolution is passed permitting a person to remain because their knowledge will assist the meeting.

Those who are not members of the public

General principles

· Access to confidential information is managed on a “need to know” basis where access to the information is required in order for a person to perform their role.

· Those who are not members of the meeting (see list below) must leave unless it is necessary for them to remain and hear the debate in order to perform their role.

· Those who need to be present for one confidential item can remain only for that item and must leave the room for any other confidential items.

· In any case of doubt, the ruling of the chairperson is final.

Members of the meeting

· The members of the meeting remain (all Governing Body members if the meeting is a Governing Body meeting; all members of the committee if the meeting is a committee meeting).

· However, standing orders require that a councillor who has a pecuniary conflict of interest leave the room.

· All councillors have the right to attend any meeting of a committee and councillors who are not members of a committee may remain, subject to any limitations in standing orders.

Independent Māori Statutory Board

· Members of the Independent Māori Statutory Board who are appointed members of the committee remain.

· Independent Māori Statutory Board members and staff remain if this is necessary in order for them to perform their role.

Staff

· All staff supporting the meeting (administrative, senior management) remain.

· Other staff who need to because of their role may remain.

Local Board members

· Local Board members who need to hear the matter being discussed in order to perform their role may remain. This will usually be if the matter affects, or is relevant to, a particular Local Board area.

Council Controlled Organisations

· Representatives of a Council Controlled Organisation can remain only if required to for discussion of a matter relevant to the Council Controlled Organisation

1 Apologies

At the close of the agenda no apologies had been received.

2 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

3 Confirmation of Minutes

That the Auckland Domain Committee:

a) confirm the ordinary minutes of its meeting, held on Thursday, 29 November 2018, including the confidential section, as a true and correct record.

4 Petitions

At the close of the agenda no requests to present petitions had been received.

5 Public Input

Standing Order 7.7 provides for Public Input. Applications to speak must be made to the Governance Advisor, in writing, no later than one (1) clear working day prior to the meeting and must include the subject matter. The meeting Chairperson has the discretion to decline any application that does not meet the requirements of Standing Orders. A maximum of thirty (30) minutes is allocated to the period for public input with five (5) minutes speaking time for each speaker.

5.1 Public input - Tennis Auckland

Te take mō te pūrongo

Purpose of the report

1. To make a presentation to the Auckland Domain Committee about the ASB Tennis Arena Redevelopment.

Whakarāpopototanga matua

Executive summary

2. Marcus Reynolds, Chief Executive Officer, Tennis Auckland, will speak to the committee about the ASB Tennis Arena Redevelopment.

Ngā tūtohunga

Recommendation/s

That the Auckland Domain Committee:

a) receive the public input from Marcus Reynolds, Chief Executive Officer, Tennis Auckland, about the ASB Tennis Arena Redevelopment, and thank them for attending.

6 Local Board Input

Standing Order 6.2 provides for Local Board Input. The Chairperson (or nominee of that Chairperson) is entitled to speak for up to five (5) minutes during this time. The Chairperson of the Local Board (or nominee of that Chairperson) shall wherever practical, give one (1) day’s notice of their wish to speak. The meeting Chairperson has the discretion to decline any application that does not meet the requirements of Standing Orders.

This right is in addition to the right under Standing Order 6.1 to speak to matters on the agenda.

At the close of the agenda no requests for local board input had been received.

7 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

Auckland Domain Committee

21 February 2019

Tennis Auckland Region - Redevelopment of ASB Tennis Arena

File No.: CP2018/22259

Te take mō te pūrongo

Purpose of the report

1. To obtain approval from the Auckland Domain Committee for the proposed staged redevelopment of the ASB Tennis Arena by Tennis Auckland Region Inc.

Whakarāpopototanga matua

Executive summary

2. The Tennis Auckland Region Inc. (TAR) facility known as the ASB Tennis Arena, is located within the Auckland Domain on land leased from Auckland Council, in accordance with the provisions of the Auckland Domain Act (1987) (the Act), and the lease issued pursuant to the Act.

3. TAR wishes to undertake a staged redevelopment of the site to replace aging infrastructure (primarily stands) and add a retractable roof structure, if funding permits.

4. Replacement stands will enable the seating capacity to be increased to 3500, thereby meeting the minimum requirements of the WTA (Women’s Tennis Association) and ATP Tour (Association of Tennis Professionals (men’s)).

5. TAR’s priority is to increase seating capacity to meet minimum requirements, to ensure future tournaments are secured for Auckland, ahead of the tournaments being allocated to rival cities such as Brisbane or Doha.

6. The terms of the lease require Auckland Council (as landlord/landowner) to give approval for the demolition of any part of the existing tennis facility, and the construction of new facilities. Separately, TAR is seeking both updated resource and building consents.

7. TAR is also seeking council approval to use the previously-approved $5.5 million of grant funding as a contribution towards a facility with a retractable roof, for the provision of two stands only that would meet the seating requirements. This matter will be considered by the Environment and Community Committee, as the amount exceeds the $2 million delegations of this committee.

8. The proposed development will occur within the boundaries of the leased area defined in the Act.

9. Subject to TAR obtaining the necessary regulatory approvals, it is recommended that the committee support Stages 1A and 1B of the redevelopment of the ASB Tennis Arena. This will ensure it meets the 3500 minimum seating requirements, increasing the prospects of securing future ATP/WTA tournaments. In addition, it will recognise that a retractable roof may be desirable, however current funding options preclude this from inclusion in the foreseeable future.

Ngā tūtohunga

Recommendation/s

That the Auckland Domain Committee:

a) note the work undertaken to progress a redevelopment plan that increases seating capacity to the minimum requirements of the international professional tennis bodies, with the view to securing future tournaments in Auckland.

b) approve in principle the redevelopment of the ASB Tennis Arena South and West stands subject to specific conditions.

c) delegate authority to the General Manager Community Facilities to formalise land owner approval and set specific consent conditions.

d) recommend to the Environment and Community Committee that Council funding of $5.5 million be confirmed for the redevelopment of the South and West stands (Stages 1A and 1B) subject to terms determined by that committee.

e) note that the recommendations relate to Stage 1A and 1B only as defined in this report, and that subsequent stages of work will require further approval.

Horopaki

Context

Issue

10. Tennis Auckland has previously advised council of its intention to redevelop the ASB Tennis Arena. Originally, works were to be undertaken to coincide with the Next Generation of Australia development in 2009/2010, however these did not proceed. Subsequent iterations of the designs were developed, and presentations made to council to consider further grant funding options.

11. Tennis Auckland has again reviewed and revised its proposed redevelopment plans. They now seek to prioritise the re-development of two stands, to increase seating capacity to 3500. A retractable roof structure is still proposed, but this will be several years away from commencing, and is contingent on raising additional funds to complete this work.

12. Based on earlier proposals, council has approved grants totalling $5.5 million towards the redevelopment of the ASB Tennis Arena that included the provision of a retractable roof structure.

13. The redevelopment is proposed to occur in four stages over about eight years, as detailed in Table One below.

Table One: stages of redevelopment

STAGE	TIMING	NATURE OF WORKS	COST ($ millions)	FUNDED Y/N/Partial
1A	2019	Demolish and rebuild the West Stand	$10.555	Partial
1B	2020	Rebuild the South Stand	$9.118	Partial
		Subtotal	$19.673
2	2023	Rebuild the North and East Stands	$5.000	No
3	2026	Construct the roof structure	$11.000	No
		TOTAL	$35.673

14. There are two issues for council’s consideration:

a) Whether to approve the demolition and subsequent development of part of the existing structure (a matter for the Auckland Doman Committee), and

b) Whether to approve the allocation of the Council grants to the construction of two stands (a matter for the Environment and Community Committee).

15. The new stands constructed as part of Stage 1A will not only increase capacity to the minimum of 3500, but will also provide new female toilet facilities, a communications room, and an Uninterrupted Power Supply room.

16. Full details of the plans and components for Stage 1B have not yet been provided.

17. The TAR Project Plan anticipates signing the construction contract with the preferred contractor on or about 11 March 2019. The anticipated construction start date is 25 March 2019, and the practical completion date for Stage 1A is 31 October 2019.

18. As TAR is still fundraising for Stage 1B, no details of proposed construction dates have been provided for 2020. TAR has stated that if insufficient funds have been raised to finance Stage 1B, the commencement date will be deferred until all funds have been secured.

Decision-making authority

19. The ASB Tennis Arena is located within Auckland Domain on a site leased from Auckland Council to Tennis Auckland Region Inc. Auckland Domain is governed by the Act, and is administered by council in accordance with the provisions of the Act.

20. In 2008 the Act was amended to allow council to enter into a lease with Tennis Auckland to enable the sub-leasing and redevelopment of part of the site in conjunction with Next Generation Clubs of Australia. This redevelopment was completed in 2011, but excluded the development of the Tennis Auckland facilities, including a roof structure over the main court area.

21. Decisions relating to most matters concerning Auckland Domain have been delegated to the Auckland Domain Committee, including items of expenditure up to $2 million. For items exceeding this value, the matter must be referred to the relevant committee, in this instance, the Environment and Community Committee.

Assessment of significance

22. The ASB Tennis Arena is the host venue of the annual ASB Classic, part of the WTA (Women’s Tennis Association) and ATP Tour (Association of Tennis Professionals (men’s)) – both international events. The tournaments draw much local and international interest. On many past occasions the tournaments have been affected by rain, although the 2019 tournament enjoyed sunshine for the large duration of the event.

23. The redevelopment of the ASB Tennis Arena is significant, not only because it is the only New Zealand venue for WTA and ATP world tour events, but also due to the overall scale and value of the works being undertaken, In addition, because it is located within Auckland Domain, being one of the premier parks in New Zealand.

24. Notwithstanding the importance of the site, the redevelopment of the tennis facility has been planned for many years. Funders (council and its predecessor) have considered the proposed development on several occasions. When legislation was amended in 2008, the future redevelopment of the site was signalled through public notification as part of the Select Committee and legislative process.

Previous decisions

25. Council has previously considered requests from Tennis Auckland for financial assistance towards the redevelopment of the ASB Tennis Arena.

26. $3 million was allocated in the 2012-2022 Long Term Plan, and a further $2.5 million agreed in principle in 2016, subject to a number of terms and conditions being met.

27. In all previous deliberations, financial support has been granted based on the proposal incorporating a roof structure.

28. Notwithstanding that grants have been approved, no legal agreements have been entered into that commit council to providing the grant funding.

29. Upon receiving approval for the redevelopment plans for Stages 1A and 1B from the Auckland Domain Committee, a separate report will be submitted to the Environment and Community Committee on 12 March 2019. This report will consider the confirmation of the total amount of grant, plus the allocation between the various stages (1A and 1B).

Tātaritanga me ngā tohutohu

Analysis and advice

Approvals

30. The lease requires TAR to obtain Council’s prior written approval as landowner for any building work which alters the external appearance of the facility. Additionally, TAR must obtain council’s prior written approval to pull down or remove any part of the tennis centre.

31. Council cannot withhold its consent arbitrarily or unreasonably if the conditions within the lease are met.

32. If council approves funding for this redevelopment, the comprehensive Development Funding Agreement which documents the grant funding incorporates all the conditions to be met. It also adds other preceding conditions that must be met prior to the construction contract being let, demolition commencing, or the release of any council funding.

33. Based on the information provided by TAR, the proposed development appears to be consistent with the 2016 Auckland Domain Masterplan. The plan acknowledges that the ASB Tennis Arena forms part of the Domain, but that it is operated independently. There are no specific provisions in the Masterplan relating to the land leased by TAR.

34. Tennis Auckland has only provided sufficient information for the committee to consider Stages 1A and 1B. Any approval granted should be limited to those stages, with TAR required to seek further approvals for any subsequent stages in accordance with the provisions of the lease.

35. Tennis Auckland has applied for, and is awaiting resource consent and building consents for the proposed works.

36. Evidence that these approvals have been received will be required prior to council granting its landlord approval for the project to proceed.

Proposed development

37. The current redevelopment plan is detailed below and illustrated in the plans included as Attachment A.

38. Originally conceived as one development, Tennis Auckland has determined that its current priority is ensuring there is sufficient seating within the arena to accommodate 3500 people, thereby meeting the WTA/ATP minimum requirements for seating.

39. International competition to host tournaments is fierce, and Auckland is currently fending off challenges from Brisbane and Doha for the rights to host the world cup matches. Increasing seating capacity to 3500 is critical to Tennis Auckland’s future bids to secure tournaments.

40. Tennis Auckland intend to undertake the redevelopment of the site in four stages, with the first two stages (1A and 1B) being undertaken in 2019 and 2020 respectively.

41. Assuming sufficient funds are secured to undertake Stage 1A, TAR still needs to secure the balance for funding for Stage 1B. Should insufficient funds be raised to allow construction to commence in early 2020, TAR has advised it will defer the works until all funding has been gained, and/or amend the plans for Stage 1B to ‘down-spec’ the works to come within the available budget.

42. Subject to fundraising, Stage 2 will involve the construction of a further two new stands, and Stage 3 will be the installation of the roof structure. Although signalled for 2023 and 2026 respectively, these stages are conditional on raising sufficient funds to undertake the work.

Rationale

43. In addition to council, Tennis Auckland has secured the support of several large funders: Foundation North, Lottery Grants Board, and Major Events NZ. In several instances, the on-going support of these funders is contingent on council confirming its grant funding.

44. There are no apparent grounds for the committee (acting in its capacity as landowner / landlord) to withhold approval for the development to be undertaken. If grant funding is confirmed, a separate set of conditions must be met prior to construction commencing.

45. The conditions attached to some of the secured funding requires that the funding be expended by certain dates otherwise the grants will lapse. In many instances, the funding has already been ‘rolled-over’ several times already.

46. If council funding is withdrawn or reduced, there is a significant risk that other funders will withdraw their funding support, and the whole project will become untenable.

47. It is important for Tennis Auckland to be able to illustrate to the WTA / ATP that it is actively working towards increasing seating capacity to 3500 in the foreseeable future so that future tournaments are secured.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

48. Regional Facilities Auckland and Auckland Tourism Events and Economic Development support the redevelopment of the ASB Tennis Arena as outlined in this report to provide a modern ‘fit for purpose’ venue. Specifically, to increase the seating capacity of the venue to meet the minimum requirements and ensure future tournaments are secured for Auckland.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe
Local impacts and local board views

49. The Auckland Domain Committee was established to ensure the interests of both the Governing Body and the Waitematā Local Board were considered jointly, and to facilitate decision-making across both interested groups.

50. The resolutions of the committee will be provided to the Environment and Community Committee when it considers whether to approve the allocation of the grant funds to Stages 1A and 1B.

Tauākī whakaaweawe Māori

Māori impact statement

51. In 2015, TAR consulted with the following Iwi – Ngati Whatua Ōrākei, Ngai Te Ata Waiohua, Ngati Tai ki Tāmaki, Ngati Maru. Council has not undertaken any further engagement with relevant iwi regarding this proposed TAR development.

Ngā ritenga ā-pūtea

Financial implications

52. As referred to above, $5.5 million of funding has been previously approved and allocated subject to approval for the TAR development.

53. As no legal agreements have been entered into, there are no existing contractual obligations for council to provide grant funding.

Ngā raru tūpono

Risks

54. The most significant risk for this project, is that TAR will be unable to raise sufficient funds to complete the various stages of work planned. Although TAR is confident of raising the funds needed for Stage 1A, fundraising needs to continue for Stage 1B, which needs to be completed to deliver 3500-seat capacity.

55. As referred to in this report, while there is proposed timing for each stage of the development, there is a high probability that the timetable will undergo significant slippage if funds are not raised in a timely manner.

56. Several funders have signalled that further ‘roll-overs’ of grants may not be possible as this has already occurred previously. There is the risk that this funding will then lapse.

57. Any deferral of the stages is likely to result in cost increases, meaning further fundraising will be required and a further extension of the timetable.

58. If the ASB Tennis Arena cannot be expanded to 3500 seats in the foreseeable future, the current exemptions Tennis Auckland has for being below this number may be cancelled, and the tournaments re-allocated to other cities.

Ngā koringa ā-muri

Next steps

Council

59. The recommendations of this committee will be forwarded to the Environment and Community Committee on 12 March 2019 when it considers the grant funding request.

60. If grant funding is approved, a comprehensive Development Funding Agreement will be prepared detailing the terms and conditions, and conditions precedent to be met prior to demolition commencing, and any construction occurring.

Tennis Auckland

61. TAR needs to obtain all consents necessary to enable the development to occur. Copies of the consents must be provided to council as landlord prior to any works commencing.

62. TAR must provide evidence that all the conditions precedent contained in the council funding agreement have been satisfied.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Auckland Tennis Arena: Stage 1A	15

Ngā kaihaina

Signatories

Authors

Leigh Redshaw - Strategic Funding Advisor

Sharon Rimmer - Manager Sport and Recreation

Authorisers

Mace Ward - General Manager Parks, Sports and Recreation

Jane Aickin - Kaiwhakahaere Te Waka Tai-ranga-whenua

Auckland Domain Committee

21 February 2019

Auckland Domain general update

File No.: CP2019/01165

Te take mō te pūrongo

Purpose of the report

1. To update the Auckland Domain Committee on recent activities in Auckland Domain.

Whakarāpopototanga matua

Executive summary

2. Since the 29 November 2018 meeting of the Auckland Domain Committee a range of activities have been occurring on, or associated with, Auckland Domain. These include events, planning for future improvements and implementation of current projects. Several projects are highlighted in this report, but of particular note is the progress being made on:

· Titoki Street path – this project is progressing well. A tentative completion date predicted of the end of February.

· Wintergardens nursery rebuild – the new nursery building is starting to come into view as you walk along Domain Drive with the main floor having been poured. Commissioning of this new facility is expected in April 2019.

Ngā tūtohunga

Recommendation

That the Auckland Domain Committee:

a) receive the report.

Horopaki

Context

Titoki Street pedestrian connection to Auckland War Memorial Museum

3. Good progress is being made with the Titoki Street path construction connecting through Auckland Domain to the Auckland War Memorial Museum (AWMM). Progress has been slowed in the hot weather conditions and this will affect soft landscaping (planting and grass re-instatement).

4. Most of the concrete path is now in place. Attachment A shows a photo montage of progress at the end of January 2019.

5. The pedestrian crossings (Titoki St, Maunsell Rd and the Museum Crescent area) are partly constructed with lighting poles / cabling installed. There have been delays in gaining road closure approval. AWMM are working with the contractors to minimise the closure period.

6. A completion date has not yet been set, but it is likely to be the end of February 2019 (albeit soft landscaping will be delayed until the hot weather breaks).

7. A blessing and opening is currently being arranged.

Carlaw Park to Parnell Train Station signage

8. Following the completion of the walkway, work can now commence on the installation of new signage (with thanks to financial support from the Waitematā Local Board’s Locally Driven Initiative funding). This will also provide an opportunity to create a new base map for tracks in the Auckland Domain.

9. 80 trees and shrubs that were left over from the Armistice Day planting event will be re-purposed for planting within the linkage area. Care will be taken to ensure the shrubs and trees are planted in a way that retains all sightlines, and does not provide any hidden areas for anti-social behaviour.

Depot Nursery Glasshouse Update

10. The main floor of the glasshouse has been poured. Framing and fixtures have arrived on site. Following the erection of the framing, the glass will be installed, and the internal services will be fitted.

11. Commissioning is expected to begin in early April 2019.

Natural playscape

12. Staff are currently developing detailed design drawings with input from mana whenua which will be following by lodging resource consent. It is anticipating these drawings will be finalised by the end of March 2019.

Wintergardens and Grandstand

13. The Wintergardens upgrade project involves:

· re-glazing and strengthening the existing metal framing

· timber restoration works

· adding more flexible roof bracing and purlin restraints

· reinforcing or tying back chimneys

· installing a new roof diaphragm

· bracing of unreinforced masonry where required.

14. This work has been broken down into two stages. First, to repair and undertake maintenance, and secondly, seismic/earthquake strengthening, and glazing/glass upgrade.

15. Scope for repair and maintenance works has been finalised, and the work has been tendered. Repair and maintenance works are likely to commence in February 2019, and run through until May 2019. The facilities will remain open to the public.

16. The scope of works for seismic/glazing upgrade currently being finalised.

17. Heritage New Zealand and Auckland Council’s heritage team have been updated on the progress.

Kari Street partnership opportunity

18. Staff have met with the University of Auckland regarding their plans for developing a public court facility in Kari Street Commons. The basis of their proposal is to develop an indoor court facility that could to be used for the period of the reconstruction of their recreation centre. This matter will be reported to the next meeting of the Auckland Domain Committee for formal consideration.

Holocaust memorial

19. In August 2015, July 2016, and November 2017 the committee heard from the Auckland Holocaust Memorial Trust (the Trust) about their request for a memorial in the Domain. In July 2016 Ms Sheree Stone and Mr Robert Narev presented to the committee and it resolved to:

“authorise staff to engage with the Auckland Holocaust Memorial Trust to seek an appropriate location (outside the object exclusion and event zones) for a memorial in the Auckland Domain and report back to the committee” - Resolution number ADC/2016/19

20. In November 2017, Sheree Stone, Nadine Rubin-Nathan and John Barnett, from the Trust, presented and it was resolved to:

“note that the committee have authorised staff to work with the Auckland Holocaust Memorial Trust to find a suitable location and that the trust has indicated an interest in the Fairy Ponds.” - Resolution number ADC/2017/45

21. The Trust will present a draft proposal to the Auckland Domain Committee in a workshop setting, for initial feedback, in February 2019.

Events

22. Coca-Cola Christmas in the Park went ahead in December 2018, despite adverse weather leading up to the event. Heavy rain caused the grounds to be very soft and resulted in turf damage to isolated areas, while the events team packed-in the equipment. The contractors were on hand to make the necessary repairs and the grounds were restored shortly after pack-out.

23. At the time of writing, the pack-in for Lantern Festival had commenced. A report on this significant event will be provided to a workshop of the Auckland Domain Committee in May 2019.

Maintenance and operation

24. Maintenance and operations have continued as expected over the summer months, with a particular focus on:

· The mirror pond – this has been emptied for cleaning

· Wintergarden courtyard - broken pavers have been repaired

· A new drinking fountain – this has been installed at the entrance to the Wintergardens

· Horticulture display - a new display, including cactus beds, installed at the temperate house.

Auckland Domain Pond and Pump Maintenance

25. The duck ponds have been kept in good condition over the hot summer months. Healthy Waters has completed measurement of the silt, and is planning works to reduce the silt and weed levels in the ponds in the next three months. The pumps are in full operation. Nonetheless a replacement pump system, which is better suited to these types of ponds, is being investigated. This would provide more dramatic aeration while retaining an attractive fountain display.

Wildlife Botulism Countermeasures

26. Council contractors continue to patrol the duck pond area to remove any sick or dead ducks and reduce the spread of any potential disease.

27. Signage around the ponds is being improved to ensure that the public understand it is not appropriate to feed bread to the birds in the water, and to ensure any feeding is done only on the land.

Wintergardens Pavilions Deck

28. The decking adjacent to the Wintergardens Pavilion was re-built before Christmas 2018. The old deck was removed after it was found that the decking and trusses were in poor condition. The new deck looks very attractive and is being well-utilised by the public and café patrons.

Image One: Wintergardens Pavilion Deck

Tātaritanga me ngā tohutohu

Analysis and advice guidance

29. This report provides an operational update on approved activities. Analysis or advice on these activities is generally not provided as the focus is on implementation of approved programmes of works. A decision is not required.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views guidance

30. This report largely reflects ‘business as usual’ operational activity and is considered to be in line with council group activities.

Tauākī whakaaweawe Māori

Māori impact statement

31. This report largely reflects ‘business as usual’ operational activity and, in general, is not considered to have an impact on the significant values to mana whenua of Auckland Domain. Updates on larger projects will have been or will be the subject specific reports to the committee previously, or at a later date where Māori impacts will have been or will be reported on.

32. Given the significance of the site to mana whenua and Māori of Auckland engagement on any new developments is essential and this has been reported on a case by case basis as projects arise.

Ngā ritenga ā-pūtea

Financial implications guidance

33. All projects referenced in this report are within approved budgets.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations guidance

34. There are no substantive risks identified at this point in time. There are some pedestrian safety risks and structural building risks at the Wintergardens, both of which are being mitigated through planned project work. Current projects, discussed in this report, are subject to operational health and safety plans. This includes a process for incident and near-miss reporting which will be reported to the committee where this has occurred.

Ngā koringa ā-muri

Next steps guidance

35. This report largely reflects previously approved works and ‘business as usual’ operational activity. As such there are no decisions or next steps required from the committee.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Auckland War Memorial Museum Southern Path Photo Collage	23

Ngā kaihaina

Signatories

Author	Jane Aickin - Kaiwhakahaere Te Waka Tai-ranga-whenua
Authoriser	Mace Ward - General Manager Parks, Sports and Recreation

Chairperson	Cr Mike Lee
Deputy Chairperson	Pippa Coom
Members	IMSB Member Renata Blair
	Shale Chambers
	Cr Linda Cooper, JP
	Cr Desley Simpson, JP
	IMSB Chair David Taipari
	Vernon Tava

Ex-officio	Mayor Hon Phil Goff, CNZM, JP